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Please complete the One Million Backpack Mid-Atlantic Tracking Form and submit with your donation.
Donations Drop-off: GRCC, Registration Room #2 (behind Conference Registration)
Name:
Position/Title (if applicable):
Cluster:
Chapter:
City/State:
Quantity
Item Description
Backpack
3-ring binder
1-inch, 3-ring binder
2-inch, 3-ring binder
Notebook dividers
2-pocket folders
3-hole pocket folder
Spiral notebooks
Spiral notebooks (wide ruled)
Notebook paper, wide ruled (100 count)
Notebook paper, wide ruled (500 count)
#2 Pencils
Pencils (all styles)
Box of colored pencils
Plastic pencil box
Highlighters
Markers
Sharpie marking pens
Colored ballpoint pens
Crayons (all count)
Pink pearl erasers
Big erasers
Glue sticks (small)
Glue sticks (large)
4-oz bottle school glue
Ruler (all designs & styles)
1 set each multiplication and division flash cards
Small sticky notes
Calculator
Composition Book
Index cards
Scissors
Total
ALPHA KAPPA ALPHA SORORITY, INCORPORATED® and
ALPHA KAPPA ALPHA EDUCATIONAL ADVANCEMENT FOUNDATION®
L AU NCHING NEW DIMENSIONS OF SERV ICE
New Dimensions
of Leadership
36TH ANNUAL LEADERSHIP FELLOWS PROGRAM
About the Leadership Fellows Program
Application Requirements
• Completed application
• Current official transcript (only item that can be mailed but must be postmarked by
2/25/15) to: Leadership Fellows Program, 661 Ashley Court, Cheshire, CT 06410-3246
• Current professional resume
• Color professional photograph (600dpi)
The Alpha Kappa Alpha Sorority, Incorporated® Leadership Fellows
Program began in 1979 to facilitate and provide educational and professional leadership development for undergraduate sorors. The
purpose of the Leadership Fellows Program is to cultivate transformational leaders through a holistic and dynamic curriculum. Undergraduate sorors will receive professional career training and
coaching, Alpha Kappa Alpha leadership development, as well as
internship and job placement opportunities through their participation in this enrichment program.
• THREE LETTERS OF REFERENCE
• Graduate advisor recommendation (referencing leadership within the sorority)
NOTE: graduate advisor must attest that they reviewed applicant’s application.
• University official recommendation (referencing campus leadership and academic
performance)
• Community leader recommendation (referencing leadership in the applicant’s
school or home community) NOTE: This person cannot be the same as the university official recommender listed above. If the community leader is a soror, she must
write her letter based on her professional capacity.
• ESSAY QUESTION AND REQUIREMENTS
• Transformative leaders identify change, create a vision and inspire others. How
have you exhibited this type of leadership on your campus, community and/or
chapter? Additionally, why is it important to cultivate leadership skills and how will
these skills impact your career goals?
• Must be no more than two pages, double-spaced with 1-inch margins on all sides.
Under the current program theme, Launching New Dimensions of
Service, Leadership Fellows participants will engage in meaningful
workshops in order to advance their personal, professional and
sorority goals. The program will take place from May 26-30, 2015 in
Austin, TX. As a new dimension to the Leadership Fellows Program,
participants will receive valuable support and year-long coaching
from experienced and knowledgeable mentors who are top professionals in their fields. Alpha Kappa Alpha remains dedicated to ensuring that fellows advance to “New Dimensions of Leadership,” as
we have done for the past 35 years.
• Applications must be submitted electronically by 11:59 p.m. on February 25, 2015
to Leadership Fellows chairman, Soror Elicia Pegues Spearman at
leadershipfellowsspearman@gmail.com
Expenses
Alpha Kappa Alpha Sorority will provide transportation, meals and lodging costs for the duration of
the program.
Who Can Apply?
Applicants must…
•
•
•
Have a minimum 3.0 cumulative GPA
Be an active member of Alpha Kappa Alpha Sorority, Incorporated® in good academic standing
Be classified as a sophomore, junior or senior
Note: All majors are welcomed to apply
THE INTERNATIONAL LEADERSHIP FELLOWS COMMITTEE WILL JUDGE ALL SUBMISSIONS AND
EACH APPLICANT WILL BE NOTIFIED REGARDING THE OUTCOME OF HER APPLICATION.
78 — IVY L EAF® • Fall 2014
Leadership Fellows Program
36TH ANNUAL LEADERSHIP FELLOWS
P R O G R A M A P P L I C AT I O N
PLEASE TYPE OR PRINT CLEARLY
Name:
FIRST
MIDDLE
LAST
FINANCIAL CARD NO.
CURRENT CHAPTER:
Applicant Address —
CHAPTER & DATE INITIATED
INTO
AKA:
WHILE AT SCHOOL:
NUMBER AND STREET
City:
State:
ZIP:
Phone (
)
UNIVERSITY/COLLEGE NAME & ADDRESS:
NUMBER AND STREET
City:
State:
ZIP:
Your Classification:
)
Expected Graduation Date:
Major:
APPLICANT ADDRESS —
Phone (
Minor:
Grade-Point Average:
WHILE AT HOME:
NUMBER AND STREET
City:
State:
ZIP:
Your E-mail Address:
Phone (
Fax: (
Name of aas
Parent(s)/Guardian(s) or Spouse:
)
)
Relationship:
Their Address:
City:
State:
ZIP:
Activities in Which You Have Participated (CAMPUS,
Phone (
)
CHURCH, COMMUNITY, SORORITY):
UR MARITAL STATUS:
No
AGE(S)
OFFICES HELD (CAMPUS,
CHURCH, SORORITY, OTHER):
APPLICANT’S
SIGNATURE:
F O R G R A D U AT E A D V I S O R U S E
GRAD. ADVISOR SIGNATURE (ABOVE LINE)
REGION:
DATE:
Chapter:
Phone:
E-mail:
Mobile:
DATE SIGNED
Fall 2014 • IVY L EAF® — 79
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‡ This training session is offered through the National
Association of Parliamentarians (NAP), a professional
society dedicated to educating leaders throughout the
world in effective meeting management through the use
of parliamentary procedure
‡ Session participation will prepare you for the NAP
membership exam. Prior to the session, you are
encouraged to study the exam questions available for
free from
www.parliamentarians.org/applyjoin/examination/.
‡ This ĐŽŵƉůŝŵĞŶƚĂƌLJParliamentary Procedure training
workshop willenable Sororsto take the ŽƉƚŝŽŶĂů
membership exam on-site at the Conference following
the workshop. Cost $90.00/VA and $91.00/NC.
‡ Demonstrate and show off your parliamentary
knowledge by attending this course! Registration
required on MARC form. Exam fees must be paid
on-site prior to beginning of ƉƌŽĐƚŽƌĞĚĞdžĂŵ͘
Presenter: Maurice S. Henderson, 2011-2013 President,
National Association of Parliamentarians, Detroit, MI
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PARLIMENTARY PROCEDURE
WORKSHOP FORM
(Class size limited to 50 participants)
Soror: ___________________________________
Cluster: ____________________
Address: _______________________________________________________________________
City: ______________________
State:
NC
VA
Chapter Basileus: ______________________________
Zip: ________________________
Email: _____________________
Chapter Address: ________________________________________________________________
City: ______________________
State:
NC
VA
Zip: _______________________
† I am attending the Course only – No charge
† I will take the National Association of Parliamentarians® Exam at the Conference:
† Virginia
$90.00***
† North Carolina
$91.00***
Fees, made payable to NAP, to be paid on-site prior to the beginning of the Session
Please submit this form by February 28, 2015 to:
Soror Jackie Roundtree
jroundtree@aol.com
Offered Through:
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Basilei Training Institute Form
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Chapter:
______________________________
Undergraduate: __
Location (include name of college, if applicable): _________________________
Check One: Graduate:
# of Active Members:
The number of active members is the number of financial members as of February 1, 2015. The formula for
determining the delegate strength is as follows:
1 to 10 active members
2 delegates
56 to 70 active members
6 delegates
116 to 130 active members
10 delegates
11 to 25 active members
3 delegates
71 to 85 active members
7 delegates
131 to 145 active members
11 delegates
26 to 40 active members
4 delegates
86 to 100 active members
8 delegates
146 and over active members 12 delegates
41 to 55 active members
5 delegates
101 to 115 active members 9 delegates
Every financial chapter is entitled to no less than two (2) delegates, and no chapter shall have more than twelve
(12) delegates. Please PRINT or TYPE names in alphabetical order.
DELEGATES
ALTERNATES
1.
2.
1.
2.
3.
3.
4.
4.
5.
5.
6.
6.
7.
7.
8.
8.
9.
9.
10.
10.
11.
11.
12.
12.
Please submit names of elected delegates and alternates to via email AND mail to:
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CHAPTER SUBMISSION & AWARD ASSESSMENT FEE FORM
ALL CHAPTERS must pay the Awards Assessment Fee by February 28, 2015. (This is a Regional
Assessment for all Chapters). Only those Chapters who have submitted the award assessment fee by
February 28, 2015 and their Chapter Year End Reports (by December 31, 2014) will be eligible for
participation in the Chapter Awards/Exhibits Competition.
Chapter:
Location:
Cluster (circle one):
Eastern Carolina | Northern Carolina | Northern Western VA | Tidewater | Western Carolina
Chapter Awards Committee Chairman:
Address:
City:
State:
Telephone #:
Zip Code:
E-mail:
Chapter Basileus (print):
Chapter Basileus Signature:
Category (check all that apply):
Class I (Undergraduate Chapters)
Class II (Graduate Chapter: 30 members or less)
Class III (Graduate Chapter: 31-75 members)
Class IV (Graduate Chapter: 76 members or more)
2015 Awards Fee Assessment:
GRADUATE ($40.00)
UNDERGRADUATE ($25.00)
Note to CHAPTERS who are SPONSORS of a Regional Award:
Please submit $40 for the Sponsor Award and $40 for the Chapter Award Fee for a total of $80.00. You
do not have to submit a fee for each award submitted.
Name of Chapter Award(s):
Remittance: $
Total Amount Enclosed: $
Make money orders, certified or Chapter check payable to:
AKA Mid-Atlantic Region
Please mail this form & fees postmarked by February 28, 2015 to:
Kimberly Conner
MAR Financial Secretary
P.O. Box 22451
Alexandria, VA 22304
_
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CHAPTER ELIGIBILITY FORM
The answers to the questions below should assist you in determining your eligibility to submit award nominations
and exhibit entries in the various categories. If you qualify to enter it:
D
E
Chapter Awards
Individual Awards
Responses are YES to Questions 1 thru 4 and NO to Question 5
Response is YES to Question 1 and NO to Question 2
CHAPTER AWARDS
1.
Chapter’s award assessment was included with award nomination(s) or mailed
under separate cover on or before February 28, 2015.
2.
Chapter End of Year Report has been submitted to the Regional Director by
December 31, 2014.
3.
Roster of Chapter Officers was submitted to Headquarters and Regional Director
by December 14, 2014.
Chapter obligations for the Mid-Atlantic Region have been met for the current
year (e.g., annual reports, roster, etc.)
4.
5.
6.
YES
NO
YES
NO
Chapter has not been under penalty for any reason from January 1 through
December 31, 2014.
Fall Grades were submitted to Regional Director by February 1, 2015.
(Undergraduate Chapters Only)
INDIVIDUAL AWARDS
1.
Soror is active in a compliant Chapter located in the Mid-Atlantic Region or is a
General Member residing in the Mid-Atlantic Region.
2.
Soror has not been under penalty for any reason from January 1 through
December 31, 2014.
Signatures Required:
GRAMMATEUS
BASILEUS
CHAPTER AWARDS COMMITTEE CHAIRMAN
DATE
NUMBER OF PACKAGES SENT
NAME OF CHAPTER
ONE COPY OF THIS FORM MUST BE SENT
REGIONAL AWARDS COMMITTEE USE ONLY:
Received by:
Date:
Please mail this form postmarked by February 28, 2015 to:
Soror Trina Y. Archie McCorkle
MAR Awards Chairman
9763 Mallard Glen Drive
Charlotte, NC 28262
Postmark Date:
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LAUNCHING NEW DIMENSIONS OF SERVICE
INTERNATIONAL PROGRAM AWARDS
FALL 2014 PRE-LAUNCH ACTIVITIES
Chapter Awards:
1.
2.
3.
5.
6.
LNDS: Target 1: Educational Enrichment – One Million Backpacks Achievement Award
LNDS: Target 1: Educational Enrichment – Think HBCU Achievement Award
LNDS: Target 3: Family Strengthening – Childhood Hunger Achievement Award
LNDS: Target 3: Family Strengthening – Seasonal Wraps Achievement Award
LNDS: Target 4: Environmental Ownership – 1908 Acts of Green Achievement Award
LNDS: Target 5: Global Impact – UNA-USA – United Nations Association of the USA
Achievement Award
7. LNDS: Collaboration Achievement Award
8. LNDS: Overall Pre-Launch Achievement Award
General Guidelines:
The International Program Committee created the above 2014 Pre-Launch Awards that will be
presented at the 2015 Regional Conferences.
x Award selections will be handled by the respective Regional Award Committee and will
follow the process set forth by the Region.
x The International Program Committee will NOT be involved in the selection of Regional
Award Winners.
x Awards given at the 2015 Regional Conference for 2014 Pre-Launch Activities are
recognition based and will not move forward for Boule consideration. Boule 2016
awards will be based on 2015 and 2016 Regional Conference Awards where 1st place
winners in each category will move forward to the Boule competition.
The following cover sheet should accompany all awards. Awards should be placed in 3-ring binder that
is no larger than 5 inches in height. The Binder should have a table of contents that identifies sections,
pages and dates of program activities.
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ALPHA KAPPA ALPHA SORORITY, INCORPORATED®
Launching New Dimensions of Service
International Program Awards 2015
(BINDER COVER SHEET)
Questions regarding the International Program Awards should be e-mailed to:
Soror Crystal D. Lander, Mid-Atlantic Region Representative to the International Program Committee
akamarprogram@gmail.com
Name of Chapter:
Chapter Location (City, State)
Basileus Name:
Basileus Email:
Phone Number:
(
)
Mobile Number
Graduate Advisor Name:
(
)
Graduate Advisor Email:
(for Undergraduate Chapters Only)
Phone Number:
Check the appropriate box related to your Chapter size.
Graduate
Undergraduate
Small [membership of 30 or less]
Small [membership of 15 or less]
Medium [membership of 31-75]
Medium [membership of 16-30]
Large [membership of 76 or more]
Large [membership of 31 or more]
Check the appropriate box related to the award category entry.*
Target 1:
EDUCATIONAL ENRICHMENT
One Million Backpacks
Think HBCU
Target 3:
FAMILY STRENGTHENING
Childhood Hunger
Seasonal Wraps
Target 4:
ENVIRONMENTAL OWNERSHIP
1908 Acts of Green
Target 5:
GLOBAL IMPACT
UNA-USA
Special Category
SPECIAL CATEGORY
Graduate and Undergraduate Launching New Dimensions of Service Pre-Launch Collaboration
Overall
Overall Pre-Launch Execution of Launching New Dimensions of Service
* No awards will be given for Target 2: Health Promotion.
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CHAPTER EXHIBIT SUBMISSION FORM
ALL CHAPTERS must pay the Awards Assessment Fee by February 28, 2015. (This is a Regional
Assessment for all Chapters). Only those Chapters who have submitted the award assessment fee by
February 28, 2015 and Chapter Year End Reports (by December 31, 2014) will be eligible for
participation in the Chapter Awards/Exhibits Competition.
A separate exhibit registration form is required for each exhibit. All exhibits must be set up and ready
for viewing by Friday, April 10, 2015. Exhibits must be dismantled by 3:00 p.m. on Saturday, April 11,
2015. All audiovisual equipment including but not limited to televisions, laptops, LCD projectors and
expenses incurred for electronically outlets are the sole responsibility of each Chapter.
Chapter:
Location:
Cluster (circle one):
Eastern Carolina | Northern Carolina | Northern Western VA | Tidewater | Western Carolina
Category (check all that apply):
______Class I (Undergraduate Chapters)
______Class II (Graduate Chapter: 30 members or less)
______Class III (Graduate Chapter: 31-75 members)
______Class IV (Graduate Chapter: 76 members or more)
Chapter Basileus (print):
Chapter Basileus Signature:
Chapter Awards Committee Chairman (print):
Chapter Awards Committee Chairman Signature:
Address:
City:
State:
Telephone #:
E-mail:
Requirements (check all that apply):
Table
Zip Code:
Easel
Outlet
Please provide a brief description of your Chapter exhibit on a separate sheet. Print legibly or type in
bold print.
Please mail this form postmarked by February 28, 2015 to:
Soror Jennifer K. Congleton
MAR Exhibits Chairman
2718 Royal Drive
Winterville, NC 28590
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JEWELS’ RECOGNITION FORM
Chapter: ___________________________________
VA
Zip: _______________________
Chapter Basileus: ______________________________
Email: _____________________
City: ______________________
State:
NC
Cluster: ____________________
Chapter Address: ________________________________________________________________
City: ______________________
State:
NC
VA
Zip: _______________________
List the names of Sorors who have reached the milestone of Diamond, Golden or Silver
Star since the 61st Mid-Atlantic Regional Conference and submit a current and initiation (if
possible) photograph for each Soror for presentation inclusion. Use an extra page, if necessary.
The Chapter Basileus and Membership Chairman are responsible for the completion of this
form. The Alpha Kappa Alpha Corporate Office will verify that a recognition request has been
made and a medallion purchased (Manual of Standard Procedure 2014, pg. 31).
Name, Address, Telephone &
Email
Milestone
Initiation Date,
Chapter and Campus
(if applicable)
Colleges/Universities Attended
and Special Titles
† Diamond
† Golden
† Silver
† Diamond
† Golden
† Silver
† Diamond
† Golden
† Silver
† Diamond
† Golden
† Silver
Please submit this form by February 28, 2015 to:
Soror Robin Pelt
rgray68@msn.com
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IVY BEYOND THE WALL FORM
&
INFORMATION
Chapter: ___________________________________
City: ______________________
State:
NC
Cluster: ____________________
VA
Zip: _______________________
Chapter Basileus: ______________________________
Email: _____________________
Instructions: Please complete the following for any Soror(s) who has become an Ivy Beyond
the Wall since the 61st Regional Conference. Please use additional pages if needed.
Name of Deceased Soror
Chapter of Initiation
and Year
Date of
Death
(00/00/0000)
Chapter & Cluster
Please send information by March 13, 2015 to the email address below:
PROalisajoy@gmail.com
Or mail to: Psi Rho Omega Chapter, c/o Soror Alisa Cherry, PO Box 1606, Leesburg, VA 20177
Ceremony Instructions: The Chapter Basileus (or her designee) should arrive at the Ceremony
location no later than 30 minutes prior to the beginning of the Ceremony and should sit on the
front row to place an ivy sprig in a basket on the table when the Ivy Beyond the Wall’s name is
called. Chapter members should stand when the name(s) of Ivy or Ivies Beyond the Wall from
their Chapter is called. Attire for this solemn ceremony is seasonal white dresses or skirt suits
with sleeves, coordinating white shoes and complementary hosiery.
Proposed Constitution and Bylaws Amendments Form
For Chapters, Chapter Members and General Members
Membership Affiliation
Date
Chapter
Chapter
General Member
Chapter Information
Location
Name of Chapter Basileus
Home Phone
Region
Mobile Number
Basileus Email Address
Chapter Address
Name of General Member
submitting proposed amendment
City:
General Member Information
Home Phone
General Member Address
City
State
Mobile Number
State
General Member Email Address
Constitution and Bylaws Amendment Information
Current Constitution Language: (Attach a copy of the reference section in the current Constitution and Bylaws to this form)
Article Number: _______________
Section Number: ________________________ Page Number :________________
Proposed Constitution Language (The proposed amendment should clearly state the wording as it is to appear. Use additional sheets if
necessary)
Rationale for proposed amendment
Will this proposed amendment have any fiscal impact on the
sorority? Yes
No
If yes, please describe the anticipated fiscal impact.
Signature of General Member submitting proposed
amendment
Signature of Chapter Basileus
Date
Signature of Chapter Grammateus
Date
Date
Note : This form should be submitted to the Regional Director and MA Representative to the International Constitution
Committee February 28, 2015.
Proposed Constitution and Bylaws Amendments Form
For Chapters, Chapter Members and General Members
The section below is for the use of the Office of the Regional Director
Name of Region
Date Received By Regional Director
Action of Region
Total number of votes cast
Date Transmitted to
Regional Constitution Committee
Date of Vote
Total number of "aye"
votes received
Total number of "nay" votes
received
Date Transmitted to International Constitution Committee
Comments:
Name of Regional Director
Signature of Regional Director
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Alpha Kappa Alpha Sorority, Inc. ~ Mid-Atlantic Regional Conference ~ 2015
Proposed Recommendations & Resolutions Form
Submitting Soror
Chapter Name
Chapter Location
Please state your proposed recommendation or resolution.
Please state the rationale for the proposed recommendation or rationale.
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Name of School:
Chapter:
Address:
State:
City:
Zip:
Step Team Captain/Contact Person:
Phone #:
Email Address:
Alternate Contact:
Phone #:
Email Address:
Graduate Advisor Name & Chapter:
Phone #:
Email Address:
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Signature of Contact Person:
Date:
Signature of Alternate Contact:
Date:
Signature of Graduate Advisor:
Date:
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The MAR
Platinum Pearl Club
An invitation to all active Mid-Atlantic
Region Sorors to participate in the
Mid-Atlantic Platinum Pearl Club
This distinguished annual membership is
yours with a donation of $300.00 or more.
Membership provides the following privileges during the
Mid-Atlantic Regional Conference:
No waiting in lines during Registration or Program events
Special seating in all Breakfast and Luncheon functions
Special Guest attendance at the Regional Director’s Dinner
Special recognition in the MARC Souvenir Journal
Mail Form and checks to:
Mid-Atlantic Region Platinum Pearl Club
c/o Soror Kim Conner
P.O. Box 22451
Alexandria, VA 22304
The MAR
Platinum Pearl Club
ALPHA KAPPA ALPAH SORORITY, INCORPORATED
THE MID-ATLANTIC REGION PLATINUM PEARL CLUB
MEMBERSHIP FORM
The Mid-Atlantic Region (MAR) Platinum Pearl Club has been established under MidAtlantic Regional Director, Soror Joyce Henderson, as a special club of sorors who contribute
$300.00 annually, above and beyond the regular dues structure for program enrichment
purposes. The Club is designed to support activities within the Region.
Membership in the MAR Platinum Pearl Club requires a payment of $300.00 prior to
March 9, 2015. A certificate will be sent upon receipt of your contribution signifying
membership. Membership in the MAR Platinum Pearl Club provides the following
privileges during the Mid-Atlantic Regional Conference and Cluster activities:
No waiting in lines during Registration or Program events
Special seating in all Breakfast and Luncheon functions
Special Guest attendance at the Regional Director’s Dinner
Special recognition in the MARC Souvenir Journal
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Mail Forms and Checks to:
Mid-Atlantic Region Platinum Club Membership
c/0 Soror Kim Conner
P.O. Box 22451
Alexandria, VA 22304
2015 MARC MUSIC
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Chapter Travel Form
For Chapter Transportation Needs
To be completed by Chapters traveling to the Conference by bus.
Travel information is requested by Host Hotels in order to expedite the check-in process.
Chapter Name
Location
Basileus
Phone
Transportation
Contact
Phone
Alternate
Contact
Number of
Buses
Estimated
Time of
Arrival
Email
Phone
Number of
Passengers
Departure
Time
Please submit this form by March 15, 2015 to:
Soror Irene Logan
lflogan@comcast.net
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WORKSHOP FACILITATOR & RECORDER RESPONSIBILITIES
Eligibility for Facilitators and Recorder Volunteers
x Must be a financial Soror in the past two (2) years.
x Must have attended at least one (1) Mid-Atlantic Regional Conference in the past two (2) years.
x Must attend all required pre-conference training.
x Must arrive at conference by 1:00 PM Thursday, April 9, 2015 to attend committee meeting and site
walk through.
Workshop Facilitator Responsibilities
1. Arrive at workshop location at least fifteen (15) minutes before workshop is scheduled to begin.
2. Consult with presenter to ensure that the room is set up appropriately and contains the equipment
requested.
3. Secure each presenter’s vitae (if not available in advance) for introduction of the presenter.
4. Assist with distributing workshop materials and provide other assistance to the presenter as needed.
5. Distribute workshop evaluations before the workshop begins and collect after the workshop.
6. Call the workshop to order and provide the workshop title and number to assure sorors are in the
desired workshop.
7. Introduce yourself, the workshop recorder, and the presenter to the sorors assembled.
8. Facilitate dialogue/discussion by asking questions if the sorors in the audience are reluctant.
9. Facilitate a question and answer session at the end of the workshop.
10. Serve as timekeeper for the workshop.
11. Thank the presenter for the presentation.
12. Ensure that the contact information for presenter, facilitator, and recorder is documented on the
designated form provided in facilitator packet.
13. Submit each presenter’s vitae, contact information, copies of the presentation, evaluations, and the
recorder’s workshop summary and notes to a designated workshop committee representative at the
conclusion of the workshop session.
Workshop Recorder Responsibilities
1. Arrive at workshop location at least fifteen (15) minutes before workshop is scheduled to begin.
2. Bring writing instruments – a pen or pencil for notes; a pen for the final workshop summary.
3. Introduce yourself to the presenter and facilitator and ensure that workshop attendees give complete
information as designated on sign-in sheets.
4. Obtain copies of workshop handouts from the facilitator.
5. Record legible notes on designated pages in the workshop recorder’s packet, taking care to include
participants’ questions, presenter’s answers, and other key points.
6. Obtain a copy of the presentation from the presenter (1 electronic and 1 hard copy).
7. Assist the facilitator in distributing and collecting the workshop evaluation forms.
8. Assure that all sign-in sheets, notes, and workshop summaries are placed in the designated envelope
for the Regional Workshop Committee.
9. Place the workshop summary, notes, and copies of the presentation into the recorder’s packet and
submit it to the facilitator before leaving the workshop room.
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WORKSHOP FACILITATOR & RECORDER CHAPTER VOLUNTEER FORM
Deadline: February 28, 2015
This form is for all Chapter sorors who meet the criteria and would like to serve as workshop facilitators and or
recorders. Chapters are encouraged to solicit volunteers who may be interested in serving. While we prefer to
receive forms from each chapter, sorors may submit individually (with a copy to the Chapter). Please keep a
duplicate for your Chapter records. Upon receipt, all confirmed volunteers will be contacted by March 15,
2015.
Chapter: ______________________________________ Location: _______________________________
Cluster: __________________________________ University/College: ____________________________
Basileus:__________________________________________ Preferred Phone: _____________________
Basileus E-mail: ________________________________ Alternate E-mail
Workshop Facilitator Sign-Up
NAME
EMAIL ADDRESS
PHONE
1.
2.
3.
4.
5.
Workshop Recorder Sign-Up
NAME
EMAIL ADDRESS
PHONE
1.
2.
3.
4.
5.
Please e-mail or mail all forms (must be postmarked by deadline) to:
62nd Mid Atlantic Regional Conference
Soror Kendra Gillespie
2327 Duke Street #A3
Alexandria, VA 22314
marcworkshops@aka-zco.org
Thank you in advance for your willingness to serve! If you have any questions in the interim, feel free to
contact that Workshops Committee Chairman, Soror Kendra Gillespie, at marcworkshops@Ăka-zco.org.