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COACHELLA VALLEY WATER DISTRICT
REGULAR MEETING OF THE BOARD OF DIRECTORS
November 25, 2014
MINUTES
CALL TO ORDER
The regular meeting of the Board of Directors of the Coachella Valley Water District
was called to order by President John P. Powell, Jr., at 9:00 a.m., Tuesday, November 25, 2014,
at the office of the District in Coachella, California.
PLEDGE OF ALLEGIANCE
President Powell led the Pledge of Allegiance.
ROLL CALL
Present:
Directors:
Also Present:
John P. Powell, Jr., President
Franz W. De Klotz, Vice President
Ed Pack
Peter Nelson
Debi Livesay
Jim Barrett, General Manager
Jeff Ferre, Counsel
Julia Fernandez, Board Secretary
Following roll call, President Powell declared a quorum present.
MINUTES
It was moved by Director Franz De Klotz, seconded by Director Debi Livesay, and
carried, the minutes of the regular meeting of November 12, 2014, be approved as corrected and
filed. The motion passed 5-0.
COMMENTS FROM AUDIENCE
None.
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WRITTEN COMMUNICATIONS
None.
HONORING RESOLUTIONS
State Assembly Member Brian Nestande
It was moved by Director Peter Nelson, seconded by Director Ed Pack, the following
resolution be adopted:
RESOLUTION NO. 2014-231
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE COACHELLA VALLEY WATER DISTRICT HONORING
BRIAN NESTANDE UPON HIS COMPLETION OF SERVICE
AS A MEMBER OF THE CALIFORNIA STATE ASSEMBLY
WHEREAS, Brian Nestande served in the California Legislature from 2008 through
2014, representing the 42nd Assembly District, which encompasses a significant portion of the
Coachella Valley and the Coachella Valley Water District; and
WHEREAS, during his three terms in office Assembly Member Nestande, a resident of
Palm Desert, consistently was receptive to the District with respect to water and related issues of
concern to CVWD and its customers; and
WHEREAS, recognizing the toll that metal theft was taking on the District and many
Coachella Valley businesses, Assembly Member Nestande authored legislation that sought to
address the problem through greater exchanges of information and funding for specific law
enforcement efforts; and
WHEREAS, Assembly Member Nestande was supportive of environmental issues that
impacted local water supplies, including the Salton Sea, for which he sought funding for
restoration through legislation creating special California license plates; and
WHEREAS, Assembly Member Nestande through his leadership ensured that meetings
and other encounters between his staff and that of the district always occurred with mutual
respect and courtesy; and
WHEREAS, Assembly Member Nestande consistently demonstrated the desire to learn
about water in the Coachella Valley and the myriad of issues CVWD and other water purveyors
faced in providing good quality water, reliably and affordably; and
WHEREAS, due to term limits, Assembly Member Nestande left the state Assembly at
the conclusion of its 2014 legislative session;
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NOW, THEREFORE BE IT RESOLVED on this 25th day of November, 2014, that the
Coachella Valley Water District Board of Directors expresses its appreciation to Brian Nestande
for a job well done in Sacramento and wishes him, his wife Gina, their seven children and other
family the very best as he and they begin new chapters in their lives.
Resolution No. 2014-231 was adopted by the following vote:
Ayes:
Five
Directors:
Powell, De Klotz, Pack, Nelson, Livesay
Noes:
None
State Assembly Member V. Manuel Pérez
It was moved by Director Peter Nelson, seconded by Director Ed Pack, the following
resolution be adopted:
RESOLUTION NO. 2014-232
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE COACHELLA VALLEY WATER DISTRICT HONORING
V. MANUEL PÉREZ UPON HIS COMPLETION OF SERVICE
AS A MEMBER OF THE CALIFORNIA STATE ASSEMBLY
WHEREAS, V. Manuel Pérez served in the California Legislature from 2008 through
2014, representing the 56th Assembly District, which encompasses a significant portion of the
Coachella Valley and the Coachella Valley Water District; and
WHEREAS, during his three terms in office Assembly Member Pérez, a native of Indio
who was raised in Coachella, consistently was receptive to the District with respect to water and
related issues of concern to CVWD and its customers; and
WHEREAS, recognizing the potential for saving groundwater, Assembly Member Pérez
served as the author of a District-sponsored bill to require homeowner association-managed
landscaping to be irrigated with nonpotable water, provided it was available, legislation signed
into law by the Governor; and
WHEREAS, Assembly Member Pérez successfully encouraged key lawmakers to host a
workshop in the Coachella Valley to allow for local input regarding the creation of a Water Bond
for the November 2014 election; and
WHEREAS, after the Water Bond was adopted by the State Legislature and placed on the
ballot as a result of the Governor’s signature, Assembly Member Pérez arranged for public
presentations in Coachella and Imperial valleys regarding Proposition 1
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WHEREAS, during his terms in office, Assembly Member Pérez was an avid supporter
of the Salton Sea, with work in this area that included conducting hearings with other local state
lawmakers and serious efforts to ensure the state’s obligations to the Sea in connection with the
Quantification Settlement Agreement had a funding opportunity through inclusion in a water
bond; and
WHEREAS, Assembly Member Pérez through his leadership ensured that meetings and
other encounters between his staff and that of the district always occurred with mutual respect
and courtesy; and
WHEREAS, Assembly Member Pérez consistently demonstrated the desire to learn about
water in the Coachella Valley and the myriad of issues CVWD and other water purveyors faced
in providing good quality water, reliably and affordably; and
WHEREAS, due to term limits, Assembly Member Pérez left the state Assembly at the
conclusion of its 2014 legislative session;
NOW, THEREFORE BE IT RESOLVED on this 25th day of November, 2014, that the
Coachella Valley Water District Board of Directors expresses its appreciation and gratitude to V.
Manuel Pérez for a job well done in Sacramento and the Coachella Valley and wishes him and
his family the very best as he and they begin new chapters in their lives.
Resolution No. 2014-232 was adopted by the following vote:
Ayes:
Five
Directors:
Powell, De Klotz, Pack, Nelson, Livesay
Noes:
None
REPORTS
General Manager Barrett reported on retirement. The following employees were present
and recognized:

Carol Pfannkuche, Development Services Technician, 15 years, retirement.

Henry Rodriguez, Engineering Aide III, 32 years, retirement.
General Manager Barrett said dues in the amount of $3,504 for the Association of
Metropolitan Water Agencies; $13,071 for the American Water Works Association; $7,500 for
the Water Education Foundation; and $525 for the Palm Desert Area Chamber of Commerce will
be paid.
The October 2014 General Manager's Report of Activities; the General Manager’s
Report of Authorizations, Executions and Acceptances of Documents; and the Secretary's
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Record of Written Instruments Accepted and Recorded were submitted, approved and ordered
filed; said reports are attached hereto marked Exhibits "A," "B" and "C," respectively.
President Powell presented Assembly Member V. Manuel Pérez with a resolution
honoring him for his dedicated service.
Assembly Member V. Manuel Pérez accepted and thanked the District for the
recognition.
Meetings
Director Pack reported on The Living Desert Board of Trustees meeting of
October 31, 2014.
President Powell reported on the Coachella Valley Irrigated Lands Coalition Workshop
of November 12, 2014. Director Nelson reported he attended that meeting as a grower, not
representing the District.
Director Pack reported on the National Water Resources Association Annual
Conference of November 12, 2014.
Director Livesay reported on the Coachella Valley Association of Governments – Coachella
Valley Conservation Commission meeting of November 13, 2014.
Vice President De Klotz reported on the Coachella Valley Association of Governments – Energy
and Environmental Resources Committee meeting of November 13, 2014. Vice President De Klotz
suggested the District become a voting member on the Committee.
Director Livesay suggested one person attend both Coachella Valley Association of
Government Committee meetings.
President Powell reported on the Desert Valleys Builders Association Board Meeting of
November 13, 2014.
Director Pack reported on the meeting of November 13, 2014 with USBR Principal
Deputy Commissioner, Esteban Lopez, at the National Water Resources Association Conference.
Director Nelson reported on the AB 1825 – Sexual Harassment Avoidance Training of
November 18, 2014.
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Director Pack reported on the Palm Desert Area Chamber of Commerce meeting of
November 18, 2014.
Director Nelson reported on the Colorado River Board tour of November 19, 2014, and
said Vice President De Klotz was a speaker on that tour.
President Powell and Vice President De Klotz reported on the Colorado River Board
meeting of November 19, 2014.
President Powell and Vice President De Klotz reported on the Golf and Water Task
Force meeting of November 19, 2014.
President Powell and Vice President De Klotz reported on the Board Investment
Committee Quarterly meeting of November 20, 2014 with PFM.
President Powell, Vice President De Klotz, Directors Pack and Nelson reported on the
Study Session of November 21, 2014, to review Domestic Water Capital Improvement Projects.
President Powell and Director Nelson reported they had a meeting to review the Board’s
Committee meetings listingbut that this meeting would not be compensable.
Director Nelson reported on matters related to the Salton Sea Authority and also
mentioned that recently, he has been requested to countersign checks under his authority but that
he is hoping this process will change in the future.
Approval of Payment of Per Diems
It was moved by Director Ed Pack, seconded by Director Debi Livesay, and carried 5-0,
that payment of per diems of the meetings reported above be approved.
Discussion of meetings for Oversight Boards
Director Livesay reported the November 27, 2014 meeting of the Oversight Board to the
Successor Agency to the Redevelopment Agency of the City of Indio has been cancelled.
Board Members’, General Manager’s and Counsel’s comments
Director Nelson recognized incoming Board members Cástulo Estrada and G. Patrick
O’Dowd and thanked outgoing Board members Debi Livesay and Franz De Klotz for their hard
work and dedication to the Board and other committees which they served on.
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Director Livesay thanked everyone and said it has been a pleasure working with
everyone at the District.
Vice President De Klotz thanked everyone and said he has made some great friendships
along the way and it was a pleasure to serve on the Board.
President Powell thanked Director Livesay and Vice President De Klotz for their
dedication to the Board and the District.
President Powell commented that while sitting in the audience during the Colorado
River Board meeting held at the Steve Robbins Administration Building’s Board Room, the
computer monitors at the dias covered the Board members’ faces. He asked that the computer
monitors be changed so the public could see the Board members’ faces.
General Manager Barrett thanked Vice President De Klotz and Director Livesay for
their dedication to the District and looked forward to working with the new incoming Board
members.
Counsel Ferre updated the Board on new regulations the FPPC has adopted regarding
Conflict of Interest.
Counsel Ferre thanked and gave appreciation to Vice President De Klotz and Director
Livesay for giving their firm an opportunity to serve as Legal Counsel for the District.
Information Reports to Board
1.
Nonpotable Monthly Update Report
Nonpotable Operations Water Manager Olivia Bennett gave a brief report on the
nonpotable water projects.
2.
CVWD Budget vs. Actual Report for the Quarter ended September 30, 2014
Director of Finance Kay Godbey gave a report on the Budget to Actual Report for the
quarter ended September 30, 2014.
3.
Sanitation Service – Proposed Grand Valley and Stonewater Subdivisions and Sale of Adjacent
160 Acres of Surplus Land
Utilizing GIS, Director of Engineering Mark Johnson gave a report on the sanitation
service of the proposed Grand Valley and Stonewater Subdivisions and sale of adjacent 160 acres of
surplus land.
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CONSENT CALENDAR
Director Nelson requested Item No. 9.C., Fourth Amendment to Ground Lease with
New Cingular Wireless, PCS, LLC, and Item No. 9.D., Task Order No. 5 to Professional
Services Agreement with RBF Consulting for Airport Boulevard Domestic Water Transmission
Pipeline, Phase 3A-2, be removed from the consent calendar and be acted upon separately.
It was moved by Director Debi Livesay, seconded by Director Franz De Klotz, the
remainder of the consent calendar be adopted as presented. The motion passed 5-0.
Professional Services Agreement with RMC Water and Environment for preparation and
submittal of a 2014 Water-Energy Grant Application
RESOLUTION NO. 2014-233
BE IT RESOLVED by the Board of Directors of the Coachella Valley Water District
assembled in regular meeting this 25th day of November, 2014, that the appropriate officers are
hereby authorized to execute on behalf of this District, a Professional Services Agreement with
RMC Water and Environment Consulting for preparation and submittal of a Water-Energy Grant
Application at an estimated cost of $38,512; and
BE IT FURTHER RESOLVED that this Board resolution authorizes a total of $19,256,
which is CVWD’s responsibility; and
BE IT FINALLY RESOLVED that this Board resolution authorizes a total of $19,256.
Amend Consulting Contract with CV Strategies for Phase III of the Coachella Valley
Regional Water Management Group Conservation Outreach Program
RESOLUTION NO. 2014-234
BE IT RESOLVED by the Board of Directors of the Coachella Valley Water District
assembled in regular meeting this 25th day of November, 2014, that the appropriate officers are
hereby authorized to execute on behalf of this District, an amendment to the Consulting Contract
with CV Strategies for Phase III of the Coachella Valley Regional Water Management Group’s
(CVRWMG) Conservation Outreach Program, which is an approved task in the Proposition 84,
Round 1, Integrated Regional Water Management (IRWM) Implementation Grant; and
BE IT FURTHER RESOLVED that the Board of Directors hereby authorizes $67,000 to
pay for this effort. Any CVWD funds used to pay for this effort will be reimbursed by the
Proposition 84 Round 1 Grant.
BE IT FINALLY RESOLVED that this Board resolution authorizes a total of $67,000.
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Task Order No. 13 to Professional Services Agreement with Krieger & Stewart for 2015
Non-Potable Water Golf Course Connection Project
RESOLUTION NO. 2014-235
BE IT RESOLVED by the Board of Directors of the Coachella Valley Water District
assembled in regular meeting this 25th day of November 2014, that the appropriate officers are
hereby authorized to execute on behalf of this District, Task Order No. 13 to the Professional
Services Agreement with Krieger & Stewart to perform additional engineering design services on
the 2015 Non-Potable Water golf Course Connections Projects, at an estimated cost of $293,000;
and
BE IT FURTHER RESOLVED that this Board resolution authorizes a total of $17,100
for the subcategories; and
BE IT FINALLY RESOLVED that this Board resolution authorizes a total of $310,000.
Task Order No. 7 with GEI Consultants to perform engineering design services on the 2015
Canal Water Golf Course Connection Projects
RESOLUTION NO. 2014-236
BE IT RESOLVED by the Board of Directors of the Coachella Valley Water District
assembled in regular meeting this 25th day of November 2014, that the appropriate officers are
hereby authorized to execute on behalf of this District, Task Order No. 7 to the Professional
Services Agreement with GEI Consultants to perform additional engineering design services on
the 2015 Canal Water Golf Course Connections Projects, at an estimated cost of $130,922; and
BE IT FURTHER RESOLVED that this Board resolution authorizes a total of $26,292
for the subcategories; and
BE IT FINALLY RESOLVED that this Board resolution authorizes a total of $157,214.
Payment of Water Rights Permit Fees to State Water Resources Control Board
RESOLUTION NO. 2014-237
BE IT RESOLVED by the Board of Directors of the Coachella Valley Water District
assembled in regular meeting this 25th day of November, 2014, that it hereby authorizes the
appropriate officers to issue Payment to the State Water Resources Control Board for Water
Rights Permit Fees for Fiscal Year 2014-15 as follows:
 Whitewater River (Permit No. 536) in the amount of $16,946.
 Whitewater River tributaries (Permit No. 3011) in the amount of $2,411.
 Colorado River (Permit No. 7650) in the amount of $84,131.
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BE IT FURTHER RESOLVED that the State Water Resources Control Board Water
Rights Permit Fees for Fiscal year 2014-15 will be paid under protest; and
BE IT FINALLY RESOLVED that this Board resolution authorizes a total of $103,488.
Professional Services Agreement for Training Needs Assessment
RESOLUTION NO. 2014-238
BE IT RESOLVED by the Board of Directors of the Coachella Valley Water District
assembled in regular meeting this 25th day of November, 2014, that the appropriate officers are
hereby authorized to execute on behalf of this District, a Professional Services Agreement with
CARDNO EM-Assist, Inc. as the lowest proposer and most qualified responsive proposer, on the
basis of demonstrated competence and professional qualifications for preparation of a Training
Needs Assessment, at an estimated amount of $59,832; and
BE IT FURTHER RESOLVED that this Board resolution authorizes a total of $5,983
for the subcategories; and
BE IT FINALLY RESOLVED that this Board resolution authorizes a total of $65,815.
ITEMS REMOVED FROM CONSENT CALENDAR
Fourth Amendment to Ground Lease with New Cingular Wireless, PCS, LLC
Director Nelson questioned the appraisal process.
Engineering Manager Carrie Oliphant provided background on the appraisal process.
It was moved by Director Peter Nelson, seconded by Director Ed Pack, the following
resolution be adopted:
RESOLUTION NO. 2014-239
BE IT RESOLVED by the Board of Directors of the Coachella Valley Water District
assembled in regular meeting this 25th day of November, 2014, that the appropriate officers are
hereby authorized to execute on behalf of this District, a Fourth Amendment to Ground Lease
with New Cingular Wireless PCS, LLC, for the lease of a portion of the District’s Well Site 5630
for a Communication Facility located in the Southwest Corner of Frank Sinatra Drive and Vista
Del Sol in Rancho Mirage, within the Northeast Quarter of Section 6, Township 5 South, Range 6
East, San Bernardino Base and Meridian.
Resolution No. 2014-239 was adopted by the following vote:
Ayes:
Five
Directors:
Powell, De Klotz, Pack, Nelson, Livesay
Noes:
None
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Task Order No. 5 to Professional Services Agreement with RBF Consulting for Airport
Boulevard Domestic Water Transmission Pipeline, Phase 3A-2
Director Nelson questioned why the District is paying costs associated with this project.
Director of Engineering Mark Johnson gave further background on the project and said
this is just one phase of the project which is at the District’s cost. The District did not have prior
rights concerning the project.
It was moved by Director Peter Nelson, seconded by Director Ed Pack, the following
resolution be adopted:
RESOLUTION NO. 2014-240
BE IT RESOLVED by the Board of Directors of the Coachella Valley Water District
assembled in regular meeting this 25th day of November 2014, that the appropriate officers are
hereby authorized to execute on behalf of this District, Task Order No. 5 to the Professional
Services Agreement with RBF Consulting for Airport Boulevard Domestic Water Transmission
Pipeline, Phase 3A-2 to perform additional engineering design services, at an estimated cost of
$29,580; and
BE IT FURTHER RESOLVED that this Board resolution authorizes a total of $7,360 for
the subcategories; and
BE IT FINALLY RESOLVED that this Board resolution authorizes a total of $36,940.
Resolution No. 2014-240 was adopted by the following vote:
Ayes:
Five
Directors:
Powell, De Klotz, Pack, Nelson, Livesay
Noes:
None
OTHER BUSINESS
Memorandum of Understanding between Coachella Valley Water District and Coachella
Valley Water District Employees Association
General Manager Barrett gave background on the Memorandum of Understanding
between the Coachella Valley Water District and the Coachella Valley Water District Employees
Association.
It was moved by Director Peter Nelson, seconded by Director Franz De Klotz, the
following resolution be adopted:
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RESOLUTION NO. 2014-241
BE IT RESOLVED by the Board of Directors of the Coachella Valley Water District
assembled in regular meeting this 25th day of November, 2014, that it hereby approves the
tentative Memorandum of Understanding between the Coachella Valley Water District and the
Coachella Valley Water District Employees Association as follows:
1) TERM – this Memorandum of Understanding (“MOU”) shall be in effect from
July 1, 2013 through December 31, 2016.
2) WAGES – 5% will be applied to the salary schedule effective the first pay period
after ratification of this MOU by the members of the Coachella Valley Water District
Employees Association (CVWDEA). In addition to the foregoing, 2% will be applied to
the salary schedule and “classic employees” will contribute an additional 2% Employer
Paid Member Contributions (EPMC) effective upon ratification of this MOU. Finally, an
additional 2% will be applied to the salary schedule effective July 1, 2015 and “classic
employees” will pay an additional 2% EPMC effective July 1, 2015.
3) HEALTH BENEFITS – employees to pay 20% of health, dental, vision and life
insurance premiums effective December 27, 2014. Employees will pay the increased
contribution through equal monthly payroll deductions. The opt out rate will be increased
to $450 per month effective January 1, 2015 for employees who opt out of medical
insurance and show proof of other coverage.
4) LONGEVITY PAY – freeze the program at current levels. Employees hired after
January 1, 2008 will not be eligible to receive longevity pay. All employees currently
receiving longevity pay will have that pay frozen at January 1, 2015 levels.
5)
FAIRNESS CLAUSE – eliminate paragraph 1.1 of the MOU.
6) SALARY SURVEY – the District proposes a comprehensive salary and benefit
survey that will include the following: salary schedules, merit pay, pay-for-performance,
stand-by pay and shift differential pay. Either party will have the right to re-open
Article 2 after the completion of the salary survey.
7) WORKERS’ COMPENSATION BENEFITS – the elimination of the 360-hour
bank. Implement State rates and minimum mandated State benefits.
8) BEREAVEMENT LEAVE – employees can use up to 40 hours of sick leave
following the death of an immediate family member.
9)
EMERGENCY HEALTH FUND – 300 hour maximum.
10) GRIEVANCE PROCEDURE – previous agreement has already been implemented.
11) WORK SCHEDULES – District is open to exploring simple alternative schedules.
12) CONTRACTING OUT – The District agrees to these changes to Article 42,
Contracting Out:
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“The District, at the discretion of the General Manager, may contract out the work
of any classification.
The District has no current initiative to eliminate bargaining unit jobs as a result of
contracting out work. In the event that such an initiative becomes necessary in the
future, the District agrees to meet and confer with bargaining unit representatives.
If, however, the contract or subcontract will require a layoff of employees, the
District will follow the procedures outlined in the Reduction in Forces section.
The District will make a reasonable attempt to avoid layoffs.”
13) WELLNESS PROGRAM – solely voluntary. Add spouses and/or registered
domestic partners.
14) TRAVEL POLICY – revised to reflect that meals included in registration for
training classes and/or conferences will not be subject to reimbursement.
15) EDUCATIONAL REIMBURSEMENT – amounts to be increased from $1,000 to
$2,000 to $2,000 and $4,000.
16) EQUIPMENT OPERATOR AND CRANE OPERATOR – add crane certification
pay for Mechanical Technician II.
17) NEGOTIATION TEAM: The CVWDEA Negotiation team will consist of up to
7 employees.
BE IT FURTHER RESOLVED that this MOU is subject to a vote by the CVWDEA
membership; and
BE IT FINALLY RESOLVED that should the MOU fail to get the required votes, this
MOU becomes void.
On voice roll call, Resolution No. 2014-241 was adopted by the following vote:
Ayes:
Three
Directors:
Powell, De Klotz, Nelson,
Noes:
Two
Directors:
Pack, Livesay
Adopt Resolution to approve the updated Coachella Valley Water District’s Records
Retention Schedule
Utilizing PowerPoint, Assistant General Manager Robert Cheng gave a presentation on
the updated Coachella Valley Water District’s Records Retention Schedule.
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It was moved by Director Ed Pack, seconded by Director Franz De Klotz, the following
resolution be adopted:
RESOLUTION NO. 2014-242
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE COACHELLA VALLEY WATER DISTRICT
REPEALING RESOLUTION NO. 2007-14
AND APPROVING THE COACHELLA VALLEY WATER DISTRICT’S
RECORDS RETENTION SCHEDULE
WHEREAS, the Coachella Valley Water District (the “District”) adopted Resolution No.
2007-14 on January 9, 2007, which established the “Policy on Records Retention and Destruction
for Special Districts” to regulate the retention of District records and the destruction of such
records that have exceeded their required retention periods and have become obsolete; and
WHEREAS, in response to changes in the laws regarding records retention for public
agencies, the Board of Directors finds it necessary to adopt an updated records retention schedule
for the orderly retention of District records and the proper destruction of obsolete records.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Coachella
Valley Water District as follows:
1. Repeal of Resolution No. 2007-14. The Board of Directors hereby repeals Resolution
No. 2007-14 in its entirety. Any existing memorandums, policies, Board action items or other
documents pertaining to records retention and destruction that conflict with this Resolution and/or
the Records Retention Schedule described herein are hereby declared invalid.
2. Approval of Records Retention Schedule. The Board of Directors hereby approves the
Records Retention Schedule, which is attached hereto as Exhibit “A,” is incorporated herein by
reference and made a part hereof.
3. Findings. The Board of Directors hereby finds that the Records Retention Schedule
complies with the California Secretary of State’s Local Government Records Management
Guidelines, as required under Government Code section 60201, subdivision (b)(2). The Board of
Directors further finds that any obsolete records destroyed pursuant to the Records Retention
Schedule will not adversely affect the District or the public.
4. Administration of the Records Retention Schedule. The General Manager of the
District shall be responsible for the administration of the retention of records and the destruction
of obsolete records pursuant to the Records Retention Schedule. In addition, the General
Manager, or his designee, is authorized to update or amend the Records Retention Schedule as
needed in order to stay current with federal and State laws, as well as any regulations, regarding
records retention.
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5. Authorization to Destroy Duplicate Records. Pursuant to Government Code sections
53161 and 60200, the Board of Directors hereby authorizes the General Manager to destroy at any
time any duplicate record, paper or document of the District, while the original, whether in paper
or electronic format, is retained for the legally required time period by the District.
6. Ongoing Authority. The General Manager shall have ongoing authority, without
further approval needed from the Board of Directors and with the approval of the District’s
General Counsel provided herein, to authorize destruction of obsolete District records in
accordance with the Records Retention Schedule.
7. Certification. The Board Secretary shall certify to the passage and adoption of this
resolution and enter it into the official Board minutes.
8. Effective Date. This resolution shall become effective immediately upon its passage
and adoption.
ADOPTED this 25th day of November, 2014 by the Board of Directors of the Coachella
Valley Water District.
Resolution No. 2014-242 was adopted by the following vote:
Ayes:
Five
Directors:
Powell, De Klotz, Pack, Nelson, Livesay
Noes:
None
Water Supply Assessments and Water Supply Verifications
Proposed Thousand Palms 278 Specific Plan
Planning and Special Projects Manager Patti Reyes provided background on the plan.
It was moved by Director Ed Pack, seconded by Director Debi Livesay, the following
resolution be adopted:
RESOLUTION NO. 2014-243
BE IT RESOLVED by the Board of Directors of the Coachella Valley Water District
assembled in regular meeting this 25th day of November, 2014, that it hereby approves the Water
Supply Assessment and Water Supply Verification for the Proposed Thousand Palms 278
Specific Plan.
Resolution No. 2014-243 was adopted by the following vote:
Ayes:
Five
Directors:
Powell, De Klotz, Pack, Nelson, Livesay
Noes:
None
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Proposed Millennium Village Palm Desert Master Plan
Planning and Special Projects Manager Patti Reyes provided background on the plan.
It was moved by Director Ed Pack, seconded by Director Franz De Klotz, the following
resolution be adopted:
RESOLUTION NO. 2014-244
BE IT RESOLVED by the Board of Directors of the Coachella Valley Water District
assembled in regular meeting this 25th day of November, 2014, that it hereby approves the Water
Supply Assessment and Water Supply Verification for the Proposed Millenium Village Palm
Desert Master Plan.
Resolution No. 2014-244 was adopted by the following vote:
Ayes:
Five
Directors:
Powell, De Klotz, Pack, Nelson, Livesay
Noes:
None
ORDINANCES FOR ADOPTION
None.
RECESS TO CLOSED SESSION
President Powell announced closed session would be skipped as there was not a need
for it.
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ADJOURNMENT
There being no further business to come before the Board of Directors at this time the
meeting was adjourned at 10:54 a.m.
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