Tutorial8
Sharing,Integrating
andAnalyzingData
Microsoft Access 2013
®
®
Objectives
XP
• Session8.1
– ExportanAccessquerytoanHTMLdocumentand
viewthedocument
– ImportaCSVfileasanAccesstable
– UsetheTableAnalyzer
– ImportatablefromanotherAccessdatabase
– ImportandexportXMLfiles
– Saveandrunimportandexportspecifications
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Objectives
(Cont.)
XP
• Session8.2
– Createatabbedformusingatabcontrol
– Understandthedifferencebetweenimporting,
embedding,andlinkingexternalobjects
– Embedachartinaform
– Createanduseanapplicationpart
– ExportaPDFfile
– LinkdatafromanExcelworkbook
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Sharing,IntegratingandAnalyzingData
XP
• Case- ChathamCommunityHealthServices
CreatingCustomReportsforChathamCommunity HealthServices
• UserwantsotheremployeestohaveaccesstotheClinic
databaseandsharedataamongthedifferentprograms
employeesuse
• Userwouldalsoliketobeabletoanalyzethedatainthe
database
• Tasksinclude:
• Importing,exporting,linking,andembeddingdata
• Creatingapplicationparts
• Explorethechartingfeatures
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Sharing,IntegratingandAnalyzingData
XP
(Cont.)
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Sharing,IntegratingandAnalyzingData
XP
(Cont.)
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ExportinganAccessQuerytoanHTML
Document
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ExportinganAccessQuerytoanHTML
Document
XP
(Cont.)
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ExportinganAccessQuerytoanHTML
Document
XP
(Cont.)
• ViewinganHTMLDocumentUsingInternetExplorer
– YoucanviewtheHTMLdocumentthatyoucreatedusing
anywebbrowser
– Right-clickCrosstabinthefilelisttoopentheshortcut
menu
– ClickOpenwith
– Clickthenameofyourwebbrowser,suchasInternet
Explorer
– ClicktheOKbutton(ifnecessary).InternetExplorerstarts
andopenstheCrosstabwebpage
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ImportingaCSVFileasanAccessTable
XP
(Cont.)
• ACSV(comma-separatedvalues)fileisatextfileinwhich
commasseparatevalues,andeachlineisarecordcontaining
thesamenumberofvaluesinthesamepositions
– Thisisacommonformatforrepresentingdatainatable
andis
usedby
spreadsheet
applications
suchasExcel
aswellas
database
applications
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ImportingaCSVFileasanAccessTable
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(Cont.)
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ImportingaCSVFileasanAccessTable
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(Cont.)
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ImportingaCSVFileasanAccessTable
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(Cont.)
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ImportingaCSVFileasanAccessTable
XP
(Cont.)
AnalyzingaTablewiththeTableAnalyzer
– TheTableAnalyzeranalyzesasingletableand,if
necessary,splitsitintotwoormoretablesthatarein
thirdnormalform
– TheTableAnalyzeralsolooksforredundantdatainthe
tableandremovesredundantfieldsfromthetableand
thenplacestheminnewtables
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ImportingatablefromanAccess
Database
XP
• Youcanimporttables,queries,reports,andother
Accessdatabaseobjects
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ImportingatablefromanAccess
Database
XP
(Cont.)
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UsingXML
XP
• XML(ExtensibleMarkupLanguage)isa
programminglanguagethatissimilarinformatto
HTML,butismorecustomizableandissuitedtothe
exchangeofdatabetweendifferentprograms
• UnlikeHTML,whichusesafixedsetoftagsto
describetheappearanceofawebpage,developers
cancustomizeXMLtodescribethedataitcontains
andhowthatdatashouldbestructured
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UsingXML
(Cont.)
XP
ImportingDatafromanXMLFile
• AccesscanimportdatafromanXMLfiledirectlyinto
adatabasetable
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UsingXML
(Cont.)
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UsingXML
(Cont.)
XP
• SavingandRunningImportSpecifications
– Ifyouneedtorepeatthesameimportproceduremany
times,youcansavethestepsfortheprocedureand
expeditefuture
importsby
runningthe
savedimport
stepswithout
usingawizard
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UsingXML
(Cont.)
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UsingXML
(Cont.)
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UsingXML
(Cont.)
XP
ExportinganAccessTableasanXMLFile
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UsingXML
(Cont.)
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UsingXML
(Cont.)
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UsingXML
(Cont.)
XP
SavingandRunningExportSpecifications
• Saving
thesteps
toexport
atableas
anXML
filewill
savetime
and
eliminate
errors
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UsingXML
(Cont.)
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CreatingaTabbedFormUsingaTab
Control
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CreatingaTabbedFormUsingaTab
Control
XP
(Cont.)
• UsetheTabControltooltoinsertatabcontrol,
whichisacontrolthatappearswithtabsatthetop,
withonetab
foreachform
• Userscanswitch
betweenforms
byclickingthe
tabs
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CreatingaTabbedFormUsingaTab
Control
XP
(Cont.)
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CreatingaTabbedFormUsingaTab
Control
XP
(Cont.)
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CreatingaTabbedFormUsingaTab
Control
XP
(Cont.)
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IntegratingAccesswithOtherPrograms
XP
• Whenyouintegrateinformationbetweenprograms,
theprogramcontainingtheoriginalinformation,or
object,iscalledthesourceprogram,andthe
programinwhichyouplacetheinformationcreated
bythesourceprogramiscalledthedestination
program
• Accessoffersthreewaysforyoutointegrateobjects
createdbyotherprograms
– Importing- Whenyouimportanobject,youincludethe
contentsofafileinanewtableorappendittoanexisting
table,oryouincludethecontentsofthefileinaform,
report,orfield
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IntegratingAccesswithOtherPrograms
XP
(Cont.)
– Embedding - Whenyouembedanobjectinaform,report,
orfield,youpreserveitsconnectiontothesourceprogram,
whichenablesyoutoedittheobject.However,anychanges
youmaketotheobjectarereflectedonlyintheform,
report,orfieldinwhichitisembedded;thechangesdonot
affecttheoriginalobjectinthefilefromwhichitwas
embedded
– Linking- Whenyoulinkanobjecttoaform,report,orfield,
youincludeaconnectioninthedestinationprogramtothe
originalfilemaintainedbythesourceprogram;youdonot
storedatafromthefileinthedestinationprogram.Any
changesyoumaketotheoriginalfileusingthesource
programarereflectedinthelinkedfileversioninthe
destinationprogram
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EmbeddingaChartinaForm
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EmbeddingaChartinaForm
(Cont.)
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EmbeddingaChartinaForm
(Cont.)
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EmbeddingaChartinaForm
(Cont.)
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EmbeddingaChartinaForm
(Cont.)
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UsingTemplatesandApplicationParts
XP
• Atemplateisapredefineddatabasethatcanincludetables,
relationships,queries,forms,reports,andotherdatabase
objects
– Youcancreateyourowntemplatefromanexistingdatabasefileor
choosefromalistofpredefinedtemplates
– Inadditiontocreatingastandardtemplate,youcanalsocreatean
applicationpart,whichisaspecializedtemplatethatcanbeimported
intoanexistingdatabase
– Astandardtemplatewouldbeusedtocreateanewdatabasefile
– Anapplicationpartisusedwhenyoualreadyhaveadatabasefilethat
you’reworkingwith,andwouldliketoincludethecontentfroman
applicationpartinyourexistingdatabase
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UsingTemplatesandApplication
Parts
XP
(Cont.)
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UsingTemplatesandApplication
Parts
XP
(Cont.)
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UsingTemplatesandApplication
Parts
XP
(Cont.)
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UsingTemplatesandApplication
Parts
XP
(Cont.)
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ExportingareporttoaPDFFile
XP
• PDF(portabledocumentformat)isafileformatthat
preservestheoriginalformattingandpaginationof
itscontentsnomatterwhereit’sviewed
– Currentversionsofallmajoroperatingsystemsfordesktop
computersandhandhelddevicesincludesoftwarethat
opensPDFfiles
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ExportingareporttoaPDFFile
(Cont.)
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LinkingDatafromanExcelWorksheetXP
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LinkingDatafromanExcelWorksheet
XP
(Cont.)
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