COMISIÓN DE LAS COMUNIDADES EUROPEAS
SEC (2006) 382 FINAL
BRUSELAS, 18.04.2006
PRESUPUESTO GENERAL - EJERCICIO 2006
SECCIÓN III – COMISIÓN TÍTULOS 18, 31
TRANSFERENCIA DE CRÉDITOS N° DEC10/2006
GASTOS NO OBLIGATORIOS
EN EUROS
PROCEDENCIA DE LOS
CRÉDITOS
DEL CAPÍTULO - 31 02 RESERVAS PARA INTERVENCIONES FINANCIERAS
PARTIDA 31 02 41 - 18 05 05 01 Academia Europea de Policía — Subvención a los
títulos 1 y 2
CC
- 260 000
CP
- 260 000
CC
260 000
CP
260 000
DESTINO DE LOS CRÉDITOS
AL CAPÍTULO - 18 05 Cooperación policial, acción preventiva y lucha contra la
delincuencia común y la delincuencia organizada
ARTÍCULO - 18 05 05 Academia Europea de Policía
PARTIDA - 18 05 05 01 Academia Europea de Policía — Subvención a los títulos 1 y 2
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I. AMPLIACIÓN
a) Denominación de la línea
18 05 05 01 - Academia Europea de Policía — Subvención a los títulos 1 y 2
b) Datos (en cifras) a 28.03.2006
CC
CP
1A. Créditos del ejercicio (presupuesto inicial + PR)
1B. Créditos del ejercicio (AELC)
2. Transferencias
1 940 000
0
0
1 940 000
0
0
3.
4.
Créditos definitivos del ejercicio (1A+1B+2)
Ejecución de los créditos definitivos del ejercicio
1 940 000
1 940 000
1 940 000
550 000
5.
6.
Créditos no utilizados/disponibles (3-4)
Necesidades hasta el final del ejercicio
0
260 000
1 390 000
1 650 000
7.
Ampliación solicitada
260 000
260 000
8.
Porcentaje de la ampliación en relación con los créditos
del ejercicio (7/1A)
13,40%
13,40%
c) Justificación detallada de la ampliación:
"En la votación del presupuesto 2006, el Parlamento puso en la reserva una parte de los gastos
administrativos relativos a la Academia Europea de Policía - CEPOL- (enmienda 0179).
Esta enmienda recogía los términos de la enmienda (n° 4121) del Parlamento Europeo que solicitaba que
los aumentos de más del 5,2 % de los efectivos con respecto a 2005 se justificaran con detalle.
Es importante señalar que la Decisión 2005/681/JHA del Consejo de 20 de septiembre de 2005, por la que
se crea la CEPOL, entró en vigor el 1 de enero de 2006. De esta manera, el presupuesto previsto en 2005
quedó en reserva y, por tanto, no se ha constituido la plantilla correspondiente de la secretaría de la
CEPOL.
2006 debe considerarse como el año del comienzo de esta Agencia, lo que hace imposible cualquier
comparación con 2005. Como complemento, en anexo a este formulario hay una justificación completa de la
solicitud de efectivos de la secretaría de la CEPOL (proyecto de organigrama, descripción de los puestos
principales) necesarios en 2006 para asumir las funciones que le han sido encomendadas."
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II. DETRACCIÓN
a) Denominación de la línea
31 02 - RESERVAS PARA INTERVENCIONES FINANCIERAS - Partida 18 05 05 01 - Academia
Europea de Policía — Subvención a los títulos 1 y 2
b) Datos (en cifras) a 28.03.2006
CC
1A. Créditos del ejercicio (presupuesto inicial + PR)
1B. Créditos del ejercicio (AELC)
CP
260 000
0
260 000
0
0
0
2.
Transferencias
3.
4.
Créditos definitivos del ejercicio (1A+1B+2)
Ejecución de los créditos definitivos del ejercicio
260 000
0
260 000
0
5.
6.
Créditos no utilizados/disponibles (3-4)
Necesidades hasta el final del ejercicio (*)
260 000
0
260 000
0
7.
Detracción solicitada
260 000
260 000
8.
Porcentaje de la detracción en relación con los créditos del
ejercicio (7/1A)
(*) No procede en una línea de créditos provisionales o de
reserva
100,00%
100,00%
c) Justificación detallada de la detracción
Véase la justificación de la ampliación.
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Technical Annex
Demande de levée de la réserve (ligne 31 02 41 01) pour inscription sur la ligne 18.050501
Collège européen de police – Subvention au titre 1 et 2
Justificatif complémentaire
Role of the Secretariat
The role of the Secretariat is to provide administrative and technical support to the existing
network of CEPOL Members, the Governing Board, the committees and the Working/Project
Groups. The Secretariat is expected to provide a central co-ordination and supporting role
across the network.
The secretariat should carry out two distinct types of activity, which can be explained most
simply by the terms internal affairs (administration) and external affairs (program support).
Internal affairs refer mainly to the administrative functions, which are crucial to prove
financial probity, and support effectiveness.
The role of external affairs covers two fields of activity.
The first is Programme support, covering “knowledge and education”, providing support for the
core business of CEPOL, based around CEPOL’s agreed quality standards, ensuring that a
flexible approach is adopted.
The second field of activity is “Communications” ensuring that an effective dialogue is
maintained between customers, suppliers and key stakeholders across the entire spectrum of
policing and the police-learning environment within the European Union.
Structure of the Secretariat
The Head of the Secretariat is the Director. The recommended approach is to have the twin
pillars managed at a senior level by a Head of Programmes and a Head of Administration who
report to the Director. These three will form the CEPOL Secretariat Management Team.
The proposed structure aims to provide flexibility and continuity, a combination that would most
effectively meet the Secretariat’s objectives. The programme support function needs a critical
mass of staff to provide a general level of support, with back up provided by the Research
Officer and the Knowledge Management Officer.
Allocating administration staff to particular duties would weaken the ability to provide continuity
in the event, say, of staff shortage or absence. Involving the administration staff in all of the
activities will both broaden the knowledge base within the Secretariat and enrich the jobs of the
individual officers.
The justification for the proposed structure, consisting of 22 full time posts as shown, figure 1,
is detailed below. The category and grades of the temporary agents is shown in Appendix A.
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Figure 1.
GOVERNING BOARD
DIRECTOR (A13)
B
PROGRAMME SUPPORT
ADMINISTRATION
Head of Programmes
(A*10)
Head of Administration
(A*10)
Programme Coordinator
(A*7)
Programme Support
(3 x A*5)
Research Officer
(A*5)
Communications
Officer
(B*4)
Knowledge
Management Officer
Web/Comms
(A*5)Assistant
*
Finance & Budget
Officer
(A*7)
IT Officer (B*5)
Admin & Personnel
Officer (B*4)
Archivist/Records
Management Officer
(B*3)
Accounting
Officer
Admin & Accounts
Assistant
(B*3) *
Receptionist *
Logistical assistant *
ADMIN SUPPORT
Senior Secretary
(1 x B*3)
Secretary x 2 *
* 6 Contract staff proposed
Justification for number of posts
Finance and Budget section – Since the duties of the authorising officer and the accounting
officer must be segregated and are mutually incompatible according to the Financial
Regulation, there is a need to have one person working with the accounting and one person
working with the budget – supporting the Authorising Officer - within the Finance and Budget
Section.
The Finance and Budget Section will be managed by the Finance and Budget Officer. That
person will also provide advise to the Governinig Boad, the Finance and Budget Committee
and the Director and liaise with the Commission regarding finance and budget issues.
Furthermore the Finance and Budget Officer acts as advisor to the Authorising Officer
according to Article 38(4) of the Financial Regulation.
The Finance and Budget Section will also take care of the payroll systems and procurement
procedures in general.
This new Finance and Budget Section ensures that budget, accounts and financial reports will
be prepared in due time and will enable the Accounting Officer, supported by one assistant, to
focus on his/her main task, which is to process all the payment transactions.
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Administration function – Human resource and personnel support, maintenance of data
systems, archiving and production of management information all suggest full time activity for
the Administration Officer, the IT Officer and the Records Management Officer.
These functions will be assisted by a Receptionist/Administration Assistant and a Logistical
Assistant/Facilities Management.
Secretarial function – The three Secretarial Assistants will be closely involved in managing
and coordinating all diaries, dealing with correspondence, handling internal and external
meetings, making travel arrangements for officers, dealing with projects as required within an
assigned team, support to the Governing Board and generally providing a co-ordination role
between the Senior Management Team and the office.
Communications function – The Communication Officer, assisted by the Web and
Communication Assistant, will have to devise and manage the communication policy, taking
into account the information needs expressed by all stakeholders in CEPOL’s daily life. The
functions also include the development of the website/homepage, relations with the media, EUorgans, police Authorities and the coordination of information within CEPOL Secretariat.
Programme support – A Senior Programme Coordinator will supervise the work of three Programme
Support Officers. The need for one officer coordinating the programme support work is justified by the
number of courses (more than 70 planned for 2006) and the number of national contact persons and
different committees of CEPOL.
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Appendix A
TABLEAU DES EFFECTIFS STATUTAIRES Emplois
Catégories et
grades
Réellement
pourvus au
31.12.2005
Perm.
Temp.
2006
Autorisés dans le
budget
communautaire.
Perm.
Temp.
A*16
A*15
A*14
A*13
A*12
A*11
A*10
A*9
A*8
A*7
A*6
A*5
Total grade A
B*11
B*10
B*9
B*8
B*7
B*6
B*5
B*4
B*3
Total grade B
0
0
Prévu par le Governing
board du 13 janvier 2006.
Perm.
Temp.
1
1
2
2
2
2
5
10
0
2006
5
10
0
1,5
2
0
0
3
6,5
0
1
2
0
3
6
C*7
C*6
C*5
C*4
C*3
C*2
C*1
Total grade C
0
0
0
6
0
0
D*5
D*4
D*3
D*2
Total grade D
Total général
0
0
0
0
0
0
0
22,5
0
0
0
16
Total Effectifs
6
0
22,5
16 (*)
(*) The Council Decision adopted on 20 September 2005 entered into force on 1.1.2006. During this first year
of EU financing, CEPOL launched the recruitment of staff. Nevertheless due to organizational constraints
and to a limited budget not in line with what CEPOL had requested, CEPOL will not be able to fulfill all posts
for temporary agents in 2006 and will appeal to contract staff for some posts (mainly secretarial support).
The CEPOL Governing Board has planned to recruit 16 temporary agents and 6 contractual staff.
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