Episcopal School of Acadiana
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Episcopal School of Acadiana Upper School Handbook for Students and Parents 2014-2015 Lafayette Campus (PK3 – 5th) 721 E. Kaliste Saloom Rd Lafayette, LA 70508 Phone: (337) 993-2263 Fax: (337) 993-3706 Cade Campus (6th – 12th) PO Box 380 Cade, LA 70519 Phone: (337) 365-1416 Fax: (337) 367-9841 www.ESAcadiana.com Dear Episcopal School of Acadiana Community, Welcome to ESA! ESA is a learning community, rooted in scholarship and honor, where students and teachers learn and work together to achieve the common goals of academic excellence, leading lives of integrity, and developing the physical and spiritual dimensions of our lives. ESA was founded to provide a model of such an approach to teaching, learning and life for the greater Acadiana community. Our Handbook is best understood as a guideline for common understanding of our basic policies, practices, and approaches. As a framework, it is not intended to provide an exhaustive list of all policies and rules. Such a document or approach would be inconsistent with our school mission and philosophy where freedom, responsibility and accountability in all that we do are our guide stars. As a framework, it provides a philosophical context that we use in deciding matters not covered as policy, and it provides a context for addressing individual cases as the need arises. We are glad that you are with us, and we look forward to growing and learning with you as a member of our community. If you have any questions or concerns, please let us know. Respectfully, Paul Baker, Ph.D. Headmaster Episcopal School of Acadiana 2014-2015 ESA Handbook TABLE OF CONTENTS Mission Statement ............................................................................................................................................1 Vision and Values Statement .................................................................................................... 1 Philosophy of Education ........................................................................................................... 2 School Motto ............................................................................................................................. 2 School Colors ............................................................................................................................ 2 Episcopal School of Acadiana .................................................................................................. 3 Seal and Symbolism .................................................................................................................. 3 ESA Alma Mater....................................................................................................................... 4 ESA School Prayer ................................................................................................................... 4 If You Have Questions About…............................................................................................... 5 Academics ................................................................................................................................. 7 ACADEMIC CALENDAR ....................................................................................................................................... 7 COURSE LOAD .................................................................................................................................................... 7 DIPLOMA REQUIREMENTS .................................................................................................................................. 7 AWARDING OF CREDIT ....................................................................................................................................... 8 REPORTING PRACTICES ...................................................................................................................................... 8 Reports of Progress....................................................................................... Error! Bookmark not defined. Interim reports .............................................................................................................................................. 8 NetClassroom Access .................................................................................................................................... 9 GRADING SYSTEM & CLASS RANK ..................................................................................................................... 9 Grading Scale ............................................................................................................................................... 9 Computing Grade Point Average .................................................................................................................. 9 Academic Ranking ...................................................................................................................................... 10 ACADEMIC HONORS ......................................................................................................................................... 10 National Honor Society............................................................................................................................... 10 Headmaster’s List ....................................................................................................................................... 10 Honor Roll .................................................................................................................................................. 10 Senior Spring Semester ............................................................................................................................... 10 PROGRESS TOWARDS DIPLOMA ........................................................................................................................ 11 Academic Probation.................................................................................................................................... 11 ATHLETIC ELIGIBILITY ..................................................................................................................................... 11 ACADEMIC SUPPORT PROGRAM ....................................................................................................................... 12 GENERAL ACADEMIC INFORMATION ................................................................................................................ 12 Special Note regarding Advanced Placement Courses ............................................................................... 12 Unencumbered Periods ............................................................................................................................... 12 Course Changes .......................................................................................................................................... 13 Homework ................................................................................................................................................... 13 Late Assignments ........................................................................................................................................ 13 Incompletes ................................................................................................................................................. 13 Semester Exams .......................................................................................................................................... 13 AWARDING OF DIPLOMA .................................................................................................................................. 14 Athletics .................................................................................................................................. 15 ATHLETICS PHILOSOPHY .................................................................................................................................. 15 COACHING STAFF ............................................................................................................................................. 15 VARSITY ATHLETIC ELIGIBILITY ...................................................................................................................... 15 PHYSICIAN’S STATEMENT ................................................................................................................................ 15 TEAM TRIPS ...................................................................................................................................................... 16 SPORTSMANSHIP ............................................................................................................................................... 16 LHSAA’S REGULATIONS FOR ATHLETES ........................................................................................................ 16 POLICIES FOR THE JENNY WARE JONES GYMNASIUM& MIDDLE SCHOOL GYMNASIUM................................... 17 2014-2015 ESA Handbook Student Life ............................................................................................................................. 18 THE HONOR SYSTEM ........................................................................................................................................ 18 ESA Honor Code ......................................................................................................................................... 18 Honor Council ............................................................................................................................................ 19 SCHOOL DISCIPLINE ......................................................................................................................................... 19 Code of Conduct ......................................................................................................................................... 20 School Expectations .................................................................................................................................... 20 Disciplinary Responses ............................................................................................................................... 21 Bullying ....................................................................................................................................................... 22 Disclosure of Disciplinary Record .............................................................................................................. 23 Senior Student’s Change in Status .............................................................................................................. 23 Drug and alcohol Policy ............................................................................................................................. 24 SEARCH AND SEIZURE POLICY ......................................................................................................................... 25 OFF LIMITS ....................................................................................................................................................... 26 ATTENDANCE ................................................................................................................................................... 26 Absences from School ................................................................................................................................. 26 Tardies ........................................................................................................................................................ 29 DRESS CODE..................................................................................................................................................... 30 Formal Dress .............................................................................................................................................. 32 Free Dress................................................................................................................................................... 32 Physical Education Uniforms ..................................................................................................................... 32 TRANSPORTATION ............................................................................................................................................ 33 Automobiles on Campus ............................................................................................................................. 33 Bus Regulations .......................................................................................................................................... 33 Student Drop-off/Parent Parking ................................................................................................................ 34 GUESTS AND VISITORS ON CAMPUS ................................................................................................................. 34 DANCE REGULATIONS ...................................................................................................................................... 34 LIBRARY/MEDIA CENTER USEAGE ................................................................................................................... 34 Policies and Fines ......................................................................................... Error! Bookmark not defined. Proper Library Behavior .............................................................................. Error! Bookmark not defined. ELECTRONICS ................................................................................................................................................... 35 GUIDELINES FOR CELL PHONE USAGE ON CAMPUS .......................................................................................... 35 TECHNOLOGY ................................................................................................................................................... 35 Acceptable Use Policy ................................................................................................................................ 36 Laptop/Tablet Usage................................................................................................................................... 37 The Use of Video Capable Technology on Campus .................................................................................... 38 Student Activities and Services .............................................................................................. 39 CHAPEL ............................................................................................................................................................ 39 ADVISING AND COUNSELING ............................................................................................................................ 39 Standardized Testing Calendar & Information ........................................................................................... 40 EXTRACURRICULAR ACTIVITIES ....................................................................................................................... 41 STUDENT GOVERNMENT................................................................................................................................... 42 Executive Council ....................................................................................................................................... 42 Class Officers .............................................................................................................................................. 42 Helpful Information ................................................................................................................ 43 MEDICAL INFORMATION................................................................................................................................... 43 Prescription Medication ............................................................................................................................. 43 BUSINESS AND FINANCIAL ............................................................................................................................... 43 STUDENT ACCIDENT INSURANCE POLICY ......................................................................................................... 44 ASBESTOS MANAGEMENT ................................................................................................................................ 44 LOST AND FOUND ............................................................................................................................................. 44 OFFICE HOURS ................................................................................................................................................. 44 SCHOOL CLOSING/EMERGENCY NOTIFICATIONS .............................................................................................. 44 STATEMENT OF NON-DISCRIMINATION POLICY................................................................................................ 45 USE OF SCHOOL NAME, HANDBOOK, AND DIRECTORY .................................................................................... 45 2014-2015 ESA Handbook MISSION STATEMENT Episcopal School of Acadiana is a coeducational, independent day school for students in grades pre-K through 12. Its mission is to instill in every student the habits of scholarship and honor. ESA challenges students to develop intellectually, spiritually, and physically. VISION AND VALUES STATEMENT At ESA, we nurture the twin virtues of freedom and responsibility. We pursue these virtues in the daily life of our school by balancing joy and challenge, inventiveness and tradition, respect and informality, trust and support. We cultivate and celebrate this balance in our vibrant, eclectic community that prizes both individual freedom and cooperation. We take responsibility for what we do and say, and freely use our individual talents and strengths to become energetic citizens who sustain our community by making positive contributions. In order to accomplish ESA’s mission our students are expected to learn, live and grow through the following: Habits of honor develop in our community, which expects the choice of right over wrong. Our code of honor promotes fairness, truth, and honesty; our commitment to honor affords the freedom necessary for responsibility and the confidence that ideas, ideals, and property are respected. Habits of scholarship develop from the relationship between passionate teachers and creative students; fueled by the joy of discovery, self-motivated students exhibit an intellectual vitality which strengthens their beliefs yet inspires an open mind. Students develop intellectually in our nurturing environment where they master skills and knowledge. Students are challenged to learn, think and question critically; students take intellectual risks, learn how to express and support their ideas, and are encouraged to defend their positions. Students experience the Episcopal traditions and liturgies and they are supported in their search to discover a personal relationship with God. Spiritual development follows through sharing meaningful experiences with each other and through offering our leadership and talents at ESA and our services to the larger community. Students’ physical development is grounded in our physical education curriculum that encourages lifelong health and physical activity. Every student acquires physical skills, learns the value of competition and teamwork, and cultivates the ethos of sportsmanship. 2014-2015 ESA Handbook 1 PHILOSOPHY OF EDUCATION Episcopal School of Acadiana holds as its basic purpose the development of an academic environment in which a student's intellectual, emotional, social and physical growth are accompanied by a corresponding spiritual and moral growth. We are an Episcopal School, a community which professes the Christian Faith as stated in the Apostles' and Nicene Creeds. Within this environment, and using the resources of the Christian Faith as practiced within the Episcopal Church, we emphasize that true learning is a cooperative effort among students, parents, faculty, administrators and staff to stimulate critical thinking, self-reliance and academic competence in a rapidly changing world. We also believe that each student, upon graduation, should be well-prepared to continue his/her education on the college level. As an Episcopal school, we affirm the educational tradition of academic freedom. The school provides opportunities for each student to achieve self-fulfillment as an individual and as a member of a community. Activities in and out of the classroom help students to recognize the need for self-discipline, a sense of citizenship within the democratic process and the development of their spiritual dimension and moral responsibilities. To these ends, we recognize that superior faculty, as well as supportive and involved parents, are of paramount importance. We recognize the importance of physical well-being in the holistic development of the individual, as well as the role of the arts in our lives as essential to understanding the culture man has created. Recreational activities promote attitudes of fair play, teamwork and leadership. Episcopal School of Acadiana seeks to instill, in each student, self-confidence, an awareness of one's relationship to God and man, and a continuing development of mind, body and spirit. SCHOOL MOTTO "EXCELLENCE FROM WITHIN" SCHOOL COLORS Navy Blue and Gray 2 2014-2015 ESA Handbook EPISCOPAL SCHOOL OF ACADIANA SEAL AND SYMBOLISM The Episcopal School of Acadiana crest was designed by the late Mrs. Charles (Penny) Godchaux of Abbeville, Louisiana. Circle: Stands for eternity because it is without beginning and without end.1 Crook: "The hooked staff is a pastoral attribute in the church and a symbol of faith. By virtue of the sigmoid significance of the hook, it stands for divine power, communication and connection; because of its spiral form it is a symbol of creative power."2 Chi Rho: Formed by the two crooks - this is the earliest monogram of Christ3 from the first two letters in the word for Christ in Greek. Miter: A traditional headpiece worn by some bishops, emblematic of the highest order of the ministry. Used in this seal to denote that the Episcopal School of Acadiana is a Diocesan School and as such shares the benefit and direction of the Bishop. Jewels within the miter - there are twelve small jewels symbolizing the twelve Apostles. These are centered around a single larger jewel representing Christ. The two crosses on the miter represent the two natures of Christ. Celtic Cross (Iona): Generally associated with the Anglican, hence Episcopal, Church. The sign of the cross was "employed by early Christians to direct special attention to the sacrifice of our Lord and the manner of His death. The cross also taught the earlier Christians, as it does us, the lesson of personal dedication to our Redeemer, who commanded His followers to take up the cross."4 Laurel Leaf: Suggestive of eternity because the foliage does not wilt.51 It is a Christian symbol of triumph. (I Corinthians 9:24 - 27) Colors: Blue - signifies heavenly love and truth; "eternity, faith, and truth." Gold - "symbolizes sovereignty, the sun, love, constancy, dignity, and wisdom."65 1 Symbols of the Church, Carroll E. Whittemore A Dictionary of Symbols, J. E. Cirlot 3 Saints, Signs, and Symbols, W. Ellwood Post 4 The Sign Language of Our Faith, Helen Stuart Griffith 5 Ecclesiastical Embroideries, Beryl Dean 2 2014-2015 ESA Handbook 3 ESA ALMA MATER Beneath the Oaks, Amid the Cane Lyrics by Dr. Arthur White Beneath the oaks, amid the cane, my thoughts are always turning back again to the gentle place that formed my youth where I learned to seek and discern the truth. A place of study and a place of play; the place where I made the friends I love today, where excellence we both sought and gained, beneath the oaks, amid the cane. We stretched our minds and our bodies too, as we sought the limits of what we could do, in lab and class, on field or court, for the love of learning or the joy of sport. At times the work was hard, the play it was intense, but as we grew, it gave us confidence that there’s no height that we cannot attain, beneath the oaks, amid the cane. God grant His blessing on this place, guard and preserve it by His grace. In work and play His blessing give; that in His Kingdom may its meaning live. Make us gentle, generous, truthful and kind with gallant courage in both heart and mind, that our blessed fellowship may long remain beneath the oaks, amid the cane. ESA SCHOOL PRAYER O heavenly Father, who has given us Thy Son, Jesus Christ, to be our Friend and example, help us to understand His friendship, and to do such things as will please Him. Bless us in our work and in our play. Make us gentle, generous, truthful, kind and brave. Keep us in purity of heart, and let the life of our school go on from strength to strength and have its place and meaning in Thy kingdom. All of which we ask through Jesus Christ our Lord. Amen. 4 2014-2015 ESA Handbook IF YOU HAVE QUESTIONS ABOUT… ACADEMIC ISSUES: Classroom teacher or student’s faculty advisor US Academic Dean – Scott Chrysler ABSENCE/ATTENDANCE: Sign-in/out – Upper School Receptionist Infractions/rules – Lori Bush Anticipated Absences – Lori Bush ADMISSIONS: Jon Berthelot ADVISOR/ADVISEE: Lori Bush ATHLETICS: Mike Bourgeois BUSINESS/FINANCIAL: Tuition, fees, etc. – Christy Harson Online Bookstore – Anna Gauthier BUS ROUTES/TRANSPORTATION ISSUES: Christy Harson CALENDAR (WEBSITE): Kathy Back GRADE DEANS: Seniors – Kat Movassaghi Juniors – Summer Slater Sophomores – Ashley Dugas Freshmen – Cindy Mayeux CLASS TEAMS: 9th 10th 11th 12th Cindy Mayeux Lori Bush Delecia Carey Stuart Cornwell Julie Dawson Jennifer Graycheck Bill Wood Ashley Dugas JP Bouillon/Mike Bourgeois Shome Dasgupta Jo Faulk Diana Maggini Garrett Rosen Summer Slater Lisa Boyer Scott Chrysler Andy LeGoullon Allison Rosen Kat Movassaghi/ Mark Broussard Jeff Begnaud Laurie Huffman Scott Jordan Yoly Mayeux Elise Sonnier CLASS TRIPS: Individual faculty sponsor and Andy North COLLEGE COUNSELING: Scott Chrysler DISCIPLINE: Lori Bush, Andy North DEVELOPMENT/FUNDRAISING: Linda Dautreuil DIRECTORY CHANGES: Julie Babineaux DRIVER’S LICENSE INSURANCE FORM: Kathy Back EXAMS: Scott Chrysler FACILITY USE/RENTAL: Christy Harson FINANCIAL AID: Jon Berthelot 2014-2015 ESA Handbook 5 GRADES AND TEACHER COMMENTS: Scott Chrysler GRADE ADVISORY TEAMS: Refer to class lists HONOR CODE ISSUES: Lori Bush, Andy North LAGNIAPPE LUNCH: Jill McGeehee ACADEMIC SUPPORT: Jill Broussard NETCLASSROOM: Scott Chrysler PARENTS' GROUP (PFG): Linda Dautreuil PUBLICATIONS: Falcon Forecast – Angie Broussard Oasis – Angie Broussard SCHEDULING ISSUES: Scott Chrysler, Andy North SENIOR TRIP: Mark Broussard, Andy North SPECIAL PERMISSIONS: Lori Bush STUDENT ACTIVITIES: Lori Bush TESTING: Admissions – Jon Berthelot AP (Advanced Placement) – Scott Chrysler PSAT, PLAN, SAT, and ACT – Scott Chrysler TESTING ACCOMODATIONS: Scott Chrysler TRANSCRIPTS: Kathy Back WEBSITE ACCESS: Angie Broussard 6 2014-2015 ESA Handbook ACADEMICS Academic Calendar The ESA academic year is divided into two semesters. Each semester consists of two grading periods and an exam period. Course Load Every student must take a minimum of six courses each semester. The normal course load is five full-year courses and one or two electives each semester. Diploma Requirements To comply with the Core 4 Curriculum adopted by the Board of Elementary and Secondary Education in the Fall of 2008, Episcopal School of Acadiana requires that a student earns a minimum of 24 units or credits to fulfill the academic requirements for a diploma beginning with the Class of 2013 and beyond. Of these 24 units, 21 units are in specifically required courses and 3 may be in courses of a student’s choice while adhering to the required distribution of units among the disciplines. Discipline English Math History Required Units 4.0 4.0 4.0 Science 4.0 World Languages Health & Physical Education Visual and/or Performing Arts Additional Units in courses of choice 3.0 2.0 1.5 1.5 Required Courses English I, II, III, IV Algebra I, Geometry, Algebra II, Pre-Calculus World History, Western Civilization, U.S. History, Civics Physics I (required of all 9th graders at ESA), Biology, Chemistry, 1 additional unit in a science courses of choice 3 units of one language Health & Physical Education I & II Notes on Required Units: Eight Grade Algebra I – Successful completion, at the recommendation of the Mathematics Department, fulfills 1 required unit of mathematic for graduation Middle School World Languages – Successful completion of the middle school world language sequence, at the recommendation of the world language department, fulfills 1 required unit of world language for graduation equivalent to French I or Spanish I. Eighth Grade Computer Science I – Successful completion fulfills 0.5 required unit of computer science for graduation Western Civilization may be substituted with AP European History U.S. History may be substituted with AP U.S. History 2014-2015 ESA Handbook 7 Civics may be substituted with AP U.S. Government & politics/AP Microeconomics Enrollment in Health & Physical Education is required of all 9th and 10th grade students Units earned in any course beyond those fulfilling a discipline’s graduation requirement may count as an elective unit Awarding of Credit To receive credit in a course, a student must earn a final grade of at least D-; however, ESA reserves the right to require that any student earning a final grade of D+, D, or D- have tutorial summer work. Failing a course for the year in the Upper School will result in the student having to make up the work for the year (as directed by the teacher, department chair, and Head of Upper School) or repeat the course. Any course taken at another academic institution must be pre-approved by the Head of Upper School if ESA credit is desired. Seniors must pass all courses scheduled in the senior year and may not fail the second semester of a year-long course to graduate. Summer Program Credit - All summer programs taken as a credit course must be pre-approved by the Head of the Upper School and the appropriate department chair prior to the student's enrollment in the program. Grades earned at institutions other than ESA are not included in a student’s GPA, though will be listed on the transcript noting the appropriate awarded credit if proper documentation is received by ESA at the conclusion of the program. Transfer credits – When a student who has already earned credits towards a diploma at another school enrolls at ESA, ESA will evaluate the credits earned and apply them to the appropriate ESA diploma requirements. Reporting Practices GRADE REPORTS ESA reports grades to students and parents at the end of each quarter. Semester grades are given at the end of the second and fourth quarters. Final course grades are the only grades recorded on transcripts. Students' advisors receive copies of their advisees’ grades and comments. Reports of Progress are available via NetClassroom usually by 6 pm three academic days after the end of a marking period. INTERIM REPORTS Interim reports are mid-quarter reports available to parents via NetClassroom. Interim Reports serve to provide parents with a quick update regarding their student’s performance. Interims Grades will be posted for every student in every course. Should a student earn an Interim Grade of C- or below, that grade will be accompanied with a comment from the teacher. For grades of C or above, teachers are not required to write a comment. 8 2014-2015 ESA Handbook For the first quarter interim, all students new to the Cade campus will receive a comment from every teacher addressing the student’s progress. Any student who is currently on Academic Probation will receive a comment on the Interim Report from every teacher. NETCLASSROOM ACCESS ESA now posts all Reports of Progress and Interim Reports online. Students and parents may access these reports using NetClassroom. NetClassroom is accessed using the Quicklinks menu on the ESA website. Selecting the NetClassroom option from the menu will bring you to the NetClassroom log in screen. Each member of a family has a unique user id and password. Families new to ESA will receive their user ids and passwords via email prior to the first day of classes. It is strongly recommended that each user change his or her password to one that is more convenient once logging in to NetClassroom. Please be aware that NetClassroom is unable to retain historical reports and each new report posted replaces the last posted report. Families wishing to retain a copy of the Report of Progress or Interim Report for their records may either print a hard copy or save a digital version. Should a family not have access to NetClassroom, they should contact the Registrar and request a hard copy of reports to be mailed home. Grading System & Class Rank GRADING SCALE A+ = 97– 100 A = 93 – 96 A- = 90 – 92 B+ = 87 – 89 B = 83 – 86 B- = 80 – 82 C+ = 77 – 79 C = 73 – 76 C- = 70 – 72 F = 59 – 0 D+ = 67 – 69 D = 63 – 66 D- = 60 – 62 ESA uses a grading system that includes pluses and minuses. Letter grades correspond to the following numerical values and grade point equivalent on a student's transcript: A+ = 4.33 A = 4.00 A- = 3.67 B+ B B- = 3.33 = 3.00 = 2.67 F = 0.00 C+ C C- = 2.33 = 2.00 = 1.67 D+ = 1.33 D = 1.00 D- = 0.67 COMPUTING GRADE POINT AVERAGE ESA computes grade point averages using only grades earned at ESA. In computing GPA, ESA adds 0.67 additional quality points to grades earned in Advanced Placement courses and 2014-2015 ESA Handbook 9 0.33 to grade points earned in Honors courses. These additional points do not change the grade earned in a course but give it an additional weight when GPA is calculated. The following formula should be used when determining quality points awarded: Quality points awarded for course = (Grade in course + Weight) x Number of credits earned. No weight will be given to a grade of F. ACADEMIC RANKING ESA does not academically rank its students. Academic Honors NATIONAL HONOR SOCIETY The Aréte Chapter of the National Honor Society was chartered in 1981. The National Honor Society recognizes and fosters academic achievement, character, service and leadership in secondary school students. Students who have achieved an ESA GPA of 3.50 or better and are second semester sophomores are eligible for membership. New members are selected from this group by the Faculty Selection Committee with input from the entire faculty based on exemplified excellence in the areas of scholarship, leadership, service, and character. A student’s discipline and honor history will be considered when determining membership to NHS. An NHS member who transfers to ESA and brings a letter from the principal or chapter adviser to the new school adviser shall be accepted automatically as a member ESA’s chapter. Transfer members must meet the ESA’s standards within one semester in order to retain membership. HEADMASTER’S LIST A student must receive a 3.67 grade point average and receive no grade below a B- to receive this honor. This recognition is calculated at the conclusion of each quarter, each semester, and the year. HONOR ROLL A student will receive Honor Roll recognition provided he or she receives no grade below a B-. This recognition is calculated at the conclusion of each quarter, each semester, and the year. SENIOR SPRING SEMESTER SPRING SEMESTER EXAM EXEMPTION Senior Spring Exam Exemption is a way for the school to recognize and encourage academic achievement as seniors come to the end of their time in upper school. Exam Exemption is a privilege that is earned by meeting obligations and working hard. The exemption applies only to course exams; it does not pertain to final projects, papers, Advanced Placement Exams, or other assessments. Exemption is determined on a course by course basis. For seniors who have a B (83) average or higher for the spring semester on the last day of classes for seniors, it is the student’s choice whether or not to take the course’s spring exam. 10 2014-2015 ESA Handbook However, teachers are welcome to offer guidance if the teacher feels it would be advantageous for the student to take the exam. SENIORS’ LAST DAY OF CLASSES The seniors’ last full day of classes will typically be the Friday directly prior to the week the first Advanced Placement Exam administered on the ESA campus. A senior enrolled in Advanced Placement classes must be aware that teachers of those courses may request seniors to attend additional classes and/or review sessions up to the date of that class’s Advanced Placement exam. Seniors who have not earned exemption from a course’s spring semester exam will be expected to attend that class until the course’s spring exam is administered. Progress Towards Diploma Episcopal School of Acadiana expects each of its students to make positive academic progress towards meeting diploma requirements each marking period. At the conclusion of each semester, each student’s grades and comments will be reviewed by the Academic Dean to assess overall progress. Should a student not be making positive progress, the following procedures have been established to help the family and the school evaluate if ESA is the most appropriate academic placement for the student. ACADEMIC PROBATION A student will be placed on Academic Probation if he or she receives the following or any combination of the following: 1. three semester grades of C- or below in any courses, 2. two semester grades of D+, D, or D- or below in any course, 3. a semester grade of F in any course. Academic Probation is a signal to the student and the family that the student must focus on his or her academic preparation and commitment. A student placed on Academic Probation will have a meeting with the Academic Dean and/or Upper School Counselor to discuss the academic deficiencies and recommendations necessary to improve academic performance for the coming semester. A follow up meeting with the student’s parent(s), member(s) of the Upper School administration, the student’s advisor, and necessary teachers may be scheduled. At the conclusion of the next semester, the student’s grades and comments will be reviewed by the Upper School administration to determine if improvement has been made. If the student has not improved sufficiently, the student may be asked to withdraw from ESA. Athletic Eligibility LHSAA rules require the following for academic eligibility: Fall semester - Pass 6 units the previous academic year with a C average Spring semester - Pass 6 subjects in the fall semester (no grade stipulation); a senior who has accumulated 20 or more units may take five subjects/units for the fall semester and must pass all five. Questions regarding specific eligibility requirements should be addressed to the Athletic Director. 2014-2015 ESA Handbook 11 Academic Support Program The Academic Support program is designed to help meet the individual learning needs of students. Supporting the belief that students learn in different ways, the Director of Academic Support works with students, teachers, parents and administrators to identify individual needs and decide how best to meet those needs. Academic Support is a contracted service available on campus designed to assist students with any or all of the following skill needs: general study skills and organization; individualized study strategies matched to personal learning styles; reading and vocabulary development; special assistance to students with learning differences. Services vary based on the individual needs of the student. Students are scheduled to meet individually or in same-grade pairs within the daily academic schedule. Academic Support is based on diagnostic test results and/or consultation with parents and teachers. General Academic Information SPECIAL NOTE REGARDING ADVANCED PLACEMENT COURSES Advanced Placement courses are college-level courses purposefully designed to culminate with a standardized exam. A student’s performance on this exam may enable the student to earn college credit and as well as advanced standing. Students should expect a college-level workload in an AP course as well an increased number of writing assignments—both timed and out of class. Teachers of Advanced Placement classes may require additional summer reading to prepare for the course, assignments over scheduled school vacations, and hold additional review sessions outside of scheduled class. Students choosing to enroll in an Advanced Placement course are expected to meet these obligations. Seniors should be aware that their obligation to an Advanced Placement course will extend beyond their last day of classes. It is the expectation of ESA that a student enrolled in an Advanced Placement course will take the AP exam in May. Should a student not take the exam, the AP designation will be removed from the course and replaced with an Honors designation, the final grade weighted accordingly in the GPA, and colleges notified of the change in course of study as required. To schedule an AP course a student must receive an approval signature from the appropriate faculty member indicating that a conversation regarding the academic rigors and student commitment to the course has occurred. Present cost of each AP test taken is $89 and will be billed through the ESA monthly billing system when AP exams are ordered in March. Should an exam be ordered and not administered to a student, the student’s book bill will be credited $70 UNENCUMBERED PERIODS ESA believes that it is important for students to learn how to effectively manage and use periods of time that are not formally scheduled. It is not uncommon for upper school students to have one unscheduled period per day. It is the student’s responsibility to make good use of this time. Seeing teachers for extra help outside of class, revising a paper, beginning the night’s homework, reviewing notes, having a study session with other students are just some ways students may choose to productively use this time. one of those periods. 12 2014-2015 ESA Handbook COURSE CHANGES All changes to a student’s course schedule must be approved by the Upper School Academic Dean, the Division Head, and a parent. The student should obtain a Change of Schedule form from the Academic Dean only after fully discussing the proposed change with his or her teacher and parents. No schedule change will take effect until the form has been returned to the Academic Dean and approved by the Division Head. The Drop period concludes five days after first quarter interims are issued for full-year courses and five days after third quarter interims are issued for courses that begin in the spring semester. Dropping or withdrawing from a course after this period will result in the course being listed on the student’s transcript with a grade notation of WP (withdraw passing) or WF (withdraw failing) as determined by the student’s cumulative achievement in the course as of the date of withdraw. HOMEWORK The purpose of homework is to provide reinforcement, enrichment, and development of concepts introduced in class. Homework, therefore, is an essential part of the total instructional program at ESA. Teachers take their responsibility to assign meaningful homework seriously and expect students to prepare assignments carefully on a daily basis. LATE ASSIGNMENTS Students are expected to complete and submit all assignments on time. Typically, an assignment will be counted late if it is not ready to submit at the beginning of the period on the date assigned by the teacher. Any student submitting an assignment late without prior arrangement with the teacher is subject to a grade penalty of up to 20% per day late. After 5 days the student may receive a 0 on the assignment. INCOMPLETES The Division Head must approve any incomplete grades given at the conclusion of the quarter or semester marking period. Should a student receive an incomplete grade, the Academic Dean, teacher, and Division Head will approve the timeline in which the work must be completed. SEMESTER EXAMS The school will attempt to minimize extracurricular activities the week before exams. The two days preceding exams are “dead days,” and teachers will not assign major projects, major papers, or major tests these days. Exams are scheduled at the Cade campus by subject for grades 6-12 and require extensive planning. Students are expected to take their exams at the scheduled time and may not reschedule their exam times for matters of convenience. Illness or emergency are acceptable reasons to reschedule, and a make-up exam period is provided for these exceptions. The exam schedule for the 2014-2015 school year is: 2014-2015 ESA Handbook 13 Fall Term Exams Dead days: Friday, December 12 Monday, December 15 Spring Term Exams Dead Days: Friday, May 22 Monday, May 25 Tuesday, December 16 Morning: History Afternoon: World Languages/ Conflicts Tuesday, May 26 Morning: English Afternoon: Math Wednesday, December 17 Morning: English Afternoon: Science Wednesday, May 27 Morning: History Afternoon: World Language/ Conflicts Thursday, December 18 Morning: Math Afternoon: Conflicts/Make-up Thursday, May 28 Morning: science Afternoon: Conflicts/Make-up Friday, May 29 Morning: Make-up Friday, December 19 Morning: Make-up If for any reason a student will not be present for a scheduled exam, the student’s parent must contact the Upper School Office prior to the exam. If a student is sick on the day of the exam, parents should contact the Upper School Office to make arrangements for a make-up exam. Awarding of Diploma To receive an Episcopal School of Acadiana diploma, a student must complete the prescribed course of study and be in good standing. 14 2014-2015 ESA Handbook ATHLETICS The complete Athletic Handbook can be found on the ESAcadiana.com website or at this direct link: ESA Athletic Handbook Athletics Philosophy The Episcopal School of Acadiana believes in participatory athletics. In the Upper School participatory athletics means that any student may be a member of any varsity athletic team. Being part of a team, however, does not guarantee playing time during varsity games. Playing time in varsity athletics is at the discretion of the coach. The ESA athletic program provides the opportunity for every student to participate in safe and healthy athletic experiences with an emphasis on discipline, teamwork and commitment. Through the active experience of individual and team competition, our students will come to an even greater understanding not only of the value of seeking excellence in themselves, but also in the value of that pursuit to the benefit of the team. Coaching Staff Coaches at ESA are employees of the school and are usually either Middle or Upper School teachers. In their role as coaches, they come under the direction of the Athletic Director, the Division Head and the Headmaster. Questions regarding sports may be directed to the Athletic Director. The Athletic Director is an advocate for both the coaches and student athletes. The Athletic Director’s job is to oversee all athletic budgets and issues related to athletics at ESA. Varsity Athletic Eligibility All athletes are subject to the eligibility rules of the Louisiana High School Athletic Association. In addition, any athlete who receives a failing grade or an ESA GPA of 1.67 or lower shall have his or her eligibility reviewed by a committee consisting of the Division Head, Athletic Director, the player's coach, Academic Dean and the player's advisor. LHSAA rules require the following for academic eligibility: Fall semester - Pass 6 units the previous academic year with a C average Spring semester - Pass 6 subjects in the fall semester (no grade stipulation); a senior who has accumulated 20 or more units may take five subjects/units for the fall semester and must pass all five. Questions regarding specific eligibility requirements should be addressed to the Athletic Director. Physician’s Statement All students who participate in any sport at ESA must be examined by a physician each year and present to the school a Medical Form along with a signed parent's consent form, a certified birth certificate and proof of health insurance. 2014-2015 ESA Handbook 15 Team Trips Athletes traveling on team trips continue to be under the jurisdiction of ESA. All school rules remain in effect and athletes are directly accountable to the school coach who is responsible for them and ultimately to the Dean of Students. All athletes making trips with their team on a bus will be expected to return with the team on the bus. If an athlete's parents speak directly to the coach to request permission for the student to return home with them, this privilege will usually be granted. Sportsmanship Athletes will conduct themselves appropriately and assume the leadership role in exemplifying good sportsmanship. Unsportsmanlike conduct will result in disciplinary action being taken by a player's coach and/or the Dean of Students. Penalties may range from benching to expulsion from school. Parents are also expected to exemplify good sportsmanship. LHSAA’S Regulations for Athletes To be eligible to participate in any LHSAA sanctioned athletic program, student athletes and their parent/guardian must sign the LHSAA Substance Abuse/Misuse Contract, participation form, Consent form and the ESA Drug policy for students. This form must be signed by the student athlete and his/her parent/guardian before the student athlete will be considered eligible to participate in any LHSAA sanctioned event and at any level of play (varsity, junior varsity, sophomore or freshman). The purpose of signing the Contract and Consent Form is to secure the student-athlete's agreement and understanding that he/she will not engage in the unauthorized use/abuse of drugs, alcohol or other illegal or unauthorized, dangerous or controlled substances while a participant in any LHSAA athletic program. Furthermore, the student and his/her parent/guardian give permission and consent in advance for the student-athlete to be tested in accordance with Episcopal School of Acadiana's Drug Testing Procedures for StudentAthletes below. In those circumstances where ESA requires a student be tested, the following procedures will be employed: 16 The parent/guardian of the student will be notified of the school's decision to require the parent/guardian to test the student. The parent/guardian (or other responsible adult) will be responsible for transporting the student to a certified testing agency or collection site designated by the school. The testing agency will collect appropriate specimen for testing, including but not limited to hair and/or urine. The testing agency will report the test results to the school. If the test results are positive for alcohol, illegal drugs or other illegal or unauthorized dangerous or controlled substances, the student will be subject to disciplinary action as outlined in this handbook. 2014-2015 ESA Handbook Policies for the Jenny Ware Jones Gymnasium& Middle School Gymnasium No one is allowed in an ESA gymnasium at any time without a faculty member supervising play or practice. Inappropriate behavior will not be tolerated. No one is allowed on the climbing wall in the gymnasium at any time without a faculty member supervising the use of the climbing wall. 2014-2015 ESA Handbook 17 STUDENT LIFE The development of personal integrity and excellence of character are primary goals of the Episcopal School of Acadiana and have resulted in the creation of the ESA Honor System. The Honor System ESA HONOR CODE "As a member of Episcopal School of Acadiana, I pledge that I will not lie, cheat, or steal, or withhold information concerning those who do." Article I. Honor offenses are lying, cheating and stealing. They are formally defined as follows: Section 1. LYING is defined as presenting a false impression or giving false information to another person. Section 2. STEALING is defined as the taking of another person's property without right or acknowledgement. Section 3. CHEATING is defined as giving or receiving any unauthorized information on any quiz, test, examination or other written work. Plagiarism is defined as the representation as one's own of work (words, phrases, graphics, ideas and/or images) of another's not commonly known, that is, without quotation marks, footnotes or some form of citation. Section 4. WITHHOLDING INFORMATION is defined as refraining from providing important information regarding a violation of the honor code. Article II. If a student believes another is lying, cheating or stealing, he or she should tell the student of this suspicion and ask whether this belief has a basis. If this belief is verified, the student should be told to report himself or herself to the teacher or Honor Council. If he or she does not, the accuser should do so. Article III. The Honor Code applies to both Upper and Middle School. The Upper School Honor Council has two purposes: Section 1. Judicial - The Council will review and judge any case that comes before it concerning violations of the Honor Code. Recommendations will be made to the Division Head. Final appeal rests with the Headmaster. Appeals must be made in writing to the Headmaster within two weeks of the date of the decision. Following the decision of the Honor Council, the faculty will be informed of the council’s decision, and the outcome of the revisited in future faculty discussions related to academics, honor, and discipline. Section 2. Educational - the Honor Council will discuss the Honor System at the beginning of the year at a student assembly and at any other appropriate time. The Council will inform and teach those that come before it how to uphold his or her honor. 18 2014-2015 ESA Handbook The Honor Code is in effect for all school activities. Students should write and sign the following statement on all academic work: "I pledge that I have neither given nor received unauthorized assistance on this assignment.” HONOR COUNCIL The Honor Council hears infractions of the Honor Code by members of the Upper School. The Council is student-led and overseen by the Dean of Students and faculty advisors. The Honor Council is composed of: a. an elected student representative from each Upper School class b. a student representative appointed by the faculty from each Upper School class c. two faculty representatives appointed by the Division Head d. the Upper School Dean of Students who serves as the Chairman Consequences for Honor Violations: If the Honor Council determines that the student has committed an honor offense, consequences may include: Counseling Warning Loss of privileges Probation Suspension o In-School o Out-of-School Dismissal Other actions deemed appropriate by the Honor Council in consultation with the Division Head The Honor Council strives to keep Honor Council meetings private from public knowledge in order to protect all involved, including both the student accused and the council itself. School Discipline Civility is the sum of the many sacrifices we are called to make for the sake of living together. We should make sacrifices for others not simply because doing so makes social life easier (although it does) but as a signal of respect for our fellow citizens, making them full equals, before both the law and before God. Rules of civility are thus also rules of morality: it is morally proper to treat our fellow citizens with respect and morally improper not to do so. Stephen L. Carter, Civility, p. 11 The ESA discipline system is built on respect, responsibility and safety. It incorporates an interventionist approach to address violations and help students modify inappropriate behavior. Our goal is for students to become proactive managers of their personal conduct and for them to demonstrate the virtue of being their brothers’ and sisters’ keepers. 2014-2015 ESA Handbook 19 CODE OF CONDUCT By enrolling at ESA, each student agrees to abide by the school’s expectations and the spirit of those expectations, and parents agree to support the school’s policies. ESA is a school community based on strong belief in mutual trust and self-responsibility. Students enjoy privileges and freedoms in day-to-day activities that are based on each student assuming responsibility for his or her actions. It is important for students and parents to know the expectations for conduct set forth by the ESA community. These expectations grow out of genuine concern for each student’s growth and development as a happy and healthy individual guided by strong moral and ethical values. SCHOOL EXPECTATIONS The Episcopal School of Acadiana expects that every student will: A. Be honest in all matters. Lying, cheating, stealing, plagiarism and deceit are violations of the ESA Honor Code. B. Respect teachers and fellow students. Fighting with, intimidating, threatening or verbally abusing other members of the community will not be tolerated. There is to be no rude or disrespectful behavior, inappropriate language or hazing, either physical or emotional. Any form of harassment (sexual, physical, racial, religious, ethnic, homophobic, emotional or cyber-bullying), coercion or abuse is detrimental to the school community and educational environment and will not be tolerated. C. Behave appropriately. Students must respect the expectations of each teacher and of the school. Disruptive and disrespectful behavior is not acceptable. D. Take pride in keeping the ESA campus a clean and beautiful place. Students should dispose of all trash in appropriate receptacles as well as keep their lockers neat and clean. No food or drink (bottled water is the exception) is allowed in classrooms, chapel, library or inside the gym except during advisory period and under supervision of a faculty member. E. Meet all commitments and obligations. All students are expected to be prompt in their attendance at all scheduled classes and activities. F. Not use tobacco, alcohol, drugs, or abuse prescription medication or any other substance. Please see the Drug and Alcohol Policy below. G. Behave in a way that reflects favorably upon ESA. Included but not limited to: Sportsmanship, courtesy and appropriate dress are the hallmarks of an ESA student. Public displays of affection are not acceptable behavior. H. Respect and care for school property and the property of others. Acts of vandalism, graffiti, property damage, malicious mischief and unauthorized or inappropriate computer use or use of data on a computer is unacceptable. I. Use common sense in their actions and consider their individual safety and the safety of others. Weapons, fireworks or explosives of any kind are not permitted on ESA property or at ESA events. 20 2014-2015 ESA Handbook DISCIPLINARY RESPONSES Teachers generally handle minor infractions in the classroom, on campus, or at ESA activities. The Dean of Students and the Division Head coordinate Upper School discipline. Serious infractions of the Code of Conduct or repeated offenses of any kind may be referred to the Discipline Council. The Discipline Council, after a thorough examination of the infraction, makes a recommendation for disciplinary action to the Division Head who may accept, amend or override the Council’s recommendation. The Headmaster serves as the final appeal for disciplinary action. Appeals must be made in writing to the Headmaster within two weeks of the date of the decision. Students and families should be aware that any disciplinary action may be disclosed to third parties. Discipline Council meetings are reserved for a pattern of minor codes of conduct violations, as well as major disciplinary infractions. Some examples of major disciplinary infractions that may result in a Discipline Council meeting are: Skipping Class Disrespectful Behavior Bullying Fighting Alcohol/Drug Use DISCIPLINE COUNCIL The Discipline Council reviews cases that involve serious infractions of the Code of Conduct or repeated offenses. The Dean of Students refers cases to the Discipline Council. The Discipline Council is student-led and overseen by the Dean of Students and faculty advisors. The Discipline Council is composed of: a. one elected representative from each the ninth and tenth grade b. two elected representatives from each the eleventh and twelfth grade c. two faculty members appointed by the Head of Upper School d. the Upper School Dean of Students who serves as the Chairman Disciplinary responses include but are not limited to: Verbal Warning and/or Instructive Activity Loss of Privilege – This may occur if a student demonstrates an inability to handle the associated responsibility that accompanies a specific privilege. Work Detail – This may be assigned for missed obligations or any other behavior that requires a disciplinary response. It is a period when students will work toward the improvement of the school. Work detail will be held after school, during a free period, or at the discretion of the Dean of Students. Parents are responsible for transportation to and from ESA should their student receive a work detail. Saturday Work Detail – This may be assigned for an accumulation of work details, tardy offenses or at the discretion of the Dean of Students. Saturday work details will occur on designated Saturdays from 8:00 am – 11:00 am. Suspension – A student may be suspended for a violation of the Code of Conduct, repeated violations or continued unsatisfactory behavior. 2014-2015 ESA Handbook 21 In-School – The student will report to the Dean of Students upon arrival on campus. The student will be expected to attend all classes and spend all free periods, break and lunch with the Dean of Students. Additionally, the student will spend from 3:30 - 5:00 p.m. with the Dean of Students. Out-of-School – This suspension occurs only for serious offenses or an accumulation of offenses because ESA does not desire for students to miss academic class time. One reason for the suspension is to give the student some time at home to discuss with parents the commitment involved in living within the school’s community and the obligation of meeting its expectations. Also upon the student’s return, he or she will submit a written essay to the Division Head containing the student’s reflections on the incident that caused the suspension. The essay should also include thoughts on commitment to ESA and the student’s plan for contributing in a positive way to the ESA community. Disciplinary Probation – This is a period of trial during which the student is expected to demonstrate, through cooperative behavior and a positive attitude, that he or she truly wishes to remain a contributing part of the ESA community and is capable of self-responsibility. Any additional major offense or accumulation of minor offenses could result in separation from the school. Dismissal – A student may be dismissed from the school for a violation of a school expectation, an accumulation of violations or recurring unacceptable behavior. This is a removal from the school. The student may apply for readmission after a specified length of time. Expulsion – A student may be expelled from the school for a violation of a school expectation, an accumulation of violations or recurring unacceptable behavior. The student will not be considered for readmission. The Discipline Council strives to keep Discipline Council meetings private from public knowledge in order to protect all involved, including both the student accused and the council itself. SEPARATION FROM ESA Any student who withdraws from ESA pending any disciplinary or honor action or is dismissed or expelled will not be permitted on the ESA campus nor permitted to attend any ESA-sponsored function without the permission of the Headmaster or his/her designee. BULLYING Bullying is characterized as aggressive behavior that is intentional (not done accidentally or in fun) and it usually involves an imbalance in power. Bullying can exist in many forms, some of those can be: hitting, intimidating through gestures, social exclusion, teasing, or using technology to send insulting or harmful messages or pictures. Bullying is seen as a serious offense at ESA, and it differs in nature from more common interactions between students. Students will, at times, engage in name-calling, horseplay, or other activities that can be perceived as rough or even disrespectful. However, it is the nature 22 2014-2015 ESA Handbook of the relationship between the students, and the intent of the actions that determine whether bullying is occurring. Generally, the students involved in bullying are not friends. There is a power difference between the bully and victim. This difference can be seen in various forms including: difference in size, physical strength, or social groups. ESA recognizes that bullying is a serious issue, and it needs to be addressed immediately and decisively. The school will work diligently to monitor students’ behaviors on campus to ensure that bullying is not occurring. In conjunction with ESA’s efforts, we encourage parents to visit the website below in order to develop strategies to identify, address, and counsel students involved in bullying. http://www.stopbullyingnow.com/index.html If an ESA student is found to be bullying another student, or group of students, he/she will meet with the Dean of Students. That student will begin the disciplinary process and should expect consequences beginning with suspension, up to dismissal from school. ESA views bullying as a major offense and it is not tolerated in the community. DISCLOSURE OF DISCIPLINARY RECORD Episcopal School of Acadiana is an institutional member of the National Association of College Admission Counseling (NACAC) and supports the membership policies and ethical principles included in their Statement of Principles of Good Practice. ESA’s disclosure policy was formed using NACAC’s best practices guidelines. Episcopal School of Acadiana's policy regarding disclosure of disciplinary records is that we will truthfully answer questions posed by colleges in secondary school reports, mid-year reports, and final school reports regarding disciplinary action for colleges/schools that request such information of infractions resulting in out-of-school suspension or dismissal from this school. We do not report disciplinary actions that occurred at a previous school attended. Nor do we report academic probation to colleges because the student's academic performance is reflected on the student's transcript. When an application asks for information pertaining to a student's disciplinary record, the students must respond honestly and fully. The student should work closely with the college counselor to ensure that both are responding in a consistent and thoughtful manner. SENIOR STUDENT’S CHANGE IN STATUS If a senior student's disciplinary status changes after the filing of college applications, the student has the opportunity and obligation to inform all schools to which an application has been previously submitted or the school at which the student has submitted an enrollment deposit. The student should notify them within two weeks from the date of the change of status. Two weeks after the change in status, the college counselor will notify the colleges in writing that the student's status has changed and reason for the change. 2014-2015 ESA Handbook 23 DRUG AND ALCOHOL POLICY ESA is committed to a drug and alcohol free environment for students at ESA, to providing appropriate drug and alcohol education for our students, and to treating involvement with drugs and alcohol as a health issue as well as a disciplinary issue. Alcohol and drug involvement are violations of the laws of the State of Louisiana and incompatible with the school's mission and its daily operation. PROHIBITION FROM CAMPUS AND SCHOOL SPONSORED EVENTS ESA expects that every student will not use alcohol, tobacco, drugs, or abuse prescription medication or any other substance. Use of any of these items and/or being under their influence on the ESA campus or at any activity where ESA is either a participant or sponsor is prohibited. In addition, the act of or the attempt to purchase, procure, possess, distribute, sell or share alcohol, other drugs and controlled substances or their paraphernalia is prohibited. Any violation of this policy will result in disciplinary action, up to and including separation from the school. LHSAA’S REGULATION FOR ATHLETES Refer to Athletics section COMMUNICATION TO FAMILIES REGARDING PERSONAL OR HEALTH CONCERNS If faculty, coaches, advisors and administrators, in their daily contact with a student, become suspicious regarding a student's possible use of alcohol or drugs, parents can expect to be contacted by the school to schedule a conference to develop a plan of action to address the school's concerns. If a student is unable to function during the school day for any reason, the student’s parents will be contacted to pick the student up from school immediately. The parent, student and Dean of Students will meet the following morning to discuss the issue. Recommendations may include: Referral to a family physician for a physical examination Referral to a professional for individual and/or family counseling Referral for a school approved chemical dependency assessment unit, which may include drug screening and/or psychological counseling SCHOOL COUNSELING AND ASSISTANCE Students who come forward voluntarily to a teacher, coach, faculty advisor, guidance counselor, chaplain or administrator to seek help for a chemical dependency will be assisted through the school Guidance Counselor. Please refer to the Handbook Section on Guidance Counseling. A student who voluntarily requests assistance will not be subject to any disciplinary action for that request. When students are working in a recovery program, the faculty and administration will provide reasonable support for the student's academic efforts. The student's family will give authorization to the counselor to communicate with the school regarding diagnosis, recommended plan for school study during rehabilitation and regular progress reports including any drug testing. Should a student request assistance and then not actively and 24 2014-2015 ESA Handbook willingly participate in the accepted plan of action, ESA reserves the right to revoke the student’s contract. VIOLATIONS OF THE DRUG AND ALCOHOL POLICY Any student in possession of drugs, alcohol or any other mood-altering substances, or any student under the influence of drugs, alcohol or any other mood-altering substances at any time on the school campus, while attending a school-sponsored activity or while on school transportation is in violation of the Drug and Alcohol Policy and subject to disciplinary action. The school will contact the parents of the students immediately regarding drug and/or alcohol violations. If a student is suspected of being under the influence of drugs, alcohol or any other moodaltering substances during the school day, parents will be called to pick up the student from school. The student will be required to go directly to a school-approved drug-testing agency to take a drug-screening test. The school will be given the results of the drug test. If the test results are positive for any drugs and/or alcohol, or if the student refuses to take the required drug-screening test, the student may be separated from school. ESA reserves the right to require a drug test for any student at any time. PRESCRIBED MEDICATION Students who have medication specifically prescribed by a physician to treat medical conditions and need to receive doses during the school day must have an Administration of Medication Form completed by the prescribing physician and on file in the main office. Students must keep their medication with the Upper School Office. Any student found to be self-administering prescribed medication on campus will be subject to disciplinary action up to and including separation from school. Any student who "shares," sells, or in any other way distributes his or her prescribed medication with another member or seeks to procure same from another member of the ESA community will be subject to disciplinary action up to and including separation from school. Search and Seizure Policy To maintain order and discipline on school property and at school-related events and to protect the safety and welfare of students and school personnel, the Episcopal School of Acadiana has the right to perform unannounced inspections and searches and to seize contraband, and has the right to perform physical searches of students to determine whether they pose a threat to themselves or others. The Headmaster and authorized staff members may search a student’s pockets, purse, backpack, book bag, gym bag, student vehicle, cell phone, laptop, tablets or other personal property, as well as student lockers, desks or other school property. No student may possess an illegal substance, object or contraband that constitutes a threat to the health, safety and welfare of any person or persons on school property. Contraband is all substances or materials prohibited by school policy, state or federal law including but not limited to controlled substances, drugs, alcohol, tobacco products, guns, knives, multi- 2014-2015 ESA Handbook 25 purpose tools such as the Leatherman, weapons or incendiary devices. All items deemed to be illegal, illicit, disruptive or a general nuisance to the mission of ESA will be seized. Storage, return or destruction of such items shall be at the discretion of the Headmaster or the Headmaster’s designate, subject to legal impoundment. To maintain overall school safety and security, the Episcopal School of Acadiana has the right to perform random and blanket searches of lockers, desks and other school property to review student possessions for health, safety and compliance with the school’s Code of Conduct and Honor Code. Students are at all times responsible for the contents of their locker(s), desk, vehicle, pockets, purse, backpack, book bag and gym bag, cell phone, laptop, tablet, and any and all electronic devices. Any contraband seized will be used as evidence in any disciplinary or legal proceedings. Off Limits Mr. Hebert's pond is strictly off limits. Camelot and all wooded areas or fields are also offlimits unless accompanied by a faculty member. During break and lunch periods or other free time, students are allowed in the commons area, on the playing fields or in any of the school quadrangles. Attendance ESA has clear expectations for student attendance. Students should arrive at school on time every school day, and they should be present and on time at each scheduled class or school obligation. Not only is regular attendance important for the individual student, but also the individual’s participation is important for the group as a whole. It is our belief that the ESA calendar provides ample time off for our students at strategic points of the academic year. We sincerely hope that parents will support our calendar by not removing their child from classes on days immediately preceding or following a holiday. The Dean of Students will designate any student absence as “excused” or “unexcused.” ABSENCES FROM SCHOOL 1. All absences must be reported by phone by a parent to the Receptionist before 8:30 a.m. If an absence is not reported by 8:30 a.m., parents should expect a phone call from the school either at home or at work. 2. All absences will be considered unexcused until a phone call or a note from a parent is received explaining the nature of the absence so that the Dean of Students can make an “excused” or “unexcused” determination. 3. When a student accumulates 10 or more absences in any class, either excused or unexcused, there will be a review by the Dean of Students and Head of Upper School. Parents should expect a letter home notifying them of the status of the student’s attendance record. 26 2014-2015 ESA Handbook EXCUSED ABSENCES Examples of absences that may be considered excused are: Illness reported by a parent Medical or dental treatment NOTE: Every effort should be made to schedule routine appointments (i.e. medical, dental, orthodontic) and the like during vacations and non-school hours. School sponsored academic, athletic, or extracurricular events College visits approved in advance by the College Counselor Attending a college representative’s meeting on campus with teacher’s prior permission Family emergencies Excused Absence Make-up Work Students should always strive to turn in work missed or assignments due during an excused absence before they are absent (i.e. athletic trips, etc.). Generally, the student may expect to submit all work missed within the same number of days he or she was absent. Students are responsible for scheduling an appointment with their teachers to confirm assignments or to request extra help. Teachers will make every effort to schedule a help session if needed. Absences during exams can create serious academic problems. Any student who for any reason will not be present for a scheduled exam should contact the Upper School Office prior to the exam. UNEXCUSED ABSENCES Examples of absences that may be considered unexcused are: Family trips or vacations Participation in non-ESA competitions (club volleyball, soccer, etc.) Attending an entertainment event or social function The student is responsible for submitting all work missed during an unexcused absence on the day of return. Failure to submit work owed may result in the student receiving zeros on any or all incomplete assignments. Students are expected to be prepared for all academic work that takes place the day of their return. This includes tests, quizzes, papers and any homework assignments. Tests that were missed must be completed by the date designated by the teacher. Consequences for Unexcused Absences 1. A student who receives an unexcused absence may or may not be permitted to make up the work missed in class. The individual divisions may choose to assign an appropriate grade penalty for all missed work. 2. A student who receives an unexcused absence may be placed in the disciplinary process. 3. A student who receives an unexcused absence may not participate in any athletic or extracurricular activities that afternoon or evening. 2014-2015 ESA Handbook 27 ANTICIPATED ABSENCES The ESA school calendar provides ample time for holidays and family vacations at strategic times during the academic year. The school strongly discourages parents from removing students from classes on the days before and after a holiday. An anticipated absence occurs when a student will be absent for one or more days of classes for a planned non-school event. These may include, but are not limited to, such things as college visits, participation in a non-school athletic event, or special educational/leadership seminars. These absences need to be evaluated by the school well in advance of the intended date(s) of absence. The evaluation rests with the Dean of Students. Anticipated absences may be determined to be excused or unexcused. PROCEDURE: 1. A parent must call or send a note to the Dean of Students or Head of Upper School at least 2 days prior to the absence stating the reason for the absence. 2. The student must pick up an Anticipated Absence Form signed by the Dean or the Head of Upper School stating whether the absence is excused or unexcused. Forms will not be issued without notification from a parent. 3. The student must have all teachers fill in assignments on the form for the days the student will be absent. The student should attempt to turn in all assignments before departure unless the teacher directs otherwise. 4. The student should return the original form to the receptionist before departure. 5. A copy of the completed form will be made for the student's use. 6. Failure to follow the above guidelines may result in disciplinary action. Unexcused Anticipated Absences If the student and family decide to take an unexcused anticipated absence, the school will not require teachers to: prepare assignments for the time missed provide extra help to enable the student to catch up on work missed provide class notes or other assistance to the student The student is responsible for submitting all work missed during an unexcused anticipated absence on the day of return. Failure to submit work owed may result in the student receiving zeros on any or all incomplete assignments. Students are expected to be prepared for all academic work that takes place the day of their return. This includes test, quizzes, papers and any homework assignments. Tests that were missed must be completed by the date designated by the teacher. Consequences for Unexcused Anticipated Absences 1. A student who receives an unexcused absence may or may not be permitted to make up the work missed in class. The individual divisions may choose to assign an appropriate grade penalty for all missed work. 2. A student who receives an unexcused absence may be placed in the disciplinary process. 28 2014-2015 ESA Handbook 3. A student who receives an unexcused absence may not participate in any athletic or extracurricular activities that afternoon or evening. ABSENCES DUE TO COLLEGE VISITS The Dean of Students may excuse an Upper School student from classes for college appointments at the request of the College Counselor. Merely visiting a campus may not excuse a student from class commitments as these trips may be made on weekends and during scheduled holidays. Students will be excused from classes only for the time required for the actual appointment and necessary travel time. When a college representative visits the ESA campus, all Upper School students are welcome to attend. Should the representative be on campus when a student has class, it is the student’s responsibility to receive permission from the classroom teacher to miss class time to speak with the representative. Freshmen and sophomores are welcome to attend any college representative meeting only if they have a free period. TARDIES All students are expected to arrive at school on time every day and arrive at all classes and obligations on time every day. While being tardy is unavoidable at times, the ultimate decision as to whether a tardy is considered excused or unexcused rests with the Dean of Students. A student who is habitually tardy to class during the school day will be referred to the Dean of Students and may be placed in the disciplinary process. LATE TO SCHOOL Any student reporting late to school must sign in at the receptionist’s office and will automatically be given an unexcused admit slip unless a note from a parent or doctor clearly states that the tardy was unavoidable. Please be aware that arriving after the conclusion of a class will result in the student being marked as absent from that class and tardy for the class presently in progress. Unacceptable reasons for morning tardies include: Oversleeping for any reason other than documented illness Fatigue Unsubstantiated traffic or car problems Unspecified illness or general malaise Generic notes asking that a student be excused but giving no reason why Non-emergency personal or family errands A student who is habitually tardy to class during the school day will be referred to the Dean of Students and may be placed in the disciplinary process. CONSEQUENCES FOR TARDIES 1. A student who accumulates four tardies in a quarter (tardy to school or tardy to class during the school day) will serve a work detail at the earliest convenience of the work detail supervisor. 2. An extended record of tardies may result in more serious disciplinary action. 2014-2015 ESA Handbook 29 SIGN-IN/SIGN-OUT Arrival at School – Students who do not use ESA transportation are expected to be at school by 7:50 a.m. Students who arrive late to school must sign in with the Receptionist and receive an admit slip for class. Students with a first period free must sign in at the receptionist’s desk upon arrival on campus. Early Departure from School – Students who must leave school for any reason other than school-sponsored events must sign out with the Receptionist and present a note from a parent. Otherwise the Receptionist must speak with a parent before allowing the student to leave school before the end of the school day. NOTE: Unless the reason for checking out complies with definition of “excused absence,” a student’s absence from any class due to an early departure from school shall be considered unexcused. The student may or may not be permitted to make up work and/or may suffer a grade penalty as a result of non-participation. SENIOR PRIVILEGE In order for a senior to have senior privilege a signed permission form must be on file. This privilege includes: a. Permission to leave campus during unencumbered time during the school day. In this case, a senior must sign in and/or out in the college counselor’s office. b. Seniors are allowed to leave for the day after they have completed their school obligations. Chapel, advisory, and special events are school obligations and seniors must attend. If leaving for the day, students must sign out with the receptionist. c. Seniors whose first class is after first period must sign in with the receptionist before the start of his/her first class. d. If a senior is signing out sick, ESA will call the parent. SPECIAL CIRCUMSTANCES Special circumstances may arise during the course of the year that require a student to miss an extended period of school or schedule a recurring medical appointment during the academic day. ESA will make every effort to work with students and families to ensure the student does not suffer academically should this occur. To help us prepare a plan of action for the student, parents should meet with the Head of Upper School before any class time is missed. Dress Code Students are always expected to dress in good taste and in compliance not only with the written code, but also with the spirit of the code. Extremes in attire and grooming are not allowed. Students must not view the flexibility of the Dress Code as a means to separate themselves from the community. ESA wants to celebrate individuality while teaching students about standards for appropriate dress and the importance of personal appearance. Students should take pride in their appearance and dress neatly and appropriately every day. All students must be in dress code for the entire school day, from 8:00 a.m. to 3:25 p.m. The Dress Code is managed at the discretion of the Dean of Students or the Division Head. 30 2014-2015 ESA Handbook Girls: Modern fashion for young women does not always have a place at school. Girls should never wear short skirts, short shorts or tight clothing, and they should never have any exposed waistline or midriff. Skirts: School plaid, solid navy, solid khaki or solid gray; must be hemmed and must extend to no more than five inches from the top of the knee. Shirts: White, gray or blue shirt with same color collar; collar must be visible with any outerwear; turtlenecks of any kind are not allowed; any t-shirt or other shirt worn under a uniform shirt must be solid white, gray or navy. Shirts must be long enough to stay tucked and cannot be sheer. Slacks: Khaki, navy or gray. Elasticized bottoms are not allowed. Shorts: Khaki, navy or gray; must have at least a 3½ inch inseam. Tights: Navy, gray or white permitted under skirts. Shoes: Must have closed heel and toe. Boys: Boys should look neat and presentable at all times during the school day. Shirts: White, gray or blue shirt with same color collar; collar must be visible with any outerwear; turtlenecks of any kind are not allowed; any t-shirt or other shirt worn under a uniform shirt must be solid white, gray or navy. Shirts must be long enough to stay tucked. Slacks: Khaki, navy or gray. Elasticized bottoms are not allowed. Shorts: Khaki, navy or gray. Shoes: Must have closed heel and toe. For Boys and Girls: No elasticized bottoms or warm-up type pants No “green” khaki. No navy or gray that appears to be black No jeans or denim bottoms No turtleneck shirts No turquoise or aqua shirts Uniform shirt/collar must show with any sweater Shirts must be tucked in No short (waist length) shirts (i.e. any shirt that will not stay tucked) No logos, except manufacturers logo, on any clothing item No tight fitting shorts or slacks No excessively baggy, wide-legged or long pants All khaki, navy or gray bottoms must be solid colored, without patterns or designs. 2014-2015 ESA Handbook 31 FORMAL DRESS Boys Pleated or Plain Front Khaki Chino Pants (Dress style only.) White Pinpoint or Oxford Dress Shirt (ESA logo or plain only.) ESA School Tie Girls Pleated or A-line ESA Plaid skirt, or Knee length ESA plaid walking shorts, or Pleated or Plain Front Navy Pants (Dress style only.) White Pinpoint or Oxford Dress Shirt (ESA logo or plain only.) Optional – ESA School Scarf FREE DRESS Generally held the last Friday of classes in each month Clothing should be in good taste Pajama pants or lounging pants are not allowed Shorts with slogans and/or writing on the back are not permitted Halter tops or tops with spaghetti straps are not allowed. Sleeveless tops or tank tops must provide enough material on the shoulder to consistently cover the bra strap T-shirts with inappropriate slogans or pictures are not acceptable All free dress apparel must comply with the spirit of the dress code PHYSICAL EDUCATION UNIFORMS Students are required to wear PE uniforms during their PE class. Boys and girls are expected to abide by the following guidelines: Shorts: Any gray or navy athletic shorts. Shirts: Students have three choices: PE uniform t-shirts (available through school) Any ESA t-shirt may be worn (e.g. ESA volleyball camp t-shirt, ESA homecoming t-shirt, etc.) Plain white t-shirts are acceptable 32 2014-2015 ESA Handbook Transportation AUTOMOBILES ON CAMPUS Driving and parking on campus are privileges, not rights. Students and parents of drivers should be aware that: 1. All vehicles parked at school must be registered with the Upper School Office. Every student driver must complete a Permission Form and Vehicle Registration. 2. The speed limit on all campus roads is 20 MPH. 3. Students may park only in the student parking area. Only seniors may park in the senior parking area. 4. Cars should be locked when parked on campus. 5. Cars on campus are subject to ESA’s Search and Seizure Policy. 6. Other than at times of arrival or departure, students are not permitted in the parking lot for any reason unless they have the permission of the Dean of Students or a faculty member. 7. Seniors have privileges to go to local food establishments with a signed Parent Permission Form on file. 8. Students may not use their cars during the school day unless they have an authorized excuse from home. BUS REGULATIONS The safety of students using ESA transportation is very important. Therefore, students are required to follow the following regulations concerning bus transportation: 1. Students should arrive at the designated bus stop 5 minutes prior to departure. The bus will not wait. 2. Parents should arrive at the designated bus stop 5 minutes prior to arrival. The bus will not wait. 3. While waiting for the bus, students must conduct themselves in an orderly manner. 4. Students may not get out of their seats, throw objects out of the window, harass other students or the driver or generally behave in a loud or disorderly manner while riding the bus. 5. The bus driver will report any inappropriate behavior to the Dean of Students. Unacceptable behavior on the bus may result in disciplinary action including suspension or expulsion from bus service, after-school or Saturday work detail, suspension, dismissal or expulsion from school. THE LATE BUS 1. Students are expected to notify their parents if they ride the late bus. 2. After-school supervision is provided only for school-sponsored activities. 3. Students not participating in a school-sponsored activity may not stay for the late bus without permission of the appropriate division’s Dean of Students. 2014-2015 ESA Handbook 33 STUDENT DROP-OFF/PARENT PARKING Parents should drop off all students in the circle on the Middle School side of campus. Drop off at any other point creates a dangerous situation and impedes traffic flow. Guests and Visitors on Campus Guests/visitors on campus must be approved by the Dean of Students prior to their arrival on campus. Upon arrival guests/visitors must check in with the Receptionist to get a visitor badge. Students are responsible for their guest’s/visitor’s behavior at all times. Student visitors are welcome during break and lunch. ESA discourages visitors during class time. Visitors may not attend classes with the ESA student they are visiting. Dance Regulations 1. Dances are school-sponsored events. All school rules apply to dances. 2. Any student in possession of or under the influence of alcohol or any illegal drug upon arriving or during the dance will be detained and the parents will be called. Appropriate disciplinary action will then be taken against the student. 3. Students must arrive within thirty minutes of the beginning time. Any student arriving thirty or more minutes late will not be allowed to attend the dance and the parents will be notified. 4. Students must remain at the dance until thirty minutes before the scheduled end of the dance. No student may leave the dance prior to this time. Library/Media Center Usage The Reverend R.R. Diggs Library/ESA Media Center is open from 7:45 a.m. to 4:00 p.m. and welcomes all students who come in for the purpose of study, research and pleasure reading. Circulation Policies Library books generally circulate for three weeks; however, a longer checkout period can be arranged for books used for research. Occasionally, library items are reserved for use in the library so that others working on similar assignments may share the books. Returning materials on time ensures that the books and information will be available to others. Prompt return of library materials is expected. If a book is overdue by 30 days or more, the student will not be allowed to check out any more books until that book is returned or until the replacement cost of the book is paid. UL Lafayette Library Checkout: In order to maintain a good working relationship with UL Lafayette, all books must be returned to the ESA library by May 1st. Students will be required to pay for any lost books. Online Renewal and Tracking: Students may view their personal library accounts online at any time through Destiny. Books (not overdue) may be renewed or reserved online in Destiny. 34 2014-2015 ESA Handbook Overdue Fines: The library does not charge fines at this time for overdue materials. First, second, and a final overdue notices will be sent weekly via ESA student email accounts. When all overdue notices have been sent and the item is still not returned, parents will be billed for the replacement cost of lost or damaged items. Seniors are expected to pay all library bills for lost books by the last school day for seniors. Electronics The use of electronic devices for gaming purposes is not permitted during the academic day. ESA recognizes the usefulness and convenience of cellular phones to help families keep in touch. Accordingly, ESA does permit students the possession of cell phones. This is a significant privilege that students must respect. Should this privilege not be respected and the following guidelines not followed, the student would lose the privilege of having a cell phone on campus. Guidelines for Cell Phone Usage on Campus 1. Cell phone use is permitted during free time throughout the school day in ways consistent with ESA’s values and expectations. 2. Use of cell phones is not permitted inside any ESA building at any time. Cell phones are required to be silenced the entire day. 3. Cell phone usage during class or chapel is strictly prohibited without the permission of the classroom teacher. Violations will result in confiscation of the phone and possibly further disciplinary action. 4. Should students need to call a parent, ESA makes school phones available for their use in the Receptionist’s office. Students may use cell phones for this purpose during free time. If parents need to contact a student immediately, they may call the school receptionist. (Students are not permitted to answer phones during class time or chapel.) 5. All students with a cell phone must submit their numbers to the office at the beginning of the school year. 6. Violations will result in disciplinary action, and the phone will be confiscated with further violation. Patterns of violations will be dealt with appropriately, and repeat offenders may lose cell phone privileges. Technology ESA seeks to foster the pursuit of academic and personal excellence in each child. ESA is committed to preparing its students for working, living and learning as students and leaders in their chosen careers. Technology visions must be flexible in today’s world. What is considered high-tech, top-of-the-line today, is often passé next month. We seek to create an environment where students, faculty, and staff, effectively and responsibly, utilize innovative technology. Technology enhances the way we teach, learn, and communicate with one another at ESA and the world. Excellence in technology education promotes higher-order thinking skills, problem-solving skills, motivates students, and provides another tool to facilitate student learning. Faculty 2014-2015 ESA Handbook 35 members benefit from the exchange of new methodologies, resources, and ideas to implement the curriculum. ACCEPTABLE USE POLICY ESA is a community of students, teachers and staff committed to the school’s core values of scholarship and honor. It is out of honorable respect of these values that we share the privileges and responsibilities of becoming and being literate computer users within the school environment and at home. The following statement is an articulation of our responsibility as individuals and as a community to be honorable and ethical users of technology: The use of the ESA network and equipment is a privilege – not a right. Computers and Internet access are available to students and faculty through the school network as an educational tool to support the curriculum. It is expected that student and faculty use of computers and the Internet will be consistent with the goals, objectives and rules of conduct of ESA as described in the Student Handbook and Codes of Conduct. Individual users of the computer network are responsible for their behavior and communications over those networks. It is presumed that users will comply with ESA’s established standards. These rules also apply to personal laptop computers/tablets using ESA’s wireless network. Because the ESA computer network has limits, students must understand that the campus computer network should be used for academic or school-related purposes only. With this in mind, students and faculty are expected to abide by the following responsibilities and rules: 1. Take care of the computers and the network a. Do not intentionally harm them in any way. b. Do not use network in such a way that would disrupt the use of the network by other users. c. Do not knowingly or negligently transmit computer viruses. d. Do not “hack”, download “hacking” programs from Internet, or try to run “hacking” software programs in either individual computers or the network. e. Do not download any programs or files that may change the ESA network or which violate copyright laws. f. Do not attempt to subvert or avoid any access control software or firewalls that may be operating or installed at a future date. Assisting others in violating these rules by sharing information or access is also considered unacceptable. 2. Be polite a. Proper behavior on the computers and the Internet should be used at all times. Normal school behavior policies apply equally to the use of the Internet. As email is a form of speech, it is your responsibility to ensure that your language is truthful, appropriate, and respectful. 36 2014-2015 ESA Handbook b. Email is not always a secure, private form of communication. After you have sent an email, you have no control over what the recipient(s) may do with it. If you would be upset to have your parents hear or read about it or have it read out loud in chapel, you should not send it. c. All online communications with the intent to harass or demean anyone or anything is prohibited at ESA. 3. Use appropriate language a. Do not swear, use vulgarities, or any other inappropriate language. b. Do not write or send abusive or obscene messages (anything that may be offensive to the recipient). 4. Follow the law a. Unless specifically permitted by the publisher, the sharing or copying of software is illegal. b. Do not download software from any of the school’s computers. c. Do not install software programs onto either individual computers or the network. 5. Be honest and respect the intellectual property of others a. Do not use or modify other people’s documents 6. Use the computers and Internet only for educational purposes a. Do not transmit objectionable material (graphics, sound or text files which are pornographic, obscene, or offensive to another user). b. Do not download, store or print files or messages that are objectionable (such as ones that are pornographic or obscene or that use language, sounds or imagery that offends or tends to degrade others). [The administration invokes its discretionary rights to determine suitability in particular circumstances.] c. Do not use Internet for any commercial or for-profit activities d. Illegal activities are strictly forbidden. This includes threats, harassment, stalking and fraud. 7. Respect privacy at all times a. Do not violate the rights to privacy of any other ESA member. b. Do not use Internet under an assumed or anonymous identity; all use must be under one’s own account. c. You are responsible for the use and access of your own account. LAPTOP/TABLET USAGE Students may bring and use their own laptop/tablet from home. However, there are a few basic rules necessary for their use at ESA: 1. All personal laptop/tablet usage falls under the Acceptable Use Policy designated for all users while on school property. 2. There is and will be no school liability for damage to the laptop/tablet while being used at school. 3. Students are responsible for the safety and tracking of the laptop/tablet and all possessions necessary for the running of the device. The school assumes no responsibility for loss or theft of any personal units. 2014-2015 ESA Handbook 37 4. Students are responsible for all usage issues, and computer literacy, related to the laptop/tablet. Neither teachers nor ESA technical support personnel will operate the computer for the student. Violations may result in the loss of access to technologies on the ESA campus as well as other disciplinary action or legal action. Off campus online activity that violates the acceptable use policy, and has an impact on student learning at ESA may also be subject to disciplinary action. Files and other communications, both active and stored on local or network hard drives, may be reviewed by the Network Administrator to maintain system integrity and insure that users are using the system responsibly. Finally, the network is provided for students to conduct research and communicate with others. Access is a privilege – not a right. Access entails responsibility. THE USE OF VIDEO CAPABLE TECHNOLOGY ON CAMPUS No one may take photos or videos while on an ESA campus or at ESA sponsored events without permission. There must be valid educational rationale for such technology to be used on campus, such as accomplishing a particular assignment. 38 2014-2015 ESA Handbook STUDENT ACTIVITIES AND SERVICES Chapel Chapel is an integral part of the school day. It is a time when the school community comes together to celebrate the life of ESA, explore and nourish daily life with God and neighbor, and plan the day. Attendance at Chapel is mandatory for all students and faculty. The service of Holy Communion is celebrated monthly for all students and may be either an all-school service or a divisional service. Holy Communion services are scheduled during designated chapel times. All students and faculty attend Communion services and, as conscience dictates, participate in the services. Advising and Counseling Advisors: ESA provides a faculty advisor who monitors each student's academic achievement and sense of well-being. The advisor is a teacher who serves as an advocate, a facilitator, an arbitrator and a motivator. Students meet with their advisor weekly; however, students are encouraged to seek out the advisor any time there is a need. Parents are strongly encouraged to contact the advisors if there are general concerns regarding academic performance or social development. Academic Counseling: The academic progress of each student is monitored throughout the year. Regular grade level meetings and teachers’ individual contact with the Academic Dean focus consistent attention to the academic needs of each student. Monitoring a student's academic career will include an overall plan to meet the individual’s academic needs, an ongoing assessment and placement in appropriate classes as a student’s performance demands, the identification of appropriate measures to help the student maximize his or her academic success at ESA. Academic conferences with students, teachers and parents may be arranged when appropriate. Parents are encouraged to speak to their student's teacher, Advisor, or the Academic Dean regarding concerns about the academic progress of their student. Personal Counseling: The personal needs and concerns of each student are integral to the development of a student's self-esteem and integral to the student’s academic growth. The goal of the Guidance Office is to help students explore their areas of concern in a safe and professional environment. Students seek answers to solve problems concerning interpersonal relationships, decision-making dilemmas, goal setting, time management, stress and anxiety management, career exploration and planning, and drug and alcohol education. The process of counseling our students is intended to encourage them to take responsibility for seeking appropriate solutions to problems. This process relies on the development of a close interactive relationship between student and guidance counselor. Confidentiality is held paramount. When the information given by a student is determined to be imminently dangerous to him or herself or to others, the counselor must inform responsible persons. Parents are encouraged to contact the counselor with any concern they might have regarding their child. 2014-2015 ESA Handbook 39 College Counseling: ESA is a college preparatory school. The placement of students into appropriate universities and colleges is a primary mission. The philosophy of college counseling at ESA is grounded in the idea that each student finds a college that will meet his or her needs. The College Counseling Office provides a supportive environment for informed choice by assisting the student in self-reflection, providing resource materials, offering counsel and aid in managing the mounds of paper and deadlines associated with college selection. It is, however, the student's responsibility to take the initiative in the college admissions process. It is the duty of the College Counseling Office to make sure students enter into the college selection process with a full appreciation of its importance and complexity. Students and their families decide which college to attend, but it must be an informed decision, made after careful and judicious study of the best information available. STANDARDIZED TESTING CALENDAR & INFORMATION PSAT – Mandatory test given to all 10th and 11th grade students in early October. Scores determine qualification for National Merit for all 11th grade students. ASPIRE - Mandatory test in preparation for ACT, given to all 9th and 10th graders students usually in mid-May. ACT & SAT TEST DATES AND REGISTRATION DEADLINES ACT Test Dates 2014-2015 Test Date September 13, 2014 October 25, 2014 December 13, 2014 February 7, 2015 April 18, 2015 June 13, 2015 Registration Deadline August 8, 2014 September 19, 2014 November 7, 2014 January 9, 2015 March 13, 2015 May 8, 2015 SAT I & SAT II Test Dates 2014-2015 Registration Deadline Test Date October 11, 2014 September 12, 2014 November 8, 2014 October 9, 2014 December 6, 2014 November 6, 2014 January 24, 2015 December 29, 2014 March 14, 2015 (SAT I Only) February 13, 2015 May 2, 2015 April 6, 2015 June 6, 2015 May 8, 2015 40 2014-2015 ESA Handbook Advanced Placement Test Dates 2015 Morning Afternoon May 4 Chemistry Psychology Environmental Science May 5 Calculus AB & BC AP Seminar Chinese Language & Culture May 6 English Literature & Composition Japanese Lang. & Culture Physics 1: Algebra-Based May 7 Computer Science A Spanish Language & Culture May 8 German Language & Culture U.S. History May 11 Biology Music Theory May 12 US Government & Politics May 13 English Language & Composition May 14 Comparative Gov’t & Politics World History May 15 Microeconomics Human Geography Art History Physics 2:Algebra-Based European History Physics C: Mechanics French Language & Culture Spanish Literature & Culture Statistics Italian Lang. & Culture Macroeconomics Latin Extracurricular Activities ESA offers a wide range of extracurricular activities. These activities are intended to broaden the scope of a student's education and contribute to the spirit and morale of the entire school community. The following list of activities is by no means exhaustive. When strong student and faculty interest exists for a particular activity, the school administration will make every effort to accommodate the interest. Extracurricular offerings in past years have included: basketball, volleyball, swimming, cross-country, soccer, baseball, tennis, golf, track, cheerleading, yearbook, chorus, drama, community service, Outing Club, speech and debate, The Eclectic, literary magazine, French Club, Spanish Club, Model UN, SADD, Mu Alpha Theta, and Quiz Bowl. 2014-2015 ESA Handbook 41 Student Government EXECUTIVE COUNCIL Drake Broussard President Katherine Spears Vice President Carly Hebert Secretary Omar Munshi Treasurer Audrey Gutierrez Discipline Council President Blythe Bull Honor Council President 12th Grade Representatives Honor: Jackson Beach, Mallory Gaspard Discipline: Grant Collins, Emma Cole Class: Claire Storment, Jillian Chen 10th Grade Representatives Honor: Dom Berthelot, Davis Curry Discipline: Libby Menard, Alyce Simien Class: Clarke Patrone, Tracey Dibbs 11th Grade Representatives Honor: Luke Bravo, Andrew Billeaud Discipline: Jessica Tetnowski, Sarah Pierre Class: Herbert Leavitt, Claire Pham 9th Grade Representatives Benjamin Gomez, Abby Honor: Langford Discipline: Oliver Vreeland, Leigh Stokes Class: Morgan Uebinger, Arib Qureshi CLASS OFFICERS Each spring rising classes in the Upper School elect class officers as provided for in the Student Council by-laws. 12th Grade President: Vice President: Secretary: Treasurer: Grace Pecoraro Emmie Swize Tana Gauthier Ben Spears 11th Grade President: Vice President Secretary: Treasurer: 10th Grade President: Vice President: Secretary: Treasurer: 42 Peyton Feuer Sam Hebert Teddie Swize Everett Pooler Molly Hebert Maya Loney Abigail Bullock Riley Nickel 9th Grade President: Vice President: Secretary: Treasurer: Adam Dakin Pablo Pellerin Mark Dibbs Brian De la Rosa 2014-2015 ESA Handbook HELPFUL INFORMATION Medical Information State of Louisiana law requires the following information be on file at ESA before a student is permitted to attend classes: 1. A completed and signed health form 2. Immunization according to State of Louisiana requirements ESA also must have on file a certified copy of each student’s birth certificate. PRESCRIPTION MEDICATION Any prescription medication that a student is to take while on the ESA campus must be kept with the school receptionist. The student should report to the Upper School Office when it is time to take the medication. Please see the Drug and Alcohol Policy for other important information. Business and Financial As outlined in the Enrollment Agreement, the following three options are offered for payment of tuition: A. One annual payment by July 21, 2014 B. Two payments: the first payment by July 21, 2014 and the second payment by November 20, 2014. C. Ten monthly payments beginning July 21, 2014, and ending April 20, 2015 *The two payment plan requires an automatic bank debit on November 20, 2014. This plan option carries a 1.0% monthly interest charge based on the outstanding tuition balance owed from July 21, 2014 until paid in full. *The monthly payment plan requires an automatic monthly bank debit from a designated bank account for the ten months listed and carries a 15% interest payment. Tuition finance fees for installment payments are due and payable each month beginning July 20th and ending April 20th. Transportation charges are billed October 1st and may be paid in two installments of one half each October 20th and December 20th. Parents Club dues and incidental fees are billed September 1st and are due September 20th. Miscellaneous charges are billed every month beginning September 1st and are due the 20th of the month. If a parent's account is not paid in full or is not otherwise current at either the end of the first semester or the end of the school year, the student’s grades will not be processed and grade reports and transcripts will not be mailed until payment is received. 2014-2015 ESA Handbook 43 Student Accident Insurance Policy A student accident insurance policy is provided for all students at no cost to the parents. Application packets for extended 24-hour coverage and dental riders are available in the Business Office and mailed to all parents at the beginning of each year. Asbestos Management ESA has complied with requirements of the United States Environmental Protection Agency (EPA) in maintaining an asbestos management plan for all of the school buildings. The plan, which was reviewed and approved by the EPA, is available for review by parents and employees between the hours of 8:00 a.m. and 3:00 p.m., Monday through Friday. Lost and Found Calculators and other technology that have been lost are returned to the Upper School Office. Missing clothes and other items are often put in the closet in the gym or designated lost and found area. Lost and found items are donated at the end of each quarter. Students can eliminate problems by putting their name on all their clothing and books, and by keeping books and clothes in their locker when these items are not in use. Books left in the classroom or outside on the ground are often easily lost or damaged. PUT YOUR NAME ON YOUR BELONGINGS AND KEEP THEM IN YOUR LOCKER. Office Hours The main office of the school is open from 7:30 a.m. to 4:00 p.m. Monday through Friday except for the following holidays when it is closed: Labor Day (Monday, September 1, 2014) Fall Break (Thursday, October 9 – Friday, October 10, 2014) Thanksgiving Break (Monday, November 24, 2014 – Friday, November 28, 2014) Christmas Break (Monday December 22, 2014 – Monday, January 5, 2015) Martin Luther King Day (Monday, January 19, 2015) Mardi Gras Break (Monday, February 16, 2015 – Friday, February 20, 2015) Easter Break (Friday, April 3, 2015 – Friday, April 10, 2015) School Closing/Emergency Notifications When ESA needs to get critical information out to families, broadcasts are sent out via our website’s email and SMS/Txt Msg feeds. It is very important that all families, parents and students, sign up to receive these messages. To receive emergency communications, log on to the Community Portal at www.ESAcadiana.com and click on the Account: button at the bottom left corner of the page. From the menu that pops up, select Subscriptions. In the Subscriptions window, click on the red Settings link to the right of the News Alerts section. Check the boxes next to Emergency Communications to receive both email and text alerts. You will need to have a your mobile phone entered and verified in your account to receive text alerts. For more information, see our Web and Portal Guide. 44 2014-2015 ESA Handbook Occasionally inclement weather requires ESA to close early or not to operate for a day. In addition to text and email alerts, ESA will announce all unanticipated school closures on local television and radio stations. The ESA homepage is also immediately updated with this information. Statement of Non-Discrimination Policy Episcopal School of Acadiana admits students of any race, color, creed, national or ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, creed, national or ethnic origin in the administration of its educational policies, admission policies, scholarship and loan programs, and athletic and other school administered programs. Use of School Name, Handbook, and Directory No one is authorized to use the names “ESA” or “Episcopal School of Acadiana” for promotion or solicitation purposes without the expressed, written consent of the Headmaster. The ESA “directory and handbooks for students and parents” and the information contained therein, including the names and addresses of ESA families, faculty and staff, and the names “ESA” or “Episcopal School of Acadiana,” are intended for official use by the school and the private use of the students of ESA and their parents. We ask that our families and friends not use, lend or distribute these for any commercial, political or solicitation purposes. Please contact the Headmaster if you have any questions. 2014-2015 ESA Handbook 45
