UNIVERSITY OF PHOENIX
U
niversity of Phoenix offers students a variety of
ways to finance their educational costs. Available finance
plans allow students to select payment options that meet
their individual needs. This guide details options available
at the University of Phoenix–Online.
We, at University of Phoenix, understand that choosing
the right financial plan can be critical to the successful
completion of a college program. The University of Phoenix
team is dedicated to helping students successfully understand
and meet their tuition responsibility.
UNIVERSITY OF PHOENIX
S
electing a Primary Finance Plan
It is the student’s responsibility to select a primary finance plan. Each plan
requires the completion of specific forms and adherence to plan guidelines. To
insure that tuition needs are met in accordance with student responsibility for
payment, it is important to follow these procedures:
➟ Complete the “STUDENT FINANCIAL AGREEMENT” form at the back of this
guide.
• Select a primary finance plan.
• Student may change primary finance plan by completing a new Student
Financial Agreement. Students must be in compliance with existing
Finance Plan, and all changes require University of Phoenix approval.
Contact your Financial Advisor regarding all changes.
• Complete all necessary paperwork prior to scheduling courses. Each
finance plan requires specific forms as detailed in this guide, and all
students must sign a Student Financial Agreement prior to enrollment.
• Failure to complete required paperwork, and comply with financial
guidelines defaults an account to the “CASH PLAN.”
➟ Pay in accordance with the primary finance plan selected.
Note:
Failure to pay tuition and fees in accordance with the financing agreement may
result in administrative withdrawal, assessment of late fees, referral to collections
and an unfavorable credit reference. Further, violation of these policies will
jeopardize eligibility for deferment and re-entry into school.
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UNIVERSITY OF PHOENIX
CASH PLAN
Students selecting the Cash Plan must pay 100% of tuition two weeks prior to the start of each course.
Listing a credit card on the Student Financial Agreement authorizes UOP to charge your card
automatically for each course. For complete payment policies, please refer to the Policies and
Procedures section of the official University of Phoenix Catalog.
UOP Forms Required:Student Financial Agreement
DIRECT BILL PLAN
The Direct Bill Plan is available for students whose company has been approved by University of
Phoenix for direct billing. Please contact your Financial Advisor to see if your Company is approved
for direct billing. UOP approved company tuition vouchers must be received two weeks prior to the
start of each course, and tuition is deferred for a maximum of two courses. Payments are due upon
receipt and not contingent upon stipulations imposed by the student’s company. The student is
personally and immediately responsible for payment of any outstanding balances unpaid by their
company.
UOP Forms Required:
Student Financial Agreement
Other Required:
UOP Approved Company Voucher
CORPORATE REIMBURSEMENT PLAN
The Corporate Reimbursement Plan is available for students whose employers offer a tuition
reimbursement program and provide a valid credit card. Tuition is deferred a maximum of 45 days from
the course start date regardless of when the student receives reimbursement from their company. Students
must adhere to reimbursement guidelines to defer tuition. Students must provide a copy of their
company’s reimbursement policy and proof of employment. Terms and conditions of this plan are not
contingent upon the receipt of grade or completion of a course.
•
Student must provide credit card information on the Student Financial Agreement and
agree to keep UOP updated with expiration or card number updates. Credit cards will be
charged automatically on the 45th day from the course start date to cover full tuition
charges.
• Charges must be preauthorized by the banking institution, and students must maintain
open credit limits to support outstanding charges. To secure deferment, the credit card
provided must have available credit of one course tuition charge. Student must be the
cardholder.
• A declined credit card defaults an account to the “CASH PLAN.” Students will be assessed
a $30 late fee and $30 declined credit card fee.
UOP Forms Required:
Student Financial Agreement
Other Required:
Tuition Deferral Agreement
MILITARY STUDENT PLAN
The Military Student Plan is available for students who are currently active-duty military or civilian
government contract employees. Military tuition forms must be received two weeks prior to the start of
each course. Tuition is deferred for a maximum of two courses. Tuition not covered by military assistance
must be paid two weeks prior to the start of each course.
UOP Forms Required:
Other Required:
Student Financial Agreement
Military Tuition Assistance Form DD1556, AF Form 1227, or Tuition
Assistance Authorization (Marines)
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UNIVERSITY OF PHOENIX
F
inancial Aid Plan
University of Phoenix does not charge for processing Financial Aid.
The Financial Aid Plan is available for degree seeking students who wish to apply for Federal
Grants & Loans. Tuition will be deferred a maximum of 2 courses with continuous attendance.
Students must complete all government forms and have approval from their finance advisor prior
to starting and deferring the first course. Undergraduate students will not receive enough loan
funds and must pay any unpaid portion of courses two weeks prior to the start date. Student
delays in completing paperwork and resolving pending issues will negatively impact
tuition deferment. See Pitfalls to Avoid Section of this guide for attendance information.
UOP Forms Required:
Student Financial Agreement
Financial Aid Application
Financial Aid Entrance Interview
Other Required:
Master Promissory Note (MPN)
FAFSA Form
Note: Continuous attendance with no break greater than 29 days between courses is
required throughout your entire program. A break greater than 29 days may cause your
loan to be cancelled, funds returned to your lender, and a balance due to the university.
Course incompletes and extensions do not qualify as attendance.
Types of Loans
All independent students are eligible to apply for Federal Subsidized Stafford loans and Federal
Unsubsidized Stafford loans. Additionally, undergraduate students are eligible to apply for a
Federal Pell Grant. Subsidized- Federal Govt. pays the interest on the loan while in school.
Unsubsidized- Student has the option to defer interest but it will continue to accrue. Federal Plus
Loan available (parents of dependent students only) based on “credit worthiness” as determined
by the lender, repayment begins 60 days from the date the loan is fully disbursed by the lender.
Please refer to the Federal Student Guide for details.
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UNIVERSITY OF PHOENIX
F
inancial Aid Plan
How Financial Aid is Applied
Loan funds will be paid in two disbursements. The total number of units completed will
determine the timing of the second disbursement.
Student loans will be processed electronically by the lending institutions to your University of
Phoenix account.
Lender processing fees are a one time deduction. Fees include origination and guarantee approximately 3% to 4% of the total amount requested. Lenders deduct processing fees prior to
funds being disbursed to University of Phoenix. When determining loan amounts, factor in
lender processing fees, annual tuition increases and other educational expenses.
Academic Year
Students are eligible to apply for Financial Aid once each academic year (a minimum of 24
credits and 45 weeks of instructional time), subject to completion of required units for the loan
period. The loan period is based on the academic schedule submitted with the loan application,
and is not always equivalent to the academic year. Students are not eligible to receive funds
for the next academic year until the 24 credit and 45 weeks have been met. Undergraduate
students will need at least 27 credits to meet the 45 week requirement. Incomplete extensions
do not count as instructional time. Contact your Financial Advisor for more information prior to
making any schedule changes. Any changes to the original schedule will impact the loan
calculation and may disqualify eligibility.
Schedule Requirements
A valid academic schedule of at least 24 credits and 45 weeks of instructional time must be
submitted with the loan application. All courses must be listed on the schedule. There can be
no gaps of 29 days or more, unless they are approved schedule breaks at time of application.
Loan Cancellation
A student may cancel a loan by submitting a written request. Upon receipt of the letter, University
of Phoenix will return any funds that have been received and cancel all future disbursements. If
the request is not received within 30 days of the first disbursement the student may be required
to pay fees and interest assessed by the lending institution.
5
UNIVERSITY OF PHOENIX
A
mounts Available
0 to 23 credits
Undergraduate
24 to 47 credits
Graduate
48 + credits
Eligible to apply for
maximum of:
Eligible to apply for
maximum of:
Eligible to apply for
maximum of:
Eligible to apply for
maximum of:
$6,625
$7,500
$10,500
$18,500
each academic year.
each academic year.
each academic year.
each academic year.
Examples of Maximum Funding & Tuition for Independent Group Study Students who do not receive a Pell
Award - (Actual Situations may vary from examples). All Students should contact their Financial Advisor
for specific tuition rates.
LEVEL 1
LEVEL 2
(0 to 23 credits)
6,625 - 4% origination fee = $6,360
27 credits x $400/credit = $10,800
$10,800 - $6360 fa = $4,440 owed
(24 to 47 credits)
7,500 - 4% origination fee = $7,200
27 credits x $400/credit = $10,800
$10,800 - $7,200 fa = $3,600 owed
1st disbursement funding (15 units) $3,180
1st disbursement tuition costs = $6,000
1st disbursement funding (15 units) $3,600
1st disbursement tuition costs = $6,000
2nd disbursement funding (12 units) $3,180
2nd disbursement tuition costs = $4,800
2nd disbursement funding (12 units) $3,600
2nd disbursement tuition costs = $4800
LEVEL 3, 4, & 5
GRADUATE LEVEL
(48 + credits)
10,500 - 4% origination fee = $10,080
27 credits x $400/credit = $10,800
$10,800 - $10,080 fa = $720 owed
18,500 - 4% origination fee = $17,760
24 credits x $495/credit = $11,880
$11,880 - $17,760 fa = $5,880 refunded
1st disbursement funding (15 units) $5,040
1st disbursement tuition costs = $6,000
1st disbursement funding (12 units) $8,880
1st disbursement tuition costs = $5,940
2nd disbursement funding (12 units) $5,040
2nd disbursement tuition costs = $4,800
2nd disbursement funding (12 units) $8,880
2nd disbursement tuition costs = $5,940
Students may reapply once they have successfully completed their current academic year. “F” or “I/F” grades
do not count towards an academic year.
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UNIVERSITY OF PHOENIX
S
tudent Financial Aid Worksheet
Complete worksheet for estimated funding:
# Transfer Credits _________________________
Level _________________________
A. Maximum Funding $ _________________________
Less Origination Fee - _________________________
= _________________________
_________________________
B. Total Tuition:
Tuition Rate $ _________________________
x # Credits _________________________
= _________________________
_________________________
A – B = _________________________
_________________________
If B is greater than A, Student may owe University of Phoenix.
If A is greater than B, Student may receive a refund.
Notes
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UNIVERSITY OF PHOENIX
APPLICATION PROCEDURES
Submit all forms directly to the University of Phoenix with the Student Financial Agreement.
All forms must be filled out in black or blue ink. When making corrections, please line out
the error, write the correct information above and initial the corrections. No correction fluid
or tape permitted.
1. University of Phoenix Financial Aid Application and Entrance Interview
• Read and complete all sections of the form.
• Sign and date the bottom of the form.
2. Free Application for Federal Student Aid (FAFSA)
*Do not mail the FAFSA to the processing center*
• Answer all questions or insert a zero.
• Sign where indicated. If dependent, have parents sign where indicated.
3. Master Promissory Note
•
•
•
•
Complete the Borrower section
Give complete addresses for references (foreign addresses are not acceptable).
Choose a lender.
Sign and date the form.
4. Signed Federal Tax Return and W-2’s*
• Single: Submit signed prior year Federal Tax Return. W-2’s may be requested in support of application. If
considered dependent by Financial Aid guideline, include parent’s signed prior year Federal Tax Return. W-2’s
may be requested in support of application.
• Married/Divorced: Submit joint signed prior year Tax Return and W-2’s or both separate returns.
5. Non-tax filers*
If you or your spouse (or your parents if dependent) did not and were not required to file prior year Federal
Income Tax return, complete the non-tax filer form on the back of the University of Phoenix Verification
Worksheet.
6. University of Phoenix Verification Worksheet*
• Complete Section A
• Complete Section B - The information regarding household size and number in college should match the
FAFSA. In addition, the information regarding child support received should match the FAFSA
• Sign and date the form.
Preferred Lender Listing includes the following institutions:
ASAP/UNION BANK & TRUST
P.O. Box 230
Gilbert, AZ 85299-0230
(800) 545-6765
Lender Code: 850868
*
WELLS FARGO BANK
STUDENT LOAN CENTER
P.O. Box 9367
Walnut Creek, CA 94598
(800) 874-6989
Lender Code: 813298
Items should not be submitted unless selected for verification by the Department of Education. A University of Phoenix financial advisor
will contact you if needed.
8
UNIVERSITY OF PHOENIX
F
inancial Aid Instructions
TIPS ON COMPLETING FINANCIAL AID FORMS
•
All forms must be completed in full and returned to the Financial Advisor two weeks prior to
starting the first course.
•
AVOID DELAYS! Incorrect or incomplete applications cause delays. Student’s should follow
these simple guidelines when filling out the Application and Promissory Note for Federal Stafford
Loans:
★ Only use black or blue ink
★ Do not use white-out
★ Initial ALL changes and trace-overs
★ Do not leave ANY blanks (input Ø or N/A if the field does not require information)
P I T FA L L S T O AV O I D
Overlapping Classes:
•
Students who decide to double up or take a course concurrently after Financial Aid has been
certified are responsible for course payment unless the overlapping course was originally approved
in the loan period and funds cover tuition charges. Overlapping courses are discouraged and
could extend a student’s academic year and may cause the student to pay for courses not covered
in the loan period.
Schedule Gaps:
•
Breaks in attendance in excess of 29 days will have a negative impact on Financial Aid eligibility.
Students may need to apply for a second disbursement. The student is responsible for all charges
not covered by Financial Aid as a result of the gap. All breaks over 29 days MUST be approved
by a Financial Advisor prior to the gap occurring.
Schedule Changes:
•
The loan period and academic year are based on continuous enrollment. If there is a change
in schedule, it is the responsibility of the student to notify the Financial Advisor as soon as
possible. All schedule charges can impact eligibility and funding.
Financial Aid Transcripts (FATS)
•
•
•
FATS must be completed by students who have attended a postsecondary school 60 days prior to
attending University of Phoenix.
If FATS have not been received, financial aid funds cannot be released to student’s account.
FATS must be received from all schools attended regardless of whether or not previous aid has
been received.
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UNIVERSITY OF PHOENIX
FINANCIAL AID PROCESSING TIME
Students must be admitted prior to certifying loans. Graduate and nursing students will
take longer to admit.
Average Number of Days for Each Step of the Financial Aid Process
Student Completes
and returns
Package/
Financial Aid
paperwork prior to
enrollment
Campus reviews
paperwork for
completeness and
accuracy, and follows
up on any additional
information
UOP Financial Aid
Lender/
Accounting Verifies
Average
Needs Analysis/
Guarantor
Eligibility &
Number
Certification
Processing
Releases Funds
of Days
15
45
20
10
90
FINANCIAL AID RE-APPLICATION INSTRUCTIONS
UOP Forms Required:
• Financial Aid Applications (independent or dependent students)
Complete financial aid documents for second and third loan periods are needed at least
60 to 90 days prior to the expiration date of current loan period. Tuition deferral can only
be granted if the documents are verified and ready for certification. If no attempts to
reapply are documented, the finance plan automatically reverts to the “Cash Plan”. In this
instance, cash payment is due prior to each course start date.
TIPS ON COMPLETING FINANCIAL AID
RE-APPLICATION FORMS
• Prior academic year of 24 to 27 credits and 45 weeks of instructional time must be satisfied
in order to qualify for a new loan year.
• Please contact your campus to receive a reapplication package 90 days prior to your new
loan period.
• Students who are not citizens of the U.S. must provide a copy of both sides of their alien
resident card (No expired cards).
• Make sure all documents are signed.
All forms must be completed and returned to the Student’s Financial Advisor prior
to the start of the new loan period. Please refer to the financial aid plan for
additional information.
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UNIVERSITY OF PHOENIX
P
olicies and Procedures
CREDIT CARDS ACCEPTED
Visa, Mastercard, American Express, Discover. Students must be an authorized signer.
REFUND POLICY
All fees including application fees, assessment fees, student services fees, and book and
materials fees are non-refundable. Pro-rated tuition refunds are granted to students who have
completed 60% or less of the course and payment has been received in full.
Refund example for a five-week course:
Attended 1 week: Refunded 4 weeks of attendance Attended 2 weeks: Refunded 3 weeks of attendance Attended 3 weeks: Refunded 2 weeks of attendance Attended 4 weeks: No refund due - Charged for entire
Charged 1 week of attendance
Charged 2 weeks of attendance
Charged 3 weeks of attendance
course.
CHANGING FINANCIAL OPTIONS
A student may change finance plan while attending University of Phoenix provided that the
student is in compliance with the current finance plan. In order to change plans, the student must
contact their Financial Advisor and complete new financial paperwork. All changes must be
approved by University of Phoenix prior to changing plans.
LATE FEES
A late fee of $30.00 will be assessed 24 hours after the due date of an open charge. Declined
credit cards will also result in a $30.00 fee. All returned checks will be assessed an additional
$25.00 processing fee. To avoid late fees be sure all payments are made on time.
Note:
Refer to the official University of Phoenix Catalog for a complete listing of Policies
and Procedures and tuition rates.
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UNIVERSITY OF PHOENIX
W I T H D R AWA L
A student who wishes to withdraw from a class will receive a refund as detailed under Refund
Policy. When withdrawing from class, please notify University of Phoenix and the instructor so
a Grade of W (Withdraw) can be posted to the class. If the student fails to notify the instructor
and the University, a grade of WF will be received and the student will be charged full tuition.
A student who wishes to withdraw from the University may do so by completing an
official withdrawal form. Upon receipt of the official withdrawal form, the University will
audit the student’s account, cancel financial aid, process any refunds that may be due or ask
for payment of any outstanding balance.
Prorated tuition charge example for a five-week course:
Group Study
Attended 1 week:
Attended 2 weeks:
Attended 3 weeks:
Attended 4 weeks:
80% discount- charge due of 20%
60% discount- charge due of 40%
40% discount- charge due of 60%
No discount- charge due for entire course.
GRADUATION
You can do it!
12
UNIVERSITY OF PHOENIX
Form Section
UNIVERSITY OF PHOENIX
T
uition Deferral Agreement
A. Student Information
Student ________________________________ Social Security Number __________________________________
Address __________________________________________ Home Phone ________________________________
City __________________ State ______________ Zip ________________ Work Phone______________________
B. Terms of Deferral Program
1. Student receives employer reimbursement of a least 80% of annual tuition costs with a minimum cap of $3,500.
University of Phoenix will defer tuition for up to 45 days from the first night of the course.
2. Student understands that participation is voluntary and that the terms and conditions of the tuition deferral
program are not contingent upon the receipt of a grade or reimbursement by student’s employer.
3. If Student drops a course that has been attended, tuition payment is due immediately.
4. Under all circumstances, Student is solely responsible for all tuition and fees due and understands that if the
terms of this agreement are not met, a $30 late fee along with a $30 declined credit card fee (if applicable) will
be assessed, Student will be ineligible to participate in the tuition deferral program, and all outstanding amounts
must be paid before Student will be allowed to continue his/her course of study.
I have read and agree to the above terms and conditions of the Tuition Deferral Program and I authorize
University of Phoenix to charge my credit card for tuition not paid within 45 days of the start date of each course.
Visa ❐ AMEX ❐
Card Number________________________________________ Exp. __________________
MC ❐ DISC ❐
Name on Cr. Card ____________________________________________________________
Students Signature
Date
Program
Accounting Approval
Enrollment Advisor
Scheduled start date
C. Employer Verification of Tuition Assistance
1. The student named in section A above is currently employed with______________________(Employer).
2. Employer has a policy of reimbursing 80% or more of the student’s tuition cost with an annual cap of
not less than $3500.
Employer Representative (Please Print)
Title
Signature
Date
UNIVERSITY OF PHOENIX
S
tudent Financial Agreement
Student Name _____________________________________ Social Security Number _______________________
Application Fee Paid $______________________________ Payment Type ________________ Date: _________
Student Service Fee Paid: $ __________________________ Payment Type ________________ Date: _________
Employer:_________________________________________ ❑ Active Duty Military or full time reservist
_________________________________________________ ❑ VA Benefits Available
FINANCE OPTIONS: Please check one Primary Option (a Secondary Option is required if the Primary
Option selected does not cover 100% of tuition costs):
Primary
Secondary
❏ Undergraduate
❏ Graduate
❏
❏ Cash Plan: 100% cash payment is due two (2) weeks prior to each course start date. Tuition will be charged
to your credit card automatically prior to each course.
❏
❏ Direct Bill Plan: Approved company tuition vouchers must be received two weeks prior to each course start
date. Employer must pay for courses upon our invoice without waiting for grades. Employer payments not
received within 60 days may delay future courses being taken.
❏
❏ Corporate Deferral Plan: Available for students whose employers have a written reimbursement
policy approved by University of Phoenix. An additional form is required for this option which must include
a signature from your HR benefits coordinator. Tuition will automatically be charged to your credit card 45
days after the start date of each course. Declined credit cards will cause your account to default to the Cash
Plan and fees will be assessed. Please provide your credit card information below. Debit cards are not allowed.
❏
❏ Military/Government Plan: Military Tuition Assistance forms must be received two (2) weeks prior to each
course start date. Tuition not covered by military assistance must be paid two weeks prior to the start of each
course. Military payment not received within 60 days of the course start date may delay future courses being
taken. This plan does not apply to VA Benefits.
❏
❏ Financial Aid Plan: Stafford Loans and Federal Pell Grants are available for eligible students. Tuition for your
first two (2) courses is deferred with a completed Financial Aid Packet. Tuition Deferments are not available
for future academic years or for Pell Grants. Books are an additional out of pocket expense. If you are unable
to qualify for federal financial aid, your balance becomes due immediately. Undergraduate students will not
receive enough loan funds to cover their academic year, therefore, must choose a secondary finance option.
Overlapping courses will cause a negative impact on your financial aid award. Continuous attendance with
no attendance breaks greater than 29 days is required to retain federal financial aid funds. Course incomplete
extensions do not count as attendance. Breaks in attendance will cause your financial aid to be cancelled
and disbursed funds will be returned to your lender. All charges incurred prior to the attendance break or as
a result of the break will not be covered by financial aid and become due immediately.
STUDENT AGREEMENT
I have read and fully understand the information listed above. I have received a Financial Options Guide and all
my questions have been fully answered to my satisfaction. I also understand that I am financially responsible for
any and all charges incurred no matter what option I have chosen. My signature authorizes UOP to charge my
credit card according to the payment option I have chosen and allows UOP to apply my financial aid funds to
charges incurred during and prior to my academic year.
Credit Card #: _________________________ Name on CC: ____________________________ Exp. Date: _______
Student Signature________________________________________________________________ Date ____________
UNIVERSITY OF PHOENIX
N
otes