Automate your Matching and Clearing
Runbook, Inc.
www.runbook.com
Introducing myself
• Rob Leesberg
• Certified SAP Financials consultant since 1995
• Chief of Solution Design & Co-founder
Rob Leesberg
Solution design / Founder
Runbook Inc.
(973) 409 1445
Rob.Leesberg@runbook.com
What you will gain from this session
You’ll learn how to enhance your
finance function in SAP®, with:
 Matching and clearing of your open item managed accounts
 The categorization of the left over line items
 Template based line item management rules
About Runbook
FIRST RELEASE IN 2001
250+ INSTALLATIONS AT ‘GLOBAL 5000’ COMPANIES
25000+ USERS AROUND THE WORLD IN SHARED SERVICE CENTERS,
BPOS, CORPORATE AND REGIONAL FINANCE DEPARTMENTS
RUNBOOK is an SAP gold partner
(SAP software and technology
solution partner)
----------------------Available on the SAP Store
----------------------Runbook solutions are certified for
integration with SAP HANA
----------------------Runbook solutions are SAP certified
and embedded into SAP applications
---------------------------
Session outline
Overview of Runbook solutions to assure balance sheet integrity
Overview of line item management concept in TRUE Reconciliation
TRUE Reconciliation line item Clearing concept
TRUE Reconciliation line item tracking concept
Master data requirements
7 key points to take home
Questions and Answers
Balance Sheet Integrity
Runbook ONE: An integrated solution
TRUE Reconciliation overview
Session outline
Overview of Runbook solutions to assure balance sheet integrity
Overview of line item management concept in TRUE Reconciliation
TRUE Reconciliation line item Clearing concept
TRUE Reconciliation line item tracking concept
Master data requirements
7 key points to take home
Questions and Answers
TRUE Reconciliation line item matching and clearing concept
Open Line
items in SAP
100% matching
Items will
be cleared
Proposed
for clearing
90% matching
Left over for tracking
Action management on
ageing items
Preparation of monthend reconciliation
templates
< 30 D
< 60 D
> 60 D
TRUE Reconciliation line item matching and clearing solution
Clearing engine
Tracking engine
Rule definition
Automation of clearing
Based on dynamic rules
 Direct clearing
 Clearing proposal list
Automation of line item tracking
Based on dynamic rules
 Dynamic tracking rules
 Prioritization of action
management reconciliation
Dynamic rules
can be created to
Reach high levels of
automation
TRUE Reconciliation line item matching and clearing solution
Clearing Engine
Items will
be cleared
Proposed
for clearing
< 30 D
< 60 D
> 60 D
TRUE Reconciliation line item matching and clearing solution
Tracking Engine
Proposed
for clearing
TRUE Reconciliation line item matching and clearing solution
Tracking Engine
Prioritization and action management on aged line items
TRUE Reconciliation line item matching and clearing solution
Rule definition
Field selection
Matching rules
Fine tune matching
algorithms details
Difference in amount
Flexible setup
Mathematical algorithms can be used to
reach higher levels of matching in the
automated rule engine
TRUE Reconciliation line item matching and clearing solution
Master data preparation
Session outline
Overview of Runbook solutions to assure balance sheet integrity
Overview of line item management concept in TRUE Reconciliation
TRUE Reconciliation line item Clearing concept
TRUE Reconciliation line item tracking concept
Master data requirements
7 key points to take home
Questions and Answers
TRUE Reconciliation line item matching and clearing concept
Recap..
Open Line
items in SAP
100% matching
Items will
be cleared
Proposed
for clearing
90% matching
Left over for tracking
Action management on
ageing items
Preparation of monthend reconciliation
templates
< 30 D
< 60 D
> 60 D
7 key points to take home
Full continuous
process
Automation of
Clearing
Automation of
Tracking
End-to-end
process
High Process
Transparency
 Account Reconciliation is mostly done at month end
 Line item management is a daily process that adds value to the month end templates
 Dynamic rules for clearing can increase your clearing automation
 Items that can not be cleared can end up in your clearing proposal bucket
 Dynamic rules for clearing can increase your efficiency in managing aging items
 Integrated action management will keep the accounting radar focused
 All line item mgt functions in one view (Clearing / Proposed Clearing / Tracking / Action mgt)
 100% integration with the SAP finance ledgers
 Real-time integration with your SAP general ledger and sub ledger accounts for clearing
 Real-time integration with your SAP general ledger and sub ledger accounts for action mgt
Workflow and
Collaboration
 Workflow based transparency on clearing and clearing proposal with action management
Cost Savings
 Time saved through automation allows more time for analysis
 Workflow based integration on GL reconciliation, approval and clarification process
 Harmonized processes allow more efficient resource allocation
Session outline
Overview of Runbook solutions to assure balance sheet integrity
Overview of line item management concept in TRUE Reconciliation
TRUE Reconciliation line item Clearing concept
TRUE Reconciliation line item tracking concept
Master data requirements
7 key points to take home
Questions and Answers
About Runbook ONE
http://www.runbook.com/runbook-one
Upcoming Webinars
http://www.runbook.com/webinars
Runbook User Group
Runbook, Inc.
100 Valley Road, Suite 103
Mt. Arlington, NJ 07856
Rob Leesberg
Solution design / Founder
Runbook Inc.
(973) 409 1445
Rob.Leesberg@runbook.com