Enterprise/Personnel Structures
& Personnel Actions
October 25, 2011
Department of Finance and Administration
Office of the Mississippi Management and Reporting System
11/9/2011
1
AGENDA
1.
2.
3.
4.
5.
6.
7.
Workshop Ground Rules
Workshop Guiding Principles
Workshop Objectives
Workshop Agenda in Detail
Workshop Roles
Workshop Content
Workshop Wrap-up
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2
Workshop Ground Rules
• All participants should be familiar with the requirements and the
topics to be covered;
• The workshop scribe is responsible for documenting the parking lot
issues and follow up questions;
• The workshop facilitators are responsible for keeping the discussion
centered on the topic being discussed. If an issue is determined
that cannot be resolved during the workshop, the facilitator will
note the issue for future resolution and enter it into the workshop
output document; and
• Parking of discussion item if the required knowledge is not in the
room.
11/9/2011
3
Workshop Guiding Principles
Workshop
–
Demonstrate how requirements are met using Standard SAP functionality
–
Utilize standard SAP functionality (80/20 rule)
Avoid the “what won’t work” mindset
–
Essential to dos:
•
Review Business Process Model
•
Update/Create process Flow Diagrams
•
WS Output Documents
•
Identify RICEFW Objects
•
Document process changes/implications
•
Solution Manager: •Create Business Blueprint documents
•
Participant
–
Be attentive and open minded
–
Explore questions and answers
–
Encourage input from other participants
–
Refrain from absolutes and mandates
–
Focus on current issue being discussed
–
Avoid “war stories”
–
Manage cell phone, pagers & interruptions
–
Keep the conversations to one at a time
Identify Issues and Risks
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4
Workshop Objectives
� Develop and agree upon content/input that will drive the development of Business Blueprint deliverables (Workshop output Template, Workshop Questions and Flows) that describe the to­be processes for Organizational Management
� Inform and demonstrate standard SAP functionality for use as to­be processes in Organizational Management
� Define Integration, inputs and outputs from and to other processes � Identify impacts (e.g., benefits, change implications, policy changes, technology implications, etc.) associated with the “to­be” models � Utilize standard SAP functionality to design processes that address key issues, exploit areas of opportunity and embrace strategic intent imperatives (e.g., commonality)
11/9/2011
5
Workshop Agenda
Team
Personnel Administration Team
Date
October 25,2011
Topics
•
•
•
•
•
•
Enterprise Structures in Personnel Administration
Personnel Structures in Personnel Administration
Concepts in Personnel Administration
Build a Straw Man structure for Enterprise & Personnel Structure
Identify Personnel Actions used in State of Mississippi
Develop future process for Personnel Actions
Business Process Design Document
• Business Scenario Design Document
•
Deliverables
Master Data Requirements and Design Document
• Organization Structure Requirements and Design Document
•
Key Design Decisions Document
• Functional Specifications for any Functional Gaps identified (RICEFW)
•
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6
Blueprint Workshop - Roles
SAP Facilitator
Derick Mitchell
Customer Facilitator
Carlton Luckey
Scribe
Christian Thomas, Leisa Wood
OCM
Tammy Waltman
A successful workshop is the result of interaction and participation!
11/9/2011
7
Questions
11/9/2011
8
Personnel Administration – All about the EMPLOYEE
• Where the employee works
• Is the employee Full­time or Part­time
• Is the employee earning a salary or a hourly rate
• How much vacation does the employee receive
• For which benefits does the employee qualified
• What job is the employee performing
• Personal Data of the employee
• Address Information of the employee
• Tax Information, etc.
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9
Personnel Administration Concepts
All these new concepts…
They are driving me NUTS!!!
11/9/2011
10
What is an Infotype?
What is an
Infotype?
11/9/2011
11
What is an Infotype?
• An Infotype is the classification of associate
information into logical data groups.
• It is a SAP screen that holds information about an
employee regarding his/her:
• Personal Data
• Work Location,
• Addresses
• Company Assignment
• Family, etc.
• Can be maintained individually or in a group
• Field lay­out can be manipulated
• Is Validity Date driven
• Is an HR term
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12
Personnel Administration Infotypes
Family
Organizational Assignment
Basic Pay
• Assigned to the employee
• Total # of Infotypes =
• 4 Character Numeric Key
• PA Infotypes = 0 to 0999
11/9/2011
Address
Work Schedule
13
Example of an Infotype: Personal Data Infotype
11/9/2011
14
What is a Subtype?
A Subtype is a subdivision of an Infotype
e.g. the infotype Family Is subdivided into
two subtypes, Spouse and Child.
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15
What is a Subtype?
Family
Infotype
Subtype
11/9/2011
Spouse
Child
1
2
16
Subtype Example:Family Member/Dependants Infotype
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17
Infotype Validity
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18
Infotype Validity
1/1/2009
12/31/9999
Salary $4000.00
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19
Infotype Validity
1/1/2009
7/1/2009
12/31/9999
Salary $4000.00
Salary $4500.00
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20
Infotype Validity
1/1/2009
7/1/2009
12/31/9999
Salary $4000.00
Salary $4500.00
Delimit
$4500.00
$4000.00
History
11/9/2011
New Record
21
Infotype Screen Control
Retirees
Employees
Internal Control (I0032)
Internal Control (I0032)
Employee identification
Employee identification
Previous Pers. No.
Previous Pers. No.
Building
Room
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22
Infotype Display/Maintenance
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23
Display Personnel File
• Transaction (PA10)
• Menu Option
• Display individual Infotypes in sequence
Personnel File
John Smith
Pers. No. 14566
Strictly Confidential
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24
Display an Infotype
Display through:
• Transaction (PA20)
• Menu
• Human Resources
• Personnel Management
• Administration
• HR Master Data
• Display
Activity:
• Select Single Infotype
to display
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25
Maintain an Infotype
Maintenance through:
• Transaction (PA30)
• Menu
• Human Resources
• Personnel Management
• Administration
• HR Master Data
• Display
Activity:
• Select Single Infotype
to maintain
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26
Personnel Actions
Maintenance through:
Infotype...
• Transaction (PA40)
• Menu
• Human Resources
• Personnel Management
• Administration
• HR Master Data
• Personnel Actions
Infotype 0001
Infotype 0000
Activity:
• Select an Action
to maintain
infotypes
11/9/2011
Personnel Actions
Pers. no.
Hiring
Change of job
Notice of dismissal
27
Personnel Action Screen
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28
Maintenance through Fast Data Entry
Maintenance through:
• Transaction (PA70)
• Menu
• Human Resources
• Personnel Management
• Administration
• HR Master Data
• Fast Entry
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29
Maintenance Using Forms
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30
Infotype Maintenance - Options
11/9/2011
31
Help Documentation
= Help
11/9/2011
32
SAP Structures: The Foundation for HCM
Functionality
FI
Structure
HCM
Enterprise
Structure
SD
Structure
SRM
Structure
HCM
Personnel
Structure
Integrated Employee Data
11/9/2011
33
Structures in Human Capital Management (HCM)
Finance
Personnel Structure
Finance Structure
Administrative Structure
Client
Employee Group
H
U
M
A
N
Company Code
Employee Subgroup
Human Resources
Enterprise Structure
11/9/2011
Organizational Structure
Organizational Units
Personnel Area
Jobs
Personnel Subarea
Positions
R
E
S
O
U
R
C
E
S
34
Financial Structure Integration with HCM (1)
Finance
Client
Company Code
A client is an organizational and data technical unit within
the ERP system, with separate master record tables.
11/9/2011
The company code is an organizational unit of external accounting
in which complete financial accounting activities are to be
performed.
35
System Landscape Example
System Landscape
Development
System
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Quality
System
Production
System
36
Configuration Client Example
Configuration
Client
11/9/2011
Production
System
Development
System
Quality
System
Gold Client
Gold Client
Pre­Production
Client
Unit Test
Client
Test
Client
Production
Client
37
Financial Structure Integration with HCM (2)
Finance
Client
Company Code
Human
Resources
Personnel Area
Personnel Subarea
11/9/2011
Personnel Subarea
38
HCM Enterprise Structure – Personnel Area
Personnel Area
• The personnel area is an organizational entity supporting
Personnel Administrative, Time Management and Payroll
configuration
• Only used in Personnel Administration
• Is unique within a client
• A personnel area is assigned to a company code
• Have a 4 character Alpha/Numerical Code
• Are used to default values in infotypes
• Are used as selection criteria in Reporting
• Are used in defining system access & authorizations
11/9/2011
• Personnel areas are sub­divided into personnel subareas39
Defining Personnel Areas/Subareas
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40
Pers Area Assignment to Company Code
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41
Personnel Area (Examples)
Personnel Area
Executive
Judicial
Legislative
Benefits Only
Personnel Area
Lt Governor’s
Office
11/9/2011
Governor’s
Office
Transportation
Insurance
Labor
Justice
42
HCM Enterprise Structure – Personnel Subarea
Personnel Area
Personnel
Subarea
Personnel
Subarea
• The personnel subarea is an organizational entity that
holds all integration rules for Personnel Administration,
Time Management and Payroll
• Rules are used to check the plausibility of master and time
data that are entered
• Only used in Personnel Administration
• Is a subdivision of a Personnel Area
• Have a 4 character Alpha/Numerical Code
• Are used to default values in infotypes
• Are used as selection criteria in Reporting
11/9/2011
• Are used in defining system access & authorizations
43
Personnel Area/Subarea Rules
Time Management
Payroll
Personnel Administration
Reporting
Security
11/9/2011
�
�
�
�
�
�
�
�
�
�
�
�
�
�
Absence Types and Attendance Types
Work Schedules
Holiday Calendars
Eligibility for Accruals
Quotas
Time Evaluation Rules
Wage Types
Tax Companies
Schemas and Rules
Frequency of Pay
Pay Rules
Pay Scale Types/Areas
Reporting Requirements
Authorizations
44
Personnel Subarea (Examples) (1)
Executive
FT Exempt
FT
N-Exempt
Interim
Exempt
Non Paid
AHC-FT
Exempt
Legislative
FT Exempt
11/9/2011
FT
N-Exempt
Interim
Exempt
Non Paid
AHC-FT
Exempt
45
Personnel Subarea (Examples) (2)
Lt Governor’s
Office
7day
Norm
7day
10 mo
7day
11 mo
7day
Temp
7day
External
Transportation
7day
Norm
11/9/2011
7day
10 mo
7day
11 mo
7day
Temp
7day
External
46
Defining Personnel Areas/Subareas
11/9/2011
47
Questions
11/9/2011
48
HCM Personnel Structure
Personnel
Structure
Administrative
Structure
Employee
Group
11/9/2011
Organizational
Structure
Employee
Subgroup
Organizational Units
Positions
Jobs
49
HCM Personnel Structure – Admin. Structure (1)
Employee
Group
Employee
Subgroup
11/9/2011
Employee
Subgroup
50
HCM Personnel Structure – Admin. Structure (2)
• An employee group defines the extent to
which employees are placed within their
work environment to fulfill the objectives
of the state (Full­time, Part­time,
Temporary, Retiree, Non­Employee,
Exempt, etc)
• Employee Group represents a primary
subdivision of personnel
• Employee groups are divided into
several employee subgroups
11/9/2011
51
HCM Pers. Structure – Admin. Structure (Examples)(3)
Employee
Groups
Day Labor
County Pay
General
Assembly
Elected
Officials
151B­
Standard
Employee
Groups
SPA
Employees
11/9/2011
Law
Enforcement
Magistrates
Non
Employee
Temporary
52
Defining Employee Groups
11/9/2011
53
HCM Personnel Structure – Admin. Structure (4)
Employee
Subgroup
• An Employee Subgroup is a subdivision of
an Employee Group
• Example: Within the employee group for active
employees, a distinction is made between the
following employee subgroups:
Employee
Subgroup
11/9/2011
• Hourly Employees
• Salaried Employees
• Students
54
Employee Group/Subgroup Groupings
Employee Group/Subgroup Functions:
• Control whether an employee’s remuneration is calculated on a monthly or hourly basis
• Determine which wage types are permissible for which employee subgroups
• Determine which employees are eligibility for which pay bands
• Determine which work schedules are permissible for which employee subgroups
• Default data entry values
• Serve as selection criteria for reporting
• Constitute authorization checks
11/9/2011
55
Defining Employee Subgroups
11/9/2011
56
HCM Pers. Structure – Admin. Structure (Examples)(5)
Employee
Subgroups
FT N­FLSAOT PT N­FLSAOT FT EPA Lt. Gov
Perm
Perm
Staff
FT Faculty
< 9 MThs
Contractor
Employee
Subgroups
ASC
Salary 40
11/9/2011
ASC
Salary 37.5
ASC
Hourly 40
NL Per
Diem
SC Schlrshp40­
Slry
57
HCM Structure Summary
11/9/2011
58
Structure Assignment to an Employee
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59
Questions
11/9/2011
60
Personnel Actions
• Employee Hire
Infotype...
Infotype 0001
• Employee Transfer
• Change in Position
• Change in Pay
Infotype 0000
• Leave of Absence
Personnel Actions
Pers. no.
Hiring
Change of job
• Return from Leave of Absence
• Retirement
• Termination
• Employee Rehire
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61
Employment Status
Withdrawn = 0
Inactive = 1
Retired = 2
11/9/2011
Active = 3
62
Employee Hire – Planned Activities & Worksheets
• Types of Hire
• Name the Action
• Action Reasons
• Action Screens
• Hiring Options
• Business Process
11/9/2011
63
Types of Employee Hires
• Permanent Employees
• Part-time Employees
• Temporary Employees
• Student Employees
• Non-Employees
Do they follow the same Hire Process?
11/9/2011
64
Name the Hire Action
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Workshop Activity
65
- Reorganization
- Reallocation
- Statutory hire
- Emergency hire
- Appointed official
- Elected official
- Intern/Co-op
Employee Hire Action Reasons
- Hire for vacant position
- New position
- Replace departing employee
- Backfill
- Hire for training
- Reorganization
- Reallocation
11/9/2011
Workshop Activity
- Statutory hire
- Emergency hire
- Appointed official
- Elected official
- Intern/Co-op
66
Employee Hire Action Screens
IT0000
IT0002
IT0001
IT0006
IT0207
IT0208
IT0210
IT0077
IT0094
IT0022
IT0027
11/9/2011
IT0014
IT0018
IT0007
IT0008
IT0171
IT0378
IT0009
IT0041
IT0019
IT0021
IT0024
Workshop Activity
IT0315
IT0032
IT0105
IT0060
IT0017
IT0034
IT0028
67
Option for Hiring an Employee
HR Administrator
11/9/2011
Service Center
68
Example: Business Process Flow - Employee Hire
11/9/2011
69
Personnel Action: Transfer
• Employee Hire
Infotype...
Infotype 0001
• Employee Transfer
• Change in Position
• Change in Pay
Infotype 0000
• Leave of Absence
Personnel Actions
Pers. no.
Hiring
Change of job
• Return from Leave of Absence
• Retirement
• Termination
• Employee Rehire
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70
Employment Status
Withdrawn = 0
Inactive = 1
Retired = 2
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Active = 3
71
Transfer – Planned Activities & Worksheets
• Name the Action
• Action Reasons
• Action Screens
• Transfer Options
• Business Process
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72
Name the Transfer Action
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Workshop Activity
73
Employee Transfer Action Reasons
Consider Inside Agency
and Outside Agency
Do we not get this on
IT0001 in Enterprise
Structure?
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Workshop Activity
74
Employee Transfer Action Screens
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Workshop Activity
75
Option for Transferring an Employee
HR Administrator
11/9/2011
Service Center
76
Personnel Action: Classification
Infotype...
Infotype 0001
Infotype 0000
Personnel Actions
Pers. no.
Hiring
Change of job
•
•
•
•
•
•
•
•
•
•
•
•
•
Employee Hire
Employee Transfer
Classification
Reclassification
Reallocation
Reorganization
Organizational Change
Change in Pay
Leave of Absence
Return from Leave of Absence
Retirement
Termination
Employee Rehire
Classification:
When the Job Characteristics change in terms of the minimum requirements and Job
duties.
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77
Employment Status
Withdrawn = 0
Inactive = 1
Retired = 2
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Active = 3
78
Classification – Planned Activities & Worksheets
• Name the Action
• Action Reasons
• Action Screens
• Classification Options
• Business Process
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79
Name the Classification Action
(It may change )
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Workshop Activity
80
Classification Action Reasons
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Workshop Activity
81
Classification Action Screens
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Workshop Activity
82
Option for Classification an Employee
Backend
Agency HR
Manager
Forms
11/9/2011
83
Proposed: Business Process Flow - Classification
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84
Proposed: Business Process Flow - Classification
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85
Personnel Action: Reclassification
Infotype...
Infotype 0001
Infotype 0000
Personnel Actions
Pers. no.
Hiring
Change of job
•
•
•
•
•
•
•
•
•
•
•
•
•
Employee Hire
Employee Transfer
Classification
Reclassification
Reallocation
Reorganization
Organizational Change
Change in Pay
Leave of Absence
Return from Leave of Absence
Retirement
Termination
Employee Rehire
Reclassification:
An employee move within the same job class series (E.g. Consultant 1 to Consultant 2)
with no PIN change.
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86
Employment Status
Withdrawn = 0
Inactive = 1
Retired = 2
11/9/2011
Active = 3
87
Reclassification – Planned Activities & Worksheets
• Name the Action
• Action Reasons
• Action Screens
• Reclassification Options
• Business Process
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88
Name the Reclassification Action
11/9/2011
Workshop Activity
89
Reclassification Action Reasons
11/9/2011
Workshop Activity
90
Reclassification Action Screens
11/9/2011
Workshop Activity
91
Option for Reclassification an Employee
Backend
Agency HR
Manager
Forms
11/9/2011
92
Proposed: Business Process Flow - Reclassification
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93
Proposed: Business Process Flow - Reclassification
11/9/2011
94
Personnel Action: Reallocation
Infotype...
Infotype 0001
Infotype 0000
Personnel Actions
Pers. no.
Hiring
Change of job
•
•
•
•
•
•
•
•
•
•
•
•
•
Employee Hire
Employee Transfer
Classification
Reclassification
Reallocation
Reorganization
Organizational Change
Change in Pay
Leave of Absence
Return from Leave of Absence
Retirement
Termination
Employee Rehire
Reallocation:
Change in job title not within the same job class series example, a Bureau Director 1 to
Office Director 1.
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95
Employment Status
Withdrawn = 0
Inactive = 1
Retired = 2
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Active = 3
96
Reallocation
Change in job title not within the same job class series example, a Bureau Director 1 to Office
Director 1.
OM Activities:
PA Activities:
Object Position/Job
• IT Object (1000)
• IT Relationship (1001)
• IT Description (1002)
• IT Planned Compensation (1005)
• IT Vacancy (1007)
• IT Accnt. Assign. Features (1008)
• IT Emp. Group/Subgroup (1013)
• IT Cost Distribution (1018)
• IT Authorities/Resources (1010)
• Employee moving for one manager to
another (Transfer Action)
11/9/2011
• Employee moving within current manager's
responsibility area (Position Change Action)
• Is HR doing reallocation on behalf of the
manager?
97
Reallocation – Attributes
• Name the Action – Incorporate Reallocation as part of the Transfer &
Organizational Change Actions
• Action Reasons – Create a reason “Reallocation” under both Transfer &
Organizational Change Actions
• Action Screens – Follow the Transfer & Organizational Change Action screens
• Reclassification Options - Follow the Transfer & Organizational Change Action
options
• Business Process - Follow the Transfer & Organizational Change Action Process
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98
Proposed: Business Process Flow - Reallocation
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99
Personnel Action: Organizational Change
Infotype...
Infotype 0001
Infotype 0000
Personnel Actions
Pers. no.
Hiring
Change of job
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•
•
•
•
•
•
•
•
•
•
•
•
•
Employee Hire
Employee Transfer
Classification
Reclassification
Reallocation
Reorganization
Organizational Change
Change in Pay
Leave of Absence
Return from Leave of Absence
Retirement
Termination
Employee Rehire
100
Employment Status
Withdrawn = 0
Inactive = 1
Retired = 2
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Active = 3
101
Organizational Change – Planned Activities & Worksheets
• Name the Action
• Action Reasons
• Action Screens
• Maintenance Options
• Business Process
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102
Name the Organizational Change Action
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Workshop Activity
103
Organizational Change Action Reasons
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Workshop Activity
104
Organizational Change Action Screens
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Workshop Activity
105
Option for Organizational Change
Backend
Agency HR
Manager
Forms
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106
Proposed: Business Process Flow - Organizational Change
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107
Additional Personnel Actions
Note: Additional PA Workshops will be scheduled to determine requirements for
the following business processes:
•
•
•
•
•
•
•
Termination
Leave of Absence
Return From Leave of Absence
Salary Increase
Reduction in Force
Retirement
Realignment
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108
Wrap-up
Let’s verify that we are on the same page…
� Clarify any Strange Jargon
� Validate Parking Lot Items
� Record Key Decisions
Plus/Delta
+’s
What worked well today?
∆’s
What can we improve for future meetings and project activities?
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110
Questions
11/9/2011
111
Thank you!
11/9/2011
112
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MAGIC Project
WORKSHOP MINUTES/ HCM_PA_01 :
Enterprise/Personnel Structures and Personnel Actions
October 25, 26, & 31, 2011
P ROJ ECT IDENTIFICATION
P ro je c t Na m e
CP I/P ro je c t Nu m b e r
MAGIC
P ro je c t Typ e (CBI, Im p le m e n ta tio n ,
CS S , Up g ra d e , In te rn a l, o th e r)
Implementation
Cu s to m e r Na m e
Cu s to m e r Nu m b e r
State of Mississippi
600260
P la n n e d S ta rt/Fin is h
S AP Cu s to m e r P a rtn e r
P ro je c t S p o n s o r
P ro g ra m Ma n a g e r
S AP P ro je c t Dire c to r
Cu s to m e r P ro je c t Dire c to r
P a rtn e r P ro je c t Ma n a g e r
Bill Bevil
Becky Thompson
G ENERAL INFORMATION
Workshop Title
HCM_PA_01 – Personnel Administration
Workshop Facilitators
Process Owner
Scribe
Mike Palvisak, Derick Mitchell, Carlton Luckey
Christian Thomas, Leisa Wood, Susan Wadsworth, Iris Griffin
ATTENDEES
Name (including Role/Organization)
Agency
Ann Divine
MDOT
Bonnie Sides
MDOT
Brahma Sharme
Carlton Luckey
SAP
Chawetta Johnson
House
Christian Thomas
SAP
Dan Harriger
Darryl Womack
STA
Military
Donna McFarland
DFA/OFM
Frank Haufland
Gail Marshall
SAP
Helen Dang
SAP
DFA/MMRS
DFA/MMRS
ATTENDEES (CONTINUED)
Name (including Role/Organization)
Agency
Ina Jordan
DMH
Iris Griffin
DFA/MMRS
Jeff Sanders
DFA/MMRS
Jennifer Little
DFA/OFM/BFK
Jennifer Orr
Joyce Robinson
Military Dept.
Joyce Robinson
Military
Joycelyn Johnson
Karen Ware
DFA/MMRS
Corrections
Katie Storr
MSH
Kuong Tang
SAP
Latonya Moore
MDOT
LaWanda McGhee
MDOT
Leslie Smith
DMH
Linda Whitley
MS Dept of Education
Lisa Luckey
MDEQ
Mandy Purvis
MDEQ
Marsha Duncan
Mary Hill
MDOT
Michael Ma
SAP
Mitch Jones
Pamela Porter
MDAC
Military Dept.
DFA/MMRS
MS State Hosp
Richard Smith
Ruby Weathers
DFA/MMRS
Ryan Beard
State Personnel Board
Shana Hansen
Sheila Kearney
MCCB
STA
Sue Jones
DFA/MMRS
Susan Perry
Susan Wadsworth
DFA/MMRS
Susie Smith
DFA/Budget & Accounting
Tanya Rass
Attorney General
Theresa Abadie
Office of Governor/SPB
Vanessa Nichols
Warren Williams
MS Dept of Education
Corrections
DFA/MMRS
MS State Hosp
2
S UMMARY OF THE MEETING
REFERENCE DOCUMENTS
FOR DETAILS REFER TO THE FOLLOWING
BUS INES S P ROCES S DES IGN DOCUMENT

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Discussed business blueprint deliverables that describe
to-be process
Enterprise and Personnel Structures in Personnel
Administration
Concepts in Personnel Administration
Build a Straw Man structure for Enterprise & Personnel
Structure
Identify Personnel Actions used in State of Mississippi
Develop future process for Personnel Actions
Defined PA Infotypes and related Subtypes and
described attributes (validity, screen control) thereof
Infotype
o Unique tables in the system that store information
about employee
o Classifies associated information into logical
classification groups
o Only in HR
o Validity date driven
o 4 character numeric key
o Examples of Infotypes
 0002 – Personal Data
 0006 – Address Data
 0008 – Basic Pay Data
Subtype
o Subdivision of an Infotype
o Ex: Infotype Family is subdivided into Spouse and
Child Subtypes
Discussed transaction codes
o PA10 (display personnel file)
o PA20 (display HR infotypes for employee)
o PA30 (Maintain HR Master Data)
o PA40 (personnel actions)
o PA70 (fast data entry screen/shortcut)
o Slash notation shortcuts for manipulating sessions
 /nPA10 – New Session and go to screen
PA10
 /oPA20 – Open or Create New Session at
screen PA20
Discussed data maintenance via forms, specifically
Adobe interactive forms
o Arrange like transactions in forms with infotype
fields and field values
o No transaction codes used on forms
3
S UMMARY OF THE MEETING (CONTINUED)
REFERENCE DOCUMENTS
FOR DETAILS REFER TO THE FOLLOWING
BUS INES S P ROCES S DES IGN DOCUMENT
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Reviewed infotype maintenance options: create, change,
display, copy, delimit, delete, overview
Presented help documentation shortcuts (field hover +
F1) and help library
Overviewed SAP structures (FI structure, SD structure,
HCM enterprise structure, and SRM structure to put
HCM functionality in context; how they are integrated
Presented system landscape example
o Development System
o Quality System
o Production System
Presented financial structure, HCM enterprise structure
(personnel area)
Explained sandbox concept/purpose and its usage as it
applies to system logon
Discussed personnel area/subarea rules grouped by
functionality:
o Time Management(absence types and
attendance types, work schedules, holiday
calendars, eligibility for accruals, quotas, time
evaluation rules)
o Payroll (wage types, tax companies, schemas and
rules, frequency of pay, pay rules)
o Personnel Administration (pay scale types/areas)
o Reporting (reporting requirements)
o Security (authorizations)
Presented personnel area/subarea examples
Discussed HCM Personnel Structure: employee groups
and subgroups
Gave brief overview of the employee structure
assignment process
Discussed as a group, the comparison of the area/sub
area structure to the state of Mississippi agencies
Discussed structural, OM, and PA authorization
functionality to clarify how org structure effects view
Discussed context sensitive authorization as it applies to
cross-group/org activities
Reviewed sample employee type examples and how
they relate to employee groups/subgroups
Gave brief overview of workshop ground rules and
guiding principles
Submission of parking lot item from HCM_PA_01
session one- Kronos interface update
4
S UMMARY OF THE MEETING (CONTINUED)
REFERENCE DOCUMENTS
FOR DETAILS REFER TO THE FOLLOWING
BUS INES S P ROCES S DES IGN DOCUMENT
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HCM_PA_01 session one topic review/refresher:
Personnel Areas/Sub-areas, Employee Groups/Subgroups, Delimiting, Infotypes/Sub-type, etc.
Stepped through common personnel action workflows:
employee hire, employee transfer, change in position,
change in pay, leave of absence, return from leave of
absence, retirement, termination, employee rehire
Addressed the four employment statuses in SAP
Defined types of hire
Discussed and developed (as a group) reasons for hire
Discussed infotype hiring screens and relevant
fields/application: 0000, 0002, 0001, 0006, 0207, 0208,
0210, 0077, 0094,
Discussed options for hiring an employee
Walked through SAP process flow for a new employee
hire
Discussed the /NPU00 transaction code and its
implications
Discussed vacancy vs. unoccupied and how funding
interacts with a position
Discussed how financial objects (FI, CO, FM, GM) are
defined, what they consist of, their purpose, and how
they interact with HCM.
Discussed funds management and how it would interact
with state activities/accounts
Explained controlling posting dimensions: cost center,
internal order, and WBS element.
Stepped through IT0001 (org assignment) integration
with controlling
Displayed IT1018 and IT0027 (cost distribution) and how
cost center objects interact and are layed out in the form
Discussed the three dimensions of grants management:
grant, sponsor, sponsored class, and sponsored
program
Discussed FI relevant HR-TM-PY master data
Walked through Cross Application Time Sheet (CATS)
usage
Stepped through cost center utilization in IT0014
(recurring payments/deductions) form usage
Discussed integration between cost info and wage type
5
S UMMARY OF THE MEETING (CONTINUED)
REFERENCE DOCUMENTS
FOR DETAILS REFER TO THE FOLLOWING
BUS INES S P ROCES S DES IGN DOCUMENT

Explained the wage type and symbolic account
relationship or mapping

Vetted what a transfer personnel action could look like
DECIS IONS ANS WERED
REFERENCE DOCUMENTS
FOR DETAILS REFER TO THE FOLLOWING KEY
DECIS ION DOCUMENT


Do not utilize the position attribute unoccupied and
enhance the form of the dialogue box to flag a position
as vacant or not. Default settings to vacant. Need to
revisit this issue.
Remove from decision and make a parking lot issue per
other discussions about whether default setting would be
vacant.
CHANGE IMP ACT ITEM

AREA IMP ACTED
Organizations will no longer terminate an employee and
rehire in another agency, they will execute a transfer in
the system.
ID
ACTION/P ARKING LOT ITEM
AI-1
Make sure Bonnie Sides gets the HCM workshop
Susan
Completed
organization management slide decks from last week (10- Wadsworth
17 thru 10-21)
• EEO Reporting – What do we report on
Ryan Beard
Race, Gender, Age, - pull data that is in SPAHRS
• EEO Reporting – is this done for agencies that fall
outside of MSPB purview? EEO done by MSPB is
currently pulling information for any agency they have.
Why is military pulled out?
Find out how selective service will be utilized in the hiring Susan
process. As-is process: employee manually enters
Wadsworth
selective service into a standalone website, maybe need to
add to interface list to build?
AI-2
AI-3
OWNER
DUE DATE
6
ID
ACTION/P ARKING LOT ITEM
OWNER
AI-4
DUE DATE
Complete (best guess) the Employee Group and Subgroup Joyce
definition matrix.
Robinson
AI-5 Need to know Kronos payrolls from agencies that utilize it. Karen Ware
PL-1 Vet how American with Disabilities Act (ADA) regulations
and how they will be met in infotype 0077. Employee has
option of specifying whether or not they qualify under the
ADA, what their disability is, and how they should and will
be accommodated
PL-2 Who needs to receive proxy (alternate authorization) ability
and sign for managers, supervisors, directors, etc…?
What situations allow for a proxy position?
Completed
PL-3 <-Interface Relevant-> (Active Directory) Look into
consolidation of active directory and how it will possibly
interface with SAP for the purpose of userid provisioning
Defer to security
sessions and
strategy
PL-4 Should a position be allowed to be reactivated after
obsoleting and delimiting? Or should a new position be
created from scratch after the old position is delimited.
Find out if we can legally reuse the position
PL-5 Is manager going to have MSS via ESS?
Deferred until
HCM_PA_03
PL-6 Number of cost sources per employee can be greater than Derick
twenty. Check for max number of lines available on Cost Mitchell
Distribution Infotype (IT0027) for funding sources. If more
are required, max allowed would be a system modification
PL-7 System needs cash and budget check prior to payroll &
payroll posting to GL/FI (get input on business processes)
- identify needed project A-team & SMEs for this session
PL-8 Retirement system (particularly PERS) requires a new
benefit application with fresh info (contributions,
beneficiaries, etc.) every time an employee transfers
between agencies. What is the reason for this current
process?
PL-9 State Active Duty (SAD) assignments:
Derick
How should the system handle emergency military position Mitchell
matrixing or transferring? Proposed sourcing a different
cost center for the duration of the engagement and setting
employee status to LOA. This ties in to dual assignment
issue. Derick needs to look into scope for concurrent
employment options.
Completed
Deferred to master
data workshop
PA_03 discussion.
Deferred to future
ESS/MSS session
with John
Deferred to future
workshops with
John
11/02/2011
Deferred to future
workshop
Deferred to benefits
team workshop
Deferred to future
workshop
7
ID
ACTION/P ARKING LOT ITEM
OWNER
DUE DATE
PL-10 Rules imposed during transfer: leave rules need to go to payroll team Deferred to future
time management and direct deposit (IT0009) issues need & benefits payroll team &
to go to payroll. The problem is they are inconsistent from
benefits workshop
agency to agency
Group Questions
Question: What is the source or factor for employee number assignment?
Answer: Internal number range delimits the generation of employee numbers.
Question: Do employees keep the same personnel number if they move to a different org?
Answer: Yes, the same number is kept throughout the lifetime of their record in the system.
Question: Is there a comprehensive cheat sheet of infotypes and shortcuts?
Answer: Talk to Derick afterwards.
Question: Can PA70 be used to reclassify job?
Answer: Not in this case, PA70 is only applicable to personnel administration.
Question: Has anyone mapped the data elements of SPAHRS to SAP?
Answer: Yes, but that’s not what we may be sticking with for org structures. It depends on further
discovery from the requirements gathering process with the client.
Question: On the pay types (hourly) if an employee is monthly the current system converts it to
hourly...will that be a problem going forward?
Answer: The system calculates the hourly rate so it should not be a problem. If you work less than
the specified work schedule it will pay you accordingly (could be based on %). This topic was
suggested for further discussion in payroll workshop.
Question: Why do you have a Master Agency?
Answer: Master agencies have authorization over their sub-agency for the purpose of reporting,
not so much for enforcement of standards. Sub agencies are fairly disparate from one another in
policy enforcement. Master Agencies exist possibly because of consolidated information needs.
Question: What are your thoughts on a personnel area and sub area?
Answer: Dept of Mental Health -> Bureau Mental Health (agency) - > Hospital; facility (sub
agency). Rules are applied uniformly across sub agencies. There is small variance, but not much.
8
Question: Are personnel areas related to the org structure or are they just relevant to payroll?
Answer: Right now there is indirect link to org structure.
Question: What determines SPB oversight of your agency?
Answer: Statutes
Question: Do you do reporting by agency?
Answer: Sometimes
Question: Are overtime rules shared or by agency?
Answer: These rules are shared across agencies...but specific to employee type and eligibility. Set
rule by type of employee vs. an agency specific rule.
Question: If agencies are specified as personnel subareas, what would go above them?
Answer: SPB, non-SPB agency, not SPB relevant.
Question: If agencies are defined as personnel areas, what would then be the subareas?
Answer: Sub-agency.
Question: Would FSLA level status groups be considered like an agency when grouping by
personnel area or sub area?
Answer: To be determined
Question: Are contract workers considered in a head count report?
Answer: Sometimes they are, but not most of the time. Unemployment and worker’s compensation
account for contract workers.
Question: How does pay frequency relate to workers that get paid in a repeated (hourly, daily,
weekly) lump sum type payment?
Answer: That can be specified on IT0014 (recurring payments).
Question: If an employee is active does that mean they are active within the State of Mississippi
and what happens if they transfer?
Answer: Yes, and they will remain active as a state employee during the transfer.
Question: In regards to personnel data, can non-required addresses be updated by employee?
Answer: Yes, the employee can and should be responsible for entering their data via ESS.
Question: Can data about employees be imported from legacy systems?
Answer: Yes, through an interface to the legacy system.
Question: Is EEO info captured somewhere?
Answer: Yes, it’s coming from infotype(s) 0077 + 0002.
Question: Can we put beneficiary information into the system for people without computers?
9
Answer: Yes, there are two ways to do it: 1) The employee’s manager can do it via MSS in ESS,
2) The employee can have an HR rep enter it in for them.
Question: How could the system keep up with physical fitness requirements required for some
employees job type?
Answer: It could be set as a qualification.
Question: Is the 0046 infotype capturing pension plan info?
Answer: That’s more of a benefits issue.
Question: If I leave one agency one day and start work at another agency the next day, how would
you go about that termination?
Answer: You wouldn’t terminate under that circumstance, you would perform a transfer.
Question: Can we clarify unoccupied vs vacant position?
Answer: A position marked as vacant flags for recruitment and demands a new employee.
Unoccupied means that the relationship between the holder of the position is nullified, in essence,
the position is on hold and can be edited at that time.
Question: Abolished positions happen due to lack of funding or smaller allocation of PINs. How do
you handle abolished positions?
Answer: We would immediately delimit that position (PIN) every time.
Question: Can someone down the approval chain of a form see original data after it has been
changed mid-stream?
Answer: It depends on your role. If you have authorization to see that original employee data then
you can.
Question: We have employees that have several fund sources, would we be able to keep that on
their time sheet?
Answer: Yes.
10
Group Worksheet and Discussion Outputs
Employee Group Definition Worksheet
Employee
Type
Employee Group
Employee Subgroup
Description
Number
Number
Description
Description
Permanent
EmployeeFull-Time
Permanent
Full-time, Exempt, NonExempt, Hourly, Salaried, Nonexempt
Part-Time 20+
hrs - Perm
Part-time (Permanent)
20+ hrs.
Part-time <20
hrs
Part-time (Temporary)
<20 hrs.
Temporary
Full-Time
Temporary
Full-time, Exempt, NonExempt, Hourly, Salaried, Nonexempt
Temporary
Part-Time
Temporary
Full-time, Exempt, NonExempt, Hourly, Salaried, Nonexempt
Rehired
Retirees PIN
Retirees
Rehired PIN
Rehired
Retirees WIN
Retirees
Rehired - Contract Worker
Students-FT,
Patients, PRI
Students
Full-time
Students - HP
Cadets
Students
HP Cadets
Teacher - 12
Months
Teacher
12 Months
Teacher <12
Months
Teacher
9, 10, 11 Months
11
Employee Group Definition Worksheet
Elected Official
DA
Non State Service
DA’s, Staff, Adj Gen.
Elected Official
Legislators
S tru c tu ra l Gro u p in g Wa lkth ro u g h
Strawman #1 Area Grouping
Personnel Areas: SPB, non-SPB, non-SPB relevant
Personnel Subareas: Agencies
Strawman #2 Area Grouping
Personnel Areas: Master agency
Personnel Subareas: Sub-agencies
Te rm in o lo g y
FIT = Federal Income Tax & MSIT = Mississippi State Income Tax
PIN = organic state employee
WIN = contract worker
SAD = State Active Duty
De fin e Typ e s o f Hire
-Permanent
-Part-time
-Temporary
-Student
-Non-employees
Le g a c y S ys te m (S P AHRS ) Em p lo ye e Hire Ac tio n Re a s o n s :
1. New hire at start salary
2. New appointment at start salary
3. New hire below start salary
4. New hire with flex
5. Non SPB non-comply
6. Appointment to new position
12
These hiring reasons in the legacy system don’t fully satisfy the purpose of the exercise as the
meaningful purpose/reason for hiring employees is not a current use of the field of record in the
SPAHRS system. The existing field of record titled “reasons” in SPAHRS refers more to a type of
hire, not so much the meaning or purpose behind the hire. Therefore, the group proposed that
these pre-existing reasons in SPAHRS can be scrapped and replaced with the list below.
Gro u p S o u rc e d Em p lo ye e Hire Ac tio n Re a s o n s
- Hire for vacant position
- New position
- Replace departing employee
- Backfill
- Hire for training
- Reorganization
- Reallocation
- Statutory hire
- Emergency hire
- Appointed official
- Elected official
- Intern/Co-op
P ro p o s e d /Dis c u s s e d Em p lo ye e Ne w Hire Ac tio n In fo typ e s :
IT0000, IT0002, IT0001, IT0006, IT0207, IT0208, IT0210, IT0077, IT0094, IT0022, IT0027, IT0014,
IT0018, IT0007, IT0008, IT0171, IT0378, IT0009, IT0041, IT0019, IT0021, IT0024, IT0315, IT0032,
IT0105, IT0060, IT0017, IT0034, IT0028
13
New Hire Process as discussed during session.
Transfer Action Worksheet
Personnel Action - Transfer
Name of Action:
Action Reason:
Infotypes involved in action:
Transfer
Inter-agency transfer, promotion,
voluntary & involuntary demotion, lateral
movement, reorganization, part-time to
full-time, full-time to part-time, temp->full,
full->temp, time limited (grant funding),
career development – all of these can be
inside the agency or outside the agency
IT0000 (Actions),
IT0001 (Org. Assignment),
IT0007 (Planned Working Time),
IT0008 (Basic Pay),
IT0040 (Objects on Loan),
IT0041 (Date Specifications),
IT0416 (Time Quota Compensation) Database Table,
IT0171 (Gen. Benefits Information),
IT0378 (Benefit Adj. Reason),
IT0006 (Addresses),
IT0014 (Recur. Payments/Deds.)
Infotype List
Infotype Infotype text
Infotype
Infotype text
0000
Actions
0038
Fiscal Data CH
0001
Organizational Assignment
0039
Add. Org. Assignment CH
0002
Personal Data
0040
Objects on Loan
0003
Payroll Status
0041
Date Specifications
0004
Challenge
0042
Fiscal Data A
0005
Leave Entitlement
0043
Family Allowance A
0006
Addresses
0044
Social Insurance A
0007
Planned Working Time
0045
Loans
0008
Basic Pay
0046
Company Pension Fund CH
0009
Bank Details
0048
Residence Status
0010
Capital Formation
0049
Red. Hrs/Bad Weather
0011
External Transfers
0050
Time Recording Info
0012
Fiscal Data D
0051
ASB/SPI Data
0013
0052
Wage Maintenance
0014
Social Insurance D
Recurring
Payments/Deductions
0053
Company Pension
0015
Additional Payments
0054
Works Councils
0016
Contract Elements
0055
Previous Employer A
0017
Travel Privileges
0056
Sickness Certificates A
0019
Monitoring of Tasks
0057
Membership Fees
0020
DEUEV
0058
Commuter Rate A
0021
Family Member/Dependents
0059
Social Insurance NL
0002
Education
0060
Fiscal Data NL
0023
Other/Previous Employers
0061
Social Insurance S
0024
Qualifications
0062
Fiscal Data S
0025
Appraisals
0063
Social Ins. Funds NL
0026
Company Insurance
0064
Social Insurance F
0027
Cost Distribution
0065
Tax Data GB
0028
Internal Medical Service
0066
Garnishment/Cession CA
0029
Workers' Compensation
0067
Garnishment: Claim CA
0030
Powers of Attorney
0068
Garnishment: Compensation CA
0031
Reference Personnel Numbers
0069
National Ins. GB
0032
Internal Data
0070
Court Orders GB
0033
Statistics
0071
Pension Funds GB
0034
Corporate Function
0072
Fiscal Data DK
0035
Company Instructions
0073
Private Pension DK
0036
Social Insurance CH
0074
Leave Processing DK
0037
Insurance
0075
ATP Pension DK
16
Infotype
Infotype text
Infotype
Infotype text
0076
Workers' Comp. NA
0119
0077
Additional Personal Data
0120
Definition of child allow.(pre1996)
Company pension fund transaction
CH
0078
Loan Payments
0121
RefPerNo Priority
0079
0123
Germany only
0080
SI Additional Ins. D
Maternity Protection/Parental
Leave
0124
Disruptive Factor D
0081
Military Service
0125
Garnishment B
0082
0126
Supplem. Pension D
0083
Additional Abs. Data
Leave Entitlement
Compensation
0127
Commuter Traffic NL
0084
SSP Control GB
0128
Notifications
0085
SSP1(L) Form Data GB
0130
Test Procedures
0086
SSP/SMP Exclusions GB
0131
Garnishment/Cession
0132
Garnishment Claim A
0087
0088
SMP/SAP/SPP GB
0133
Garn. Interest A
0090
Additional Income E
0134
Garnishment Amount A
0092
Seniority E
0135
Spec. Garn. Cond. A
0093
Previous Employers D
0136
Garn. Transfer A
0094
Residence Status
0137
Garn. Compensation A
0008
Profit Sharing F
0138
Family/Rel. Person B
0100
Social Insurance B
0139
EE's Applicant No.
0101
Fiscal Data B
0140
SI Basic Data JP
0102
Grievances NA
0141
SI Premium Data JP
0103
Bond Purchases
0142
Residence Tax JP
0104
Bond Denominations
0143
Life Ins. Ded. JP
0105
Communication
0144
Property Accum. Sav. JP
0106
Family/Related Person
0145
Personnel Tax Status JP
0107
Working Time B
0146
Y.E.A. Data JP
0108
Personal Data B
0147
Pers. Appraisals JP
0109
Contract Elements B
0148
Family JP
0110
Pensions NL
0149
Taxes SA
0111
Garnishment/Cession D
0150
Social Insurance SA
0112
Garnishment Claim D
0151
External Insurance SA
0113
Garnish. Interest D
0154
Social Security data (IT)
0114
Garnishment Amount D
0155
Additional administrative data (IT)
0115
Garnishment Wages D
0156
Tax Deductions (IT)
0116
Garn. Transfer D
0157
User Administration Data (IT)
0117
Garn. Compensation D
0158
Amounts paid by Third Parties (IT)
0118
Child Allowance
0159
Seniority (IT)
17
Infotype
Infotype text
Infotype
Infotype text
0160
Family allowance (IT)
0206
Social Insurance Info. Finland
0161
IRS Limits USA
0207
Residence Tax Area
0162
Ins. Y.E.T.A. Data JP
0208
Work Tax Area
0165
Deduction Limits
0209
Unemployment State
0167
Health Plans
0210
Withholding Info W4/W5 US
0168
Insurance Plans
0211
COBRA-Qualified Beneficiary
0169
Savings Plans
0212
COBRA Health Plans
0170
Flexible Spending Accounts
0213
additional family info
0171
0214
Loan Supplement, Denmark
0172
General Benefits Information
Flexible Spending Account
Claims
0215
CP: Transaction Data
0173
Tax card information (Norway)
0216
Garnish. Adjustment
0177
Registration of Country of Birth
0217
Employment contract: addit. data
0179
Tax SG
0218
Membership to insurance
0181
Additional Funds SG
0219
External Organizations
0182
Alternative Names Asia
0220
Superannuation Aust.
0183
Awards
0221
Payroll Results Adjustment
0184
Resume Texts
0222
Company Cars
0185
Personal IDs
0224
Canadian Taxation
0186
CPF
0225
Company Car Unavail. GB
0187
Family Add. (TH)
0227
TFN Australia
0188
0228
Garnishments Finland
0189
Tax Australia
Construction Pay: Funds
Procedure
0229
Value Types BAV
0190
Construction Pay: Previous ER
0230
Supplement to P0008 PSG
0191
Construction Pay: Expenses
0231
Supplement to P0001 PSG
0192
Construction Pay: Assignment
0232
Child Allowance D
0194
Garnishment Document
0233
Bilan social' (Social survey)
0195
Garnishment Order
0234
Add. Withh. Info. US
0196
Employees Provident Fund
0235
Other Taxes US
0197
Employees' Social Security
0236
Credit Plans
0198
Schedular Deduction Tax
0237
Supplement to P0052 PSG
0199
Addl. tax deduction
0241
Tax Data Indonesia
0200
Garnishments DK
0242
Jamsostek Insurance Indonesia
0201
Basic Pension Payments CPS
0261
Loading Leave Aust.
0202
Entitlements CPS
0262
Retroactive accounting
0203
Pension/Valuation Status BAV
0263
Salary conversion
0204
DA/DS Statistics DK
0264
Family NL
0205
Tax Card Information Finland
0265
Special Regulations
GB
18
Infotype Infotype text
Infotype
Infotype text
0266
Supplement to P0027 PSG
0317
Spec. Provisions NL
0267
Additional Off-Cycle Payments
0318
Family view Indonesia
0268
Company Loans
0319
Private Insurances Indonesia
0269
Not used at present
0320
Official Housing
0270
COBRA Payments
0321
Employee Accommodations
0271
Statistics, Public Sector Germany
0322
Pension Payments
0272
Garnishment (F)
0323
Entitlement Group Type CPS
0273
Taxes - SE
0326
Imputation of Pension
0275
Garnishments - SE
0329
Sideline Job
0277
Exceptions - SE
0330
Non-Monetary Remuneration
0278
Basic Data Pension Fund
0331
Tax PT
0279
Individual Values Pension Fund
0332
Social Security PT
0280
GB View for Contractual Elements
0333
Disability PT
0281
GB View for Beneficial Loans
0334
Suppl. it0016 (PT)
0283
Archived Objects
0335
Suppl. it0021 (PT)
0288
Family CH
0336
Suppl. it0002 (PT)
0290
Documents and Certificates (RU)
0337
Prof.Classificat. PT
0291
Tax and Social Ins. Payments (RU)
0338
Absence payment clearing PT
0292
0341
DEUEV Start
0293
Add. Social Insurance Data (RU)
Other and Previous Employers
(RU)
0342
Personal Data
0294
Employment Book (RU)
0343
Contract Elements
0295
Garnishment Orders (RU)
0344
Additional Family
0296
Garnishment Documents (RU)
0345
General Tax
0297
Working Conditions (RU)
0346
Contribution Plan
HK
0298
Personnel Orders (RU)
0347
Entitlement Plan
HK
0299
Tax Privileges (RU)
0348
Appraisal & Bonus
0302
Additional Actions
0349
Cont/Ent Eligibility HK
0303
Payment Reductions (NL)
0351
0304
Additional Basic Pay Information
0352
Country Information
Additional Family Information
(TW)
0305
Previous Employers (IT)
0353
Income Tax (TW)
0306
Family add.
0354
Labor Insurance (TW)
0309
IRD Nbr New Zealand
0355
National Health Insurance (TW)
0310
Superannuation NZ
0356
Empl. Stab. Fund (TW)
0311
Leave Balance Adj
0357
Saving Plan (TW)
0312
Leave History Adj
0358
EE Welfare Fund (TW)
0313
Tax New Zealand
0359
Tax Data Ireland
0315
Time Sheet Defaults
0360
PRSI Ireland
JP
HK
HK
HK
HK
HK
19
Infotype
Infotype text
Infotype
0361
Pensions Ireland
0399
Income Tax
0362
Membership view Indonesia
0400
Social Insurance
0363
Previous Employment Period
0401
Prestaciones/Antigüedad
0364
Tax TH
0402
Payroll Results
0365
Social Security TH
0403
Payroll Results 2
0366
Provident Fund TH
0404
Military Service (TW)
0367
SI Notification Supplements A
0405
Absence Event
0368
No longer used
0406
Pension Information
0369
Social Security Data
0407
Absences (Additional information)
0370
INFONAVIT Loan
0408
CBS NL
0371
Retenciones en otros empleos
0409
Execution of Employee Insurances
0372
Integrated daily wage
0411
Taxation Philippines
0373
Loan Repayment JP
0412
Reserved PL
0374
General Eligibility
0415
Export Status
0375
HCE Information
0416
Time Quota Compensation
0376
Benefits Medical Information
0419
Additional tax statement info (NO)
0377
Miscellaneous Plans
0421
Special remunerations (IT)
0378
Adjustment Reasons
0422
Social Security Philippines
0379
Stock Purchase Plans
0423
HDMF Philippines
0380
Compensation Adjustment
0424
Work Stopped (F)
0381
Compensation Eligibility
0425
IJSS Summary (F)
0382
Award
0426
Orden jurídica México
0383
Compensation Component
0427
Deudas por órden jurídica México
0384
Compensation Package
0428
Additional data on beneficiary
0386
Health Insurance Ireland
0429
Position in PS
0387
Starters Details Ireland
0430
Fam. Allowance for Processing
0388
Union due Ded. JP
0431
View Basic Pay
0389
0432
View: Type of Employment
0433
GB View for Bank Details
0391
Impuesto a las Ganancias
AR
Impto.Ganancias: Deducciones
AR
Impto.Ganancias: Otro empleador
AR
0434
GB view for External Transfers
0392
Seguridad Social
0435
ITF ADP 309 Free Format
0393
Datos familia: Ayuda escolar
AR
0436
ITF ADP 409 Free Format
0394
Datos familia: información adic. AR
0438
Annual Tax additions - SE
0395
External Organizational Assignment
0439
Data Transfer Information
0396
Expatriation
0440
Receipts & Misc. Information HK
0397
Dependents BR
0442
Company Car
0398
Contractual Elements BR
0446
Payroll US Fed Taxes
0390
AR
Infotype text
20
Infotype
Infotype text
Infotype
Infotype text
0447
Payroll US Fed Taxes MTD
0487
Security/ Medical Clearance
0448
Payroll US Fed Taxes QTD
0488
Leave Scheme
0449
Payroll US Fed Taxes YTD
0489
Voluntary Service/ ECA
0450
Payroll US State Taxes
0490
Staff Suggestion
0451
Payroll US State Taxes MTD
0491
Payroll Outsourcing
0452
Payroll US State Taxes QTD
0493
0453
Payroll US State Taxes YTD
0494
Education (PS-SG)
Staff Suggestion Scheme Evaluator
0454
Payroll US Local Taxes
0495
Retirement Benefits/Death Gratuity
0455
Payroll US Local Taxes MTD
0496
Payroll US Benefits data
0456
Payroll US Local Taxes QTD
0497
Payroll US Benefits data MTD
0457
Payroll US Local Taxes YTD
0498
Payroll US Benefits data QTD
0458
Monthly Cumulations
0499
Payroll US Benefits data YTD
0459
Quarterly Cumulations
0500
Statistical Data
0460
Annual Cumulations
0501
Other Social Insurance Data
0461
Tax Assignment CA
0502
Letter of appointment
0462
Provincial Tax CA
0503
Pensioner Definition
0463
Federal Tax CA
0504
Pension Advantage
0464
Additional Tax Data CA
0505
Holiday certificate (B)
0465
Documents
0506
Tip Indicators
0467
Add'l SI Notif.Data f.Comp.Agts A
0507
Superannuation
0468
Travel Profile (not specified)
0508
Prior Service
0469
Travel Profile (not specified)
0509
Activity with Higher Rate of Pay
0470
Travel Profile
0510
Tax-Sheltered Pension (US)
0471
Flight Preference
0511
0472
Hotel Preference
0512
Cost-of-living allowance/amount
Exemption Cert. Part-Time
Employee
0473
Rental Car Preference
0521
Semiretirement D
0474
Train Preference
0525
0475
Customer Program
0526
Child Care
Work & Remuneration Confirmation
A
0476
Garnishments: Order
0527
Payment Upon Leaving A
0477
Garnishments: Debt
0528
Additional family information (CN)
0478
0529
Additional Personal Data for (CN)
0480
Garnishments: Adjustment
Enhancement: Contracts
Processing
0530
Public Housing Fund (CN)
0482
Addit. data family/related person
0531
Income Tax (CN)
0483
CAAF data clearing (IT)
0532
Social Insurance(CN)
0484
Taxation (Enhancement)
0533
Personal File Management (CN)
0485
Stage
0534
Party Information (CN)
0486
Military Service (PS-SG)
0535
Project & Achievement (CN)
21
Infotype
Infotype text
Infotype
Infotype text
0536
Administration Information (CN)
0581
Housing(HRA / CLA / COA)
0537
Going Abroad Information (CN)
0582
Exemptions
0538
Separation payment
0583
Car & Conveyance
0539
Personal Data
0584
Income From Other Sources
0540
Family / Related Person
0585
Section 80 Deductions
0541
Personnel tax status
0586
Section 80 C Deductions
0542
Year End Adjustment Data
0587
Provident Fund Contribution
0543
Social insurance
0588
Other Statutory Deductions
0544
Social insurance premium
0589
Individual Reimbursements
0545
Disciplinary measure
0590
Long term reimbursements
0546
Termination Data
0591
Nominations
0547
BIK(TAX) Infotype for Malaysia
0592
Public Sector - Foreign Service
0548
Supplementary pension funds (IT)
0593
Rehabilitants
0551
Termination: General Data
0595
Family-Related Bonuses
0552
Time Specification/Employ. Period
0596
PhilHealth Philippines
0553
Calculation of Service
0597
Part-Time Work/Alternative Task
0554
Hourly Rate per Assignment
0600
Employer Statement
0555
Military service
0601
Absence History
0556
Tax Treaty
0602
Retirement Plan Cumulations
0557
Additional personal data
0611
Garnishments: Management Data
0559
Commuting allowance Info JP
0612
0560
Overseas pay JP
0613
Garnishments: Interest
Absence Donation Administration
US
0561
Tax Data
0614
HESA Master Data
0565
Retirement Plan Valuation Results
0615
HE Contract Data
0566
US Pension Plan QDRO Information
0616
HESA Submitted Data
0567
Data Container
0617
Clinical Details
0568
Anniversary Date History
0618
Academic Qualification
0569
Additional Pension Payments
0619
0570
Offshore Tax GB
0622
Equity and Diversity
Contract Elements(Public Sector
BE)
0571
Offshore Social Security GB
0623
Career History (Public Sector BE)
0572
Absence Scheme Override
0624
HE Professional Qualifications
0573
Absence for Australia PS
0626
0574
Contract Elements Austria PS
0628
Payment Summary
PAISY: USA 21 (Spec. Date
Function)
0576
Seniority for Promotion
0629
PAISY: P5 (Payroll Acct Carried)
0578
PBS Accumulator Correction
0630
PAISY: Other Information
0579
External Wage Components
0631
PAISY: USA 15 (Garnishment)
0580
Previous Employment Tax Details
0632
Semiretirement A
22
Infotype
Infotype text
Infotype Infotype text
0634
Other/Previous Employers
0722
Payroll for Global Employees
0646
FVP
0723
Payroll for GE: Retro. Accounting
0647
GBA
0724
Financing Status
0648
Bar Point Information
0725
Taxes SA
0649
Social Insurance (Public Sector BE)
0734
View for IT Basic Pay - Brazil
0650
BA Statements
0735
Dimona Declaration (BE)
0651
SI Carrier Certificates
0736
Alimony Brazil
0652
Certificates of Training
0737
Alimony Debt Brazil
0653
0738
Alimony Adjustment Brazil
0655
Certificates to Local Authorities
ESS Settings Remuneration
Statement
0739
Stock Option (Singapore)
0656
Nature of Actions
0742
HDB Concession
0659
INAIL Management
0743
Discipline
0662
Semiretirement A - Notif. Supplmnts
0744
Blacklist
0665
External Pension Rights
0745
ZfA Notifications in Public Sector
0666
Planning of Pers. Costs
0746
ZfA Bonus Application
0671
COBRA Flexible Spending Accounts
0747
Child Data for ZfA Bonus Applicatn
0672
FMLA Event
0748
Command and Delegation
0696
Absence Pools
0751
Company Pension Plan AT
0697
Drug Screening
0752
Declaration of Land/Houses/Property
0699
Pension Provision Act
0753
Declaration of Shares
0700
Electronic Data Exchange
0754
Declaration of Interest in Business
0701
Termination Australia
0755
Declaration of Non-Indebtedness
0702
Documents
0758
Compensation Program
0703
Documents on Dependants
0759
Compensation Process
0704
Information on Dependants
0760
Compensation Eligibility Override
0705
Information on Checklists
0761
LTI Granting
0706
Compensation Package Offer
0762
LTI Exercising
0707
Activation Information
0763
LTI Participant Data
0708
Details on Global Commuting
0764
Permanent Disability Benefit Act NL
0709
Person ID
0780
Income from Wages Employer
0710
Details on Global Assignment
0781
0711
Employer number
0782
Income from Wages Amount
Imputation of Add. Pension
Payments
0712
Main Personnel Assignment
0783
Job Index
0713
Termination
0784
Inquiry Family Court
0715
Status of Global Assignment
0785
0717
Benefit point account
0786
Pension Equalization Payment
Reduction of Pension Equaliz.
Paymt
0718
Benefit request
0787
General Data Child Rearing/Care
23
Infotype Infotype text
Infotype
Infotype text
0788
Periods for Child Rearing/Care
0874
Predetermination PAYE and NIC
Adjus
0789
Bonus Periods for Child Rear./Care
0875
Events - My Simplification
0790
Bonuses for Child Rearing/Care
0879
Adjustment Calculations (NL)
0792
Organizational Additional Data
0881
Expense Information
0793
Payment Made in Error GB
0882
Insurability Basic Data
0794
Pensioner Message A
0883
Entitlement Periods
0795
Certification and Licensing
0884
Insurability Calculation
0796
Duty Assignments
0887
Garnishments (ES)
0797
Municipal Tax A
0888
0800
Material Assignment
0889
0801
Addresses
0890
Pre-paid & DC Plan Management JP
DB & EPF Plan Data Management
JP
Benefit Point System Management
JP
0802
Sanctions / Offense
0896
Reimbursement ADSE
0803
Seniority Ranked List
0897
Flexible Benefits (NL)
0804
Personal Features
0899
Mobility
0805
Honors
0900
Sales Data
0806
Course Data
0901
Purchasing Data
0808
Wage Return
0902
0812
Medical Expense for DME
0903
Additional Data for Correspondence
Retirement Benefit Resource Mgmt
JP
0813
Historical Additional Fees A
0904
Override Garnishable Amount D
0815
Multiple Checks in One Cycle
0906
Increase in Basic Salary
0816
0908
0817
EIC Authentication
Income Tax Withholding VariationAU
0909
Info. about Annual Income Check
Reimbursement of Overpayment
(USA)
0845
Work Relationships
0941
Exclude Contract from Chargeback
0846
Reimbursements
0942
Capital Payment
0849
Payment Summary Australia
0958
NPO Additional Contract Elements
0850
Eligible Termination Payment - AU
0959
0851
Shukko Cost Charging
0960
NPO Additional Family Data
NPO Mobility and Hardship
Allowance
0852
Shukko Cost Charging Adjustment
0961
NPO Pension Funds
0853
Shukko External Org. Assignment
0962
0854
Savings Schemes
0963
NPO Rental Subsidy
NPO Agency for Loan or
Secondment
0858
Donation Expense
0964
NPO Personal Numbers
0860
Sanctions / Offense
0965
NPO Education Grant
0861
Award/Decorations
0976
Municipal Tax per Person
0862
Medical Check
0977
Maternity Pay
0863
Verdict
0978
Pension Contribution A
0865
Mobility
Additional Amount - Garnishment
FR
0979
Pension A
0980
Education and Training Costs CH
0873
24
Infotype Infotype text
Infotype
Infotype text
2001
Absences
3230
Non-Recurring Payments PA-PF-CH
2002
Attendances
3231
Certific@2
2003
Substitutions
3232
Reduced Hours A
2004
Availability
3233
Reserve Basis A
2005
Overtime
3235
Garnishment (CL)
2006
Absence Quotas
3238
Payment After Leaving A
2007
Attendance Quotas
3239
Payroll Infotype for Japan
2010
Employee Remuneration Info
3270
Indemnity Definition (BE)
2011
Time Events
3271
Indemnity Payment (BE)
2012
Time Transfer Specifications
3290
Query Court CPS
2013
Quota Corrections
3291
Verdict Family Court CPS
2050
Annual Calendar
3532
Supplementary Insurance(CN)
2051
Monthly Calendar
3533
Corporate Pension Mgmt (CN)
2052
Weekly Entry w/Activity Allocation
3542
Previous Employers KR
2500
Personal Work Schedule Times
3893
Time Account Status
2501
Employee Time and Labor Data
3894
Factoring Information BPO
2502
Quota Statuses
4000
Applicant Actions
3003
Materials Management
4001
Applications
3200
Plan Flexible Benefit (NL)
4002
Vacancy Assignment
3202
Addresses
4003
Applicant Activities
3203
Leaving
4004
Applicant Activity Status
3204
Retirement Allowance
4005
Applicant's Personnel Number
3205
Heavy Labor Position A
3207
Additional Tax Amounts (BE)
3208
Personal IDs JP
3210
Additional Terms of Employment (NL)
3211
Contract Elements (CN)
3212
Special Payment (CN)
3213
Pensions
3215
SWF Staff Details
3216
SWF Contract Details
3217
SWF Qualifications
3223
Deduction (TW)
3224
Contract Termination (CN)
3226
Employee Dependents Assoc. (CL)
3227
Tax Data (CL)
3229
Absences: Additional Data AR
25
2. Notify Agency
HR on Position
Offer
1. Offer
Position to
Applicant
25. User-id
Provisioning
Employee
Input
Business Process: New Hire Process (State of Mississippi)
21. Ready for
Next Personnel
Action
26. Update employees’
record with User-id
19. Display/
Maintain own
Data in ESS
18. Notify Agency
HR about
Rejection
Return
7. SBP
Approval
Manager/Agency HR
5. Complete
New Hire Form
3. Receive
Notification on
Position Offer
4. Use
Hire Form or
Backend
System?
6. Follow
Workflow
Model
8. Non-SBP
Approval
10.
Approve/
Reject/
Return?
Reject
17. Stop
No
9. Other
Approval
15.
Require Additional
Employee
Data?
Approve
11. Employee
Hired into SAP
System
6. Execute New
Hire Action
No
Yes
16. Execute
Complete New
Hire Action
12. Finalize
offer with
Applicant
14. Send New
Hire Notification to
Agency HR
13.
Appl. Accept
Offer?
Yes
Interfaces
Interface
Inbound
20. Upload
NewGov.
Applicant Hire
Data into SAP
Interface
OutBound
22. Update
NewGov. with
filled position
data
23. Mississippi
State Reporting
System
24. Kronos Time
System
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