AGENDA MCCCDGB
Friday April 17, 2015 – 9:00 a.m. Originating at: Neal Campus Kingman Room #508 Also Available via Interactive Television at: Bullhead City Campus Room #508 Lake Havasu Campus Room #508 North Mohave Campus Room #301 (Action Items are in bold print) I.
Call to Order (Dr. Julie Bare, President) II.
Pledge of Allegiance III.
Roll Call (Amy Curley, Executive Assistant) IV.
Approval of Meeting Minutes (Bare)(Appendix 1) The draft minutes of the March 13, 2015 regular meeting appear in Appendix 1. Move to approve the draft minutes of the March 13, 2015 meeting as presented in Appendix 1. Move to approve the draft minutes of the March 13, 2015 meeting as presented in Appendix 1 with the following modifications: V.
Audience of Any Citizen (Bare) [NOTE: This is an opportunity for any citizen to address the Board on any matter of concern to the citizen. The Board will listen to the remarks, but may not respond or answer questions. Unless the matter is already on the agenda for action, no action can be taken other than to instruct staff to include the matter on a future agenda. The president of the Board may limit the time for individual presentation and may limit the total time for all presentations. Citizens wishing to comment will be limited to one opportunity to speak. During Interactive Television (ITV) meetings, the chair will query each campus for those who wish to speak.] VI.
Faculty Council Report (Dr. Andra Goldberg, president, MCC Faculty Council) VII.
Board Reports (Bare) A. Trustee Reports (Bare) 1. Gordon Ritter Resolution (Bare) (Appendix 2) 2. Governance Institute for Student Success (Selberg/Smith) Dr. Judy Selberg and Ms. Phyllis Smith attended the Governance Institute for Student Success (GISS) in Phoenix on April 10th ‐ 11th, 2015 on behalf of the Mohave County Community College District Governing Board. VIII.
3. Arizona Association of District Governing Boards (Selberg) President’s Report (Dr. Michael Kearns, President) A. Community College State‐Level Council Reports (Kearns) B. Legislative Update (Kearns)(Appendix 3) 1. Legislative study committee on Community college expenditure limitation 2. Proposed initiative that would cap/limit future community college tuition increases C. State Budget Update (Kearns)(Appendix 4) D. Update of Current Events (Kearns) IX.
Student Services (Ana Masterson, Dean of Student Services) A. Milestone Advising (Masterson) Student Services implemented “Milestone Advising” in Fall 2014 which required all currently enrolled students who had completed (or would have completed by the end of the semester) 50% to 75% of their declared program of study to have an in‐depth advising appointment with a Student Services Specialist. During the appointment, the advisor assists the student in developing a plan to finish their degree which includes identifying/scheduling remaining courses needed for program of study completion; financial aid and/or payment status; balancing outside obligations/commitments; and their plans after graduation as well as any concerns or issues the student wants to discuss. Three‐hundred students were required in fall 2015 for milestone advising, with close to a 90 percent response rate. Currently, Student Services has notified 259 students for the spring semester for milestone advising with students being very receptive to the requirement and making appointments to meet with advisors to finish out their degree with the Milestone Advising program. 2
X.
Instruction (Jill Loveless, Dean of Instruction A. Writing Across the Curriculum (Loveless)(Appendix 5) Mohave Community College uses assessment in a variety of ways to improve student learning. One of the major projects that the college has been doing is the Writing Across Curriculum at Mohave (WAC’M) project as a participant in the Higher Learning Commission’s Assessment Academy. This year completes our four year project. This past March Rosemarie LeFebvre presented at the HLC Conference the current status of the project and the current findings. The WAC’M team will return to HLC in June to give the final presentation of the project. This is one of the ways we assess student learning. Other methods include the Cycle of Learning where each discipline identifies a general education competency and tests students learning in that area. Each area officially assesses the different competencies over a period of several semesters although faculty assess in the classroom every day. The General Education Philosophies are as follows: Aesthetic Sensibilities, Communication Skills, Critical Thinking Skills and Problem‐Solving, Cultural Diversity and Global Awareness, Techniques of Inquiry, and Technological Competency. Departments also use the Periodic Program Review to review student learning within the degrees and certificates. XI.
Administrative Services (Diana Stithem, Executive Vice President) A. Utility Savings Plan (Stithem) The College is working on a utility savings plan to help keep the costs down as utility costs continue to increase. The campus facilities managers and campus deans have been sharing ideas and recommendations to bring utility costs down by various approaches, including individual actions, summer building closures where usage is minimal and lighting replacements using LED fixtures. A similar plan was implemented five years ago, but technology has improved some opportunities, and the college community benefits from periodic gentle reminders. B. Learning Management System (Stithem)(Appendix 6) Following a lengthy and thorough discovery period, the College is recommending the expenditure of $159,066.31 over a three‐year period for a Schoology, Inc., enterprise level learning management system subscription. The cost for the subscription for the first year is $69,068.00, second year $43,908.90, third year $46,089.41. Mohave Community College uses a learning management system platform for its online and web‐enhanced classes. (All MCC ground classes are web‐enhanced.) In 2007 Mohave Community College made the change from Blackboard to the Angel Learning Management System. MCC has been with the Angel system since; however Blackboard, Inc., purchased Angel several years ago and has slowly slowed down development and support for the Angel Learning Platform, encouraging Angel subscribers to move to the Blackboard System. In early 2014 the college began to seriously look at other learning management system options and how they align with MCC’s instruction and learning goals. 3
In accordance with the college’s procurement guidelines, in November, 2014, the MCC Office of Procurement issued a Learning Management System (LMS) Request for Proposal (RFP) that contained several stages of review and evaluation: proposal, presentation, hands on testing, references and pricing and contract negotiation. Twelve vendors submitted proposals. After an initial review eliminated the outliers (not the right capabilities, outrageous cost, etc.), an LMS review task force, consisting of faculty, instructional technology, information technology and others then reviewed the proposals of the remaining four: Blackboard, Instructure, Inc. (Canvas), Brightspace (Desire 2 Learn) and Schoology. The task force selected the two best scoring systems to invite to campus and further review. Following demonstrations, all faculty were given the opportunity to use vendor “Sandboxes” to create online classes and were encouraged to submit their comments about either or both systems to the task force. Final considerations included breadth of features and functions, ease of use for students, faculty and staff, faculty comments after testing, vendor support, data security, disaster recovery and analytics. The College will begin implementation quickly following approval of the expenditure, with Schoology staff scheduled to be on campus in late April and early May. Motion to approve Schoology, Inc., as Mohave Community College’s learning management system provider based on the information presented above and in Appendix 7. Motion to approve Schoology, Inc., as Mohave Community College’s learning management system provider based on the information presented above and in Appendix 7 with the following modifications: C. Human Resources Report (Stithem)(Appendix 7) The Human Resources report for the month ending March 31, 2015 are presented in the Appendix. Move to approve the Human resources reports for the month ending March 31, 2015 as presented in the Appendix Move to approve the Human resources reports for the month ending March 31, 2015 as presented in the Appendix with the following modifications: D. Financial Report (Jess Jacobs, Associate Dean of Financial Services)(Appendix 8) 1. Truth in Taxation Notification (8A) 2. Monthly Financial Reports (8B) The Financial report for the month ending March 31, 2015 are presented in the Appendix. 4
XII.
XIII.
Next Meeting (Bare) The next regular meeting of the Mohave County Community College District will be Friday, May 15, 2015 starting at 12:00 p.m., originating from the Bullhead City Campus. Adjournment (Bare) 5
Minutes
MCCCDGB
Friday March 13, 2015 – 9:00 a.m.
Originating at:
Also Available via Interactive Television at:
Lake Havasu Campus
Bullhead City Campus
Neal Campus Kingman
North Mohave Campus
Room #508
Room #508
Room #508
Room #301
(Action Items are in bold print)
I.
Call to Order (Dr. Julie Bare, President)
Dr. Bare called the meeting to order at 9:00 a.m.
II.
Pledge of Allegiance
III.
Roll Call (Amy Curley, Executive Assistant)
Julie Bare
Jon Longoria
Vance Miller
Judy Selberg
Phyllis Smith
IV.
Present
Present
Present
Present
Present
Approval of Meeting Minutes (Bare)(Appendix 1)
The draft minutes of the February 13, 2015 regular meeting appear in Appendix 1.
Vance Miller moved, Jon Longoria seconded, to approve the draft minutes of the February 13,
2015 meeting as presented in Appendix 1. Without further discussion, the motion carried 4-0
(Selberg abstained)
V.
Audience of Any Citizen (Bare)
[NOTE: This is an opportunity for any citizen to address the Board on any matter of concern to
the citizen. The Board will listen to the remarks, but may not respond or answer questions. Unless
the matter is already on the agenda for action, no action can be taken other than to instruct staff to
include the matter on a future agenda. The president of the Board may limit the time for individual
presentation and may limit the total time for all presentations. Citizens wishing to comment will
be limited to one opportunity to speak. During Interactive Television (ITV) meetings, the chair
will query each campus for those who wish to speak.]
Dr. Bare queried each campus individually. There were no citizens wishing to address the Board.
VI.
The En Croix Ballet Ensemble and Children’s Program (Jeanne Fernando)
Ms. Fernando announced that the En Croix Ballet Ensemble and Children's program from Mohave
Community College will be presenting its Annual Spring Performance on April 25 at the
Performing Arts Center located at Lake Havasu High School. There will be two performances, a
matinee at 2:00pm and then in the evening at 7:30pm. This is a free event and all are invited to
witness the celebration of another successful year of studying ballet.
There was a brief discussion about the process by which individual programs request time on the
meeting agenda.
VII.
All Arizona Academic Team Members (Ana Masterson, Dean of Student Services)
Ms. Masterson reported that MCC is proud to introduce its All-Arizona Academic Team
honorees. The honorees from MCC were Todd Myren (first team) and Debra Pennington (second
team) – both from the Lake Havasu City Campus. Ms. Pennington plans to attend Arizona State
University – Lake Havasu City and pursue a degree in industrial organization psychology. Mr.
Myren plans to go to Grand Canyon University or Azusa Pacific University and ultimately would
like to co-own a business with his brother.
All students chosen to the All-Arizona Academic Team receive a full-tuition scholarship to
Arizona State University, the University of Arizona or Northern Arizona University. Awardees
also receive a small stipend to help offset the cost of books and supplies.
Ms. Pennington and Mr. Myren both expressed their gratitude to the Board and the College for
allowing them the opportunity to participate in this scholarship opportunity.
VIII.
Faculty Council Report (Clark Brown, Secretary, MCC Faculty Council)
Mr. Brown reported that the Summer/Fall 2015 Schedule review by faculty is in process. The
faculty appreciate this response from the Dean Loveless and the Office of Instruction in facilitating
this faculty request. Regarding Faculty withdrawing students for non-participation, the Faculty
Council suggest that the college consider a policy that would allow faculty at their option to
withdraw students for nonparticipation according to conditions stated in their syllabus. This
recommendation will be included into re-designing the Student Success Center model to
determine strategies to intervene and assist students who may have attended the first few classes
and then stop participating. Regarding Starfish - the faculty generally believe this system works
for Early Alert. A task force is in place, chaired by Dean Ana Masterson, to discuss any and all
methods to help retention. Mr. Brown reported that Faculty Council’s Technology Committee
recommendations are being incorporated; these committees will be revised and combined to better
accommodate communication.
2
IX.
Board Reports (Bare)
A. Trustee Reports (Bare)
1. Governance Institute for Student Success (Bare)(Appendix 2)
Dr. Selberg reported AADGB has arranged to bring the Governance Institute for Student
Success (GISS) to Phoenix on April 10th - 11th, 2015. Dr. Kearns stated that a majority of
the cost is being covered by ACCT, thus not impacting the College budget. Trustees
Selberg, Smith and Longoria expressed interest in attending. Trustees Miller and Bare are
not available to attend. Ms. Curley will contact those attending with details.
2. ACCT Annual Congress (Bare)
Dr. Kearns stated that registration and Call for Presentations for the 2015 ACCT Leadership
Congress is now open. This year's Leadership Congress is taking place in San Diego,
California at the Manchester Grand Hyatt, October 14th to October 17th. The deadline to
submit a presentation is Friday May 1. The Early Bird deadline for discounted registration
rate is August 7, 2015. President Bare asked Board members to finalize their decisions by
the end of May. Trustee Selberg has already confirmed to attend and stated that she would
support a presentation submission by the College.
3. Governing Board Website (Amy Curley, Executive Assistant to the President)
Ms. Curley reported that in April 2015, the College will be transferring its current website
to a new web content management system, affording an opportunity to reformat its current
layout to a more user-friendly experience.
X.
President’s Report (Dr. Michael Kearns, President)
A. Draft 2012 Cohort Default Rate (Kearns)
Dr. Kearns reported that the 2012 draft cohort default rate (student loan) was released on
Monday February 23. MCC’s rate was announced as 23.6%.
FY2012
DRAFT
Default Rate
23.6
FY2011
FY2010
FY2009
29.3
32.7
36.7
3
B. Economic Modeling Specialists, International (EMSI) Report (Kearns)(Appendix 3)
Dr. Kearns reported that Mohave Community College now has three levels of EMSI Impact
Reports to utilize with the release of a national report, the State of Arizona report and a Mohave
County specific report.
Impact
Economic Impact
Gross Product
Alumni value
Payroll and operational expenses
New annual revenue
Faculty and staff
Students served (credit)
Increase in annual earnings/per student
Higher income (lifetime)/per student
Cumulative return in higher future wages
ROI for taxpayers’ investment ($1.00)
Average annual rate of return (taxpayers')
Mohave
$212.5 million
5.6 percent
$191 million
$20.5 million
$1.5 million
582
6,823
$7,500
$285,000
$5
1.8
4.8 percent
Arizona
$14.5 billion
5.6 percent
$13 billion
$1.2 billion
$300 million
17,623
334,056
$9,800
$392,000
$4.90
3.6
9.7 percent
United
States
$809 billion
5.4 percent
$806 billion
$58.3 billion
$2.6 billion
703,293
11.6 million
$10,700
$469,296
$4.80
6.8
14.3 percent
C. HLC 2015 Institutional Update (Danette Bristle, Accreditation Liaison)
Ms. Bristle reported that the Higher Learning Commission (HLC) requires that an institution
notifies or seeks prior approval if the institution plans to initiate a contractual agreement in
which the institution outsources some portion of its educational programs.
HLC requires the review of contractual agreements in the following circumstances: When
outsourcing some portion of its educational programs (i.e. degrees or certificates) offered for
academic credit to an unaccredited institution, an institution that is not accredited by a DOE
recognized accreditor, or a corporation or other entity. The following are considered portions
of educational programs: instruction, oversight of curriculum, assurance of the consistency or
quality of instruction and expectations of student performance, and the establishment of the
academic qualifications for instructional personnel. This also involves clinical components
where formal instruction occurs during clinical experiences.
Radiologic Technology and Physical Therapists Assistant programs are examples of programs
that require HLC notification.
Types of Contractual Arrangements EXCLUDED for the approval process:
o
o
o
o
o
Partners providing goods and services related to academic programs that are accredited
Goods and services that are non-academic
A partner that provides an internship that does not include formal instruction.
Contractual partners that provide academic program books or supplies, equipment, or a
platform for internet-based instruction.
Articulation agreement or contract between partners where the agreement provides for the
transfer of credit and is documented on transcripts as transfer credit.
4
D. ASU at Lake Havasu (Kearns)
Dr. Kearns reported that when ASU opened in Lake Havasu in the Fall of 2012, it requested
authorization from ABOR to offer all of the lower division courses that are part of the degree
programs offered in Havasu. MCC supported the request and ASU at Lake Havasu was
granted five-years of authorization (through 2017). As a result of various ABOR policy
changes and a regulatory matter, ASU at Lake Havasu notified MCC administration that it
would be submitting a request to ABOR in March to remove the original end date of 2017.
MCC administration requested that ASU delay moving forward until the full impact of this
policy waiver could be analyzed and discussed with ASU and other community colleges in the
state. A Joint Council of Presidents meeting has been proposed; the meeting date is to be
determined.
E. MCC Cares Programs (Kearns)(Appendix 4)
Dr. Kearns reported that the MCC Cares program is an initiative of the Employee Engagement
Committee. The program allows for up to 10 hours of leave time in order to take part in an
approved volunteer program or service opportunity.
The goal is for employees to feel they are engaged in the “community” aspect of community
college and to feel they are serving a higher purpose through their work. The program went
live January 1st with employees able to request hours through the college’s existing leave
request process.
Following the peak semester rush through January the program has begun to gain some
momentum. In Kingman, as an example, a link was created to Cerbat Elementary for MCC
staff and faculty to participate in a reading program for Kindergarten students. The reading
program is scheduled regularly allowing employees to schedule and plan for participation.
The Employee Engagement Committee will seek out more of these links to ensure the program
results in continued and expanded participation and volunteering in the community.
Additionally, many employees have expressed interest in expanding the approved list of
programs to include other community organizations. The committee is working to fold many
of these into the program along with its other efforts to improve employee engagement.
F.
North Mohave Service Area K-12 Enrollments (Kearns)
Dr. Kearns reported that, as requested at the February meeting, the table below represents the
enrollment at the K-12 school districts that are considered feeder schools for MCC’s North
Mohave Campus. The majority of the children in Colorado City are home schooled and no
reliable estimates of this number could be provided.
5
G. Community College State-Level Council Reports (Kearns)
Dr. Kearns stated that community college state-level council reports focused primarily on the
legislative issues addressed in the next agenda item.
H. Legislative Update (Kearns)(Appendix 5)
Dr. Kearns reported on AZ House Bill 2442. HB 2442 requires the Economic Estimates
Commission to recalculate the expenditure limits for each community college district after the
October full-time equivalent student enrollment (FTSE) report is produced by the Office of the
Auditor General (OAG). The bill has an amendment and is currently retained on the House
calendar.
I.
State Budget Update (Kearns)(Appendix 6)
Dr. Kearns reported that Mohave Community College was appropriated the full amount of
state funds based on formula.
J.
Update of Current Events (Kearns)
Dr. Kearns reported that the Bullhead Regional Economic Development Association
(BREDA) is in the process of disbanding and Bullhead City Campus Dean Shawn
Bristle was working with the group to see what support MCC can provide.
Dr. Kearns reported that he attended an event for U.S. Representative Paul Gosar with
the Kingman and Mohave Manufacturers Association that was very productive.
Dr. Kearns introduced two new employees: Saray Lopez, the Associate Dean of
Competency Based Education and Tim Kershner, Director of Marketing and Public
Information.
6
Dr. Kearns announced the passing of former MCC Governing Board member Dr.
Gordon Ritter. Dr. Ritter was a past President and Secretary of the MCCCDGB in
addition to being a great supporter of MCC. Dr. Kearns will bring a resolution
saluting Dr. Ritter’s contributions to the college to the April meeting for consideration.
XI.
Student Services (Ana Masterson, Dean of Student Services)
A. College and Career Fair (Masterson)(Appendix 7)
Dean Masterson reported that Mohave Community College participated in the Colorado River
Unified High School District’s College and Career Fair on March 4, where more than 2,500 high
school students participated. MCC showcased thirty-three programs through live
demonstrations, hands-on experiences and other activities to engage students in the various
degree options the college offers and gain their interest. Financial aid, student life and
admissions and registration departments were also on hand to answer questions as well as
assist them in knowing more about MCC.
B. Barnes and Noble Communication Plan (Masterson)(Appendix 8)
Dean Masterson reported that Barnes and Noble will close their physical locations on both
Mohave Community College's Neal Campus - Kingman and Lake Havasu City Campus on
May 23, moving all services entirely online. MCC started to formally communicate to students,
faculty and staff about the change on March 2 and will continue to inform all parties
throughout the transition, based on the communication plan created and implemented by
MCC's Marketing and Public Information Office created (attached).
MCC is working closely with Barnes and Noble in hopes of ensuring a seamless transition,
with Barnes and Noble sending targeted emails to current students and supplying the
collateral as well much of the creative that's part of the outreach. Students will have the same
access to textbooks and supplies via the online bookstore as they did in the physical
bookstores. The Barnes & Noble Bookstore on MCC’s Bullhead City campus will remain and
continue to assist students on each of MCC’s campuses by processing orders, when needed,
and answering questions.
XII.
Instruction (Jill Loveless, Dean of Instruction
A. Summer Bridge and Summer Camp Programs (Loveless)
Dean Loveless reported that as recipients of the Arizona Science Foundation Rural 8 Grant,
MCC will be offering two summer camps. Dr. Russell Cox will lead the engineering camp and
will focus on the following types of engineering: Bioengineering, Chemical, Materials, Civil
Construction Environmental, Electrical, Industrial, Mechanical, and Aerospace. Each day the
students will complete a project associated with one of the types of engineering. Matt Butcher
will lead the coding camp and will offer students the chance to create an App for a Smartphone.
The grant covers all costs associated with each camp. The camp will begin June 1 st and run
Monday through Thursday for two weeks. The enrollment for the camp will be 15 students in
each camp. The AZSF+8 Grant is a three year grant.
7
Dr. Bare asked what the age group would be for the camps. Dean Loveless responded that it
would directed at high school freshman and up.
B. Transfer Articulation, Ashford University (Loveless)
Dean Loveless reported that one of MCC’s partner institutions, Ashford University announced
a new pathway, the Bachelor of Science in Health Information. This program prepares
graduates to enter the healthcare industry well versed in health information management,
health data management, and management of health data services. According to the Bureau
of Labor Statistics, health information managers are among the fastest-growing
occupations. This program is tailored for students who want to work in the health care
industry, but don’t want to care for patients directly. Graduates will be able to seek
employment in all levels of healthcare and interact with a wide spectrum of other healthcare
professions.
In this online degree program, the curriculum blends the disciplines of management, finance,
information technology, medicine and law into one program. Courses last only five weeks
each, and students take them individually. This program has been established for those
students who have an Associate’s degree or have experience in medical coding and billing.
MCC has requested a specific mapping to this program for its Associate of Applied Science,
Healthcare Information Technician degree; Dr. Karen Bakuzonis of Ashford University has
been tasked with this request.
Ashford University has been an actively engaged and enthusiastic partner with MCC. Last
October, Lauren Gale, Director of Academic Partnerships, met with Student Services staff on
all southern campuses to discuss Ashford programs and academic and career services. In
addition, promotional materials and a webinar have been provided to Student Services staff
and faculty. Lastly, Ms. Gale has encouraged MCC staff and students to contact her directly
to discuss this pathway as well as any other programs at Ashford University.
XIII.
Administrative Services (Diana Stithem, Executive Vice President)
A. Medical Insurance Update (Stithem)
Associate Dean of Financial Services Jess Jacobs stated that over the past year, the Board has
been updated regularly on the College’s research regarding its medical insurance benefit plan.
A proposal has been created with several options for consideration. The College is committed
to creating a sustainable and strategic total compensation plan that considers employee benefit
packages and salary increases from both a short term and long term perspective. Deadlines
are fast approaching regarding decisions that have to be made for FY16.
Dr. Selberg asked what role the faculty council played in the decision making. Mr. Jacobs
responded that all faculty were part of the survey group. Mr. Miller stated that the College
has to choose a plan that sustainable to ensure future financial stability.
8
B. 2015-2016 Course, Program and Other Fees, Second Reading (Stithem)(Appendix 9)
Dr. Stithem stated that each year the Mohave Community College Board of Governors is
required by state law to approve all fees that are charged to students, in addition to the tuition
amount that the Board will set for all students in the near future. The fees represented in this
action include: program fees, individual course fees, and facility usage fees that are charged
when outside groups contract to rent college facilities. The proposed fees for the 2015-2016
academic year were presented as a First Reading at the February 13, 2015 Governing Board
meeting.
Two changes were made after the first reading: NUR 137, Articulation to the Healing
Community, will remain at $100.00 (First Reading had a change to $228.00); the language
under Non-credit, Community Education has been adjusted to reflect that in addition to a class
fee, participants may be expected to purchase some materials.
Vance Miller moved, Phyllis Smith seconded, to approve fees for the 2015‐2016 academic
year, as presented in the Appendix. Without further discussion, the motion carried 5-0.
C. 2015-2016 Tuition (Stithem)(Appendix 10)
Dr. Stithem stated that Arizona law requires that the Board approve tuition rates for students
on an annual basis. Once the Board approves a rate, it will become effective for the fall
semester of the next academic year – in this instance, fall semester of the 2015‐2016 academic
year. Associate Dean Jacobs reviewed a summary chart of the tuition proposal and associated
information as found in the Appendix.
Vance Miller moved, Judy Selberg seconded to approve tuition for the 2015‐2016 academic
year, as presented in the Appendix.
Mr. Longoria expressed his concern that alternative tuition models still had not been fully
explored. Dr. Bare stated that the motion on the table was the tuition recommendation
presented for the 2015-2016 academic year, which needs to be determined for inclusion in
the 15-16 catalog and FY2016 budget. Dr. Bare stated that consideration of alternative tuition
models for future academic years can continued to be researched and discussed at future
meetings. Mr. Jacobs stated that MCC’s administrative computing system, Jenzabar EX, is
not currently capable of supporting an alternative model and it would require significant
time and resources to investigate if it is even possible. Ms. Smith asked if there were any
costs associated with the tuition proposal presented today. Mr. Jacobs responded that there
were none.
Dr. Bare called for a vote. The motion carried 3-2. (Bare - Y, Longoria - N, Miller - Y,
Selberg - Y, Smith - N)
9
D. Human Resources Report (Stithem) (Appendix 11)
The Human Resources report for the month ending February 28, 2015 are presented in the
Appendix.
Phyllis Smith moved, Vance Miller seconded, to approve the Human resources reports for
the month ending February 28, 2015 as presented in the Appendix. Without further
discussion, the motion carried 5-0.
E. Financial Report (Jess Jacobs, Associate Dean of Financial Services)(Appendix 12)
1. Audit Response (12A)
Associate Dean Jacobs reviewed the Auditor Generals findings as presented in the
Appendix.
2. Monthly Financial Reports (12B)
Associate Dean Jacobs reviewed the financial report for the month ending February 28,
2015 as presented in the Appendix.
XIV.
Executive Session (Bare)
Pursuant to ARS § 38-431.03(D)., the Mohave County Community College District Governing
Board (MCCCDGB) is allowed to hold an executive session for the following purpose: Discussion
regarding the purchase, sale, or lease of real property. Legal action involving a final vote or
decision shall not be taken at an executive session, except that the public body may instruct its
attorneys or representatives as provided in subsection A, paragraphs 4, 5 and 7 of this section. A
public vote shall be taken before any legal action binds the public body.
Vance Miller moved, Phyllis Smith seconded to move to executive session for the
purpose of discussing the purchase, sale or lease of real property. The motion carried
5-0.
Dr. Bare reconvened the regular meeting at 11:52 a.m.
Vance Miller moved that Dr. Kearns be allowed to attend the public auction being held in
Hurricane, Utah on March 17 to bid on the 5,760 square foot building and 7.59 acre lot that
formerly housed the Colorado City Fire Station and based on his determination of its value,
proceed to purchase said property. Phyllis Smith seconded. Without further discussion, the
motion carried 5-0.
XV.
Next Meeting (Bare)
Dr. Bare announced the next regular meeting of the Mohave County Community College District
will be Friday, April 17, 2015 starting at 9:00 a.m., originating from the Neal Campus Kingman.
10
XVI.
Adjournment (Bare)
Dr. Bare adjourned the meeting at 11:55 a.m.
11
Resolution #01-15
“I think the most impressive thing about the community college during the time that I was there was, and continues to be, its energy.
It took a lot of energy and a lot of effort for this college to get off the ground – to become a respected part of its community and to
take the leadership position which it has today. And I feel there was always a tremendous amount of energy…a lot of strength
behind the people involved with the college. Not only its board – its entire faculty – and it’s that energy that enabled the college to
move forward.” -Dr. Gordon L. Ritter, MCC Board of Governors, 1975-1985.
Whereas Dr. Gordon L. Ritter, a visionary community leader and longtime friend of Mohave Community College, passed
away on March 6th, 2015; and
Whereas Gordon Ritter served on the Board of Governors of Mohave Community College from 1975 to 1985, serving as
Board President in 1979 and again in 1983, and as secretary in 1977 and 1982, performing this public service with
wisdom, grace, and alacrity; and
Whereas Dr. Ritter was awarded the 2001 Mohave Community College Founders Award for embodying the mission,
values and goals of MCC and making significant contributions to the success of the College and its students; and
Whereas Gordon Ritter groomed the future leaders of our community to be men and women of both heart and vision;
and
Whereas Gordon Ritter had a soft spot in his heart for the college, and could be counted on to support many endeavors;
and
Whereas Gordon Ritter was influential in the creation of the Legacy I and II Buildings on the Bullhead City Campus,
which houses the programs that train the future Medical Assistants, Health Information Technologists, Nurses, Dental
Hygienists and Assistants, and Radiation Technicians that will serve the health care needs of our communities; and
Whereas Gordon Ritter was instrumental in the development of the Western Arizona Regional Medical Center
Sponsorship of the MCC Nursing Program; and
Whereas Gordon Ritter made many significant personal gifts to the College and was a strong driver of donations for the
Nursing Program, and through his efforts impacted the lives of thousands of students who are now practicing nursing
throughout the county, the State, and the Nation; and
Whereas each of these nurses have in turn touched countless lives; and
Whereas Gordon Ritter’s legacy will be felt for generations to come.
Be it known to all that Gordon Ritter is and will always be remembered as a valued community partner and special
friend to Mohave Community College and that his support of the College’s students and programs is well documented
and will go down in the history of the College.
Therefore, be it resolved, the Board of Governors of Mohave Community College express both our deepest appreciation
to Gordon Ritter for his contributions to the College and the community, and our most sincere condolences to his family;
and be it
Resolved further, the Board of Governors orders this resolution to be presented to the family of Dr. Gordon Ritter and
be included in the minutes of the regular Mohave Community College Board of Governors meeting for April 17, 2015.
___________________________
___________________________
Board President, Dr. Julie Bare
Board Secretary, Ms. Phyllis Smith
TEXT OF THE PROPOSED AMENDMENT
Be it enacted by the People of the State of Arizona:
Sec. 1. Title
This measure shall be cited as “Save Our Students.”
Sec. 2. In title 15, chapter 12, add the following section 15-1445.01.
§ 15-1445.01. COMMUNITY AND TRIBAL COLLEGE ACCESS AND AFFORDABILITY
A. NO PUBLIC COMMUNITY COLLEGE SHALL INCREASE TUITION AND FEES BY AN AMOUNT
THAT EXCEEDS THE POSITIVE CHANGE IN THE COST OF LIVING REPORTED FOR THE
PRECEDING FISCAL YEAR.
B. THE CONDITION ESTABLISHED IN SUBSECTION (A) SHALL NOT APPLY FOR ANY FISCAL YEAR
IN WHICH ARIZONA’S GENERAL FUND EXPENDITURES FOR PUBLIC COMMUNITY COLLEGES
ARE LESS THAN THE AMOUNT APPROPRIATED FOR FISCAL YEAR 2011 AFTER ADJUSTING FOR
CHANGES IN THE COST OF LIVING.
C. FOR THE PURPOSES OF THIS SECTION “COST OF LIVING” MEANS THE PRICE OF GOODS AND
SERVICES AS MEASURED BY THE IMPLICIT PRICE DEFLATOR FOR THE GROSS NATIONAL
PRODUCT OR ITS SUCCESSOR AS REPORTED BY THE UNITED STATES DEPARTMENT OF
COMMERCE, BUREAU OF ECONOMIC ANALYSIS, OR ITS SUCCESSOR AGENCY.
Sec. 3. In title 15, chapter 13, add the following section 15-1626.02.
§ 15-1626.02. UNIVERSITY ACCESS AND AFFORDABILITY
A. NO PUBLIC UNIVERSITY SHALL INCREASE TUITION AND FEES FOR ARIZONA RESIDENT
STUDENTS BY AN AMOUNT THAT EXCEEDS THE POSITIVE CHANGE IN THE COST OF LIVING
REPORTED FOR THE PRECEDING FISCAL YEAR.
B. NO PUBLIC UNIVERSITY SHALL CHARGE ANY INDIVIDUAL STUDENT AN INCREASED RATE OF
TUITION AND FEES FOR FOUR CONSECUTIVE YEARS FOLLOWING THAT INDIVIDUAL
STUDENT’S INITIAL ENROLLMENT.
C. THE CONDITIONS ESTABLISHED BY SUBSECTIONS (A) AND (B) SHALL NOT APPLY FOR ANY
FISCAL YEAR IN WHICH THE TOTAL GENERAL FUND APPROPRIATIONS TO PUBLIC
UNIVERSITIES, PER FULL-TIME STUDENT EQUIVALENT, ARE REDUCED FROM THE PRECEDING
FISCAL YEAR AFTER ADJUSTING FOR CHANGES IN COST OF LIVING. .
D. FOR THE PURPOSES OF THIS SECTION “COST OF LIVING” MEANS THE PRICE OF GOODS AND
SERVICES AS MEASURED BY THE IMPLICIT PRICE DEFLATOR FOR THE GROSS NATIONAL
PRODUCT OR ITS SUCCESSOR AS REPORTED BY THE UNITED STATES DEPARTMENT OF
COMMERCE, BUREAU OF ECONOMIC ANALYSIS, OR ITS SUCCESSOR AGENCY.
JOB TRAINING & HIGHER EDUCATION BUDGET TRENDS IN MOUNTAIN WEST STATES
Including the possible costs associated with the K-12 funding lawsuit, baseline projections indicated a
budget shortfall of over $1 billion in FY 2016. Through a series of spending reductions, fund transfers,
and revenue increases the FY 2016 budget sets forth a plan to end the year with a surplus and a
structurally balanced budget by FY 2018. Important to economic development are changes to the Job
Training Fund and higher education. Following is a look at how Arizona compares to other states in the
mountain west in these areas.
JOB TRAINING FUNDS – FY 2016
Arizona
Arizona eliminated the Job Training Tax which serves as the revenue source for the state Job Training
Fund, although the Fund is not eliminated; $25 million was transferred from the Job Training Fund to the
General Fund, leaving approximately $3 million after all commitments are accounted for.
California
The California Employment Training Panel is funded through a similar mechanism as the Arizona Job
Training Tax. FY 2016 is expected to see increased funding from this tax source.
Colorado
The Governor is requesting an additional $1.8 million from the General Fund into the Colorado FIRST Job
training Program bringing total fund to $4.5 million in FY 2016.
Nevada
The Governor requested $500,000 for Train Employees Now Program, a decrease from FY 2015.
New Mexico
The Governor is requesting an additional $1.5 million for the Job Training Incentive Program for a total of
$5.5 million in appropriated funds.
Oregon
The Governor has proposed an investment of $31.9 million for workforce development from the General
Fund. This includes $10.9 million for Back to Work Oregon and $6 million for Oregon Employer Workforce
Training Program.
Texas
Texas’ skills development fund has over $40 million in funding capacity. FY 2016 funding is anticipated to
be in line with FY 2015 at $24 million.
*
Utah
Utah’s workforce training funds are primarily federal funds. The state does not have a dedicated state job
training fund that comes from tax revenues.
*
Washington
Washington’s customized training program functions as revolving loan fund that companies can pay into
and then claim 50% of costs for customized training as a business tax credit. Set to expire in FY 2018,
businesses can claim credits of up to $500,000 a year.
*
Utah and Washington do not have workforce funds comparable to the Arizona program.
March 2015
HIGHER EDUCATION STATE FUNDING
FY 2008 – 2014
State
Arizona
California
Colorado
Nevada
New Mexico
Oregon
Utah
Texas
Washington
4 Year Colleges
State
Average Tuition
Funding Cuts
Increase
-48%
-16%
-28%
-31%
-34%
-38%
-25%
-23%
-28%
$4,493
$3,474
$2,989
$1,951
$1,214
$1,924
$1,345
$1,274
$4,085
Between 2008 and 2014 all mountain
west states cut funding to their university
systems.
Arizona topped the list of all mountain
west states as well as the nation a whole.
Source: Center for Budget and Policy Priorities
FY 2015
In FY 2015 states began to increase higher education funding. Every mountain west state, excluding
Washington increased funding for higher education (2- and 4-year systems). Arizona added $35.3 million
to its higher education systems in FY 2015.
FY 2016
Arizona
Funding for state universities was reduced by $99 million, $102 million inclusive of refinancing
adjustments. This represents a decrease of 13.6% from FY 2015. Statewide cuts and formula changes
reduced funding to community colleges by $17 million. State funding for Pima County and Maricopa
County Community Colleges was eliminated.
California
The Governor’s budget proposal requested a 4.4% funding increase for California higher education
systems – a 5.4% increase for Community Colleges and 1.6% and 4.1% respectively for the University of
California and California State University systems. As part of this proposed funding increase the
Governor committed $762 million to each university system contingent on university tuition remaining flat.
Colorado
Colorado’s Governor requested an additional $112 million in total increased revenues for higher
education – both community colleges and universities. Of this, $75.6 million proposed increase comes out
of the General Fund.
Nevada
Nevada’s Governor requested an increase of $90 million over the next two year budget cycle FY 20162017.
New Mexico
The Governor’s proposal increases funding to higher education by nearly $8 million for operating costs,
an increase of 1% over the previous budget; includes $2.4 million for community colleges.
Job Training & Higher Education Budget Trends In Mountain West States, March 2015
Texas
The Governor requested an overall increase in higher education funds of $496 million, $40 million of this
increase is from newly appropriated funds, while the remaining funds come from re-appropriating funds
from the defunct Texas Emerging Technology Fund and budgeted monies from the Cancer Prevention
Research Institute of Texas to give to research at the University of Texas.
Oregon
Oregon’s Governor requested an increase in general fund revenues and lottery fund revenues of $1.7
billion over the two year budget timeframe. This represents an 18% increase over the previous 2-year
budget period. The Governor also proposes continuing with caps on tuition increases.
Utah
The Governor of Utah proposed a slight decrease in overall higher education funding, though the
proposal includes an increase of general fund appropriations of roughly $45 million. The proposal
includes a 3% increase for higher education system employees.
Washington
Washington proposed increasing funding for higher education by almost $500 million dollars from the
General Fund. This follows $14 million in cuts in FY 2015. The Governor proposed expanding funding
around targeted programs for workforce development as well as STEM-related programs at UW and
WSU. Also proposed is a 2- year tuition freeze at all state universities.
Job Training & Higher Education Budget Trends In Mountain West States, March 2015
Writing Across the
Curriculum @ Mohave
HLC Assessment Academy Project Update
Presented to the Board of Governors
April 17, 2015
Assessment Academy Project - Basics
• MCC joined the HLC Academy for the Assessment of Student Learning
in June 2011.
• Team was formed - 4 resident faculty and the Assessment Director
• Team created the Writing Across the Curriculum at Mohave project
parameters
• The Academy Project
• 4 years
• Focus on assessing student learning in writing AND
• Establishing a culture of assessment at MCC
2015 HLC
Annual
Conference in
Chicago
MCC
participated in
the Assessment
Share Fair and
Poster Fair
• 1st year: created project
parameters, procedures,
and plan
• 2nd year: implemented and
adjusted bumps along the
way
• 3rd year: 1st annual faculty
assessment workinar
2013 Fall & Spring
2014 Fall Only!
HLC Mentor Feedback
Cathey Maze, Interim Vice Chancellor for
Academic and Student Affairs - Oakland
Community College
• Mohave’s major strength is in
engaging the faculty in the
assessment project.
• Faculty participation in scoring
writing samples is exemplary.
• Few institutions can claim that
type of engagement.
Susan Hatfield HLC Visiting Scholar
• It appears that MCC has
overcome previously identified
challenges.
• Stay focused on learning… now
that you are in your last year, it’s
time to consider what to sustain.
• June 3, 4, & 5, 2015 – HLC Results Forum
• 4 faculty and Assessment Director will attend
• Purpose:
• Review project to-date
• Examine ways to improve student learning
• Create Sustainability Plan
• Graduate from the HLC Assessment Academy
Focus on Student Learning
• Students assess their own writing
• Students retain knowledge
• Students writing about what they were
thinking… solving math and science
problems
• Students realize good writing skills open
doors to the career minded
ADOPTION OF NEW LMS Learning Management System Pricing Information Schoology First Second Third Year Year Year License* $41,818.00 $43,908.90 $46,089.41 Implementation** $27,250.00 0.00 0.00 Support*** 0.00 0.00 0.00 TOTAL $69,068.00 $43,908.90 $46,089.41 TOTAL YEARS One ‐ Three: $159,066.31 *License (Subscription) is based on FTE and includes an annual escalator of 5% **Implementation includes Integration, Migration from Angel and UserTraining ***Support is at the premium support level and ordinarily would cost an additional 20% of the annual subscription rate (3 year savings: $26,367). Learning Management System Pricing Comparison Information between top two vendors total annual costs, and in comparison with past three years’ cost of Angel Year One Year Two Year Three Total 3 years Schoology New York, NY $41,818 $43,908.90 $46,089.41 $159,066.31 Instructure, Inc (Canvas) Salt Lake City, UT $141,602 $128,904 $134,469 $404,975 Angel – Annual Fee prior 3 years 2014‐2015 ‐ $129,643 2013‐2014 ‐ $120,026 2012‐2013 ‐ $114,704 Angel TOTAL PAST 3 YEARS: $364,373 RFP 5-1415
LMS (Learning Management System)
November 24, 2014
NCK100
Proposal Received as of 4:30 PM, AZ Time 11/19/2014
COMPANY NAME
1- Asahi Net International ANI
1375 N. Scottsdale Road
Scottsdale, AZ 85257
CONTACT AND PHONE
Christian Bond
480-233-8330
2- Blackboard
650 Massachusetts Ave NW
Washington DC 20001-3796
Jim Echsner
3- Brightspace (D2L)
715 St. Paul Street
Baltimore, MD 21202
Andrew Fung
4- Cloud Nexa
1413 Langley Ave
Philadelphia, PA 19112
M.J. DiBerardina 646-709-4107
5- eClass4Learning
P O Box 96
Port Washington, WI 53074
Tammy Stephens
6- Instructure, Inc. (Canvas)
6330 S. 3000 East #700
Salt Lake City, UT 84121
Carli Tegtmeier
519-500-5394
800-408-4935
801-869-5088
7- Jenzabar
Chris LaFountain
101 Huntington Ave, Ste. 2200
Boston, MA 02199
617-492-9099
8- Open Learn
1212 Hancock Street
Quincy, MA 02169
Aby Alexander
617-500-4861
9- Loud Cloud Systems Inc.
5720 LBJ Freeway, Ste. 550
Dallas, TX 75240
Divakar Kamath
972-215-0622
10- Omni Update Inc.
1320 Flynn Road, Ste. 100
Camarillo, CA 93012
Jeremy Rex
800-362-2605
AMOUNT
11- Oracle America Inc.
Nikhil Dhawan
500 Oracle Parkway
Redwood Shores, CA 94065
12- Paradiso Solutions LLC
548 Market Street #13781
San Francisco, CA 94104
650-506-7000
Sachin Chaudhari
800-513-5902
13- Pearson Learning Solutions
Robert Tousignant
115 W. 30th Street 10th Floor
New York, NY 10001
212-213-8333
REQUEST FOR PROPOSAL (RFP) FOR
LEARNING MANAGEMENT SYSTEM
(LMS)
Issued Date: October 24, 2014
RFP Response Deadline:
November 19, 2014
Mohave Community College
1971 Jagerson Ave.
Kingman, AZ 86409
(928) 757-0819
1
TABLE OF
CONTENTS
1.0
GENERAL REQUIREMENTS....................................................................................................4
2.0
EVALUATION COMPONENTS/ SCOPE OF WORK..............................................................5-11
3.0
BID/PROPOSAL SUBMITTAL INSTRUCTIONS………………………………………..............................12
4.0
RFP TERMS AND CONDITIONS ............................................................................................22
5.0
ATTACHMENTS (MUST ACCOMPANY PROPOSAL)
ATTACHMENT A-REFERENCE LIST ………….............................................................................28
ATTACHMENT B –OFFER AND ACCEPTANCE ………………………………………………………..………….29
ATTACHMENT C – ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA ...................................30
ATTACHMENT D – NON-COLLUSION AFFIDAVIT FORM .......................................................31
ATTACHMENT E – EXECUTION OF PROPOSAL......................................................................32
ATTACHMENT F - IRS FORM W-9 ………………………………………………………………………….………….33
Key Event Dates:
The following dates are set forth for informational and planning purposes; however, MCC
reserves the right to change the dates.
MCC issues RFP
Last day to send questions/clarifications to
cvanvleet@mohave.edu
RFP Due date
Review by MCC Project/Evaluation Team
Selected Vendors Invited Campus for
Presentations
Sandbox trials/ Webinars
Committee Make Final Recommendation
Recommendation to Board of Governors
Notification of Award by
Summer 2015
Fall 2015
January 1, 2016
Friday, October 24, 2014
Wednesday, November, 5, 2014
Wednesday, November 19, 2014 4:30 PM AZ
December 16 -17thth, 2014
February – March 2015
March -April 2015
April or May 2015
May 2015
Begin transition process and preparation for Fall
Semester trainings, early implementation
courses and faculty access
Trainings Begin; some early implementation
courses, faculty access by mid fall
Full roll-out for Spring 2016 courses
MOHAVE COMMUNITY COLLEGE
ACKNOWLEDGMENT OF RECEIPT
RFP 5-1415 Learning Management System (LMS)
Proposal Due Date WEDNESDAY, November 19, 2014
at 4:30 p.m. (Arizona time)
Please complete this form as acknowledgment that you have received the thirty-three (33) page
Request for Proposal noted above. If your firm is interested in participating, this sheet MUST be
completed and returned to the Mohave Community College Purchasing Department via email to
cvanvleet@mohave.edu or faxed to (928) 757-0814 immediately. This will ensure that we are able to
provide notification to you of any changes to the RFP. Mohave Community College is not responsible
for incorrect contact information (phone, fax, e-mail etc.) supplied by the vendor.
Name of Firm:
Address:
Phone #:
( __)
________
Fax #: ( __)
______
E-Mail Address: __________________________ Website: ____________________________
Contact Name: (Printed): __________________________ Title:
Signature:
2
Date:
________
_______
DEFINITION OF TERMS
As used in this solicitation, the terms listed below are defined as follows:
“Attachment”: any item the Solicitation requires an Offeror to submit as part of the Offer.
“The Bid”: a complete and properly signed proposal to do the Work or designated portion thereof for
the sums stipulated therein, submitted in accordance with the Bidding Documents.
“The College”: Mohave Community College
“Contract”: the combination of the Solicitation, including the Instructions, the Terms and Conditions,
the Specifications and Statement or Scope of Work; the accepted Offer, any Solicitation Amendments
(Addenda) or Contract Amendments; any Exhibits, and any terms applied by law.
“Contract Amendment”: a written document signed by the Purchasing Officer that is issued for the
purpose of making changes in the Contract.
“Contractor”: any person who has a contract with Mohave Community College.
“Days”: calendar days unless otherwise specified.
“Exhibit”: any item labeled as an Exhibit in the Solicitation or placed in the Exhibits section of the
solicitation.
“Gratuity”: a payment, loan, subscription, advance, deposit of money, services, or anything of more
than nominal value present or promised, unless consideration of substantially equal or greater value is
received.
“Offer”: bid, proposal or quotation.
“Offeror”: a potential Contractor/Vendor who responds to a Solicitation.
“Purchasing Officer”: the person duly authorized to enter into and administer Contracts and make
written determinations with respect to the Contract or his or her designee.
“Solicitation”: an Invitation for Bids (IFB), a Request for Proposals (RFP), or a Request for Quotations
(RFQ).
“Solicitation Amendment (or Addendum)”: a written document that is authorized by the Purchasing
Officer and issued for the purpose of making changes to the Solicitation.
“Subcontract”: any Contract, express or implied, between the Contractor and another party or between
a subcontractor and another party delegating or assigning, in whole or in part, the making or furnishings
of any material or any service required for the performance of the Contract.
“MCC”: Mohave Community College, including all locations
3
1.0
GENERAL REQUIREMENTS
1.1 Introduction:
Mohave Community College (“MCC”) is inviting qualified vendors (hereinafter “Bidder”) to submit
bids to provide a Learning Management System (LMS), including the software solution, migration,
and technical support. A more complete description of the LMS solution and services sought is
provided in the “Bid Specifications” of the RFP.
Unsolicited bid samples or descriptive literature however, are submitted at the vendor’s risk,
may not be examined or tested, will not be deemed to vary any of the provisions of the RFP, and
may not be utilized by the vendor to contest a decision or understanding with MCC.
A Summary of our current environment is as follows:
LMS: Angel 8.0 SP 10
SIS Jenzabar EX 4.6 (Current, may increment in the future)
Authentication: CAS with Active Directory
E-mail: Hybrid Office 365 with Local Exchange for Staff, Ipswitch Imail 12.3 for students
Portal: JICS 7.5.5
Annual Unduplicated Headcount (2012-2013)
9,077
Annual FTSE (2012-2013)
2,987
1.2 Background:
Mohave Community College (MCC) is a community college offering pre-baccalaureate programs
for students planning to transfer to a four-year university, occupational education leading
directly to employment, adult education and literacy programs, work force and workplace
development services, and support services to help students succeed. Mohave Community College
serves one of the largest counties in Arizona. MCC is located in the northwest corner of Arizona.
The college is committed to providing high quality educational opportunities for the diverse
student population and promotes cultural, intellectual, physical and social development and
workforce training skills. The college has four campuses. The campus locations include Bullhead
City, Colorado City, Kingman and Lake Havasu City, Arizona.
4
2.0 BID SPECIFICATIONS & EVALUATION COMPONENTS
OVERVIEW
In general, Mohave Community College is seeking an LMS that includes learner tools
(communication, productivity, and student engagement) and support tools (administrative, course
delivery, and curriculum design) that enable the delivery of online learning.
The College is looking for the following characteristics of an LMS:
• Modern and elegant user interface
• Easy to use (intuitive, efficient)
• Reliable and robust (stable, fault tolerant, highly available, recoverable)
• Compatible with our current environment
• Robust reporting features (instructional, administrative, and technical)
• Mobile device support
• Accessible (section 508 compliant)
• Ability to seamlessly migrate existing online Angel 8.0 to new platform (if applicable)
• Ability to accommodate diverse course content
• Ability to support a wide variety of pedagogical approaches and designs, accommodate diverse
learning styles, and provide mechanisms that promote community among the learners
• Standards-based and in compliance with the most recent version of the guidelines of SCORM, IMS,
QTI, IMS Enterprise, IMS LIP, IEEE, LOM, and other national and international specifications and
standards organizations
• Extendable and Interoperable (API calls, Services Oriented Architecture, web services, 3rd party
tools)
• Cost effective
EVALUATION COMPONENTS
This section of the RFP is seeking detailed responses to the following questions and topics for
qualitative analysis. Please provide a description for each item rather than simply an
affirmative/negative response.
Please respond to the following Areas of Consideration:
EVALUATION COMPONENTS
Areas of Consideration – Proposed System
1. Cyber Security, Disaster Recovery and Standards-Based Compliance
1.1 Cyber Security and Disaster Recovery
1.1.1 Provide a copy of your current security policy.
1.1.2 Provide a copy of your current disaster recovery plan.
1.2 Standards –Based Compliance
1.2.1 Provide documentation that the system is: WCAG Compliant, SCORM compliant (which version), other
5
national and international specifications and standards organizations, LDAP authentication supported, SSL
supported and supports multiple authentications.
1.2.2 Provide documentation that the system can import and export content in IMS format.
2. Features and Tools – Content, Curriculum and Course Management
2.1 Content Import/Export
2.1.1 Can the system import our current LMS content? Describe process.
2.1.2 Does the import allow for course cartridge enabled courses? Describe any content that cannot be imported.
2.2 Multi-Browser Support
2.2.1 List which browsers (including versions) are currently supported by the system.
2.2.2 Describe your process/timeline for testing new browser releases and certifying compatibility.
2.3. User Interface/Ease of Use/Branding
2.3.1 Describe the navigational structure for the user interface.
2.3.2 Can users change the language of the interface for themselves? If so, describe the process and what
languages are available.
2.3.3 Detail how the system may be customized for branding, instructor preference and student preference.
2.4 Communication and Collaboration
2.4.1 Describe in detail the system’s integrated communication and collaboration tools (announcements,
whiteboard, chat, IM, discussion boards, e-mail, SMS, surveys and polling, etc.)
2.4.2 Describe the system’s integrated lecture capture, web conferencing and virtual classroom tools.
2.4.3 List and describe third party communication and collaboration partner integration capabilities.
2.4.4 What features does the system include to support foreign language learning?
2.4.5 Describe the system’s integrated calendar capabilities (global view, calendar link to assignment due dates,
calendar item import and export capability, items entered by an administrator to populate all individual calendars)
2.4.6 Describe how the system provides for alerts and notifications at the user, course and system level.
2.4.7 Describe the system’s integrated course mail/messaging feature. Provide details on the ability to integrate
with external email systems.
2.5 Content Creation and Organization
2.5.1 Describe all file types the system supports in course content areas.
2.5.2 Detail the functionality related to importing, exporting and copying courses (drag and drop, simultaneous
multiple files, virus scanning at the time of upload, etc.)
2.5.3 Describe the system’s content areas such as repositories, learning modules, etc., that are accessible from
different courses and multiple instructors.
2.5.4 List all types of embedded editors in the system (WYSIWYG, HTML, spell checking, equation, etc.) and
describe the robustness of the equation editor.
2.5.5 Detail how multimedia can be used in, or is restricted from, the individual content areas (e.g., in
announcements, assessments, discussion forums, live chat, submissions areas, virtual classrooms).
2.5.6 Describe integrations with and limitations to third party content publishers (course cartridge, etc.). List
“common cartridge” version compatibility.
2.5.7 Describe the system’s capabilities to create course templates, including assigning default templates.
2.5.8 Describe the system’s date management functionality, including the ability to release content based on the
following criteria: due dates, group membership, gradebook score, criteria completion.
2.6 Assessment
2.6.1 Describe in detail the system’s assessment capabilities: integration with learning outcomes, type of
assessments, settings options, integrity protections (e.g., I.P. logging, passwords, and integration with third party
proctoring tools).
2.6.2 Does the system have a mathematical equation editor available for students in assessments? Describe.
2.6.3 Describe all question types available, including hotspot questions and question branching.
2.6.4 Describe the system’s capability to perform item analyses.
2.6.5 Describe the rubric feature of the system. How do the rubrics integrate with the grade book, other course
content such as discussion forums, etc.?
6
2.6.6 Describe in detail the gradebook capabilities and features, including import, export, customizable grading
formulas, etc.
2.6.7 Describe export of final grades to student information system (Jenzabar EX 5.0.2) capability.
2.7 Course/Class Management
2.7.1 Describe the system’s group management (team) features, including polling options and peer reviewing.
2.7.2 Describe the system’s submissions tool functionalities, including inline feedback, review and grading
offline, date driven or open-ended, and types of attachments.
2.7.3 Provide details on what instructors see when they preview their course from a student role perspective.
(Acknowledge if this is not possible.)
2.7.4 Describe the course roster management capabilities.
2.7.5 Describe how instructors can use the system for student early alert, tracking and retention. What reports are
available to faculty?
2.7.6 Describe the ability to search within a course for content items.
2.8 MOOC (Massively Open Online Courses)
2.8.1 Describe how the system supports MOOC offerings, how they are integrated into or along with the system.
2.9 Mobile Learning
2.9.1 Describe how the system supports mobile learning.
2.9.2 Describe the mobile app availability for every device you support (iOS, Android, Windows, etc.). Note
what mobile security areas the app needs to access (location, camera, microphone, identity, etc.)
2.9.3 Does the mobile app have the same features as the browser-based interface? Detail any differences.
2.9.4 Detail the cost model for the app. Does it cost the institution or the student extra to access the app?
2.9.5 Can the college customize the mobile learning app?
2.9.6 Describe how the system accommodates mobile devices access the system via a mobile browser.
2.10 Other Features, Options, Services Not Specifically Identified
3. Integrations and Technical
3.1 Integration
3.1.1 Detail how the system integrates with our current SIS environment (Jenzabar EX): course creation, user
account creation, student/faculty enrollments, on-going course management, and the ability to merge courses.
3.1.2 API/Web Services - Describe how the college can share information from the system with its other ITS
systems (e.g., website/portal integrations, announcement notifications).
3.1.3 Authentication, Authorization – Describe the system’s ability to integrate with Microsoft Active Directory
or CAS/SAML 2.0 (SP initiated) and provide integration documentation.
3.1.4 – Password Security – Describe the system’s ability to follow strict password complexity and password
management policies.
3.1.5 – Password Security – Describe password reset policies/procedures and requirements.
3.1.6 – Third Party Integrations – List prominent 3rd party integration capabilities and partnerships. Including but
not limited to the following: Turnitin.com, Starfish Retention Solutions, SmartThinking, Respondus or other 3rd
party secure browser, Academia, and Google Applications.
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3.2 Technical
3.2.1 Network Security – Explain how the system will support secure access to privileged college users either
through VPN technologies or other secure technologies.
3.2.2 Single Course Recovery - Describe the process and availability of recovery for a single course section.
3.2.3 Describe how backups can be performed at the user level for individual course sections.
3.2.4 Describe how backups can be performed at the institution level of multiple course sections.
3.2.5 (Hosted) Describe the process of monitoring for uptime and also notification to customers regarding
degradation of service.
3.2.6 (Hosted) Describe available monitoring tools for end users to check the status of services.
3.3 Other Features, Options, Services Not Specifically Identified
4. Infrastructure and System Administration
4.1 Hosting - Vendor
4.1.1 Detail the hosting infrastructure. Include security, location(s), capabilities, etc.
4.1.2 Describe server response times, college bandwidth requirements, uptime guarantees and maintenance
schedule.
4.1.3 Provide a sample SLA (Service Level Agreement). Note whether the terms will be negotiable.
4.1.4 Describe any protections afforded to customers (e.g., SLA downtime percentages, SLA remedies, service
credits, data ownership, data breach, data transfer, data access, access to audit information, data center
inspections, and disaster planning).
4.1.5 Describe storage capacity options and related costs. Include storage management support.
4.1.6 Describe the ability to set course and user storage limits.
4.2 Hosting - On-Premises (College)
4.2.1 List hardware and software requirements needed to operate the system in our environment.
4.2.2 Describe how software updates are tested and released and frequency of update releases.
4.2.3 Detail the technical support options available.
4.3 System Administration (College)
4.3.1 Provide documentation of the system’s instructional hierarchy.
4.3.2 Describe the system’s role management capability, including the ability to create custom roles, the use of a
guest or auditor role and the ability to export users in a variety of formats.
4.4 Institution Level Reporting and Statistics
4.4.1 Describe how the system allows and provides for a SQL manager interface to pull real time system data,
including, but not limited to, user logins, measure load and peak times, course and system access, measure user
participation time within a course, integrated early alert statistics, inactive users and courses.
4.4.2 Describe how the system provides for pulling data by program, department and other defined group levels.
4.5 Time Zone accommodation
4.5.1 Describe how the system accommodates the college’s base of operation time zone
(Arizona = UTC-07:00)
4.6 Other Features, Options, Services Not Specifically Identified
5. Accessibility
5.1 LMS Accessibility
5.1.1 Describe in detail how the system addresses web accessibility issues including a statement of the current
level of compliance with the W3C Accessibility Initiative and/or Section 508, and provide documentation
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accordingly.
5.1.2 Describe any provision the content authoring tools have to generate and prompt users to develop web
accessible content.
5.1.3 Provide documentation if the system has had a 3rd party analysis to measure accessibility compliance.
5.2 Other Features, Options, Services Not Specifically Identified
6. Support/Service Level Agreement/Training
6.1 Support Services
6.1.1 Describe the end-user support plan for the system, including help desk services and escalation path.
6.1.2 Detail available support materials accessible for students, faculty and staff available on line. Note additional
avenues of support (e.g., user communities, user conferences, video tutorials, etc.)
6.1.3 Describe the support options available to technical staff. Note the following: availability, response time,
support tiers, escalation factors, etc.
6.2 Training
6.2.1 Describe training available for faculty, systems, administrators, course designers, and integration
programmers.
6.2.2 List types of training materials available (e.g., video, webinars, video tutorials, etc.)
6.2.3 List types of documentations and internal help available for supporting implementation, training and
administration.
6.3 Service Level Agreement (SLA)
6.3.1 Detail your tiered SLA options.
7.
References
See Section 9, Page 28 Client references
8.
See Pricing Chart, Page 10-11
9
Pricing
PRICING & WARRANTY
LICENSE
ITEM
SELF-HOSTED LMS PRICING PROPOSAL
1ST YEAR COST
2ND YEAR COST
INTEGRATION
Integration with Jenzabar
Customization Fees
Authentication (CAS and SSO Fees)
Consulting Fees
SUPPORT
Detail SLA Pricing per item 6.3 page 9
MAINTENANCE
TRAINING
MOBILE APP
ADD ONS/OPTIONS
Prices may vary based on other factors. Please list those factors and explain below:
10
3rd YEAR COST
VENDOR-HOSTED LMS (HOSTED OFF-CAMPUS) PRICING PROPOSAL
ITEM
3rd YEAR COST
1ST YEAR COST
2ND YEAR COST
Production License
Test/Development License
INTEGRATION
Integration with Jenzabar
Customization
Authentication (CAS and SSO Fees)
Consulting Fees
SUPPORT
Detail SLA Pricing per item 6.3 page 9
MAINTENANCE
CONTENT MIGRATION
TRAINING
MOBILE APP
Prices may vary based on other factors. Please list those factors and explain below:
WARRANTY INFORMATION
Vendor must provide warranty information. Detail all components associated with providing an LMS.
1.1 Describe the terms and conditions of warranty on the software and professional services.
1.2 Describe how the warranty is implemented to provide resolution to problems.
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3.0
BID/PROPOSAL SUBMITTAL INSTRUCTIONS
3.1
Examination of Solicitation Documents and Explanation to
Bidders
Bidders are responsible for examining the solicitation documents and any addenda issued to
become informed as to all conditions that might in any way affect the cost or performance of any
work. Failure to do so will be at the sole risk of the bidder. Should the bidder find discrepancies in
or omissions from the solicitation documents, or should their intent or meaning appear unclear or
ambiguous, or should any other question arise relative to the solicitation documents, the bidder
shall promptly notify the Director of Procurement via email. The bidder making such request will
be solely responsible for its timely receipt by the Director of Procurement. Replies to such notices
may be made in the form of an addendum to the solicitation.
3.2
Submittal Instructions
Offer and Acceptance Form
Complete two original copies of the Offer section of the Offer and Acceptance Form.
Exceptions to Terms, Conditions and Requirements:
Offeror shall state No Exceptions taken, or provide a list of exceptions taken.
Acknowledgment of Solicitation Amendments:
Offeror shall provide written acknowledgement of any solicitation amendments.
Proposer’s response must address the following items:
Detailed information relating to all services listed in the Project Scope of this RFP.
1.
System Requirements.
Describe how your solution meets/exceeds System Requirements listed in this RFP.
2.
System Functionality.
Describe if and how your solutions meets/exceeds all items listed in System Functionality of this
RFP.
Qualifications & Experience. Please describe the following:
Experience supporting higher education clients.
Experience with the lecture capture market.
Years your firm has been in business.
Evidence of financial stability.
Number of higher education schools that are currently customers using your Learning
Management System (LMS). Provide examples of similar higher education institutions and those
of close proximity to MCC.
3.
•
•
•
•
•
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•
•
Describe the training options and on-going customer support model in detail.
Describe the installation process and provide a timeline for installation indicating required steps
and time for completion.
4.
Pricing.
Must be clearly indicated, including options and increases to service during the term of the
contract. Pricing options must contain:
a. Annual costs – Itemized. Include different hosting options.
b. One-time costs (e.g. implementation, training). Include LMS integration.
c. Any other fees associated with your solution
All costs must be inclusive of administrative support, supplies, office supplies, pagers, cell
phones, parking fees, meals, lodging, rents, mileage, travel expenses, insurance, overhead, profit,
and costs for all other items consumed/utilized/required by successful respondent’s staff. Total
costs proposed will be used in the evaluation of the respondent’s response. Items or costs not
identified in the successful respondent’s pricing Offer will be the sole responsibility of the
successful respondent.
If state contract pricing or other cooperative agreement pricing is available then that should be
included, also. Include specific contract and contract number.
•
•
•
5.
Client References:
The College will consider references to be important in its decision to award a contract. The
College will not call proposers to tell them that their references will be contacted because all
references provided will be contacted by the College during the selection process, although the
College reserves the right to contact references for only those firms considered to be susceptible
for award. The College will not work through a proposer’s Reference Manager to complete a
reference. The names and phone number of the internal project manager for each reference must
be listed. Any proposer who does not provide client names and phone numbers may be eliminated
for non-responsiveness.
Provide at least four (4) references (see reference page) for which your company is currently
providing similar services as those requested in this proposal, including up-to-date
company/institution name, contact name, email address, contact phone number and a description of
the services/product provided. References from higher education clients, including community
colleges will receive preferential scoring.
Please confirm that each reference is willing to participate in a 30-45 minute reference check call and
inform the reference they may be contacted by a College representative.
6.
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Please provide any additional information that the Offeror feels should be considered in the
evaluation of their proposal.
General Offer Instructions
The submission of a response shall be prima facie evidence that the vendor has full knowledge
of the scope and nature of the project requirements. Faxed and Email RFPs ARE NOT
acceptable. Failure to complete and return all forms as specified may be cause of rejection of
RFP.
1.
It shall be the responsibility of the Offeror to ensure that the Offer packet contains one (1)
original hard copy and eight (8) copies of the Offer. The original must be clearly marked
"Original" and the Offer must be delivered sealed.
2.
It is the Offeror’ s responsibility to confirm that Offers are received in the OFFICE OF THE
PRESIDENT located in the Building 100 on the Kingman Campus before the closing date and time.
Early submittals will be kept in a secure location until the time noted above.
3.
Regardless of cause, late bids will not be accepted and will automatically be disqualified
from further consideration. It shall be the bidder’s sole risk to assure delivery at the designated
office by the designated time. Late bids will not be opened and may be returned to the bidder at
the expense of the bidder or destroyed if requested.
•
•
•
The following information must be clearly visible on the Offer Packaging:
Request for Proposal 5-1415 - Learning Management System (LMS)
Proposal Closing Date: WEDNESDAY, November 19, 2014, at 4:30 p.m. (AZ TIME)
Immediate delivery requested to Amy Curley, Office of the President
RFP Questions
Direct all questions regarding this Request for Proposal in writing to:
Christine Van Vleet
Director of Procurement
Mohave Community College
1971 Jagerson Ave.
Kingman, AZ 86409
Phone: (928) 757-0819 Fax: (928) 757-0814
E-Mail: cvanvleet@mohave.edu
Final date that questions will be accepted is Wednesday, November 5, 2014.
Any direct communication with any Mohave Community College personnel regarding this RFP
without prior approval of the above named individual may result in the rejection of your proposal.
Proprietary Information
In the event any Proposer includes in the Offer any information deemed "proprietary" or
"protected", such information shall be separately packaged from the balance of the Offer
and clearly marked as to any proprietary claim.
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Responsiveness to Specifications
It is recognized that more than one method may be used to accomplish the sought after task
functionality. If the bidder has an alternate method of performing functional tasks, then
such method is to be listed as an "alternate", and described in full detail within the written
RFP response. The College shall be the sole judge as to whether any alternate methodology
will be accepted.
Offer Form
All proposals must be submitted in writing. Oral, facsimile (fax machine), e-mail or
computer data transfer proposals will not be accepted. Each Offer shall be prepared simply,
providing a straightforward, concise description of the Proposer’s ability to meet the
requirements of the RFP. Emphasis should be on completeness and clarity of contents.
Include a schedule for the project listed under the Statement of Work.
Cover Letter
The cover letter must confirm that the bidder understands all the terms and conditions contained
in this RFP and will comply with all the provisions of this RFP and should the contract be awarded
to your company, you would be prepared to begin services upon contract approval from MCC. The
cover latter must include the full contact information of the person(s) MCC shall contact regarding
the bid. A bidder representative authorized to make contractual obligations must sign the cover
letter. The letter must also state whether or not subcontractors will be used.
Bidders Signature
All Attachments must be signed in ink by an individual authorized to legally bind the business
submitting the bid. The bidder’s signature on a bid in response to this RFP guarantees that the offer
has been established without collusion and without effort to preclude MCC from obtaining the best
possible supply or service.
Withdrawal / Modification of Proposals
Any Proposer may withdraw their Offer by written request at any time prior to the deadline
set for receipt of proposals. Modifications may only be made before the closing date by
written request to withdraw the Offer and re-submit the modified Offer before the closing
date and time.
No Offer may be withdrawn or modified after that deadline and the Offer shall be binding
upon Proposer for a period of ninety (90) days after due date.
Cost of Preparing Proposals
Any and all costs associated with the preparation of responses to this Request for Proposal,
Including site visits, oral presentations and any other costs shall be entirely the responsibility
of the Proposer and shall not be reimbursable in any manner by the College.
15
Negotiations
Award of the contract(s) resulting from this RFP will not be based upon price alone. It is
anticipated that once the College identifies viable firms after evaluation processes,
negotiations will take place with elevated firms on costs of services as well as other items that
mitigate the College’s risks, and provide the best business terms for the College and the
citizens it supports. A firm’s overall ability to provide the technology and management tools
it requires to accomplish the goals outlined herein will be a significant factor in
determination of the award of the contract(s).
Offer Pricing
All proposers submitting Offers agree that their pricing is valid for a minimum ninety (90)
days after Offer submission to the College. If a Best and Final Offer is requested pursuant to
a Request for Proposals, an Offeror shall hold its Offer open for ninety (90) days from the
Best and Final due date.
Presentations
If the College elects to have on-site or web-based presentations by vendors, proposers
short-listed for oral presentations agree to be available on dates specified by the College.
Failure to be available on specified dates may lead the College to elevate another Offer for
further consideration.
Site Visits
No site visits or conversations with college personnel are to occur by any prospective bidders
unless specifically authorized in writing by the Director of Purchasing or designee.
Familiarity with this RFP
All proposers certify that they have carefully and thoroughly reviewed this RFP, understand
the nature and scope of the work to be done, and that their Offer is based on the terms,
specifications, requirements and conditions of this RFP.
Acceptance and Exceptions to This RFP
All requested information in this RFP must be supplied and the proposer must provide a
statement affirming proposer’s acceptance of all conditions and requirements contained in
this RFP. Proposers may take exception to certain requirements in this RFP. All exceptions
must be clearly identified in this section and a written explanation shall include the scope of
the exceptions, the ramifications of the exceptions for the College, and the description of
the advantages or disadvantages to the College as a result of the exceptions. The College, at
its sole discretion, may reject any exceptions or specifications within the proposal.
Extensive or severe exceptions may cause the rejection of the entire proposal.
Supplemental Information
Proposers may also provide supplemental information, if necessary, to assist the College in
analyzing responses to this RFP. Proposers shall include any supplemental agreement (e.g.,
“services agreement”) that proposer wishes to have considered as a supplemental
16
agreement to the final contract. Any supplemental agreement accepted by the College
would be included as an Exhibit to this agreement.
Offer Evaluation
This Request for Proposal does not constitute a commitment by Mohave Community College
to award a contract. The College reserves the right to waive any formalities and/or to reject
any or all proposals and/or cancel this RFP at any time. Any contract award under this RFP
shall be made because it serves the best interest of the College and will not be evaluated
solely on a monetary basis. No contract award shall exist until an offer and acceptance has
been executed in writing. Using criteria outlined in the following section, a team of
representatives will evaluate the proposals. Based on the outcome of the initial evaluation,
one or more persons/firms may be invited to make a presentation regarding their proposal.
The College shall be the sole judge as to the acceptability of the products and/or services
offered.
A best and final offer process may be used by the College to determine the final award.
The College will enter into negotiations with the firm(s) of choice. If an agreement cannot be
reached with the firm, the College will then enter into negotiation with the next choice.
Evaluation Criteria
Proposals will be evaluated in accordance with the following three-step process:
Step One - Verification that each Proposer has complied with all terms and conditions of the
RFP and the Offer is thoroughly and correctly completed and submitted.
Step Two – All proposals will be evaluated for their ability to work with our existing systems.
The LMS MUST be compatible with our current environment and have the ability to
seamlessly migrate our existing online system to the new platform. VENDORS MAY BE
ELIMINATED AT THIS POINT WITH NO FURTHER EVALUATIONS IF THEY ARE NOT
COMPATABLE WITH OUR SYSTEMS.
Step Three - All proposals meeting the criteria as presented in steps one and two will then be
subjected to a “points-earned compliance matrix".
Following is a listing of criteria used for evaluation of proposals under this RFP. Firms who
will be competitive in the selection process will specifically address each of the following
criteria in the proposal. General quality and ability of responding firm information should
include:
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1. Cyber Security, Disaster Recovery and Standards-Based Compliance (Y or N)
2. Features and Tools – Content, Curriculum and
Course Management (25pts)
3. Integrations and Technical (15pts)
6. Support/Service Level Agreement/Training (20pts)
4. Infrastructure and System Administration (10pts)
8. Pricing (20pts)
7. References (5pts)
5. Accessibility (5pts)
Modifications to Request for Proposal
Any interpretation, correction, or change of this RFP will be made by written Addendum.
Interpretations, corrections, or changes of this RFP made in any other manner will not be
binding, and Proposers shall not rely upon such interpretations, corrections, and changes.
Any changes or corrections will be issued by the Director of Purchasing or designee.
Addenda will be emailed or faxed to all Proposers that have returned the Acknowledgement
of Receipt. The College is not responsible for incorrect contact information provided by
vendor. Failure to acknowledge any addendum may be cause for rejection; failure to
acknowledge an addendum which extends the Offer due date period will be a cause for a
determination of non-responsiveness. Therefore, proposers must return the completed
acknowledgment(s) upon receipt.
No Right to Rely on Verbal Responses
Any inquiry that results in changes to the Solicitation shall be answered solely through a
written Solicitation Amendment or Addendum. An Offeror may not rely on verbal responses
to inquiries.
Oral Presentations
Proposers may or may not, after Offer review and prior to contract award, be required to
make oral and visual presentations at the request of the College. The College will schedule
the time and location for presentations giving the proposer time to make any required travel
arrangements.
3.3 Award of Contract:
MCC reserves the right to reject any or all prices or bids submitted, waive irregularities, and to
accept that bid which is considered to be in the best interest of the College. Any such decision shall
be considered final and not subject to recourse. Unless we are advised to the contrary, it is
understood that the bid has been submitted in strict accordance with specifications. Any exceptions
and explanations regarding the items listed should be delivered with the bid. Submit complete
specification for any substitute offered.
18
The successful bidder will be notified within three business days by e-mail or telephone of their
award of contract following the Board of Trustees meeting. The vendor may not assign, sell, or
otherwise transfer its interest in the contract award or any part thereof without written permission
from Mohave Community College. The bid will be awarded in its entirety to one vendor. Mohave
Community College reserves the right to make moderate quantity alterations to conform to budget
limitations.
Award without Discussion
The College reserves the right to make an award without further discussion of the proposals
received; therefore, it is critical that all proposals be submitted initially in the most favorable
terms possible, both economically and technically.
Contract Commencement/Term
It is the intent of the College to commence the resulting contract on or about May 2015 with
implementation beginning June 2015, and to have the system fully operational by January
2016. A written Notice of Award will be made prior to commencement of performance. No
work is to begin until a purchase order is issued (reference “terms of payments”). The
performance period will be from that time through the end of the contract. Unsuccessful
proposers will be notified, in writing, upon contract execution but not beforehand. Results
will not be given via the telephone.
Contract Assignment
The resulting contract, in part or in whole, shall not be subcontracted or assigned to another
contractor without prior written approval of the Director of Purchasing or designee.
Awarded Contractor Unable to Meet Service Requirements
If a vendor receives a contract award and is unable to meet the service requirements as
outlined in this Solicitation (and subsequent contract), or is unable to hold the contract price,
or fails to provide acceptable service as determined by the District, the District reserves the
right to go to the next highest ranked vendor if this determination occurs within a reasonable
time period after contract award.
Protests:
A protest shall comply with and be resolved according to Arizona State Procurement Rules
Title 41, Chapter 23, Article 9 and rules adopted thereunder. Protests shall be in writing and
be filed with the Purchasing Officer of the purchasing agency. A protest of a Solicitation shall
be received by the Purchasing Officer before the Offer due date. A protest of a proposed
award or of an award shall be filed within ten (10) days after the protester knows or should
have known the basis of the protest. A protest shall include:
a. The name, address and telephone number of the protester;
b. The signature of the protester or its representative;
c. Identification of the purchasing agency and the Solicitation or Contract
number;
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d. A detailed statement of the legal and factual grounds of the protest
including copies of relevant documents; and
e. The form of relief requested.
Exclusion of Vendors or Suppliers from Bidding
A vendor or Supplier may be removed or suspended from a campus's list of potential bidders
and be prohibited from participating in any of the bid processes if there has been a failure,
without good cause, to perform in accordance with the terms of a past contract or with any
other governmental entity. A vendor or Supplier may also be removed or suspended if its
performance with respect to a previously awarded purchase order or contract has been
unsatisfactory. Such exclusion must remain in effect for at least 90 days after the
unsatisfactory performance has been recorded, but shall not exceed a period of 360 calendar
days in duration. A vendor or Supplier excluded from bidding shall be relieved of the
prohibition at any time after the 90-day minimum period, upon demonstrating to the
campus's satisfaction that the problems which resulted in the removal or suspension have
been corrected.
a)
b)
Certifications and Warrants:
By signing the forms included in this RFP packet, the Offeror certifies and warrants that:
Non-collusion. The Offeror did not engage in collusion or other anti-competitive practices in
connection with the preparation or submission of its offer.
Non-discrimination. The Offeror does not and shall not discriminate against any employee or
applicant for employment in violation of Federal and Arizona State law and the Offeror does
and shall comply with the Americans with Disabilities Act (ADA).
Suppliers of products and services to Mohave Community College shall operate as an equal
opportunity employer and shall not discriminate against any employee or applicant for
employment because of race, color, religion, age, sex, sexual orientation, national origin, or
because he or she has a physical or mental disability or because he or she is a disabled
veteran or a veteran of the Vietnam era, including, without limitation, with respect to
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff
or termination, rates of pay or other forms of compensation, and selection for training
including apprenticeship.
This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a).
This regulation prohibits discrimination against qualified protected veterans, and requires
affirmative action by covered prime contractors and subcontractors to employ and advance
in employment qualified protected veterans.
This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a).
This regulation prohibits discrimination on the basis of disability, and requires affirmative
action by covered prime contractors and subcontractors to employ and advance in
employment qualified individuals with disabilities.
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c)
d)
Conflict of Interest. To the best of his/her knowledge: (check only one)
( )
There is no officer or employee of Mohave Community College who has, or whose
relative has, a substantial interest in any contract resulting from this request.
( )
The names of any and all public officers or employees of M College who have, or
whose relative has, a substantial interest in any contract resulting from this request,
and the nature of the substantial interest, are included as an attachment to this
certification. (Note: This section must include one checked option and be included
in response).
Legal worker requirements for service and construction contracts
Pursuant to ARS 41-4401, the Offeror warrants
1. Their compliance with all federal immigration laws and regulations that relate to their
employees and their compliance with section 23-214, subsection a.
2. That a breach of a warranty under paragraph 1 shall be deemed a material breach of the
contract that is subject to penalties up to and including termination of the contract.
3. That the government entity retains the legal right to inspect the documents of any
contractor or subcontractor employee who works on the contract to ensure that the
contractor or subcontractor is complying with the warranty under paragraph 1.
Failure to sign all forms included in the RFP packet or signing with a false statement shall void
the submitted proposal/offer and/or any resulting contract. In addition, the Supplier may be
excluded from future bidding participation with Mohave Community College and may be
subject to such actions as permitted by law.
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4.0 RFP- TERMS & CONDITIONS
Proposal offers that take exception to any Terms & Conditions stated within this Request for Proposal may cause the
proposal response to be considered as non-responsiveness or may result in cancellation of contract if already awarded.
The following are definitions as set forth in these Terms & Conditions:
•
•
•
Vendor means a person or firm in the business of selling or otherwise providing products, materials or services
Bidder means a vendor making a bid offer in response to a Request for Proposal.
Contractor means any person or firm who has a contract with the College; a successful “bidder” who is awarded a
contract with The College becomes a “contractor”.
The Terms and Conditions, which become part of any award made from this RFP, constitute the provisions of the
agreement to be executed between the College and the successful bidder. The College reserves the right to negotiate with
the successful bidder and modify any of the provisions of the agreement upon mutual agreement of the parties.
Cancellation of Contract/Default: Either party may terminate this Agreement with or without cause by giving the other party at least
90 days prior written notice of termination.
In the event that the Contractor breaches any of the terms and provisions of the Contract, the College reserves the right to
accurately and specifically describe the unsatisfactory performance or condition in a written notice by registered or certified mail to
the Contractor requiring that this be corrected within a ten (10) day period from the date said notice is received by the Contractor. If
the condition is not remedied within this time period, failure to do so on the part of the Contractor may result in the College
resorting to any single or combination of the following remedies:
1.
Cancel any contract with a ninety (90) day written notice
2.
Reserve all rights or claims to damage for breach of any covenants of the contract
3.
Perform any test or analysis on materials (equipment/products) for compliance with the specifications of the contract. If the
results of any test or analysis find a non-compliance with the specifications, the actual expense of testing shall be borne by the
contractor;
4.
In case of default, the College reserves the right to purchase materials and/or services, or to complete the required work in
accordance with the needs of the College. The College may recover any actual excess costs from the contractor by:
A.
B.
C.
Deduction from an unpaid balance;
Collection against the bid and/or performance bond, or;
Any combination of the above or any other remedies as provided by law
Contract Cancellation for Conflict of Interest: Pursuant to A.R.S. 38-511, the resulting contract and/or any Purchase
Order(s) issued against it is subject to cancellation by the College if any personnel significantly involved in the resulting
contract are found to be in conflict of interest.
Contract Termination for Appropriation: The resulting Contract shall be in force until the expiration date. However, the
College is a State Agency subject to State appropriation of funds. If the Mohave Community College Board of Directors
determines, at its sole discretion, not to allocate sufficient funds for the College to uphold this agreement, the College has
the right to terminate this agreement upon (30) thirty-days written notice.
Contract Termination for Breach: A non-breaching party may terminate the resulting contract for the failure of the other
party to comply with the resulting contract by giving that other party (60) sixty-day written notice of the failure to comply.
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The College may terminate the resulting contract immediately if the Contractor files for bankruptcy or receivership, or takes
any actions relating to insolvency, such as an assignment for the benefit of creditors.
Termination for Convenience. The College reserves the right to terminate the Contract, in whole or in part at any time,
when in the best interests of the College without penalty recourse. Upon receipt of the written notice, the Contractor shall
immediately stop all work as directed in the notice, notify all Subcontractors of the effective date of the termination and
minimize all further costs to the College. In the event of termination under this paragraph, all documents, data and reports
prepared by the Contractor under the Contract shall become the property of and be delivered to the College. The
Contractor shall be entitled to receive just and equitable compensation for work in progress, work completed, and
materials accepted before the effective date of the termination.
Contracts Administration: Contractor must notify the Purchasing Department (Purchasing/ Contact Officer) for guidance or
direction of matters of contract interpretation or problems regarding the terms, conditions or scope of this contract.
College Representative for Work: Contractor must coordinate all work (including dates of times and work at each location)
with Will Farmer, Director of Information Technology, or his designee.
Licenses: Contractor shall maintain in current status all Federal, State and Local licenses and permits required for the
operation of the business conducted by the Contractor.
Permits: The contractor shall be responsible for obtaining all required permits.
Contractor’s Risk: Contractor agrees to bear all risk of loss, injury, or destruction of goods and materials ordered as a result of
this Request for Proposal, which occurs prior to delivery to the College; and such loss, injury, or destruction shall not release
seller from any obligation hereunder.
Safety: The contractor shall be solely and completely responsible for the safety of all persons (including employees) and
property during performance of the work. This requirement shall apply continuously and not be limited to normal working
hours. Safety provisions shall conform to all applicable federal (including OSHA), state, county, and local laws, ordinances,
codes, and regulations. Where any of these are in conflict, the more stringent requirement shall be followed. The Contractor's
failure to thoroughly familiarize himself with the aforementioned safety provisions shall not relieve him from compliance with
the obligations set forth therein.
Records: Pursuant to provisions of Title 35, Chapter 1, Article 6 Arizona Revised Statutes 35-214 and 35-215 each contractor
shall retain, and shall contractually require each subcontractor to retain, all books, accounts, reports, files and other records
relating to the acquisition and performance of the contract for a period of five (5) years after the completion of the contract.
All such documents shall be subject to inspection and audit at reasonable times. Upon request, a legible copy of any or all such
documents shall be produced at the offices of the College’s Attorney or the Purchasing and Contracting Department.
Key Personnel: It is essential that the contractor provide adequately experienced personnel, capable of and devoted to the
successful accomplishment of work, to be performed under this contract. The Contractor must agree to assign specific
individuals to the key positions. Requests to make changes of such personnel will be submitted to the College in writing for
prior approval. Such approval will not be unreasonably withheld.
Unauthorized Firearms & Explosives: No person conducting business on College property is to carry a firearm or explosive of
any type. All bidders, contractors and subcontractors are to honor this requirement at all times and failure to honor this
requirement will result in contract cancellation. This requirement also applies to persons who maintain a concealed weapons
23
permit. In addition to contract cancellation, anyone carrying a firearm or explosive device will be subject to police and legal
action.
Parties to Agreement: The resulting contract shall be between Mohave Community College District, hereafter referred to
as the College, and the successful Proposer, hereafter referred to as Contractor.
Relationship of Parties: Nothing in the resulting contract shall be construed to make either party the legal representative or
agent of the other party; neither shall either party have the right or authority to assume, create or incur any liability or any
obligation of any kind, either expressed or implied, in the name of or on behalf of the other party. The relationship created
by the resulting contract shall be that of independent Contractor, not employer/employee, joint venture, agent or business
partners.
Provision of Supplies, Materials and Labor: The Contractor shall furnish all supplies, equipment, and all management and
labor necessary for the efficient and sound provision of the products and/or services included in the resulting contract,
subsequent extensions and amendments.
Safekeeping of Records: Contractor shall keep in a safe place all financial records and statements pertaining to the
operations of the resulting contract for a period of three (3) years from the close of each year’s operation.
Charges Outside Scope of Agreement: Charges of the Contractor for services not permitted by or beyond the scope of the
resulting contract shall be an expense of the Contractor and not of or reimbursable by Mohave Community College unless
pre-approved in writing by the Director of Purchasing and Contracting or designee.
Interpretation: The parties intend the resulting contract, in addition to all Terms and Conditions, to express their complete
and final agreement.
Confidential Information/Privacy Laws: The College is subject to various federal and state laws mandating that it keep
certain information confidential. The Contractor may receive or have access to confidential information during the
performance of the resulting contract. The Contractor agrees that it will not disclose, publish, reproduce, or otherwise
make available information that the College identifies to it as confidential without the written authorization of Mohave
Community College. This requirement survives the completion, termination or cancellation of the resulting contract.
Work to be performed by others: The College reserves the right to perform any and all services in-house or may utilize the
services of other firms on unrelated projects.
Liability for Taxes: The Contractor assumes complete liability for all taxes applicable to the operations, income, and
transactions of the Contractor. The College shall not be liable and will not make reimbursement to the Contractor for any
tax imposed either directly or indirectly upon the Contractor by any authority by reason of the resulting contract or
otherwise.
Catastrophe: If, because of riots, war, public emergency or calamity, fire, earthquake, Act of God, government restriction,
labor disturbance or strike, business operations at the College shall be interrupted or stopped, performance of the resulting
contract, with the exception of monies already due and owing, shall be suspended and excused to the extent
commensurate with such interfering occurrence; and the expiration date of the resulting contract may by mutual
agreement of both parties be extended for a period of time equal to the time that such default in performance is excused.
Terms of Payment: The College will issue a Purchase Order for purposes of invoicing and payment. Each invoice will be
itemized to reflect actual work completed as well as the product and services provided for the specific period billed.
24
Insurance Requirements: The Contractor shall maintain during the term of the resulting contract the following insurance
policies issued by companies licensed in Arizona with a current A.M. Best rating of A: VII or better. Prior to commencing
work or services, Contractor shall furnish the College’s Purchasing Department with certificates of insurance evidencing the
required coverage, conditions, and limits required by the resulting contract.
•
•
•
•
•
Commercial General Liability insurance with a limit of not less than $2,000,000 per occurrence for bodily injury,
property damage, personal injury, products and completed operations, and blanket contractual coverage, including but
not limited to, the liability assumed under the indemnification provisions of the resulting contract.
Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than
$2,000,000.00 each occurrence with respect to the Contractor’s owned, hired, and non-owned vehicles.
Worker’s Compensation insurance with limits statutorily required by any Federal or State law and Employer’s Liability
insurance of not less than $1,000,000 for each accident, $100,000 disease for each employee, and $500,000 disease
policy limit.
Professional Liability insurance covering acts, errors, mistakes, and omissions arising out of the work or services
performed by the Contractor, or any person employed by the Contractor, with a limit of not less than $1,000,000 each
claim.
Certificates: Successful bidder shall furnish annually to the College, a certificate or certificates of insurance from an
insurance company licensed to do business in the State of Arizona showing that the prescribed policies are in force and
effect and each certificate shall provide that the insurance company shall not change or cancel any insurance until the
College has been notified, in writing, at least thirty (30) days before the date of change or cancellation. Additionally,
the Contractor agrees to provide evidence that its management employees are bonded. Submission on the required
documents shall be due before the start of each contract year.
Indemnification:
The contractor will indemnify, defend and hold harmless the College, including its directors, officers, employees, students,
consultants and agents, from and against any claims, demands, loss, damage or expense relating to any third-party infringement
claim, bodily injury or death of any person or damage to real and/or tangible personal property incurred while such other party is
performing activities under the auspices of the Agreement if and to the extent such is caused by the negligent or willful acts of
omissions of the indemnifying party, its personnel or agents in the performance of activities described in or called for in the
implementation of the Agreement.
Order of Precedence: In the event of a conflict between the specifications, requirements, terms and conditions contained
in the RFP, the RFP Response, and the Supplemental Agreement, the Supplemental Agreement shall take precedence
followed by the specifications, requirements, terms and conditions contained in the College RFP and lastly, the RFP
Response.
Entire Agreement: The resulting contract expresses the totality of the terms of the agreement between the parties. Any
verbal representation shall have no force or effect whatsoever. The resulting contract shall supersede and replace any and
all prior agreements between the parties with respect to the subject matter covered by the resulting contract. The parties
each represent that no promises, representations or inducements have been made by the other party with respect to the
subject matter of the resulting contract, except as specifically set forth herein. The resulting contract may not be changed,
altered, modified or amended except by an agreement in writing signed by both parties.
No Liens: Contractor shall keep the College free and clear of any and all liens asserted by any person or firm for any reason
arising out or as a result of the furnishing of goods and/or services by or to Contractor by any third party.
25
Waiver: No waiver shall be deemed to be made by any party of any right under the resulting contract unless the waiver is in
writing signed by the waiving party. Each waiver, if any, shall be a waiver only with respect to the specific instance involved.
No waiver shall impair the rights of the waiving party or the obligations of the other party in any other respect at any other
time.
Assignment: Contractor shall not, directly or indirectly, in whole or in part, sell, transfer, assign, convey, pledge, encumber
or otherwise dispose of the resulting contract without first obtaining the written consent of the College’s Director of
Purchasing or designee.
Binding Effect: The parties agree that the resulting contract shall be binding upon their respective successors, assigns or
transferees of any nature, if assignment and/or transfer are permitted in accordance with the terms of the resulting
contract.
Governing Law: Any disputes regarding the resulting contract shall be governed by and construed in accordance with the
laws of the state of Arizona, excluding its choice of law provisions. Both parties hereby irrevocably submit to the personal
jurisdiction of the United States District Court for the District of Arizona or the Court of Mohave County, Arizona in any
action or proceeding arising out of or relating to this Agreement, and hereby irrevocably agree that all claims in respect to
any such action or proceeding may be heard or determined in either such court.
The Contractor shall comply with all laws, ordinances, and regulations of any applicable federal, state, county, or city
government, bureau, or department applicable to the performance of the services described herein. The College agrees to
provide all cooperation reasonably necessary for such compliance. In addition, the Contractor shall also comply with all
College policies and regulations currently and/or in the future pertain to service under the resulting contract. These laws,
ordinances, regulations, and policies shall apply to the resulting contract throughout, and they will be deemed to be
included in the resulting contract the same as though written out in full and shall indemnify, hold harmless, and defend the
College from any and all costs or expenses whatsoever arising out of Contractor's compliance or noncompliance therewith.
Compliance with Immigration Laws: As required by Arizona Revises Statutes Section 41-4401 (Government procurement;
E-verify requirement; definitions) the resulting contractor warrants that it complies with all federal immigration laws and
regulations, that it shall verify, through the U.S. Department of Homeland Security’s E-Verify program, the employment
eligibility of each employee who provides services or labor in Arizona for wages or other remuneration, and that it shall
require its subcontractors and sub-subcontractors to provide the same warranties to the resulting Contractor. The resulting
Contractor acknowledges that a breach of this warranty by Contractor or by any subcontractor or sub-subcontractor under
the resulting contract shall be deemed a material breach of the resulting contract, and is grounds for penalties, including
termination of the resulting contract, by the College. The College retains the legal right to inspect the documents of any
Contractor, subcontractor and sub-subcontractor employee who performs work under the resulting contract, and to
conduct random verification of the employment records of the resulting Contractor and each subcontractor and subsubcontractor who works on the resulting contract, to ensure that the resulting Contractor and each subcontractor and
sub-subcontractor is complying with the warranties set forth above. The resulting Contractor shall defend, indemnify and
hold harmless the College, its District Governing Board members, officers, employees and agents from and against any and
all claims and demands of any nature, including fines, penalties and expenses of litigation, for which the College is found, or
is alleged to be, liable arising out of the breach of any warranties of the resulting Contractor or any subcontractor or subcontractor as specified in this paragraph.
Equal Opportunity and Affirmative Action: The College is committed to Equal Opportunity and Affirmative Action. The
successful Contractor must pledge to comply with Equal Opportunity Laws and that it will not discriminate against any
employee or applicant for employment because of race, color, creed, religion, national origin, sex, age, physical ability, or
marital status and follow all state and federal laws pertaining to Equal Opportunity Employment.
26
This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits
discrimination against qualified protected veterans, and requires affirmative action by covered prime contractors and
subcontractors to employ and advance in employment qualified protected veterans.
This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits
discrimination on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to
employ and advance in employment qualified individuals with disabilities.
Gratuities: The College may, by written notice, terminate this Contract, in whole or in part, if the College determines that
employment or gratuity was offered or made by the Contractor or a representative of the Contractor to any officer or
employee of the College for the purpose of influencing the outcome of the procurement or securing the Contract, an
Amendment to the Contract, or favorable treatment concerning the Contract, including the making of any determination or
decision about Contract performance. The College, in addition to any other rights or remedies, shall be entitled to recover
exemplary damages in the amount of three (3) times the value of the gratuity offered by the Contractor.
Contract Status: The response to this RFP will be considered as an offer to contract. After final negotiations, the College in
accordance with the section below will issue an acceptance of the RFP offer.
Contract Format: The resulting award notice will incorporate this RFP, the response thereto, all additional agreements and
stipulations, and the results of any final negotiations. All of these documents will constitute the final contract.
Contract Modification: Any changes to the resulting contract (including any renewals, or amendments of any type) must be
agreed upon both parties and approved in writing by the College’s Director of Purchasing and Contracting or his/her
designee and the President or Vice President of the resulting contracting company.
Contract Renewal: Written notice of any intent for renewal will be given by the College to the Contractor thirty-days (30)
before the end of the resulting contract, if the District determines that such action is in the best interest of the District. If
the Contractor does not wish to renew the contract, written notice must be given to the College Director of Purchasing for
College consideration at least sixty (60) calendar days prior to the end of the resulting contract period.
Contract Assignment or Sub Contract: The resulting contract shall not be assigned, transferred, or sublet in whole or in
part without the prior written approval of the College.
Severability: If any part of the resulting contract is ever ruled to be invalid, illegal, or unenforceable by a court or other
body of competent jurisdiction, the remainder of the resulting contract shall continue in full force and effect and shall be
deemed modified to the minimum extent necessary to make it enforceable.
Pricing. Prices shall be firm for the term of the contract. After initial contract term and prior to any contract renewal, the
College will review fully documented requests for price increases and may at its sole option accept any changes or cancel
from the contract those items concerned. The contractor shall likewise offer any published price reduction, during the
contract period, to the College concurrent with its announcement to other customers. All price adjustments will be
effective upon written acceptance by the College Purchasing representative.
Term of Contract and Option to Renew. The effective date of the contract shall be the date the contract is executed. The
contract shall have an initial term of three years. As applicable, MCC may, at its sole option and with the consent of the
contractor, extend the contract for one (1), additional two (2) year period. Extensions shall be subject to the terms and
conditions of this contract and shall be put into effect by a written amendment executed by the parties prior to termination.
27
REFERENCES
Provide a listing of at least FOUR (4) references, preferably higher education institutions, for which the company
has provided these products and/or services within the last three (3) years.
(1) Customer Name: ------------------------------------------------------- Telephone: ------------------------------------Contact Name: --------------------------------------------------------------- Title: --------------------------------------------E-Mail………………………………………………………………………………………………………………………………………….………….
Address: ---------------------------------------------------------------------------------------------------------------------------(2) Customer Name: ------------------------------------------------------ Telephone: ------------------------------------Contact Name: --------------------------------------------------------------- Title: --------------------------------------------E-Mail………………………………………………………………………………………………………………………………………..…………….
Address: ---------------------------------------------------------------------------------------------------------------------------(3) Customer Name: ------------------------------------------------------- Telephone: ------------------------------------Contact Name: --------------------------------------------------------------- Title: --------------------------------------------E-Mail…………………………………………………………………………………………………………………….……………………………….
Address: ---------------------------------------------------------------------------------------------------------------------------(4) Customer Name: ------------------------------------------------------ Telephone: ------------------------------------Contact Name: --------------------------------------------------------------- Title: --------------------------------------------E-Mail……………………………………………………………………………………………………………………………….…………………….
Address: ----------------------------------------------------------------------------------------------------------------------------
28
OFFER AND ACCEPTANCE
The Undersigned hereby offers and agrees to furnish the material, service or construction in compliance with all
terms, conditions, specifications, and amendments in the Solicitation and any written exceptions in the offer.
Arizona Transaction (Sales) Privilege
License No: _________________________________
For clarification of this offer, contact:
Name: ___________________________________
Federal Employer Identification No.:
Phone: ___________________________________
____________________________________________
Fax: ______________________________________
Tax Rate: _________________%
Email: ____________________________________
___________________________________________
Company Name
__________________________________________
Signature of Person Authorized to Sign Offer
___________________________________________
Address
__________________________________________
Printed Name
___________________________________________
City
State
Zip
_________________________________________
Title
CERTIFICATION
By signature in the Offer section above, the Offeror also certifies:
The signer is fully authorized to sign on behalf of the Offeror listed and to fully bind the company to all conditions and provisions
thereof.
ACCEPTANCE OF OFFER
The offer is hereby accepted.
The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the
solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor’s Offer as
accepted by the College/public entity.
This contract shall henceforth be referred to as Contract No. 5-1415.
The Contractor has been cautioned not to commence any billable work or to provide any material or service
under this contract until Contractor receives purchase order, contract release document, or written notice to
proceed.
Awarded this _______day of _______________, 2014
_______________________________________________
AUTHORIZED SIGNATURE
29
ACKNOWLEDGMENT OF RECEIPT OF ADDENDA
SUMMARY FORM
It is important that your Offer is in response to the current solicitation, including any amendments (addenda) which may
have been issued. If Solicitation Amendments were issued, please use this form to acknowledge receipt of each
Solicitation amendment. Please note: the ‘Acknowledgment of Receipt of Solicitation’ form is to be submitted upon
receipt of the released solicitation; the “Acknowledgment of Receipt of Addenda’ form (this form) is to be submitted
with your offer.
We acknowledge receipt of the following solicitation amendments.
You must acknowledge receipt with a separate signature for each amendment released. This Form may show more
amendments than may have been created for this solicitation.
Offeror Company Name: ____________________________
Amendment 1.
Signature of Authorized Representative: ______________________________; Date________________
Print Name and Title: _____________________________________________
Amendment 2.
Signature of Authorized Representative: ______________________________; Date________________
Print Name and Title (if different from above): _____________________________________________
Amendment 3.
Signature of Authorized Representative: ______________________________; Date________________
Print Name and Title (if different from above): _____________________________________________
Amendment 4.
Signature of Authorized Representative: ______________________________; Date________________
Print Name and Title (if different from above): _____________________________________________
30
Mohave County Community College District
“LEARNING MANAGEMENT SYSTEM” RFP 05-1415
NON-COLLUSION AFFIDAVIT FORM
COMPANY NAME:
ADDRESS:
The persons, corporation, or company who makes the accompanying Bid/Proposal, having first been
duly sworn, deposes and says:
That such Bid/Proposal is genuine and not sham or collusive, nor made in the interest or behalf of any
person not herein named, and that Bidder has not directly or indirectly induced or solicited any other
bidder to put in a sham bid, or any other person, firm, or corporation to refrain from bidding, and that the
bidder has not in any manner sought by collusion to secure for itself an advantage over any other
bidder.
Signed:
Name:
Title:
Subscribed and sworn to before me
This
day of
, 20
Signature of Notary Public in and for the
County of
State of
My commission expires:
31
.
EXECUTION OF PROPOSAL
Bid Submitted By and Authorized Signature: The individual’s signature below constitutes that the person is an officer
of the company who is authorized to contractually obligate the company listed below. They further constitute that
they have read and agree to all instructions and specifications listed in this bid document unless otherwise marked
and listed in the “exception to bid” section.
Bid Submitted by:
Signature:
Title:
Company:
Address:
Email Address:
Telephone:
Fax:
Date:
Contact Person:
FEIN:
32
W-9
Request for Taxpayer
Identification Number and Certification
Form
(Rev. August 2013)
Department of the Treasury
Internal Revenue Service
Give Form to the
requester. Do not
send to the IRS.
Print or type
See Specific Instructions on page 2.
Name (as shown on your income tax return)
Business name/disregarded entity name, if different from above
Exemptions (see instructions):
Check appropriate box for federal tax classification:
Individual/sole proprietor
C Corporation
S Corporation
Partnership
Trust/estate
Exempt payee code (if any)
Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) ▶
Other (see instructions)
▶
Address (number, street, and apt. or suite no.)
Exemption from FATCA reporting
code (if any)
Requester’s name and address (optional)
City, state, and ZIP code
List account number(s) here (optional)
Part I
Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on the “Name” line to avoid backup withholding. For individuals,
this is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For
other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3.
Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose number to enter.
Social security number
–
–
Employer identification number
–
Part II
Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal
Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified
me that I am no longer subject to backup withholding, and
3. I am a U.S. citizen or other U.S. person (defined below), and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup
withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For
mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement
arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide
your correct TIN. See the instructions on page 3.
Sign
Here
Signature of
U.S. person ▶
Section references are to the Internal Revenue Code unless otherwise noted.
33
Date
▶
34
35
36
37
38
39
40
41
Human Resources Report
Month Ending March 31, 2015
NEW HIRES
Name
Saray Lopez
Effective
Date
3/9/2015
Position
Campus
Associate Dean of CBE
Salary
$87,000.00
NCK
Kim Harland
3/9/2015
Custodian
NCK
$11.40
Tressa Cutter
3/23/2015
Custodian
NCK
$11.40
Rachel Burton
3/23/2015
Student Support Specialist
BHC
$38,500.00
TRANSFERS
Name
Effective
Date
From
Jessica Marino
Jennifer Picard
3/23/2015
3/31/2015
Clerk I, Library Services
Coordinator of Instructional Operations
Effective
Date
From
To
Operation Specialist, Library Services
HR Generalist
Salary
$14.13
$38,500.00
RECLASSIFICATION
Name
To
Annualized Salary
To
Annualized Salary
Credentials Evaluator and Records Officer
60,600.00
TITLE CHANGE
Name
John Wilson
Effective
Date
3/2/2015
From
Student Services Specialist
SEPARATIONS
Name
Effective
Date
Position
Campus
Date of Hire
Reason
Salary
Lisa Lund
3/7/2015
Custodian, 19.5 HPW
LHC
9/19/2014
Resignation
$11.40
Madison Panter
3/6/2015
Clerk I, Enrollment Services
LHC
4/8/2014
Termination
$10.46
Kelly Chagolla
3/6/2015
Student Services Technician
NCK
10/17/2011
Resignation
$14.13
Karina Mueller
3/7/2015
Weekend Site Coordinator
LHC
11/3/2014
Resignation
$10.46
Kyle Catalfu
3/2/2015
Custodian, 25 HPW
NCK
3/10/2014
Resignation
$11.40
Krista Toschlog
3/24/2015
Human Resources Generalist
NCK
3/25/2013
Resignation
$40,905.00
Martha Gonzales
3/27/2015
HR Technician
NCK
11/16/2005
Retirement
$15.91
Cheryl Talk
3/27/2015
Call Center Rep
NCK
8/11/2014
Resignation
$13.80
MOHAVE COUNTY COMMUNITY COLLEGE DISTRICT
Truth in Taxation Hearing
Notice of Tax Increase
In compliance with section 42-17107, Arizona Revised Statutes, the
Mohave Community College District is notifying its property
taxpayers of Mohave Community College District’s intention to
raise its primary property taxes over last year’s level. The Mohave
Community College District is proposing an increase in primary
property taxes of $426,594 or 2.0%.
For example, the proposed tax increase will cause Mohave
Community College District’s primary property taxes on a $100,000
home to increase from $126.74 (total taxes that would be owed
without the proposed tax increase) to $129.27 (total proposed
taxes including the tax increase). The total increase on a $100,000
home would be $2.53.
This proposed increase is exclusive of increased primary property
taxes received from new construction. The increase is also
exclusive of any changes that may occur from property tax levies
for voter approved bonded indebtedness or budget and tax
overrides. All interested citizens are invited to attend the public
hearing on the tax increase to be held via Interactive Television
(ITV) originating at the Bullhead City Campus, 3400 Highway 95,
Bullhead City, Arizona 86442, at 12:00 p.m., on Friday, May 15,
2015, in Room #508. The hearing may also be attended at these
additional campus locations: 1971 Jagerson Ave., Kingman, AZ
86409, Room 508; 1977 W. Acoma Blvd., Lake Havasu City, AZ
86403, Room 508; 480 S. Central, Colorado City, AZ 86021, Room
301.
MCC Board will consider increase in tax levy to generate $426,594 Arizona Revised Statues make it possible for community colleges to increase property tax levies each year by 2 percent over the prior year’s amount. For Fiscal Year 2015‐2016, this 2 percent represents a total increase of $426,594 in the college’s total property tax levy. That means for a home valued at $100,000, the cost would be $2.53 for the entire year; on a $200,000 home, the cost would be $5.06 for the year. This does not mean homeowners experience the 2 percent increase to their overall tax bills. The amount is distributed among all properties in the county and the amount the property owner pays is determined by the value of the home and the tax rate that pertains to the college’s levy. To help maintain a balance of the dollar amount to the homeowner and the college, when a home’s assessed value decreases, the tax rate increases; likewise when a home’s assessed value increases, the tax rate decreases. All interested citizens are invited to attend the public hearing on the tax increase to be held via Interactive Television (ITV) originating at the Bullhead City Campus, 3400 Hwy. 95, Bullhead City, AZ 86442, at 12:00 p.m., on Friday, May 15, 2015, in Room #508. The hearing may also be attended at these additional campus locations: 1971 Jagerson Ave., Kingman, Arizona, Room 508; 1977 W. Acoma Blvd., Lake Havasu City, AZ 86403, Room 508; 480 S. Central, Colorado City, AZ 86021, Room 301. # # # Expenditures by Function - General and Capital Fund
March 31, 2015
Page 1
75% of fiscal year completed
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
Annual Budget
6,000,000
Year to Date Actual
4,000,000
Year to Date Prior Year
2,000,000
-
Annual Budget
13,753,442
3,630,613
3,899,356
6,262,085
5,407,049
731,010
125,787
33,809,342
Instruction
Academic Support
Student Services
Institutional Support
Maintenance of Plant
Student Financial Aid
Debt Service
Total
80%
50%
Actual as %
of Budget
Year to Date
Prior Year
% Change Expenses
Current Year vs. Prior
59%
73%
66%
62%
42%
74%
75%
59%
8,526,858
2,602,665
2,662,506
3,858,506
3,903,203
571,594
94,340
22,219,672
-5%
2%
-4%
1%
-41%
-5%
0%
-10%
8,066,179
2,650,239
2,561,014
3,902,846
2,287,875
541,522
94,340
20,104,016
73%
74%
66%
70%
60%
Year to Date
Actual
75%
62%
59%
42%
40%
30%
20%
10%
0%
Actual as % of Budget
% of fiscal year complete
Primary Revenue Sources
March 31, 2015
Page 2
75% of fiscal year completed
25,000,000
20,000,000
15,000,000
Annual Budget
Year to Date Actual
Year to Date Prior Year
10,000,000
5,000,000
0
Property Taxes
Tuition & Fees
Annual Budget
Property Taxes
Tuition & Fees
State Appropriations
Total
21,104,996
9,175,354
2,137,000
32,417,350
100%
Year to Date
Actual
15,053,550
8,541,780
1,672,777
25,268,106
State Appropriations
Actual as % of
Budget
Year to Date
Prior Year
% Change Revenue Received
Current Year vs. Prior
71%
93%
78%
78%
15,232,126
9,360,519
1,403,325
25,995,970
-1%
-9%
19%
-3%
93%
90%
80%
78%
71%
70%
60%
50%
Actual as % of Budget
40%
% fiscal year complete
30%
20%
10%
0%
Property Taxes
Tuition & Fees
State Appropriations
Expenditures by Object - General and Capital Fund
March 31, 2015
Page 3
75% of fiscal year completed
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
Annual Budget
4,000,000
Year to Date Actual
2,000,000
Year to Date Prior Year
-
Annual Budget
Actual as % of
Budget
11,285,000
3,376,699
745,770
136,688
1,716,597
768,855
541,522
595,193
474,444
94,340
368,906
20,104,016
74%
74%
65%
46%
62%
34%
74%
90%
22%
75%
10%
59%
15,204,408
4,552,797
1,146,931
295,899
2,761,919
2,257,039
731,010
664,131
2,190,850
125,787
3,878,571
33,809,342
Personnel Services
Benefits
Comm. and Utilities
Travel
Contracted Services
Supplies and Materials
Student Financial Aid
Fixed Charges
Capital
Debt Service
Other/Contingency
Total
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
Year to Date
Actual
Year to Date
Prior Year
11,759,216
3,277,773
773,511
126,685
1,709,645
1,005,131
571,594
546,901
2,169,764
94,340
185,113
22,219,672
% Change Expenses
Current Year vs. Prior
-4%
3%
-4%
8%
0%
-24%
-5%
9%
-78%
0%
99%
-10%
90%
74%
74%
75%
74%
65%
62%
46%
34%
22%
Actual as % of Budget
10%
% of fiscal year complete
Capital Expenditures by Function
March 31, 2015
Page 4
75% of fiscal year completed
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
Annual Budget
2,000,000
Year to Date Actual
1,500,000
Year to Date Prior Year
1,000,000
Grant Funded Expenses
500,000
0
Annual Budget
Year to Date
Actual
0
42,000
0
370,000
4,244,997
125,787
4,782,784
74,550
27,368
0
0
372,526
94,340
568,784
Instruction
Academic Support
Student Services
Institutional Support
Maintenance of Plant
Debt Service
Total Expenses
Actual as %
of Budget
0%
65%
0%
0%
9%
75%
12%
Year to Date % Change Expenses
Prior Year Current Year vs. Prior
76,707
27,391
0
126,998
1,938,668
94,340
2,264,104
Grant Funded
Expenses
0%
0%
0%
0%
-81%
0%
-75%
75%
80%
65%
70%
60%
50%
40%
30%
Actual as % of Budget
20%
10%
0%
9%
% of fiscal year complete
0%
0%
0%
0
0
0
0
0
0