ihs Alumni
International
Linking urban professionals locally
A Guideline for IHS Alumni Associations
This document provides you with information on
local IHS Alumni Associations, support and benefits
from the IHS Alumni Relations Office and the steps
in setting up an Association. Be part of the IHS
Alumni International Network!
www.ihs.nl/alumni
IHS Alumni Relations Office
Contact IHS: alumni@ihs.nl
IHS Alumni International; Local Alumni Associations Guideline
A guide for Local Alumni Associations (LAA’s)
IHS alumni are scattered all around the world. Many though, maintain contact with fellow
participants as well as with IHS staff. Over the years IHS has built up a unique and global network of
international contacts with former participants, which has grown to a community of over 7,500
urban professionals in over 140 countries. In a number of countries IHS participants have set up
alumni associations, which have come to play a key role in maintaining the IHS network.
The purpose of these nationally or regionally based alumni associations is to build a mutually
beneficial relationship between IHS and its alumni as well as between alumni either in one country
or across borders. Alumni associations are specifically designed for networking and are an effective
way to meet professionals in your field who have studied at IHS. The alumni associations function in
close cooperation with and are supported by the IHS Alumni Relations Office and IHS Alumni
International. An active alumni network and an on-going relationship between alumni and IHS are
the lifeblood of our institution. Friends of IHS are our best ambassadors!
1. IHS Alumni International
IHS Alumni International is an initiative by alumni for alumni which is supported by the IHS Alumni
Relations Office. All former participants of IHS courses are part of this network and can are invited
to become active members! Mission: “To connect IHS alumni amongst each other and to link IHS to
its former and current students in order to promote lifelong learning and interaction between IHS
alumni with a view to share knowledge, to network, and to exchange experiences.”
The further goals and objectives are defined in the constitutional framework of IHS Alumni
International. The network incorporates the Local IHS Alumni Associations and a group of active
members, which is governed by a board. The IHS Alumni Relations office is officially a board
member and supports the network, while it has a mediating function connecting IHS staff and
current course participants to the Alumni.
The organization of IHS Alumni is structured in such a way that both on an international level and
on a local level IHS alumni can benefit from the IHS alumni networks.
An important conclusion of the first term of functioning of this network, made by the steering board
was that the local alumni associations are very important to support and should form the basis of
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IHS Alumni International; Local Alumni Associations Guideline
the IHS Alumni International work. This is why the board has been investing recently in these
relations and has also secured support and commitment from the IHS management.
2. IHS Alumni Relations Office
Over the years the Institute for Housing and Urban Development Studies (IHS) of Erasmus
University has built up a unique and global network of international contacts with former
participants. IHS considers its alumni relations to be highly important and has strongly focused on
developing its Alumni Relations Work in the recent years. The Alumni Relations Office with two
alumni officers supports the global network of IHS Alumni International as well as provides services
to Alumni, staff and others when IHS Alumni are involved.
The Alumni Relations Office (ARO) at IHS works with great motivation and energy on implementing
the IHS alumni strategy and supporting the local alumni associations as well as the international
alumni network. Below you can read about the general alumni services.
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IHS website
We have developed a part on our website on alumni relations providing important information
for alumni and on interesting events, activities and conferences. We have established an alumni
online registration: www.ihs.nl/login/.
IHS Alumni Database
Our alumni database provides contact information on all alumni and the course they
participated in. We are constantly making an effort to update this data and are grateful for your
collaboration in updating the information.
Alumni newsletter
In the regularly published newsletter all IHS alumni receive information about: News on the IHS
activities and services for alumni, alumni events and reunions; news on alumni associations and
activities by alumni (achievements, publications, projects etc.); activities by IHS (courses,
publications, new staff, projects, refresher and local training courses); information from our field
of work on focus topics, conferences, talks, calls for papers, funding programs, professional
networks etc.
IHS local and international Alumni Networks
All IHS Alumni benefit from the IHS Alumni International (IHS AI) Network and local
representatives and associations in different countries. IHS Alumni International enables IHS
Alumni to link with other urban professionals world-wide.
Life-long learning
Knowledge in Urban Development and Management requires life-long learning. IHS provides
support for regional refresher courses for Alumni (see below).
Alumni groups on LinkedIn and Facebook
A great means to stay in touch with IHS and to network with your fellow alumni internationally
is the professional networking website LinkedIn. Please create your own account and join the
“IHS Alumni group”! Visit www.linkedin.com and create your own profile. Through the search
function you can join the group "IHS Alumni". Our official group on Facebook is also called “IHS
Alumni”. They function as fora for alumni to exchange ideas and new as well us to hold
discussions we have set up groups on LinkedIn and Facebook to promote online networking
activities.
IHS Details - IHS offers a range of souvenirs and goodies with IHS logo housestyle design. These
items can be purchased upon your visit at IHS. We usually have polo t-shirts, sweaters, caps,
hats, duffle bags, USB sticks, pens, key cords and much more.
The Erasmus Alumni Network of Erasmus University Rotterdam (EUR) coordinated by the
Alumni & Corporate Relations Office has several interesting offers for you as an alumnus. Please
visit www.eur.nl/alumniworldwide and contact alumni@oos.eur.nl for more information (Please
note that IHS is not part of the Erasmus University alumni registration system yet).
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IHS Alumni International; Local Alumni Associations Guideline
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Library access and services
All IHS alumni are eligible to use the library facilities at IHS for free (access books & magazines,
use the computers, and access digital resources, films etc.). In order to use the library you can
request a free library membership card by registering with the librarians preferably before
leaving IHS. This entitles you also to loan up to 5 books while staying in The Netherlands. As
registered alumni you may also request a search service in which the librarians help you find
information and resources by Email (please understand that this needs to be limited to 2-3
search requests per year per person). Also you can purchase IHS publications at IHS or order
them by contacting the IHS library (please be aware of the shipping expenses).
Note: the library’s digital sources cannot be made available (due to licensing/copyright issues).
Currently, only the IHS publications and the thesis series can be downloaded. We are working on
making all IHS theses available in the future.
The IHS library team compiled a list of most recommended urban literature for you. This “Basic
Urban Library ” consisting of a list of books and major journals selected by librarians, catalogue
software & advice (Endnotes). Please find the full list on the IHS, Rotterdam Linkedin account.
3. Activities of LAA’s
This is a list of suggestions of activities in which local IHS Alumni Associations can and have been
active:
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Local alumni activities and networking
IHS alumni associations organize activities and events including professional and social
networking meetings. They work in their local structure independently with support of the IHS
Alumni Office. They keep in contact with all local members and incorporate new members
maintaining relations with other associations as well as with IHS.
Professional support and knowledge dissemination
Alumni associations support members in their search for assistance on relevant professional
topics. Association members meet locally and form specialist groups on specific issues. Alumni
associations can assist alumni to conduct research and to publish articles on issues of
professional interest for international and local magazines.
Local expertise and projects
The local associations can be contact points for consultancy and research expertise in a country
or region. Associations can work closely together with IHS in initiating and implementing
projects, locating sources of funding for initiatives and in finding local partners. Alumni
associations can develop joint funding applications, workshops & training courses, symposia &
conferences.
Support to future IHS course participants
Alumni associations support IHS marketing and recruitment efforts. They can provide useful
information on the IHS and the courses as well as share their experiences of living in Rotterdam
to prospective participants.
National and/or regional refresher courses
Annually, IHS organises a number of two-week refresher courses in collaboration with local
alumni associations. These seminars are specifically designed to keep the alumni abreast of
important developments in their field, facilitate the exchange of ideas, and networking among
professionals. Ideas and initiatives for a refresher course can come from you and your fellow
alumni and have to be jointly proposed to NUFFIC (primarily for NFP students). Please contact
ihs@ihs.nl
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IHS Alumni International; Local Alumni Associations Guideline
4. General benefits for LAA’s:
Each IHS Alumnus can benefit from the general services and support that the IHS Alumni Relations
Office offers (see description above). However, if you are on the board of an IHS Local Alumni
Association you can request the following special extra services for LAA’s under the condition that
you have declared your association’s statutes or a letter of intent with the IHS Alumni Relations
Office.
1. Promotion material of IHS
IHS will provide alumni associations with brochures and other promotional materials on the
Institute’s activities such as posters, pens and a powerpoint presentation that can be used to
present IHS and the local alumni association. This package will be shipped upon request.
2. Office materials
A logo with adapted design specifying the LAA (e.g. IHS Alumni South Africa) will be send upon
request per email. Please pay attention to the note added to the delivery of the logo with
suggestions on how to use the logo correctly. Other IHS Alumni house style templates (for
posters & flyers), and a template for business cards can also be provided.
3. Alumni Meetings
All LAA’s can request support for the organization of alumni meetings or get-togethers of IHS
Alumni with the objective of enabling networking and sharing ideas and experiences in your
professional field. We will publish the event on the IHS website and the online social media
groups of the IHS Alumni. We can also send out the invitations to other IHS Alumni and
stakeholders in our database that you wish to invite. Furthermore, in the framework of IHS local
staff missions we can connect IHS staff and a LAA to jointly organize a meeting/ lecture or
seminar or to host a dinner together with the IHS staff member as a co-host.
4. Database
Provision of alumni lists per country and contacting local alumni. We can provide updates on
relevant information per country and region (information on graduates of the respective
country). We take privacy regulations into account; we are only allowed to share the contact
details of IHS Alumni after giving them the opportunity to object to sharing their details with
you. We commonly send out a letter that was drafted by the LAA, notifying all alumni in the
region of the foundation of the LAA, inviting them to send in their objections to sharing their
contact details with the LAA before a certain deadline. A draft letter for inspiration can be
requested with ARO.
5. Alumni E-newsletter
In the Alumni newsletter local associations can publish their own topics and news in order to
share them with all IHS Alumni. Please remember to contribute announcements on alumni
meetings, requests for cooperation, job vacancies and other professional news for the
newsletter before the deadline. The deadline for the next edition of the alumni newsletter will
be published on LinkedIn at least one month in advance.
6. IHS website
All LAA’s are encouraged to provide information about their activities and association on their
own page within the IHS website as a one page profile (please use the template provided by
ARO).
7. Nuffic Holland Alumni Network
All LAA’s are encouraged to register themselves at www.hollandalumni.nl. The Nuffic provides
interesting information and updates on studying in the Netherlands and generic benefits for
Holland Alumni.
8. LinkedIn and Facebook
All LAA’s can request to have their own local subgroup within the official IHS Alumni LinkedIn
and Facebook groups. As fora for alumni to exchange ideas and hold discussions external to the
IHS website we have set up groups on Facebook and LinkedIn where you can form a subgroup
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IHS Alumni International; Local Alumni Associations Guideline
for your country. Please publish and share actively on these groups. The more active, the more
rewarding and interesting the groups can become for all IHS Alumni.
9. IHS AI financial support for LAA’s
We have made funds available for certain activities from the budget of IHS AI. Please get in
touch with the president of IHS AI to get more information on the functioning of this network
and to see how IHS AI can support your LAA. More information can be found under:
www.ihs.nl/alumni/ihs_alumni_international/
5. Setting up a LAA
1.
Read this guideline for LAA’s and note your questions, objectives and ideas on why and how you
want to set up your LAA. Check if a former IHS participant has already set up a LAA in your
country. If the prospect of setting up an official LAA overwhelms you, please consider registering
with ARO as a key alumnus and IHS contact person in your country. As IHS key alumnus you are
entitled to most of the benefits (mentioned in 4.) that LAA’s receive.
2. The local alumni association should choose an individual name. As generic name we propose:
IHS Alumni Country
3. Get in touch with the IHS ARO and IHS Alumni International for more information, inspiration
and templates.
4. The local alumni associations define their own statutes and terms of work (specific issues /
topics & mission, regulations & roles). Draft statutes that can be used as an inspiration for the
development of your own statutes, prepared by other LAA’s can be requested at ARO.
5. Assisted by the alumni relations office, they should assess the situation in their country (no. of
alumni, activities in the past, infrastructure & funding possibilities, cooperation partners and
other Dutch alumni networks).
6. They sign a Memorandum of Understanding / Formal Agreement with IHS.
7. They should have a structure with a president and a board and a registered member list that
incorporates new alumni/graduates from IHS. They should have a contact office and two
contact persons who can be contacted by IHS, all alumni and prospective participants. These
two contact persons can give support in organizing activities and meetings.
8. The alumni association should publish a short profile on the IHS website. The members of the
local association are encouraged to create a profile on LinkedIn and join the LinkedIn group: “IHS
Alumni” which serves as a networking and discussion platform.
9. Set your own first milestone for the association. The association is encouraged to organize at
least one activity per year, e.g. a social or content related meeting.
10. Additionally we can also advise to join the Netherlands Alumni Association (NAA) in your
country, which can offer you a network to other alumni, which have studied in the Netherlands.
The NAA often maintains excellent contacts with the Dutch Embassy and can play an important
role in refresher courses sponsored by NUFFIC. Please visit the NUFFIC website for an overview
of worldwide NAA’s at www.nuffic.nl.
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IHS Alumni International; Local Alumni Associations Guideline
Please contact us for support!
Unfortunately not in all countries where our graduates come from IHS alumni associations have
been set up. We are delighted to hear from you if you are interested in reviving your LAA, founding a
LAA if it was not existing yet or if you want to be registered as an active key alumnus for IHS in your
country. If you have any questions on joining an alumni association in your country or setting up a
new association please contact us! Email: alumni@ihs.nl or consult our website at www.ihs.nl.
Updating your contact information!
We attach great value to maintaining an accurate database of addresses of IHS alumni. If you would
like to inform us of a change of address or employer contact us or use the online registration for
Alumni at www.ihs.nl/login
IHS Alumni Relations Office
Email: alumni@ihs.nl
Sarah Steendam & Laurens Ombelet
IHS - Making Cities Work
P.O. Box 1935
3000 BX Rotterdam
The Netherlands
Tel. +31 10 408 9825
Fax. +31 10 408 9826
www.ihs.nl
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IHS Alumni International; Local Alumni Associations Guideline
ANNEX:
IHS Alumni Associations &
Alumni Representatives
Southeastern Asia
Indonesia
JAKARTA
1. Mr. Dudi Permadi
IHS Representation Office
Email: dudipermadi@yahoo.com
2. Ms. Mellyana Frederika
Email: mellyanafrederika@gmail.com
Vietnam
HANOI
1. Mr. Prof. Do Hau
Vice-rector
Hanoi Architectural University
Email: hauitc@yahoo.com
Thailand
BANGKOK
1. Ms. Doosadee Thaitakoo
Email: doosadee@gmail.com
Southern Asia
India
NEW DELHI
1. Mr. A.K. Jain
Email: ak.jain6@gmail.com
2. Dr. K. K. Pandey
Email: kpandey_2000@hotmail.com
Pakistan
QUETTA
1. Mr. Syed Ahmand Ali
Environmentalist / Chief Executive
Social AID
Email: sahmad_ali@yahoo.co.uk
Own Website: www.socialaid.org/ihs (to be updated)
Africa
Cameroon
YAOUNDÉ
1. Mr. Zingui Messomo Xavier
ASSEJA, NGO
Email: assejacmr@yahoo.fr
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2. Mr. Cirille Nyeck
Email: nyeck2001@yahoo.fr
Ethiopia
1. Mr. Eyob Dolicho
Ministry of Works & Urban Development, Ethiopia
2. Mr. Bizuneh Gultu
E-mail: bgultu@yahoo.com
Kenya
NAIROBI
1. Mr. John G. Gitonga
Mail: gitonga@perd.org, John.gitonga@igs.or.ke
2. Susan Muchiri
Email: swmuchiri@yahoo.com
Nigeria
IHS Alumni Association Nigeria (IAAN)
ABUJA
1. Mr. Barnabas Atiyaye
E-mail: barnsatiyaye@hotmail.com
2. Tyohemba Desmond Chieshe
Women Environmental Programme (WEP)
E-mail: chieshe_d@yahoo.com
South Africa
IHS Alumni Association South Africa
1. Mr. Fred Kusambiza
E-mail: fred@afesis.org.za
2. Mr. Michael Makwela
E-mail: mike@planetact.org
3. Mr. Malefetsane Mokoena
E-mail: malefetsane.mokoena@mangaung.co.za
Tanzania
1. Mr. Dr. Alphonce Kyessi
E-mail: kyessi@aru.ac.tz
2.Mr. Geofrey Martin
E-mail: otakaita@gmail.com
3. Mr. Yusto P. Muchuruza
E-mail: kadetfu@gmail.com
Zambia
Mr. Mazuba Muchindu
E-mail: Mazuba@gmail.com
Latin America
Bolivia
“Asociación de Ex alumnos del IHS – Bolivia”
CEDURE in Santa Cruz (hosting institution)
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1. Fabian Farfan (Cochabamba) President of alumni association Bolivia
Email: farfan_fabian@hotmail.com
2. Maria Eugenia Torrico Ferrufino (Oruro)
Email: torricome@yahoo.es
3. Alan Vera
E-mail: avera@oopp.gob.bo
Brazil
1. Ms. Claudia de Freitas Escarlate
ViverCidades
E-mail: claudia@escarlate.com
2. Ms. Gisele Raymundo
RIO DE JANEIRO
E-mail: giseleray@hotmail.com
3. Mr. Felipe Francisco de Souza
SAO PAULO
E-mail:felipefrancisco@gmail.com
Colombia
1. Mr. Jaime Hernandez
BOGOTÁ
E-mail: hernandez@javeriana.edu.co
2. Alejandra Samudio
BOGOTÁ
E-mail: alejasamu@yahoo.com
Cuba
1. Mr. Angel Ricardo Núñez Fernandez
UNDP, Cuba
HABANA
E-mail: ricardo.nunez@undp.org
2. Ms. Isabel León Candelario
Oficina del Historiador de la Ciudad de La Habana
E-mail: isabelle@planmaestro.ohc.cu
Peru
1. Ms. Gina Chambi
Instituto Metropolitano de Planificacion
LIMA
Email: gchambi@gmail.com
2. Ms. Miranda, Liliana S.
LIMA
Email: lmiranda@ciudad.org.pe
Europe
Romania
BUCHAREST
1. Ms. Sorina Racoviceanu & 2. Mr. Nicolae Taralunga
IHS Romania
Email: office@ihs-romania.ro
Website: http://www.ihs-romania.ro/en/alumni/
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IHS Alumni International; Local Alumni Associations Guideline
Armenia
Mr. Arsen Karapetyan
arkarapet@yahoo.com
Netherlands
ROTTERDAM
Mr. Jacob Calhoun
E-mail: jacalhoun08@gmail.com
IHS Alumni
contact persons & representatives
Besides these IHS Alumni Associations, the IHS Alumni Relations Office also works with contact
persons and representatives around the world.
Albania
1. Ms. Merita Xhumari
TIRANA
E-mail: mxhumari@icc.al.eu.org, bcs@icc.al.eu.org
2. Mr. Dritan Shutina, Director CO-Plan
Email: dritan_shutina@co-plan.org
Argentina
Mr. Fernando Nestor Murillo
(Not active at the moment but active NAA)
Email: fnmurillo@hotmail.com
Bangladesh
Mr. Ahmed Faysal
DHAKA
e-mail: faysal471@yahoo.com
China
Ms. Wu Xiao Ying
E-mail Phyllis_19852004@hotmail.com
Egypt
Mr. Shady Mohamed El-Zeiny
KAIRO
Email: sh_elzeiny@yahoo.com
Honduras
Mr. Carlos Eyl
TEGUCIGALPA
Email: carlos_eyl@hotmail.com
Nepal
Mr. Naresh Pradhan (NAAN Chairman)
Netherlands Alumni Association of Nepal
KATHMANDU
Email: naan69@yahoo.com
Malaysia
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IHS Alumni International; Local Alumni Associations Guideline
1. Mr. Zainuddin bin Muhammad
Department of Town and Country Planning
(No Email)
2. Mr. Kamalruddin Bin Shamsudin
Email: kldinkldin@yahoo.com
Turkey
Ms. Melis Varkal
E-mail: melisvarkal@gmail.com
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