Teaching@ECU:
The Little Red Book
Last updated 19 June 2015 Centre for Learning and Development Centre for Learning and Development Telephone: +61 8 6304 2554 Email: cld@ecu.edu.au Web: www.ecu.edu.au/cld Preface Welcome to Little Red Book. This book is designed to help staff find the resources they need to teach at ECU. As a University we aim to be recognised nationally and internationally for our teaching and learning excellence. As an ECU staff member, you make a vital contribution to our student outcomes. How you teach, interact with, and support students, impacts directly on our success as a university. We regard the quality of our academic staff and their teaching as one of our main strengths. University teaching is a creative activity that fosters students’ intellectual and personal growth and promotes student engagement with their discipline and with the community that they increasingly serve. Teaching at university requires a high level of expertise in your subject area (discipline), an understanding of how students learn, together with high level communication and interpersonal skills. Effective university educators are critically reflective practitioners, reflecting on their own teaching and on the quality of their students’ learning in a way that engenders continuous improvement. The aim of The Little Red Book is to assist you, whether you are a new or experienced academic staff member, to become more knowledgeable and effective in the teaching environment at ECU. It covers a diverse range of topics and is a valuable resource for enabling you to develop and refine your teaching to support all students’ learning. For most areas covered in the Little Red Book, more information can be found via the ECU portal, ECU Intranet and Blackboard community sites. The list of Important links presented in the final section can assist you in locating this information quickly and easily. We hope you enjoy reading it! Please forward any comments to cld@ecu.edu.au. Centre for Learning and Development 2 Disclaimer This book does not attempt to reproduce or be a compilation of all the information relating to teaching and learning at ECU available from other sources such as the ECU website. Further, this guide is not a replacement for University legislature and policy, nor for induction and staff development activities that take place at the University, Faculty and School levels. ECU documents have been extensively used in the production of this edition of The Little Red Book. Source documents are referred to and reference information is included, however the strict use of quotation marks and referencing protocols for these documents has not been considered necessary given that the University owns the intellectual property for The Little Red Book as well as the source documents. Creative commons This work is published under the terms of the Creative Commons Attribution-­‐ Noncommercial-­‐ ShareAlike 2.5 Australia Licence. Under this Licence you are free to copy, distribute, display and perform the work and to make derivative works. Attribution: You must attribute the work to the original authors and include the following statement: Support for the original work was provided by the Australian Learning and Teaching Council Ltd, an initiative of the Australian Government Department of Education, Employment and Workplace Relations. Noncommercial: You may not use this work for commercial purposes. Share Alike: If you alter, transform, or build on this work, you may distribute the resulting work only under a licence identical to this one. For any reuse or distribution, you must make clear to others the licence terms of this work. Any of these conditions can be waived if you get permission from the copyright holder. To view a copy of this licence, visit http://creativecommons.org/licenses/by/2.5/au/ or send a letter to Creative Commons, 543 Howard Street, 5th Floor, San Francisco, California, 94105, USA. 3 Preface ........................................................................................................................................................ 2 Disclaimer .................................................................................................................................................... 3 Creative commons ...................................................................................................................................... 3 Introduction .............................................................................................................................................. 10 Overview ................................................................................................................................................... 11 Our University ................................................................................................................................... 11 Who was Edith Cowan? ............................................................................................................................ 12 University campuses ................................................................................................................................. 12 The Western Australian Academy of Performing Arts ............................................................................... 12 Affiliates and regional centres ................................................................................................................... 12 Student population ................................................................................................................................... 13 Student profile .......................................................................................................................................... 13 Staff profile ............................................................................................................................................... 13 Strategic context ............................................................................................................................... 13 External influences .................................................................................................................................... 14 Tertiary Education Quality and Standards Agency (TEQSA) ....................................................................... 14 Office for Learning and Teaching ............................................................................................................... 15 Technology Outlook for Australian Tertiary Education .............................................................................. 15 Engaging Minds; Engaging Communities. Towards 2020 .......................................................................... 16 Purpose .................................................................................................................................................. 16 Vision ...................................................................................................................................................... 16 Values ..................................................................................................................................................... 16 Strategic Priorities .................................................................................................................................. 16 ECU’s Brand: Living the Brand ................................................................................................................... 17 Awards ...................................................................................................................................................... 18 Vice-­‐Chancellor's Citations for Outstanding Contributions to Student Learning (VC Citations) ............. 18 Vice-­‐Chancellor's Awards for Programs that Enhance Learning (VC APEL) ............................................ 18 Vice-­‐Chancellor's Awards for Excellence in Teaching (VC AET) .............................................................. 18 The Australian Awards for University Teaching ..................................................................................... 18 Professional Development Award .......................................................................................................... 19 The ECU Excellence Framework ................................................................................................................ 19 Academic Staff Performance Expectations and Outcomes Framework .................................................... 20 ECU Curriculum Framework ...................................................................................................................... 20 4 English Language Proficiency Strategy ...................................................................................................... 20 Role Based Development Framework ....................................................................................................... 21 Resources, services and systems ........................................................................................................ 22 Aboriginal perspectives for the Curriculum at ECU ................................................................................... 22 Academic Staff Association ....................................................................................................................... 22 Access card ................................................................................................................................................ 22 Accessibility ............................................................................................................................................... 22 Acknowledgement of Country .................................................................................................................. 23 Adobe Connect .......................................................................................................................................... 23 Advanced standing .................................................................................................................................... 23 Ask Us ........................................................................................................................................................ 24 Assignment cover sheet and submission .................................................................................................. 24 Blackboard ................................................................................................................................................ 24 Blackboard support ................................................................................................................................ 25 Callista ....................................................................................................................................................... 25 Callista Connect ......................................................................................................................................... 25 Campus facilities ....................................................................................................................................... 25 Campus security ........................................................................................................................................ 26 Camtasia .................................................................................................................................................... 26 Career advisory services / CareerHub ....................................................................................................... 26 Centre for Learning and Development ...................................................................................................... 26 Code of conduct ........................................................................................................................................ 27 Collaborative learning spaces ................................................................................................................... 27 Commitment to equity .............................................................................................................................. 27 Computer labs ........................................................................................................................................... 28 Computer resources for students ............................................................................................................. 28 Computers for staff ................................................................................................................................... 28 Computing services / Information Technology Services ........................................................................... 28 Confidentiality of student information ...................................................................................................... 29 Co-­‐Op Bookshop ........................................................................................................................................ 29 Counselling services .................................................................................................................................. 29 Course and unit evaluation and review ..................................................................................................... 29 Curriculum Approval and Publication System (CAPS) ............................................................................... 30 5 Course and Unit Offering System .............................................................................................................. 30 ECUlture .................................................................................................................................................... 31 Email / Webmail ........................................................................................................................................ 31 Employee Assistance Program .................................................................................................................. 31 Epigeum .................................................................................................................................................... 31 Equity and quality ..................................................................................................................................... 31 Equity and diversity for students ............................................................................................................ 31 Equity and diversity for staff .................................................................................................................. 32 Examination cover page ............................................................................................................................ 32 Facilities Management Office .................................................................................................................... 32 Graduate Research School ........................................................................................................................ 32 Health Services .......................................................................................................................................... 33 Human Resources ..................................................................................................................................... 33 Intellectual property development ........................................................................................................... 33 Internationalisation of the Curriculum at ECU .......................................................................................... 34 International students at risk of not completing their course of study ..................................................... 34 Learning Advisors ...................................................................................................................................... 34 Library ....................................................................................................................................................... 34 Lynda ......................................................................................................................................................... 35 Marketing and Communications Services ................................................................................................. 36 Marks Recording System ........................................................................................................................... 36 Media Contact ........................................................................................................................................... 36 Multifaith Chaplaincy ................................................................................................................................ 36 National Tertiary Education Union ............................................................................................................ 36 Off Campus support .................................................................................................................................. 37 Office of Advancement ............................................................................................................................. 37 Office of Research and Innovation ............................................................................................................ 37 Online Exams Submissions System ........................................................................................................... 37 Orientation ................................................................................................................................................ 37 Orientation for new students ................................................................................................................. 37 Orientation for new staff ........................................................................................................................ 38 Parking ...................................................................................................................................................... 38 PebblePad (Learning Portfolio) ................................................................................................................. 38 6 Post Entrance Language Assessment (PELA) ............................................................................................. 38 Professional Development Course (PDC) .................................................................................................. 39 REBOOT ..................................................................................................................................................... 39 Records and archives ................................................................................................................................ 39 Reviews and appeals ................................................................................................................................. 39 Room bookings .......................................................................................................................................... 39 Scholarships .............................................................................................................................................. 40 Security and Traffic Services ..................................................................................................................... 40 Sessional Staff Summit .............................................................................................................................. 40 SIMO ......................................................................................................................................................... 40 Social Media Policy .................................................................................................................................... 40 Sport and recreation ................................................................................................................................. 41 Staff identification card ............................................................................................................................. 41 Staff Kiosk .................................................................................................................................................. 41 Staff Plus ................................................................................................................................................... 41 Staff Portal ................................................................................................................................................ 41 Student Central ......................................................................................................................................... 41 Student Guild ............................................................................................................................................ 42 Student loans ............................................................................................................................................ 42 Turnitin ...................................................................................................................................................... 43 University Preparation Course .................................................................................................................. 43 Work Health and Safety ............................................................................................................................ 43 Work Integrated Learning (WIL) ............................................................................................................... 43 Teaching and learning responsibilities ............................................................................................... 44 Administration .......................................................................................................................................... 44 ECU Teaching and Learning Functional Plan ............................................................................................... 44 Responsibilities .......................................................................................................................................... 45 Course Coordinators ................................................................................................................................. 45 Unit Coordinators ...................................................................................................................................... 46 Lecturers and Tutors ................................................................................................................................. 46 Students .................................................................................................................................................... 46 Safety and wellbeing of students .............................................................................................................. 47 Duty of care responsibilities ...................................................................................................................... 47 7 Issue/Problem ........................................................................................................................................... 47 Support services available ......................................................................................................................... 47 Defamation ............................................................................................................................................... 48 Equal opportunity ..................................................................................................................................... 48 Email policy ............................................................................................................................................... 49 Emergency evacuation .............................................................................................................................. 49 Building wardens .................................................................................................................................... 49 Emergency procedures ........................................................................................................................... 49 Critical incident management ................................................................................................................... 50 Teaching spaces ................................................................................................................................ 51 Lecture recordings: MyLecture ................................................................................................................. 51 Vacating teaching spaces .......................................................................................................................... 51 Food and drink in teaching spaces ............................................................................................................ 51 Furniture in teaching spaces ..................................................................................................................... 51 Teaching periods and timetables ....................................................................................................... 52 The academic calendar .............................................................................................................................. 52 University holidays .................................................................................................................................... 52 Teaching times and locations .................................................................................................................... 53 Courses and units ...................................................................................................................................... 53 Online handbook ....................................................................................................................................... 53 Course codes ............................................................................................................................................. 53 Unit codes ................................................................................................................................................. 53 Cross-­‐school and cross-­‐faculty units ......................................................................................................... 54 Unit context .............................................................................................................................................. 54 Unit Outline ............................................................................................................................................... 55 Unit Plan .................................................................................................................................................... 55 Assessment ............................................................................................................................................... 55 Late assignments ....................................................................................................................................... 56 Return of assignments ............................................................................................................................... 56 Assessment query by students .................................................................................................................. 56 Examinations ............................................................................................................................................. 57 Marks and grading .................................................................................................................................... 57 Academic misconduct and plagiarism ....................................................................................................... 58 8 Copyright and intellectual property .......................................................................................................... 59 Copyright ................................................................................................................................................... 60 Intellectual property .................................................................................................................................. 60 Photocopying ............................................................................................................................................ 60 Internet ..................................................................................................................................................... 61 Audio-­‐visual copying ................................................................................................................................. 61 Computer software ................................................................................................................................... 62 Important links .................................................................................................................................. 63 Rules, Policies, Guidelines & Frameworks ................................................................................................ 63 ECU Centres, Services & Associations ....................................................................................................... 64 Teaching & Learning Resources ................................................................................................................ 66 External Resources .................................................................................................................................... 67 9 Introduction Figure 1: Leading Learning: The big picture encapsulates the key areas with which an academic staff member will become intimately familiar during their ECU career. It has been designed to show the big picture of the ECU teaching, learning and assessment environment. The big picture is broken up into three spheres: Teaching and Learning; Academic Roles; and Research and Creativity. Figure 1: Leading Learning: The big picture 10 Edith Cowan University
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Overview Here is a quick overview of what you can find in this book. The first chapter, Our University, explores the environment within which we operate at ECU. It starts with an explanation of where our name comes from, continues onto the structure of the University and then to an overview of students and staff at ECU. The chapter concludes with a brief overview of the key external parties that shape the internal environment at our University. The second chapter, Strategic context, outlines current strategic priorities for the University, explains our continuous quality improvement process, and covers polices and guidelines relevant to teaching and learning at ECU. The third chapter, Resources, services and systems, contains an alphabetical listing and brief explanation of the tools, technologies and people that are available to support academic staff in their teaching roles, together with links to websites for accessing additional information. The fourth chapter, Teaching and learning responsibilities, outlines the responsibilities and administrative duties associated with teaching at ECU. Unfortunately you can’t JUST teach! These include staff responsibilities for the safety and welfare of students, unit administration, assessment and the issue of academic misconduct and plagiarism. The final part of this book includes a list of Important links. To access the majority of these links, it is worth remembering that staff should be logged in to the ECU portal. Our University Edith Cowan University (ECU) is located in Perth, Western Australia, and has approximately 23,000 students at undergraduate and postgraduate level, approximately 4,000 of whom are international students originating from over 90 countries outside Australia. ECU was granted university status in 1991 and was formed from an amalgamation of teachers' colleges with a history dating back to 1902 when the Claremont Teachers College was established; making ECU the modern descendant of the first institution of higher education in Western Australia. The University offers more than 300 courses. Divisions of note include the Western Australian Academy of Performing Arts (WAAPA), recognised as one of Australia's most prestigious performing arts training academies; the School of Nursing and Midwifery, which offers the largest undergraduate nursing program in WA; and the School of Education, which offers the widest range of secondary teaching specialisations within WA. The University is also the largest provider of Psychology and Community Studies courses in Western Australia. This section provides an overview of the environment within which we teach, profiling our students and staff and highlighting the key external bodies that shape teaching and learning at ECU. The items within this section include: •
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Students Staff External parties. Who was Edith Cowan? Our University is named after Edith Dircksey Cowan (1861 -­‐ 1932), a champion for women's and children's rights and the first woman to be elected to an Australian Parliament. It is the only university in Australia to be named after a woman. Edith Cowan believed that education was fundamental to tackling social issues and that it was the key to growth, change and improvement. Among her many achievements, Edith Cowan was instrumental in obtaining votes for women in Western Australia. Edith Cowan contributed significantly to the development of education, particularly in government schools. She worked tirelessly to raise funds for students to attend universities in other states, prior to a university being built in Western Australia, obtaining government support for her scheme. Her work in this area was acknowledged by naming Western Australia's oldest education institution and newest university after her and by adding her image to the Australian $50 note. If you would like to know more about Edith Cowan, please visit the About ECU section of our website. University campuses The University has two metropolitan campuses: Joondalup and Mount Lawley, as well as the Faculty of Regional Professional Studies in Bunbury, 180km south of Perth. . The abbreviations BU (Bunbury), JO (Joondalup) and ML (Mount Lawley) are often used for the campus names. University campuses provide the hub of education precincts in these three locations. At Joondalup, the ECU campus is part of the Joondalup Learning Precinct, in that it abuts the WA Police Academy and the West Coast Institute. It also hosts the Perth Institute of Business and Technology (PIBT). At Mount Lawley the University shares some facilities with the Mount Lawley Senior High School. In Bunbury the educational precinct includes the South West Institute of Technology, the St John of God’s Hospital and the South West Area Health Services. The Western Australian Academy of Performing Arts The Western Australian Academy of Performing Arts (WAAPA), located at the Mount Lawley campus, is unique amongst Schools at ECU in that it is both a School of the University and an entity with its own national and international reputation. It is also a Registered Training Organisation (RTO). WAAPA graduates may have one of a wide range of qualifications from a Certificate IV through to PhD. WAAPA staff are subject to normal university accountabilities as well as those required for an RTO under the Australian Quality Training Framework. See Important links. Affiliates and regional centres ECU courses are also offered externally and through a number of cross-­‐institutional affiliations, both within Australia (onshore) and overseas (offshore). We have strong links with rural and remote communities in Western Australia through ECU South West (Bunbury) and off-­‐campus study. The Little Red Book Oct 2015.docx 12 Edith Cowan University
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Student population The ECU student population is extremely diverse in age, prior experience, social and ethnic background. While some ECU students have come straight from school, there are many older students with a wide variety of life experiences. The traditional stereotype of a university student as a full-­‐time student having entered directly from secondary school, with little or no life experience outside school, is no longer appropriate. The majority of ECU students are best classed as non-­‐traditional: many are over the age of 25, have full-­‐time jobs or careers, and/or are studying only part-­‐time. Student profile ECU has a student population of over 23,000 students, with approximately 60% female and 40% male. In terms of mode of attendance, close to three quarters are full time students and a quarter are part-­‐time. See Statistics and Projections in Important links for up-­‐to-­‐date information about student enrolments, student load, international students and student outcomes. Staff profile ECU has approximately 2000 full-­‐time equivalent (FTE) staff, of which 45% are academic staff and 55% professional staff. Academic staff may be full-­‐time, part-­‐time, or sessional (casual). Full-­‐time and part-­‐
time staff can be either ongoing or on a fixed term contract. Sessional staff are casual appointees, typically employed at hourly rates for a short term – in most cases semester by semester. Many sessional staff bring relevant industry experience, thus making a very valuable contribution to teaching and learning at ECU. Academic levels of appointment include Lecturer A, Lecturer B, Senior Lecturer (level C), Associate Professor (level D) and Professor (level E). Each School has an appointed Head of School, while each Faculty has an appointed Dean (Faculty of Regional Professional Services, Bunbury) or Executive Dean. Academic staff may be appointed in various roles that take into account specific needs of the Academic Unit. Approximately 60% of the full-­‐time academic staff are involved with teaching and research, while teaching only staff account for around 30% and research only staff make up close to 10%. The majority of the total teaching workload at ECU is concerned with teaching units in undergraduate Bachelor Degrees. However, ECU offers many other courses at Certificate, Diploma, Honours Degree, Masters Degree and Doctoral Degree award levels. In addition, ECU offers a range of enabling courses and alternative entry pathways for students who do not meet standard university entry requirements, e.g., the University Preparation Course. See Statistics and Projections in Important links for up-­‐to-­‐date information about staff by organisational area, function, level and gender. Strategic context This chapter outlines the policies and guidelines that provide a regulatory framework for all teaching, learning and associated activities within ECU. It introduces staff to the values, purpose and vision of the University. It also captures the University-­‐wide priorities that guide and shape our work (e.g., our focus The Little Red Book Oct 2015.docx 13 Edith Cowan University
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on Engagement and continuous quality improvement), and it highlights important current University initiatives. External influences Many of the operational structures and activities within ECU are influenced by regulations and organisations that are external to the University. The Australian Government remains committed to providing access to higher education for all people, including those from low socio-­‐economic backgrounds, as it believes this is will secure national long term economic prosperity for our nation. In line with this commitment, funding to support low SES participation increased from 2% of Teaching and Learning funding in 2010 to 3% in 2011 and 4% from 2012 onwards. In 2008 the Australian Government initiated a review of higher education which produced a report in 2009 commonly known as the Bradley Review. This review led to key regulatory changes such as the establishment of the Tertiary Education Quality and Standards Authority (TEQSA) and the revision of the Australian Qualifications Framework (AQF). Among the recommendations, it was suggested that students be given the opportunity to decide what and where they will study and still receive government funding support. It also recommended that tertiary education providers not be limited in the number of government subsidised placements, thus allowing each institution to enrol as many eligible students as they wish and still receive corresponding government funding. These recommendations came into effect from 2012. You can read more about transforming Australia's higher education system on the Department of Education website. See Important links. Tertiary Education Quality and Standards Agency (TEQSA) One of the recommendations from the Bradley Review (2009) was the establishment of an independent national regulatory body with responsibility for accrediting and regulating all tertiary education, not just universities. The Federal Government’s response was to announce the establishment of the Tertiary Education Quality and Standards Agency (TEQSA). TEQSA operates as an independent agency under the Australian Government Department of Education. Its primary aim is to ensure that students receive a high quality education at any Australian higher education provider. TEQSA has subsumed the responsibilities and functions of the former Australian Universities Quality Agency (AUQA) and the state higher education accreditation bodies. TEQSA is responsible for the registration and re-­‐registration of tertiary education providers, and has registration, compliance and monitoring functions under the ESOS (Education Services for Overseas Students) Act. TEQSA will register and evaluate the performance of higher education providers against the Higher Education Standards Framework which includes standards related to providers, qualifications, teaching and learning, and research. The Higher Education Threshold Standards (consisting of the Provider Standards and the Qualification Standards) are available via the Australian Government ComLaw website in Important links. The Little Red Book Oct 2015.docx 14 Edith Cowan University
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The Australian Qualifications Framework (AQF) is the national policy which regulates qualifications offered at Australian education and training institutions (AQF, 2013). In January 2013, the second edition of the AQF was released, requiring all Australian education and training centres to ensure their courses meet the threshold learning outcomes for the relevant level of the qualification offered. In addition to this TEQSA, has been charged with the responsibility of ensuring higher education providers and their courses meet the threshold standards set by the AQF. From 1 January 2015 TEQSA has the authority to begin auditing courses at all tertiary institutions. TEQSA will not merely audit courses to ensure learning outcomes are consistent with AQF requirements, but will also request evidence which demonstrates that threshold learning outcomes are being achieved by students. The framework for ECU’s AQF Compliance Project includes the following stages: 1. Establishing measurable course level learning outcomes (CLOs) for each course. a. The CLOs within each course should include requirements set by accreditation bodies, principles of the ECU Curriculum Framework and the ECU Graduate Attributes. 2. Mapping CLOs to suitable units of study within each course. a. This mapping should identify the way in which the course level outcome features within each unit (that is; developed or developed and assessed); b. Identifying which assessment items measure learning related to each CLO; c. Aligning relevant unit learning outcomes, unit content and assessment tasks within unit outlines ensure consistency between the course map and delivery. Resources to support this process are available on the learning intranet. Office for Learning and Teaching The Office for Learning and Teaching (OLT) is a government agency that aims to enhance and promote learning and teaching in Australian higher education. The OLT has funding of $50 million over four years through the Promotion of Excellence in Learning and Teaching in Higher Education Program. The Program has three elements: •
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Grants; Fellowships; and Awards. Standing Committees have delegated responsibilities for the three elements and make recommendations to a Strategic Advisory Committee. OLT funding has also been provided to discipline-­‐based networks, state-­‐based networks and national networks to support the dissemination of grant project outcomes and embed good practice in learning and teaching in higher education. A Resource Library contains a collection of higher education learning and teaching materials flowing from projects funded by the Commonwealth of Australia, including those from the former Australian Learning and Teaching Council. Technology Outlook for Australian Tertiary Education The NMC Horizon Report 2015 Higher Education Edition identifies the ‘Increasing Use of Blended Learning’ and ’Redesigning Learning Spaces’ as short-­‐term trends accelerating the adoption of The Little Red Book Oct 2015.docx 15 Edith Cowan University
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educational technology in higher education over the next one to two years. The ‘Proliferation of Open Educational Resources’ and the ‘Growing Focus on Measuring Learning’ are mid-­‐term trends expected to drive technology use in the next three to five years; meanwhile, ‘Increasing Cross-­‐Institution Collaboration’ and ‘Advancing Cultures of Change and Innovation’ are long-­‐term trends, anticipated to impact institutions for the next five years or more. Digital media literacy (more about thinking than about tools) continues to rise in importance across all disciplines as the role of the tertiary educator changes and the demand for personalised learning escalates. Technology Outlook for Australian Tertiary Education is available from The New Media Consortium website. See Important links. Engaging Minds; Engaging Communities. Towards 2020 The strategic priorities that we are working towards across the University enable us to lead learning effectively in the classroom and in the community. These priorities unify us in a collective pursuit of the same mission, vision and values. They also differentiate us from other organisations by capturing our unique values and ideals. The University’s Purpose, Values, Vision and Strategic Priorities are outlined in a key strategic document titled Engaging Minds; Engaging Communities: Towards 2020. These statements guide strategic and operational planning and decision making, and the development of policies and practices within the University. Purpose To further develop valued citizens for the benefit of Western Australia and beyond through teaching and research inspired by engagement and partnerships. Vision For our students, staff and graduates to be highly regarded internationally as ethical and engaged contributors to more inclusive, sustainable and prosperous communities. Values •
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Integrity -­‐ behaving ethically and pursuing rigorous intellectual positions Respect -­‐ valuing individual differences and diversity Rational inquiry -­‐ motivated by evidence and reasoning Personal excellence -­‐ striving to realise potential Strategic Priorities 1. To create positive outcomes in our communities through mutually beneficial engagement. The range and quality of our engagement and collaborations will produce mutual benefits for ECU and our communities. 2. To deliver accessible world-­‐class education and an enriching student experience. Our programs will be relevant, inclusive and flexible, provided in a supportive and stimulating learning environment. The Little Red Book Oct 2015.docx 16 Edith Cowan University
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3. To enhance the personal and professional outcomes of graduates. The academic environment will promote leadership, values and behaviours that result in positive outcomes for students, graduates and our communities. 4. To strengthen research capability, capacity, translation and impact. We will contribute to the creation and use of knowledge through relevant research and creative activity. 5. To enhance organisational resilience, sustainability and reputation. ECU’s sustainability will be facilitated through the appropriate application of cost-­‐effective systems and technologies. The recruitment, retention and further development of quality staff will remain a priority. ECU’s Brand: Living the Brand As a member of the ECU team, you play an important role in representing our brand values both to the public and internally. What we are about We are a responsive, applied university that puts our students first. We connect people from diverse backgrounds with the knowledge, experiences and resources they need to enjoy ongoing success in their careers and positively impact their community. What we focus on •
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We prepare students to be ready for the real world through our commitment to Work Integrated Learning, providing students with valuable experience through practicums, internships, industry projects and more. We connect to industry and business by teaching courses that are relevant to their needs and by focusing our research on real world problems. We deliver an excellent student experience with high quality teaching, approachable and supportive academic and professional staff and provision of a range of international study opportunities for students. We provide strong support networks and a range of flexible entry and learning options to encourage and assist people from all walks of life to pursue higher education. We provide students and staff with world class facilities: modern, industry relevant facilities with equipment to simulate real world environments; excellent study facilities (libraries and e-­‐labs) and world class research centres and institutes. As staff, we live our brand by: •
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Putting students first. Being responsive and relevant. Fostering engagement and partnership with industry. Promoting an inclusive environment and supporting diversity. Demonstrating a commitment to excellence. The Little Red Book Oct 2015.docx 17 Edith Cowan University
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Awards The ECU Vice-­‐Chancellor’s Teaching and Learning (VC T&L) Awards are intended to encourage, recognise and reward excellence and achievement in all forms of teaching as well as in innovations, initiatives and services that contribute in diverse ways to student learning. There are three major award categories in the ECU Vice-­‐Chancellor’s Award scheme: Vice-­‐Chancellor's Citations for Outstanding Contributions to Student Learning (VC Citations) The VC Citation scheme recognises and rewards the diverse contribution that individuals and teams make to the quality of student learning. Citations are awarded to academic, general and sessional staff, and institutional associates, who have made significant contributions to student learning in a specific area of responsibility over a sustained period of no less than 3 years (2 years for an early career applicant). Citations provide an opportunity for distinctive institutional missions, values and priorities in learning and teaching to be recognised. Citations are be awarded for a wide range of contributions to student learning, both direct and indirect. Vice-­‐Chancellor's Awards for Programs that Enhance Learning (VC APEL) The VC APEL (pronounced “VC Apple”) awards are designed to recognise learning and teaching support programs and services that make an outstanding contribution to the quality of student learning and the quality of the student experience at ECU. Nominations from large-­‐scale team-­‐based University, Faculty, School or Centre projects are particularly welcome. Vice-­‐Chancellor's Awards for Excellence in Teaching (VC AET) The VCAET (pronounced “V Cat”) scheme gives recognition to teachers (individuals and teams) renowned for the excellence of their teaching, who have outstanding presentation skills and who have made a broad and deep contribution to enhancing the quality of learning and teaching in higher education. More information about the ECU awards can be found on the Learning Intranet and Important links. The Australian Awards for University Teaching The Australian Awards for University Teaching (AAUT) scheme and the sub categories have been used to design the Vice-­‐Chancellor’s Teaching and Learning scheme so that local award winners in each category are well placed to commit themselves for AAUT nomination by ECU. The Australian Awards for University Teaching are designed to recognise quality teaching practice and outstanding contributions to student learning. It is intended that recipients, with the support of their institutions, will contribute to systemic change in learning and teaching through ongoing knowledge sharing and dissemination, for example, presentations within the learning and teaching community, collegial mentoring, pairing and networking, and involvement in university and higher education committees. Five Award programs recognising teaching excellence and outstanding contributions to student learning are available: •
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Citations for Outstanding Contributions to Student Learning Awards for Programs that Enhance Learning Awards for Teaching Excellence Prime Minister's Award for Australian University Teacher of the Year Career Achievement Award The Little Red Book Oct 2015.docx 18 Edith Cowan University
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More information about these awards is available on the Office of Learning and Teaching awards website. See Important links. Professional Development Award ECU participates in the Perth Convention Bureau's annual Professional Development Awards as part of the Bureau's Aspire Program. The Professional Development Awards offers one $5,000 grant to ECU staff members to assist in their personal and professional development, either through attendance at a relevant international conference, or undertaking further study or research in their chosen field of endeavour. The award is funded by Perth Convention Bureau under its Aspire Program. The Bureau is responsible for marketing Western Australia both nationally and internationally as a conference destination. In fulfilling this role the Bureau assists individuals and organisations to bring their national and international conferences to the State. The awards program aims to raise the profile of individuals and their professional organisations, showcasing the ground breaking research and development being undertaken in our universities and ultimately resulting in conferences being secured for the State, delivering economic benefit to the wider community. The ECU Excellence Framework ECU is committed to continuously improving the quality of everything we do. The ECU Excellence Framework outlines the University’s approach to continuous improvement. At the centre of this Framework is the Plan, Do, Review and Improve (PDRI) cycle that should be applied to all activities at ECU. The Little Red Book Oct 2015.docx 19 Edith Cowan University
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More information about the ECU Excellence Framework can be found on the staff Intranet. See Important links. Academic Staff Performance Expectations and Outcomes Framework The Academic Staff Performance Expectations and Outcomes (ASPEO) framework became operational in 2012. It is designed to provide Academic staff with information about performance expectations in three core areas of academic work at ECU: •
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Learning and Teaching; Research and Creativity; and Academic Leadership and Service. The ASPEO framework links to university-­‐wide processes and is used to guide staff planning, recruitment, on-­‐boarding, management for performance, career planning and development, academic promotion and other relevant activities across the whole of ECU. It operates in conjunction with existing University policies and systems and can be found on the Human Resources website. See Important links. ECU Curriculum Framework ECU's Curriculum Framework is a broad, coherent plan for all of our undergraduate courses. It has three distinctive features, outlined below: ECU Curriculum Framework Features The aim of the Curriculum Framework is to develop the 'whole person' and to graduate knowledgeable, professional and valued citizens who engage critically with, and make a positive contribution to, their local, national and international communities. English Language Proficiency Strategy ECU has developed an English Language Proficiency Strategy that is designed to assist all ECU students to graduate with agreed levels of English language proficiency. There are several elements to the ECU ELP Strategy: • The Post Entrance Language Assessment (PELA) Writing task is an assessment of written English provided to all commencing students in the early part of their course. It provides students with information as to how well their written English compares to the standard required to succeed The Little Red Book Oct 2015.docx 20 Edith Cowan University
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in their course and advice as to what they may need to do if they require assistance with their English language skills. • The ECU ELP Measure is an assessment of written ELP developed at ECU for use by staff to provide feedback to students. ECU has developed this Measure so that the University can monitor the written ELP of students across their learning journey. Incorporated in to the Assignment Coversheet, the Measure provides students with individual feedback so that they understand the standards of ELP required in their course. ECU intends for all staff to use the ECU ELP Measure on all written assessments so that students receive ongoing feedback on their ELP. • The ECU ELP Measure also serves as a means to provide a minimum standard of English language proficiency which students are expected to achieve by graduation. All students are expected to be able to demonstrate moderate proficiency (at least) in both aspects of Sentence Structure and Word Use. • As part of the ECU ELP Strategy, all courses have specified prescribed units where ELP will be assessed and marked. Students who do not demonstrate the required ELP standard in prescribed units will be provided with appropriate English language proficiency support and development. This will ensure that, during their course, the ELP of all students will be assessed and students will be encouraged to monitor their ELP against the minimum standards and to address any issues. • As part of the ELP strategy, all Faculties provide a range of support measures for students whose English language skills require further development. Across ECU, the forms of ELP support that students will be able to access will include units with a focus on communication and ELP development, elective units, short courses, assistance from learning advisors and on-­‐line support. Each Faculty’s Academic Skills Centre primarily houses these resources and support services. • A major part of the ECU ELP Strategy is the provision of training to ensure that all staff are aware of the ELP Strategy and are able to use the ECU ELP Measure confidently and competently. CLD personnel have organised a range of support for staff including professional development, resources and on-­‐going training. Role Based Development Framework The Role Based Development Framework (RBDF) is an ECU initiative that: •
•
•
classifies the various roles at ECU; lists the required capabilities to perform in those roles; and links role types and capabilities to professional development opportunities to enhance and improve organisational performance. The Framework is the first time that professional development and management for performance at ECU have been aligned. The RBDF identifies capabilities for all staff working at ECU. The ECU Centre for Learning and Development has developed a course matrix which identifies professional development opportunities available within each of these categories and classified as immediate, short term, medium term and personal development. A copy of the course matrix can be found on the Role Based Development Framework website. The Little Red Book Oct 2015.docx 21 Edith Cowan University
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Resources, services and systems This chapter provides information on a range of resources and services that are available to support academic staff and students in their learning and teaching. It is assumed in this chapter that you have a workspace and access to essential resources, including computer which is connected to the internet. If you are a new staff member and you do not have this access, please discuss the matter with your Course Coordinator in the first instance. Items in this chapter are listed in alphabetical order. Staff new to ECU should ensure they complete the online induction available through the Human Resources website. See Important links. Aboriginal perspectives for the Curriculum at ECU Staff are encouraged to consider embedding Aboriginal perspectives into their units and courses in order to enable students to understand their own bias and stereotypical views around Aboriginal people. Related tasks may require students to explore Aboriginal perspectives in different settings, regarding work, family, health and country. Courses may encourage an elective unit to be taken around Aboriginal studies at Kurongkurl Katijin or involve staff from this centre which sits within the Faculty of Education and Arts. See Important links. Academic Staff Association The Academic Staff Association (ASA) is an advocate for the interests of academic staff at ECU. It represents the broader interests of academic staff in a number of areas including: •
•
•
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Academic Board; Academic Services Committee; Research and Higher Degrees Committee; and Curriculum, Teaching and Learning Committee; In addition, the ASA President is an accredited observer on the University Council. The ASA has an office on the Joondalup campus, located in Building 8. See Important links. Access card All staff, whether sessional or permanent, will need an access card to gain entry to restricted areas and to buildings outside standard operating hours – 8:00am to 5:30pm Monday to Friday. You can apply for an access card online via the Staff Access cards website. See Important links. Accessibility Accessible websites and resources help make online resources clear and easy to use for any user, regardless of any physical, mental or any other difficulty. Web accessibility for a university refers to the public website, the student and staff Intranets and the units available online. It is important for a site to be accessible for the following reasons: The Little Red Book Oct 2015.docx 22 Edith Cowan University
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1. According to the Australian Bureau of Statistics, 18.5 % of Australians have a disability. Not all of these are obvious. Students are not obliged to divulge their disability and many of these disabilities are hidden, particularly in an online setting. By providing students with accessible sites, we can be certain that students have a reasonable opportunity to succeed in their studies. 2. It is against the law not to. 3. Taking notice of the clarity of your site, being consistent in your language choices and ensuring your instructions are clear will help all students and give students a variety of ways to learn. Please see the Australian Human Rights Commission for more details in Important links. Acknowledgement of Country An Acknowledgement of Country is offered at the commencement of ECU events by the Vice-­‐Chancellor, or other senior staff member, or a staff member from the Aboriginal or Torres Strait Islander communities. It is important that the person undertaking an Acknowledgement of Country identifies any Elders in attendance at the outset. At ECU we believe it is important to acknowledge country at the onset of any significant event, including first day teaching sessions each semester. The following words may be spoken by Academic staff or displayed on a PowerPoint slide at the commencement of the first student lecture, seminar or tutorial of semester, to recognise the traditional custodians of the land and to reaffirm ECU’s commitment to reconciliation: Edith Cowan University is committed to reconciliation and recognises and respects the significance of Aboriginal and Torres Strait Islander peoples’ communities, cultures and histories. Or you can write your own Acknowledgement of Country. Adobe Connect Adobe Connect is an enterprise web conferencing solution for online meetings, eLearning and Webinars. It is based on Adobe Flash technology, so that you can deliver rich interactions that participants can easily join. Find out more about Adobe Connect on the Learning Intranet under Support and Resources. See Important links. Advanced standing Students can seek advanced standing (or credit) for a unit if they have completed previous studies and work experience and can demonstrate achievement of the learning outcomes for that unit. The Unit Coordinator and/or Course Coordinator will assess a student’s application for recognition of prior learning (RPL). The Advanced Standing policy guides these decisions and is available on the Office of Governance Services Policies Database. See Important links. The Little Red Book Oct 2015.docx 23 Edith Cowan University
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Ask Us This is an online system which allows students and staff to search a knowledge-­‐base of frequently asked questions to source information and seek answers to problems, mostly student administration issues. If the knowledge-­‐base of questions/answers does not solve the problem, you can submit an email enquiry to Student Services who will provide you with assistance. This system can be accessed via the ECU homepage or the Got a Question? AskUs website. See Important links. Assignment cover sheet and submission Students at ECU submit assignments with a completed assignment cover sheet attached. Students can download the cover sheet from the Student Intranet. The cover sheet also has summary information on: •
•
•
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copyright for assignments; procedures and penalties on late assignments; a caution on cheating and plagiarism; and the ECU ELP Measure (a simple rubric used to give students feedback on their English language use) This cover sheet has space for the student to sign (paper submission) and box to check (electronic submission). In doing either of these, the student is endorsing the statement “I certify that the attached assignment is my own work and that any material drawn from other sources has been acknowledged”. New academic staff should talk to their Unit or Course Coordinator to understand the standard School practice for accepting student assignments, returning student assignments and the use of assessment cover sheets in that unit or course. The second page of the assignment cover sheet is the ECU ELP Measure. ECU intends for all staff to use the ECU ELP Measure on all written assessments so that students receive ongoing feedback on their English Language Proficiency. The electronic version of the ELP Measure is incorporated into the assignment cover sheet and accessible to staff who use Blackboard Grade Centre and/or Turnitin to mark assignments as well as paper-­‐based hard copies. When using the ELP Measure in Turnitin, students should be directed to use the most recent Assignment Cover Sheet on the Forms page of the Student Portal. See Important links. Blackboard Blackboard is the Learning Management System used by ECU for all online materials and unit delivery. Its main purpose is to provide a web-­‐based interface for staff and students to use for unit learning. All units at ECU should be using the Blackboard system, whether the mode of delivery is on-­‐campus or off-­‐
campus. Blackboard can be accessed from the ECU homepage. All current ECU staff can login to Blackboard from the Staff Portal (access the ECU homepage > Student/Staff Portal > then select Blackboard from the list on the left-­‐hand side). To access Blackboard externally you must login using your normal ADS login (standard ECU login username and password) at https://blackboard.ecu.edu.au. The Little Red Book Oct 2015.docx 24 Edith Cowan University
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While most units at ECU have a Blackboard site, it is important to know that sites are not automatically created for every unit. New sites have to be requested and created through the Unit Management System (UMS), via your School Administrative Officer. Your School Administrative Office will have information about whether your School has a designated template for all sites. To access specific unit sites, a site access request must be submitted. Your School Administrative Officer will assist you with obtaining site access. Blackboard support Minor administrative user problems/queries relating to logging into the Blackboard system (i.e., login details like user name and password) or other technical system-­‐based IT problems experienced by staff or students should be directed to the IT Service Desk by phoning 6304 6000 or emailing itservicedesk@ecu.edu.au. For more complex problems or assistance with Blackboard sites/communities, general Blackboard functionality (e.g., the control panel, grade book or quiz tool) or personalised training needs, first check the “Staff Support” tab situated on the blue banner background of your Blackboard home page. If you query is not covered there, then contact the eLearning Assist team at CLD: •
•
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email: elearningassist@ecu.edu.au telephone: (8) 6304 2777 ext: 2777. Please remember that this is a support service for staff, not students. Callista The University’s student management system is called Callista. Callista is the core system used by general and academic staff to maintain a student’s record. Academic staff use Callista to enquire on a student’s record, to print a class list and to upload marks. Access to Callista is strictly controlled. If staff require access to the main Callista interface, they will be required to complete Callista Inquiry training, available through Professional Development. To view training times and to make a booking, login to the Staff Kiosk and select the Human Resources tab. Most academic staff will find Callista Connect provides sufficient information about a student’s records and will not require formal Callista training and access. Callista Connect Callista Connect is a web-­‐based interface of the Callista system that enables users to perform searches on units, courses, students, download class lists, execute reports and upload marks. Callista Connect is automatically provided to academic staff when computer accounts are created. To access Callista Connect, navigate via the Easy Logins sections of the Staff Portal. Campus facilities ECU provides a supportive learning environment by providing a variety of on-­‐campus services and facilities to staff and students including childcare, health service, sports and fitness and other areas. See Important links. The Little Red Book Oct 2015.docx 25 Edith Cowan University
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Campus security ECU Security and Traffic Services provide campus security on all ECU campuses, 24/7. They patrol buildings and grounds, provide escorts for staff and students, respond to alarms and other emergency response situations. Campus security can be accessed by visiting the Facilities and Services website or via: • email: securityoperations@ecu.edu.au • telephone: 6304 3333 • ext: 3333. Camtasia Camtasia is a suite of software applications for creating video tutorials and presentations (screen and video capture). They offer a range of tools to record, edit and enhance your content, and share your videos quickly and easily. Camtasia Relay For simple recording and sharing of lectures, use Camtasia Relay. To download the Camtasia relay software, log onto http://relay.video.ecu.edu.au and select the 'download recorders' link. Choose the appropriate version (Mac/PC). This can be installed on any computer, not just ECU computers. Camtasia Studio For advanced editing of your videos, use Camtasia Studio. This software is only available for ECU computers. Windows 7 users can find the software in software centre. Mac users will need to contact IT to have it installed. More information, including tutorials and guides, is available on our Learning Intranet under Support and Resources. See Important links. Career advisory services / CareerHub CareerHub is the ECU Career Advisory Service system that provides assistance and support to all ECU students on: • job-­‐seeking strategies; • resume and cover letter writing; • interview techniques; • career options; and • further study opportunities. CareerHub services continue for students after they complete their course for up to a year or until they succeed in their first appointment. See Important links. Centre for Learning and Development The Centre for Learning and Development (CLD) offers a wide range of specialist services to support and assist staff with their teaching and professional development. The Centre is located in Building 34, Ngoolark, on the Joondalup campus. The services it provides include: • advice on teaching and learning issues; • web materials to support tertiary teaching; • assistance with course and unit design; The Little Red Book Oct 2015.docx 26 Edith Cowan University
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• professional development workshops and activities for both Professional and Academic staff; • support and advice around Organisational Development and change; • support around developing cultural respect throughout the University including driving change around the Reconciliation Action Plan; • Blackboard support and training; and • mentoring support. For access to web-­‐based resources or other information produced by CLD, visit the Learning Intranet and for professional development offerings, the Staff Development Portal. See Important links. Code of conduct All staff at ECU are guided by the Code of Conduct which aims to provide guidelines for appropriate behaviour and to assist staff with addressing ethical issues. A copy of the Code of Conduct can be obtained from the ECU Office of Governance Services Policy Database. See Important links. Collaborative learning spaces The University is providing an increasing number of learning spaces specifically designed to facilitate collaborative learning. At Joondalup campus the rooms currently available are: •
•
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•
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JO 8A.306 JO 8A.306a JO 4.236 JO 4.237 JO 8.201A JO 8.201B JO 21.204 At Mt Lawley campus there is currently: • ML 18.106 • ML 18.101 The availability of these collaborative learning spaces can be ascertained through ECUSIS and they can be booked by emailing a request to roomsjo@ecu.edu.au for Joondalup campus, or to roomsml@ecu.edu.au for Mt Lawley. See ECUSIS room bookings in Important links. Commitment to equity ECU is committed to ensuring an environment that is safe and free of harassment and discrimination through providing working, teaching and learning environments that support all staff and students. This commitment is formalised in the Prevention of Harassment, Bullying and Discrimination policy. ECU is also committed to reconciliation and to recognising and respecting Indigenous peoples in our history and place. ECU recognises and respects its continuing association with the traditional custodians of the land upon which its programs operate, and their rights and responsibilities. The Little Red Book Oct 2015.docx 27 Edith Cowan University
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Computer labs Many Schools have their own laboratory computers. If you wish to provide laboratory access for your students within a unit you should speak with your Course Coordinator about laboratory protocols and booking procedures. Computer resources for students Computer resources are available on all ECU campuses in the eLab and students can obtain access 24 hours a day, 7 days a week during semester. After hours access cards are required outside normal operating hours. IT Support staff are available to assist students at the metropolitan campus eLab counters. More information is available from the IT Technology Services website. See Important links. Computers for staff All academic staff should have access to an ECU computer system with standard hardware, software and access to a printer via a network. The ECU Standard Operating Environment (SOE) includes hardware and software for word processing, presentation, desktop publishing, database, email web browsing and anti-­‐virus functions. In addition, ECU has site licences for additional specialist software that can be installed on your machine and maintained by IT staff. You should take great care that all software used in your teaching is legal. Periodic software audits are conducted of all computer software loaded on University machines. For further SOE details see the Information Technology Services website. See Important links. Computing services / Information Technology Services The IT Service Desk is the first point of contact for staff and students experiencing problems with the use of the technology within the University. In addition to resolving many calls on first contact, the IT Service Desk refers calls to an appropriate IT support staff member to assist you with resolving your problem. Staff can contact the IT Service Desk (help desk) by phoning 6304 6000 (6000 from any on campus telephone) or emailing itservicedesk@ecu.edu.au. The IT Service Desk is available 24 hours per day during the period 7am Monday to 7pm Friday and between 10am to 6pm on Saturdays and Sundays during the semester. Services reduce to 8am to 5pm, Monday to Friday, during the semester breaks. Refer to the IT Support website for more information about IT services. The IT Service Desk provides support for desktop and laptop Standard Operating Environment (SOE) computers installed across the University and for the staff and students using university computing facilities (including eLabs). IT Services provides an easy system called SNAP for accessing the Internet in enabled teaching rooms. From a room with SNAP capabilities all you need to do is launch your browser and follow the prompts. See Important links. The Little Red Book Oct 2015.docx 28 Edith Cowan University
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Confidentiality of student information Personal data and academic achievements of students are private records, protected by the Privacy Policy. Staff should be aware that student results, study records and personal details must be stored securely and should not be provided to a third party without the student’s consent in writing. A copy of the Privacy Policy can be obtained from the ECU Office of Governance Services Policy Database. Co-­‐Op Bookshop The Co-­‐Op Shop operates on Joondalup, Mt Lawley and South-­‐West campuses. The Shop sells a wide variety of goods including course textbooks as well as convenience foods, toiletries, make up, sports equipment including bikes, greeting cards, mobile phone credit, iTunes cards, temporary parking permits, gifts, general books, stationary, ECU branded merchandise, uniforms and so much more. Online ordering is available. The Co-­‐Op Shops on each campus operate on extended hours at the beginning of each semester. Both normal and extended hours can be found on the Co-­‐Op Shop website. See Important links. Counselling services The Counselling Service provides a professional and confidential service free of charge to all enrolled students at ECU. The service includes short term and medium term counselling over a range of areas, including: •
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psychological and social problems; study related issues; and academic matters. Further information about the Counselling services is available on the Support website. Counselling services are not available to staff for personal counselling, however, counsellors can be consulted on issues such as: •
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student management; students with mental health problems; students presenting with challenging behaviours; and critical incidents involving students. Individual staff and their immediate family who require personal counselling can access the University’s Employee Assistance Program. This program provides an independent, confidential and professional counselling service to all employees and their immediate families. Further information about this program consult the Occupational Health and Safety information on the Human Resources website. See Important links. Course and unit evaluation and review ECU has a comprehensive system for the approval and review of Courses and Units. This is critical to the statutory and functional requirements of course quality and course consistency. Every course needs a The Little Red Book Oct 2015.docx 29 Edith Cowan University
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course site in Blackboard that has a description of the course, Course Level Outcomes (that are aligned with AQF requirements), course structure with units and points, as well as any other useful information such as prerequisites. While it is mostly the responsibility of Course Coordinators and Unit Coordinators to ensure compliance, any staff member may become involved in matters of course and unit design. For this reason it is important that staff are aware of the Course and Unit Evaluation and Review Policy. Curriculum Approval and Publication System (CAPS) CAPS is a web-­‐based quality management system that is the central source of information across the University for: •
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Marketing information for future students e.g. Handbook, Future Students, Prospectus, admission requirements etc; Offerings to existing students e.g. online, on campus, part time or full time, Bunbury, Mount Lawley or offshore etc; Curriculum items taught to current students e.g. assessments, learning outcomes, course structure etc; and An historical record of curriculum items taught to past students for the purposes of connecting student pathways at any point in time. CAPS is accessible via the Staff Portal under the ‘Easy Logins’ menu and all teaching academics have automatic access to CAPS as part of their IT system profile. In CAPS, Unit Coordinators and Course Coordinators are responsible for keeping information about their units, unit sets and courses up to date and compliant with any statutory, regulatory and professional accreditation requirements. New coordinators are required to complete CAPS training in order to assist them in their efforts. The training is not only for the technical aspects of using the system but also for process matters and deadlines as they apply to curriculum changes at ECU. Teaching staff without coordination responsibilities, who are interested in accessing information from CAPS, should contact the Centre for Learning and Development for a suitable training alternative. CAPS operates according to curriculum approval policy and falls under the responsibility of the Quality and Academic Governance unit in the Planning, Quality and Equity Services Centre. See Important links. Course and Unit Offering System The Course and Unit Offering System (CUOS) shows which courses and units are available to study at ECU at any given time, and manages associated timetable requirements, exam requirements, UTEI collection and Blackboard site information. It is a system used by ECU for the primary collection of data. It supports a number of administrative functions and provides tools and reports to aid the business processes in place at ECU. It also integrates with a number of systems used by ECU such as Blackboard, UTEI, SIMO, CAPS and Callista. CUOS provides information for class lists, unit quotas (number of places available to students each teaching period), activity quotas, grading schemas and the SIMO self-­‐service enrolment system available to students. See Important links. The Little Red Book Oct 2015.docx 30 Edith Cowan University
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ECUlture ECUlture is an annual conference held at the end of the academic year and hosted by the Centre for Learning Development (CLD). The purpose of ECUlture is to showcase innovations in teaching and learning across the university. The conference is open for free registration for ECU staff. See the CLD website for more information via Important links. Email / Webmail All staff and students at ECU are provided with an email account. The ECU email system is used for all global communications to ECU staff and students, advising of important events, network issues and news. Staff can access webmail which enables access to your ECU email from outside the University. To access your ECU webmail, go to the ECU homepage and login to the Staff/Student Portal. Employee Assistance Program The Employee Assistance Program provides an independent, confidential and professional counselling service to all ECU employees and their immediate families. The aim of the Employee Assistance Program is to help staff and their immediate families with problems, whether work related or personal, which may affect their work performance, safety or health. Information can be found on the Staff Intranet. See Important links. Epigeum The Epigeum Teaching Online Programme is an interactive online training programme designed to provide the knowledge and skills required to develop and teach effective and engaging online units. Access the programme anytime, from any location via the “My Communities” block on the Blackboard landing page. Equity and quality The Planning, Quality and Equity Services Centre supports strategic Equity and Quality at ECU. This Centre provides leadership and strategic advice in the planning for and management of equity and quality matters in the University. It works with the broader University community to create a culture that values equity and quality which enables ECU to foster an organisational culture which: •
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is supportive of the social and cultural diversity of its community and free from discrimination and harassment; is an inclusive and welcoming environment in which to study and work; and implements the ECU Excellence Framework. Further information is available on the ECU Planning, Quality and Equity Services website. Equity and diversity for students ECU offers a confidential service for students with disabilities or any medical conditions, either permanent or temporary, which may affect various aspects of their life at ECU. The Little Red Book Oct 2015.docx 31 Edith Cowan University
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Students with disabilities and medical conditions may require additional support and resources to allow them to access their education. In order to put appropriate accommodations in place, students are required to register with the Equity, Diversity and Disability Service. Students must make an appointment to see a Student Equity, Diversity and Disability Officer who can make recommendations and arrangements to support the student. Further information is available from the Support pages of the ECU Student Portal. Equity and diversity for staff The University, through its Quality and Equity Unit, supports an environment and activities that value equity and diversity. These include the provision of advice and assistance on equity matters. Matters in relation to employee grievance procedures prescribed by the relevant industrial instrument should be discussed with your HR Account Manager or the Employee Relations Team. The University strongly encourages staff to discuss issues with the persons directly concerned as soon as possible after the incident. Where this is not possible, the University has appointed staff to assist in resolving concerns. Staff should discuss their concerns with their line manager, or seek advice from their HR Account Manager or the Employee Relations Team. This manager can provide information about the Employee Assistance Program provides an independent, confidential and professional counselling service to all ECU employees and their immediate families. Further information and contact information is available from the Employee Relations page of the Human Resources Service Centre. See Important links. Examination cover page All details relevant to the administration of the examination need to be included on the cover page of the examination paper. An Examination Information Sheet is available from the Student Services Centre – Staff Forms web page. The cover page has a clear statement of the duration of the examination, including the reading time, and a specific instruction concerning how many questions candidates should attempt. Both the general and special instructions need to be clearly understood by both students and examination invigilators. Remember that examination invigilators may not have any understanding of the technical language used in your unit. Please be aware that all examination papers are now submitted electronically. Facilities Management Office The Facilities Management Office is responsible for managing all facilities on campus. This includes services such as cafes, taverns, student housing, sports grounds, car parking, facilities hire, room bookings, mail services, key management, access cards, contractor management and work area movement. For more information, visit the Facilities and Services Service Centre website. See Important links. Graduate Research School The Graduate Research School (GRS) is a University-­‐wide administrative service centre for research higher degree (Master and PhD) students and professional doctorate students. The GRS processes The Little Red Book Oct 2015.docx 32 Edith Cowan University
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applications for admission, monitors student progress on a semester by semester basis and administers the thesis examination process. A recent innovation of the GRS is the Research Work Register. This links ECU staff who have research work available with ECU research students who would like to make themselves available for research work. Full details about the services offered by the Graduate Research School can be found on the Graduate Research School website. See Important links. Health Services The Student Health Service provides General Practitioner (GP), Nurse and Allied Health services to assist students and staff with their health care needs. All consultations occurring within the Student Health Services are strictly confidential. Opening hours of the health service are 8.30am -­‐ 4.30pm during semester. Medical and Physiotherapy services are available by appointment. No appointment is required for a brief nursing consultation. Urgent medical problems will be attended to promptly. GP consultations provided to Australian resident students are directly billed to Medicare. GP consultations provided to International Students with OSHC Worldcare health insurance are generally directly billed to the health fund. It may be prudent to discuss payment options with Medical Centre staff before consulting your GP. More information is available from the Health Services website. See Important links. Location details: •
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Joondalup Campus, Building 6, Room 105 Tel: (61 8) 6304 5618 Mount Lawley Campus, Building 8, Room 109 Tel: (61 8) 9370 6814 Human Resources The Human Resources Service Centre provide services that contribute to staff capability and performance, including occupational safety and health, managing performance, remuneration and reward, professional development and employee relations. Visit the Human Resources website for more information about the services provided by HR, or to find contact details for your HR Account Team. See Important links. Intellectual property development Any Intellectual Property (IP) created by staff or students in the course of ECU activities are covered by this policy. The policy provides guidelines for identification of what constitutes IP and circumstances where IP rights can be transferred. A copy of the IP policy can be obtained from the Office of Governance Services Policies Database. See Important links. The Little Red Book Oct 2015.docx 33 Edith Cowan University
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Internationalisation of the Curriculum at ECU ECU endeavours to integrate international and intercultural perspectives into inclusive pedagogy, in order to prepare students to perform capably, ethically and sensitively in international, multicultural, professional and social contexts. See Important links. International students at risk of not completing their course of study ECU has a specific Intervention Strategy to support International Student Visa holders who are at risk of not completing their course of study in the registered course duration. Details of this strategy are provided on the Student Intranet. Learning Advisors Learning Advisors support ECU students (free of charge) with a range of study skills and advice in preparing assignments. Learning Advisors are available within each ECU Faculty and they conduct workshops, provide guest lectures, teach courses, provide learning resources, support academic staff in the promotion of tertiary literacy skills and see students in one-­‐to-­‐one and group consultations. The areas of consultation include: •
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assessment advice; essay and report writing; reading and note-­‐taking; English expression; critical thinking; oral presentations; editing; referencing; and research skills. You can utilise the services of the Faculty Learning Advisors by asking them to conduct specialist lectures or workshops during a class. Learning Advisors are available for off-­‐campus students also. See Important links. Library The University libraries provide information services to students and staff and are located on all three campuses. Current, relevant and easily accessible collections are provided within modern study facilities. Subject Liaison Librarians can assist you with: •
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Research queries; Library services; Ordering new material; and Information literacy sessions for your students: An Information Literacy Service Catalogue (ILSC) on the website allows you to select the information literacy assistance required. Online Collection The Little Red Book Oct 2015.docx 34 Edith Cowan University
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A large collection of electronic resources and other information is available through the library web site. These resources are available remotely 24 hours. Reserve Collection Materials in high demand or essential for students can be placed in the Reserve Collection at the request of the lecturer. Most items are made available electronically through e-­‐Reserve, providing remote access 24 hours a day, however a small print reserve collection is provided at each campus for items that cannot be digitised. Borrowing Staff members need their ECU ID to borrow from ECU libraries. Reciprocal borrowing rights exist with the other four Western Australian Universities. A current student or staff ID card is required to register for reciprocal borrowing rights. Access other University library catalogues from their University website. Requests from other libraries Select the BONUS+ link on the library catalogue to search for and request books that ECU library can borrow from other libraries and loan to you. If the item is not available from a BONUS Library, staff and higher degrees students can also take advantage of the document delivery service to request items not held by the ECU Library. Services Our libraries provide a range of services and facilities for students and staff, including use of computers, access to the internet, meeting rooms for group study and quiet study areas to work. Library One Search searches across our collections, reserve items, journal articles and databases in a single search. Subject Guides outline key resources available at the library for each study area. Library Databases Access is provided to a substantial list of online databases (both generic and subject-­‐specific) that can support your teaching and research: Details on the website. The Blackboard Library Learning Community site provides access to search information via Library One Search and additional assistance with using the Library. See Important links. Lynda As an ECU staff member, you have thousands of video courses available to you for free via lynda.com in an on-­‐line library. The aim of each course is to help you learn software, technology, creative, and business skills to achieve your personal and professional goals. The courses are taught via high-­‐quality, current, and engaging video tutorials by recognized industry experts. As all ECU students also have access to Lynda.com, staff are encouraged to promote relevant videos to their students via learning playlists. To access Lynda.com, go to the staff portal and click on the Lynda Campus link. You will then be asked to login using your ADS login and password. See Important links. The Little Red Book Oct 2015.docx 35 Edith Cowan University
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Marketing and Communications Services The Marketing and Communications Centre develops and implements the University's Marketing and Communications Plan, as well as managing key public relations and recruitment functions. Key responsibilities of the Centre include brand development and management, advertising and promotions, public relations and corporate communications, corporate events, digital marketing & web design, student recruitment, international agent management and recruitment, strategic business development and sponsorships. The Marketing and Communications Services Centre provides support with developing and designing ECU materials, including providing style guides and templates to ensure consistency in style and the professional image of ECU are maintained. Visit the Marketing and Communications Services Centre website for more information. See Important links. Marks Recording System All staff are required to submit marks for assessment items and a final grade, using the Marks Recording System (MRS). The system allows the unit coordinator to approve marks from Blackboard Grade Centre. The system will then notify the Head of School or Program Director that there are marks requiring approval. After these marks are approved the MRS will upload the marks into Calista Student Management System. See Important links. Media Contact Please contact the Corporate Communications team in the Marketing and Communications Service Centre if you are contacted by the Media for a story or if you wish to publicise an achievement or story to the Media. See Important Links. Multifaith Chaplaincy The Multifaith Chaplaincy (MFC) service supports spirituality, provides care and facilitates a sense of community for staff and students at ECU. The MFC will value and respect your faith tradition as a member of ECU's dynamic, multicultural and multifaith community. Visiting chaplains come from a variety of spiritual traditions and offer a free and confidential service. For more information, visit the Multifaith Office web page, available from the Campus Facilities website. See Important links. National Tertiary Education Union The National Tertiary Education Union (NTEU) is an advocate for the interests of academic and general staff at ECU. It negotiates collective agreements with the University every 2-­‐3 years, which establish the conditions of employment at ECU. These include salaries and leave entitlements, academic roles and workloads and intellectual freedom. In addition the NTEU holds workshops for members on issues such as workload allocations and change management, and represents and advises members on a wide range of matters, including disputes with The Little Red Book Oct 2015.docx 36 Edith Cowan University
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University Management and line managers. The NTEU is represented on a number of University committees, including the Academic Staff Joint Consultative Committee, and regularly updates its members on events within the University and the sector that are of interest or concern. The NTEU has an office on the Joondalup campus (Room 8.434, phone: 6304 5969) with a full-­‐time Industrial Officer and Branch Organiser who cover all three ECU campuses. See Important links. Off Campus support The Off Campus Support team plays a central role in supporting off-­‐campus students. The team dispatches supplementary study materials and hard copy correspondence to off-­‐campus and online students and handles all associated enquiries from either students or staff. See Important links. Office of Advancement The Office of Advancement is responsible for building and maintaining life-­‐long, mutually beneficial relationships with ECU's alumni and community partners, including achieving philanthropic and 'in-­‐ kind' support. The Office supports alumni as individuals and groups, encouraging their participation in the life of the University and secures financial support for ECU's strategic priorities. Visit the Office of Advancement website on the staff Intranet for more information. See Important links. Office of Research and Innovation The Office of Research and Innovation (ORI) co-­‐ordinates the University's research activity and provides assistance and support for researchers. It is the first point of contact for staff seeking assistance in identifying funding opportunities. It advises on applications, and arranges submission to funding agencies. The innovation arm of the Office assists researchers in assessing their inventions for commercial potential, and provides guidance on Intellectual Property protection, and commercialising inventions. For research opportunities and support for your own research activities, visit the Office of Research and Innovation website on the research Intranet. See Important links. Online Exams Submissions System The Online Exams Submission System provides an efficient method of exam paper management and assists with ensuring exam paper security through electronic processes for the writing, transmission and approval of examination papers. The System enables academic staff to submit exam papers online for review by a co-­‐examiner who has the option to approve the paper or to reject the paper if amendments are required. Approved papers are accessed via the System by Assessments staff who prepare the papers for the relevant examination period. The Online Exams Submission System interfaces directly with Callista SMS. The system is accessible from the Staff Portal. See Important links. Orientation Orientation for new students Students new to ECU are strongly encouraged to attend Orientation programs to learn about course expectations, including unit schedules, workload requirements, required resources and the nature of The Little Red Book Oct 2015.docx 37 Edith Cowan University
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course assessment. It is also an excellent opportunity for students to meet other students and the academic staff involved in their various units. At ECU the concept of Orientation starts before classes commence. Further information is available from the ECU website under New Students. Orientation for new staff The ECU Human Resources Service Centre provides an online induction for all new staff. It allows you to explore the facilities and services available at ECU, to understand key priorities of the University and to familiarise yourself with the structure of our organisation. To access the induction, visit the Human Resources Services, Staff induction website. See important links. Note: New academic staff are expected to complete the PDC modules. See below for more information. Parking Parking at ECU is governed by the ECU Lands and Traffic By-­‐Laws. If you wish to park on any ECU campus, you must first obtain a parking permit. Parking bays are divided into different groups or ‘zones’. The blue zone is for staff parking, the red zone is for student parking, the yellow zone is for reserved permit holders, and the green zone is for paid visitor parking. University vehicle bays are provided for the University vehicles. The University cannot guarantee that parking will always be available. Should a staff bay (blue zone) not be available, staff are permitted to park in a student bay (red zone) using the blue staff permit, however, red zone permit holders are not permitted to park in blue zone parking areas. Temporary permits are also available online. Staff parking permits are available online via the ECU Online Payments Gateway. Daily and weekly parking scratchies are available from the Co-­‐op Shop or food outlets at $4.00 per day or $8.00 per week. Staff parking scratchies are valid in staff blue zones but are not valid in visitor parking bays. The ECU campus maps show the parking zones on each campus. For further information about parking on campus, visit the Facilities and Services, Staff Permits website. See Important links. PebblePad (Learning Portfolio) PebblePad is an online personal learning system that all Edith Cowan University students and staff members have access to. It is a program that allows staff members to guide students in building and maintaining a professional online presence over their course of study. Lecturers can scaffold student learning through sharing workbooks for students to complete. Students can add evidence to these workbooks to demonstrate their knowledge, achievements or current skill level. For more information see Important links. Post Entrance Language Assessment (PELA) The Post Entrance Language Assessment (PELA) Writing task is an assessment of written English provided to all commencing students in the early part of their course. It provides students with information as to how well their written English compares to the standard required to succeed in their course and advice as to what they may need to do if they require assistance with their English language skills. The English Language at ECU for Staff Blackboard community site has more information. See Important links. The Little Red Book Oct 2015.docx 38 Edith Cowan University
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Professional Development Course (PDC) The PDC Learning and Teaching Program offers role-­‐based, modular and flexible professional development opportunities. Each course has been modularised so that academics can complete the program in a more manageable fashion. Where possible, modules are available online for easier access and convenience. PDC courses run frequently throughout the year based on demand and semester times. Academic staff are able to enrol in the individual modules via the Staff Development Portal. See Important links for up-­‐to-­‐date information on the PDC program. REBOOT The REBOOT program (Reinvigorating Excellence in Blended and Online/Off-­‐Campus Teaching Program) is specifically designed for academic staff levels A and B, but will benefit all academic staff wanting to reinvigorate their online or blended teaching. This blended program combines the Epigeum Teaching Online Modules with contextualised ECU workshops to improve online and blended teaching capability and confidence. The program is informed by the Excellence framework and the ECU Quality Assurance Guidelines for Online Delivery. See Important links. Records and archives The office of Governance Services maintains all University Records and Archives. There are policies to be adhered to in relation to record storage, archive and destruction. All teaching staff should be aware that they have a responsibility to ensure they abide by the policy in relation to student records. This includes management and storage of student assignments, research and marking records. Academic staff may wish to note that student assignments, presentations and other non-­‐ examination tasks must be retained for six months (if not returned to the student), examinations must be retained for one year, and marking/grading records must be retained for five years. All staff are encouraged to use the HP Records Manager (HPRM). This system is used to manage the University’s Official hardcopy and electronic records. It can be used to store official electronic records such as emails, Microsoft Word, PowerPoint, Excel and Project documents, PDF’s and scanned images. Reviews and appeals A process exists for students who are dissatisfied with a unit mark or grade to appeal that result. Formal procedures for student appeals and grade reviews can be found in the Admission, Enrolment and Academic Progress rules available on the Office of Government Services website. Room bookings ECU uses a web based system for locating and booking rooms on ECU campuses known as ECUSIS. The ECUSIS system will show you the location of the room, the room capacity and equipment specifications and availability. To make a booking, login to the staff/student portal and select ECUSIS Room Bookings from the left-­‐hand menu. Select the campus or Room List option on the left-­‐hand side to search for a room. If you need help to make a booking, try using the FAQs option or email ecusis@ecu.edu.au. The Little Red Book Oct 2015.docx 39 Edith Cowan University
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Please note: Teaching rooms cannot be booked through ECUSIS, although you can check availability through ECUSIS. The allocation of classrooms to facilitate the University’s Academic Program is managed by the Timetable Office within the Student Service Centre. Scholarships Scholarships are aimed at assisting students to successfully complete their university studies and are not intended to be repaid. Scholarships can be used for a variety of expenses, including fees, text books, living expenses and other related study equipment. Scholarships are available to a wide range of students including high academic achievers, Indigenous Australians, students from low socio-­‐economic backgrounds or from rural or regional areas and students with disabilities. Scholarships are also available for post graduate study. Further information and applications are available from the scholarships website. See Important links. Security and Traffic Services The Facilities Management Office is responsible for all activities relating to Traffic Services and Security at ECU. For information about parking on campus, please see the Parking section or visit the ECU Parking website. For building access information, campus security, reporting incidents and other matters relating to security, please see the Campus Security section or visit the Security on Campus website. Sessional Staff Summit The Sessional Staff Summit is an interactive session designed specifically for sessional academic staff at ECU. It includes practical strategies for engaging students in their learning, usable ideas for marking and providing feedback to students, and increased familiarity with teaching technologies used at ECU. See the Learning Intranet for more information. SIMO The student interface to Callista is called the Student Information Management Online -­‐ SIMO. Students use SIMO to enrol and withdraw from units and activities, view and change personal details, view semester and exam timetables, view results, progression details and fee information. Only students have access to SIMO, staff do not have SIMO access. Students access SIMO via the SIMO website. Social Media Policy This policy provides a framework for participation in social media by ECU staff, students and members of Council. The Social Media Policy encourages and supports responsible use of social media when communicating on one of ECU’s official social media channels or commenting on University matters on external social media sites. See the Social Media policy in Important links. The Little Red Book Oct 2015.docx 40 Edith Cowan University
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Sport and recreation ECU has Sports and Fitness centres on our Joondalup and Mount Lawley campuses. Each centre has a fully equipped gymnasium, fitness classes and sporting competitions. They also provide crèche and school holiday programs for children. Information about services and memberships are available from their website. Staff identification card All staff must obtain a Staff Identification (ID) card which contains your name, a photograph and Staff ID number. Your Staff ID card not only acts as identification, it is also your Library card and allows you to book multimedia equipment required for teaching purposes. The process is explained in more detail on the Staff Access Cards website. Staff Kiosk This web-­‐based system provides you with access to Human Resource information about yourself such as salary, leave and professional development/training. You can access the Staff Kiosk from the Staff Portal. Go to the ECU homepage, login to the student/staff portal and Staff Kiosk is an option on the left-­‐hand side of your screen. You can view the Quick Reference Guide for more information. If you do not have access to the Staff Kiosk, you can request access by filling out the online request form. Staff Plus The StaffPlus program is available to all employees at ECU and provides benefits such as salary packaging, superannuation, staff discounts and professional growth opportunities. Further information is available on the StaffPlus website. Staff Portal The ECU Staff Portal is a single entry point for all current staff to access the ECU Intranet. The Intranet provides a wide range of information and access to many ECU applications. To login, go to the ECU homepage at www.ecu.edu.au and click on the staff/student portal button on top right of home page, then type in your ADS username and password. If you have not received access, you need to contact your Unit Coordinator or Line Manager. Your login will be created when you begin employment with ECU and the details for your login and ID are automatically provided to your Line Manager. If you experience difficulties logging into the portal, you can contact the IT Service Desk on 6304 6000, or extension 6000 from any phone on campus or email itservicedesk@ecu.edu.au. Student Central Student Central is the information centre for all student enquiries. They provide support and assistance with: •
•
•
student administration procedures; cashier services; after-­‐hours access cards; The Little Red Book Oct 2015.docx 41 Edith Cowan University
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•
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class timetable information; and examination timetable information. Student Central also acts as a pick up and drop off point for a wide variety of administrative forms for: •
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•
•
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re-­‐enrolment and amendment to enrolment; credit in or exemption from a unit; commonwealth application forms; deferred examination; and appeal against a grade or an academic review decision. Student Central offices are available on Mount Lawley, Joondalup and South West (Bunbury) campuses. They can be contacted by telephone on 6304 2000 or by email at enquiries@ecu.edu.au. The Student Central website provides further contact information. Student Guild The ECU Student Guild is a student run support service and representative organisation for students at Edith Cowan University. The Guild exists under the University Act as a student body and union on campus. The Guild provides the following services for students: •
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activist spaces and facilities for students; activities and events on campus; Education and Welfare Support Officers; equipment hire; equity, diversity &sustainability representation and support; food vouchers; grievance and appeals assistance/advice; information and referrals; interest-­‐free emergency loans; legal referrals and advice; second-­‐hand books and computers; social, cultural and political engagement opportunities; student representation on committees and ECU Council; support for clubs, societies &associations at ECU; and support for International Students’ Council and Post Graduates’ Association. See Important links for more information about the ECU Guild. Student loans ECU Loans are administered by the Scholarships Office. Each loan has its own specific eligibility criteria and students may borrow up to $1,000 for an ECU Student Loan or $1,500 for an ECU Essential Computing Loan. More information is available from the Loans page of the Student portal under Money Matters. The Little Red Book Oct 2015.docx 42 Edith Cowan University
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Turnitin The University has a site license for Turnitin, an internet-­‐based plagiarism-­‐prevention service. Both students and staff can submit a document to Turnitin. Once uploaded, the document remains on the Turnitin.com website and becomes one of the millions of documents against which others are compared. The software checks for unoriginal content and results can be used to identify similarities to existing sources or can be used in formative assessment to help students learn how to avoid plagiarism and improve their writing. More information can be found in the Staff Support Blackboard site in the Assignments using Turnitin page. See Important links. University Preparation Course The University Preparation Course (UniPrep) provides an alternative entry pathway to ECU. UniPrep is open to both school leavers and mature age (20+) students and can be taken full-­‐time over one semester or part-­‐time over two semesters. It prepares students for university level study by teaching skills for academic success. The emphasis is on the student becoming an independent learner. On successful completion of the course students are eligible for entry to undergraduate courses at ECU dependent on pre-­‐requisites, quotas and individual course cut-­‐offs. UniPrep is a Commonwealth Supported course that is therefore free for domestic students who have completed a ‘Request for Commonwealth Support’ form as part of their enrolment process. Work Health and Safety ECU recognises that a safe and healthy work environment is conducive to job satisfaction and productivity. The Work Health and Safety policy establishes a framework by which the University will operate to proactively prevent injury and harm to all employees, students, visitors and contractors. The policy is available from the ECU Office of Governance Services Policy Database. See Important links. Work Integrated Learning (WIL) Work Integrated Learning (WIL) is a learning experience that allows students to develop their skills in the workplace. WIL units frequently take place or partially take place, in the workplace. These units are often referred to as a professional placement, a clinical placement or a practicum. In WIL units, tasks are generally negotiated between the host organisation, student and academic staff member to ensure that tasks are meaningful achievable in the specific workplace and linked to the unit learning outcomes. For a guide on how to run a work placement, including your responsibilities and legal obligations, please visit the ECU Learning Intranet – Teaching and Learning: Work Integrated Learning. The Little Red Book Oct 2015.docx 43 Edith Cowan University
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Teaching and learning responsibilities This chapter focuses on the spectrum of responsibilities and administrative duties that academic staff are expected to perform. These include staff responsibilities for the safety and welfare of students, unit administration, assessment and the issue of academic misconduct and plagiarism. The items within this section include: •
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Administration Responsibilities Safety and wellbeing of students Teaching spaces Teaching periods and timetables Courses and units Unit context Assessment Academic misconduct and plagiarism Copyright and intellectual property Administration There are a few important administrative matters to ensure the smooth running of units and courses. Many of these will be different across faculties, schools, courses and units, but there are two important administrative frameworks that guide all teaching and learning activities across the University the: •
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Teaching and Learning Functional Plan; and Learning and Teaching Principles. ECU Teaching and Learning Functional Plan To achieve the annual learning and teaching goals of ECU, an institutional Teaching and Learning Functional Plan is produced each year. The current plan provides a list of expected learning and teaching outcomes and strategies for achieving those outcomes. This Teaching and Learning Functional Plan also indicates accountabilities for the success of these expected outcomes. In addition, each Faculty or Centre that is accountable in any way for learning and teaching outcomes is expected to produce a Teaching and Learning Operational Plan that is a localised derivative of the institutional Teaching and Learning Functional Plan. The ECU Teaching and Learning Functional Plan for 2014-­‐16 articulates the following goals: 1.
2.
3.
4.
5.
To provide a relevant and engaged curriculum. To provide quality learning experiences for all students. To enhance the quality of teachers and teaching. To enhance student support. To assure quality learning outcomes. The Little Red Book Oct 2015.docx 44 Edith Cowan University
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Responsibilities As an academic staff member with teaching responsibilities you will need to know to whom you are responsible for each aspect of your teaching. You may also find it useful to know the appropriate administrative/secretarial staff. Where concerns arise about any teaching matter, these are usually dealt with by consulting with the appropriate academic colleague. Responsibilities vary according to role, and are specified in the policy on Academic Leadership and Administrative Roles in Faculties, which can be accessed from the ECU Policies database. Attachments to this policy document refer specifically to each academic leadership role and the associated leadership responsibilities. It is highly recommended that you read the relevant sections of this policy document. The chain of responsibility for all academic matters concerning units and courses in the University is shown in the figure below. Chain of responsibility for all academic matters
The items within this section include responsibilities of: •
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Course Coordinators; Unit Coordinators; Lecturers and Tutors; and Students. Course Coordinators Course Coordinators are responsible to their Head of School for the overall quality and cohesion of their course, including the current degree program and the future directions and development of that degree. Typical responsibilities include: The Little Red Book Oct 2015.docx 45 Edith Cowan University
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•
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analysing Course Evaluation Questionnaires and responding appropriately; ensuring teaching and examination timetables (including rooming and scheduling) are accurate and meet the needs of students; ensuring staffing is appropriate and monitoring UTEIs; coordinating and chairing course reviews and revisions; and ensuring University protocols and procedures are followed. An expanded version of these responsibilities appears in a separate publication called the Course Coordinator Handbook. Unit Coordinators Unit Coordinators are responsible to their Course Coordinator for all aspects relating to the currency and smooth running of the Unit and for quality teaching and learning in the unit. Responsibilities vary depending on the type of unit and mode of delivery: for example, there may be special requirements if the unit is laboratory based, a practicum unit, or taught transnationally. Unit Coordinators are responsible for at least the following: •
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ensuring the Unit Outline is current and accurate, updating this as appropriate; revising or writing the Unit Plan; devising appropriate assessment items, preparing the marking keys (or rubrics) for each assessment item, moderating if appropriate; ordering course material such as textbooks and e-­‐reserve readings; ensuring the Blackboard site is available and current; obtaining a Unit License where data collection will be conducted by students as part of the teaching or assessment requirements of the unit; and briefing lecturers and tutors on the unit and on any issues. An expanded version of these responsibilities appears in a separate publication, the Unit Coordinator Handbook. Lecturers and Tutors Lecturers, who are not Unit Coordinators, and Tutors are typically responsible for: •
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preparing for their teaching; teaching the unit; marking student work; participating in unit reviews; and completing the ELP Measure on all written assignments to provide feedback to students about their English language proficiency. Students The Student Charter outlines what students can expect from ECU and from its staff. The full text can be found on the Student Charter website. The Little Red Book Oct 2015.docx 46 Edith Cowan University
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The Student Charter identifies that ECU is committed to providing a challenging educational environment in which all members of its culturally and geographically diverse community can realise their potential. Safety and wellbeing of students This section focuses on the responsibilities that all academic staff, including sessional staff, have for the safety and wellbeing of students in their care. All staff working at ECU are responsible for adhering to the ECU Staff Code of Conduct, which is discussed in the Strategic Context section. The items within this section include: •
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duty of care responsibilities; defamation; equal opportunity; email etiquette; emergency evacuation; building wardens; emergency procedures; and critical incident management. Duty of care responsibilities Academic staff have a duty of care obligation towards their students. Generally, this will revolve around academic work and providing a supportive environment for learning and/or research. There are specialist people within the University and within each Faculty who can help students at risk of not achieving their full potential. The table Sources of help available for students summarises the support available for such students. Sources of help available for students
Issue/Problem Support services available Accessing information, information literacy Library Career or employment related issues ECU Career Services Graduate School's Research Work Register Course information Student Information Offices Disability Student Equity, Diversity and Disability Service Emotional or psychological issues Student Counselling Service Experiencing bullying, harassment or discrimination Student Equity, Diversity and Disability Service Financial difficulties Student Loans Student Guild Student Fees Student Central General student enquiries Student Central -­‐ Refer students here when unsure who The Little Red Book Oct 2015.docx 47 Edith Cowan University
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else should help them International student support Student Central International student visa & enrolment issues ECU International Medical problems Health Services Postgraduate research support Faculty Research & Higher Degree Offices Graduate Research Training & Resources Spiritual guidance and support Multi-­‐faith Office Study skills and advice Faculty Learning Advisors Technology and computer issues IT Support All staff are encouraged to find out the names of key contact people in their Faculty and be prepared to refer individual students as the need arises. This is particularly important for first year students who can often feel overwhelmed by the cultural and social differences between High School and University life. Mature age students also arrive with their own set of apprehensions. Academic staff are responsible for the supervision of students during lectures and all activities under their control off-­‐campus. Field trips and other off-­‐campus activities place students in situations where they may be exposed to higher than the normal levels of risk. Therefore, with these types of activity, there is a need to provide a higher standard of care and this may require the application of special policies or procedures. Organisation of field trips should be undertaken in consultation with the School Support Office. The ECU Occupational Safety and Health Policy outlines staff responsibilities in this regard. Defamation The University is committed to pursuing academic freedom to the maximum extent. However, academic freedom does not extend to any action that contravenes defamation laws. The law of defamation is intended to protect people’s reputations from unfair attack. In essence, defamation is anything that is spoken, written or communicated about someone else, to a third person or more, and is considered by that person to have damaged their reputation in the eyes of others. Defamation suits are increasing, either for libel (which is permanent) or slander (which is spoken or not permanent). The bottom line is, take great care with whatever you say and write about someone else. This includes email, voice-­‐mail and other forms of electronic communications. If you have any doubts, always seek legal advice. Equal opportunity In the University context, compliance with Equal Opportunities (EO) legislation means that all students and staff have equal access to study and work opportunities, are treated with fairness and respect and are not discriminated against on the grounds of age, family responsibility/status, gender, history, impairment, marital status, political or religious conviction, pregnancy, race, sex, or sexual orientation. Sexual and racial harassment will also not be tolerated. The Little Red Book Oct 2015.docx 48 Edith Cowan University
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Email policy The email policy details the recommended format, manner and standard of professional communications expected by the University. For the full policy, please refer to the Policy Database in Important links. Emergency evacuation Emergency evacuation procedures, together with an Assembly Zone location map, are located at all building EXITS and in each of the University's formal teaching spaces. Staff and students should make themselves familiar with this information for all of the buildings they use. At the beginning of semester, all lecturing staff are required to inform students about the protocols for emergency evacuation. This, of course, pre-­‐supposes that staff are themselves familiar with these protocols. The ECU Emergency Management website provides you with this information. An emergency will be signalled either by the building’s emergency warning system or by a Fire Warden. On hearing the Emergency Warning System: •
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remove anyone from danger, do not panic; close all doors in area (if Bomb Threat leave open); assemble all students in the class ready for evacuation; evacuate by nearest safe exit then proceed to the Assembly Area (do not use lifts); ensure the Building Warden or Emergency Response Officer is informed of any people who are injured, unconscious or have a disability; and keep students together and follow instructions from Warden or Emergency Response Officer. Building wardens All buildings have Wardens who will respond in the event of an emergency. Their primary responsibility is to ensure that in the event of an emergency the building is evacuated in an orderly and safe manner. Building Wardens will provide advice on emergency exits, location of the nearest evacuation assembly areas and procedures to follow in the event of an emergency. The Facilities Management Office (FMO) on each campus maintains the list of names of Wardens in each building and organises training. Staff are advised to contact the FMO to identify the Wardens in their areas, or for any other information needed. Emergency procedures Students also need to be informed of the procedures to follow for the reporting of accidents, injuries, disease and hazards. It is good practice to draw this information to the attention of students during the first teaching session of a semester. In the event of an emergency, teaching staff on campus have a duty of care to take control of the situation/class until Security or the Chief Warden arrives. If you are the person who discovers a fire or other emergency: •
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raise the alarm, use RED break glass alarm (if available); call Security: 6304 3333 – all campuses; and evacuate students as appropriate. Please note: •
if you need to contact external emergency services, dial 000; The Little Red Book Oct 2015.docx 49 Edith Cowan University
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•
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for emergencies requiring first aid, always seek immediate professional medical help from University First Aiders, or Security; in the event of a medical emergency it is not appropriate to contact the on-­‐campus Medical Centre; and if using a University landline first dial 0 for an outside line. Critical incident management It is possible that you may at some time face a critical incident that threatens persons or property. You need to know what action to take in such cases. This is called critical incident management. Threats to a person include: threats to kill or harm; physical violence; being followed; threats to do self-­‐harm, behaviour that implies danger (such as being shouted at); other behaviours that are frightening or make you feel uncomfortable. Threats to property could be anything that may potentially harm ECU property or personal property on an ECU campus. The decision path for handling a critical incident is shown below. Figure: Critical incident management Please note: The Senior Staff Member may be the Course Coordinator, Head of School, or Dean of Faculty, depending on availability and/or the severity of the incident. If none of these is available, find a senior person in another faculty or division. The Little Red Book Oct 2015.docx 50 Edith Cowan University
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Teaching spaces The University has a wide variety of purpose-­‐built teaching spaces, equipped with the latest technology to support good quality learning. It would be useful to find out more about the teaching spaces in your Faculty or School that have been purposefully designed or equipped with your discipline or subject-­‐area in mind. Here are a few general points that are relevant to teaching spaces right across the University. The items within this section include: •
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Lecture recordings: MyLecture; Vacating teaching spaces; Food and drink in teaching spaces; and Furniture in teaching spaces. Lecture recordings: MyLecture Some teaching spaces are equipped with facilities to record lectures. The recording system is known as MyLecture. Some venues include one or more cameras that can be used to video-­‐record the class whilst other venues record audio and screen projections. Staff choosing to record their lectures should inform students they are doing so and indicate where in the room students may sit who do not wish to be recorded. If student interaction is an anticipated part of the lecture, staff have an ethical responsibility to inform students of the planned use of the recording. Vacating teaching spaces It is University policy to vacate rooms 15 minutes before the start of the next scheduled class. When a class has finished, please take any students seeking help or guidance away from the lectern, or better still, move outside to allow the next lecturer to set up for their class. When vacating a teaching space, it is important to turn off all equipment that you have turned on. This includes media facilities such as DVD players and Flexilecture equipment and, of course, any lights. Please also clean any whiteboards. Food and drink in teaching spaces Students are not permitted to take food or drink (except water) into teaching spaces. If you see any students behaving inappropriately in this regard, please remind them of the need to respect these simple rules. Furniture in teaching spaces Staff should always leave the furniture and fittings in classrooms in the position in which they were found. If you use teaching spaces with moveable furniture, you are encouraged to arrange the furniture to suit your teaching styles. However, if you move the furniture in a room, you should ensure it is returned to the standard configuration you found when you arrived. The Little Red Book Oct 2015.docx 51 Edith Cowan University
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Teaching periods and timetables It can sometimes feel as if universities are run by clocks and calendars, but it is important to have clear signposts for the start and end times of different activities to ensure coordination of the 20,000 students and 400 courses we offer. The sooner you can familiarise yourself with the academic calendar and teaching timetable the easier your work here will be. The items within this section include: •
•
•
•
the academic calendar; university holidays; teaching times and locations; and unit context. The academic calendar Most of the academic program at ECU takes place in two semesters (Semester One and Semester Two). Other patterns are used and include summer and winter schools, three trimesters, four terms and two full year periods. Normally, semesters one and two include between 12 and 14 teaching weeks, a one-­‐
week mid-­‐semester break free from class contact and a final two-­‐week examination period. The ECU Academic Calendar provides all staff and students with the university timeline for each year, including teaching period start and end dates. A few Schools have their own calendar, which can be accessed from the School’s website. It is important to know which pattern applies to the units you are teaching. University holidays The University has a two-­‐week period where the majority of faculties and service centres throughout the University close. This is known as the Essential Student Services Period and runs over Christmas and New Year. The University observes seven Public Holidays: •
•
•
•
•
•
•
Australia Day (January 26); Good Friday (date varies); Easter Monday (date varies); Anzac Day (April 25); Christmas Day (December 25); Boxing Day (December 26); and, New Year’s Day (January 1). The three other WA public holidays -­‐ Labour Day, Foundation Day and the Queen’s Birthday -­‐ are not University holidays. In lieu of losing these as public holidays, ECU staff have an additional five days annual leave during the Essential Student Services Period in December/January. The Little Red Book Oct 2015.docx 52 Edith Cowan University
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Teaching times and locations ECU teaching spaces are timetabled in slots of one, two or more hours. A one hour time slot allows for 45 minutes of teaching time and a 15 minute changeover period. This allows students to move across campus for their next class, and also allows the next lecturer to set up the room and equipment for their class. Classes are generally timed to start on the ‘half-­‐hour’ except on the South West Campus where the classes start on the hour. To ascertain class times and locations for your unit, you need to contact your Unit Coordinator. You can also obtain a class list from your Unit Coordinator. Courses and units ECU students are usually enrolled in a course of study owned and offered by a School within a Faculty. University courses are usually named with the type of award such as Bachelor of (topic) or Master of (topic). Each course will consist of a specified number of compulsory and optional units, usually in a prescribed order, to successfully complete the course. A unit is the basic component of a course and is normally completed over a period of one semester. Units can be classified as foundation/core, major, minor or electives. A small number of non-­‐award courses are offered at ECU. The items within this section include: •
•
•
•
•
•
•
Online handbook; Course codes; Unit codes; Cross-­‐school and cross-­‐faculty units; Unit context; Unit outline; and Unit plan. Online handbook All courses and units are described in the ECU Handbook, an essential reference book which can be accessed online. The Handbook contains details of all courses and descriptions of all units in those courses. Current student enquiries should be referred to the handbook, Student Central or the Student Information Office for their Faculty. Course codes All ECU courses and units are specified with a course code and a unit code. Courses are named with the type of award and identified by a three-­‐character course code. For example, the Faculty of Health, Engineering and Science has a Bachelor of Science (Sports Science) course with a course code of B23. Unit codes Each unit is identified by a unit name and a unit code. For most ECU units, the unit code is a sequence of seven characters. The first three characters are an alphabetic prefix that identifies the discipline area or the School responsible for the unit, while the last four are a numeric suffix. The first of these four digits indicates the unit level, the stage of the course in which a unit is usually taken, as follows. The Little Red Book Oct 2015.docx 53 Edith Cowan University
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For example, SPS3202 Sports Biomechanics 2 is a unit in the Bachelor of Science (Sports Science) course offered by the School of Exercise and Health Sciences, in the Faculty of Computing Health and Science. The three characters SPS of the unit code indicates the Sports Science discipline while the digits 3202 identifies the unit as a 3000 level unit taken by students in the third year of the course. The codes for the different levels of study available at ECU
First digit Unit Level 0 Pre-­‐tertiary (e.g. University preparation) 1 First year undergraduate 2 Second year undergraduate 3 Third year undergraduate 4 Graduate Diploma if following an unrelated undergraduate degree, or Fourth year of four year undergraduate degree 5 Graduate Diploma & Master Degree Stage 1 6 Master Degree Stage 2 7 Doctoral ECU courses are designed to align with the new Australian Qualifications Framework. More details about this Framework are available from the AQF website: www.aqf.edu.au. Cross-­‐school and cross-­‐faculty units Although units are owned and run by a particular School, in many classes there may be students from different Schools and different Faculties. This is because students may take units in a different School from the one that offers the course, as part of a double degree, second major, minor or as an elective. These students are likely to be unfamiliar with School-­‐specific academic requirements and expectations, including the expected style of thinking and working, standards of student work and assignment requirements. It is important to provide these students with a clear picture of the requirements and expectations that you and your School have of them, in your particular unit. As course structures and course offerings change each year, the easiest way to find which Schools students belong to is to ask the students. Unit context All teaching staff need to understand where and how each unit fits into the course. If you are a unit Lecturer or Tutor, it is essential that you talk to your Unit Coordinator. Consult the Unit Outline and Unit Plan for answers to the following questions: •
•
•
Does the unit have any prerequisites? What are its stated expected learning outcomes? How will each of these learning outcomes be assessed? It is also helpful to consult your colleagues for answers to the following questions: The Little Red Book Oct 2015.docx 54 Edith Cowan University
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•
•
•
•
•
How many students are expected to enrol in the unit? What strengths and weaknesses do they have that may affect how you can assist them in their learning? If the unit is a prerequisite for another unit, what does that unit expect your students to know or to be able to do? If the unit requires students to conduct data collection, will it need a unit licence (an assurance that data collection in the unit will be conducted in an ethical manner)? What feedback exists from students in the previous year (e.g. UTEI feedback) that could assist in improving the unit this year? Unit Outline The Unit Outline contains essential information about the content, learning outcomes and assessment requirements of the unit. All teaching staff must adhere to the requirements specified in the Unit Outline as this is a formal University document. Any changes to the Unit Outline are made by the Unit Coordinator in CAPS and require University approval. The Unit Outline that is approved in CAPS will automatically appear in the Handbook, and a link will be established in Blackboard that links to the Unit Outline page in the Handbook. Unit Plan The Unit Plan provides a comprehensive overview of how the unit is being offered and taught in the given teaching period (e.g. Semester 1). The Unit Plan is based on the official University Unit Outline stored in CAPS and is prepared by the Unit Coordinator each semester. Faculties often have further requirements for Unit Plans to ensure that all essential ‘local’ information is included. You should contact your Unit Coordinator or Faculty Teaching and Learning Office to see if a template is available. It is usual to distribute the Unit Plan, along with the Unit Outline, to students in the first contact session of the semester – and to go over it with them either in the first lecture or in the first tutorial. For off-­‐
campus (online) students, these unit requirements should be loaded onto the Blackboard site or included as part of the materials posted. It is helpful for students if a timetable listing the week-­‐by-­‐week schedule of topics and/or readings can be incorporated within the Unit Plan document. A table of all class sessions can list the details of each class session such as the type of session (lecture, tutorial, seminar, laboratory or workshop), time of the day and day of the week, the location (campus and room number) and the name of the relevant staff member is also required. It may be useful to clearly state the expectations of students including the extent to which attendance at timetabled classes is expected or required and the amount of out-­‐of-­‐class work expected. The assessment information included in the Unit Plan should provide students with all relevant information about when and how they will be assessed so that they can plan accordingly. Assessment Within each unit, assessment tasks serve the following two main purposes: •
to promote student learning and improve student performance by providing timely and appropriate feedback to the student; and The Little Red Book Oct 2015.docx 55 Edith Cowan University
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•
to evaluate the extent of the student’s achievements relative to the learning outcomes stated in the Unit Outline. The University has a policy that specifically covers assessment and new staff should read this document before creating Unit Plans and before speaking to students about assessments. Information about this policy is available in the Strategic Context section. The items within this section include: •
•
•
•
•
•
Assignment cover sheet and submission; Late assignments; Return of assignments; Assessment query by students; Examinations; and Marks and grading. Late assignments Students who wish to submit an assignment after the due date and avoid a late penalty must make application in writing to the Unit Coordinator stating the grounds. The penalty for late submission without Unit Coordinator approval is calculated as follows: a penalty of 5% of the maximum assignment mark for each working day late (Note that this does not mean 5 marks and that Saturday, Sunday and public holidays are not working days); and more than five working days late, a mark of zero for the assignment. For example, consider an assignment worth a maximum of 30 marks (30% of the total assessment in the unit) that is due on a Thursday. The late penalty is 5% of 30 (the maximum mark possible) = 1.5 marks for each working day late. A student who submits the assignment on the following Monday without Unit Coordinator approval is two working days late. The Saturday and Sunday are not regarded as ECU working days in this calculation. The late penalty is 2 x 1.5 = 3 marks. If this student was awarded a mark of 18/30 based on merit alone, the following calculation should apply. Original mark (18) minus penalty (3) gives a final mark to be recorded of 15. Return of assignments Student assignments should be marked and returned within ten working days from submission/due date. Students should receive sufficient feedback on their assessment tasks to enable them to maximise the learning opportunities from the assessment experience. For more assistance on feedback, refer to Scholarship of Teaching and Learning section. Unclaimed assignments remain the property of the student and should be kept for a period of three months after the final University examination date. Assessment query by students Sometimes a student will be dissatisfied with an assignment mark and seek an explanation as to why they were awarded that mark. If this happens, discuss the matter fully and frankly with the student. The Little Red Book Oct 2015.docx 56 Edith Cowan University
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Explain the mark and offer constructive and specific comment on how they could attain a better mark in future. If requested to do so by the student, re-­‐mark the work or, better still, have a colleague do this for you. Before re-­‐marking occurs, alert the student to the fact that it may possibly result in a lower mark than the one initially given. If there has been a marking error, correct the mark on the student assignment, sign and date the correction. Any student who is still unwilling to accept the assignment mark should be referred to the Unit Coordinator (or to the Course Coordinator if you are the Unit Coordinator). If a student is dissatisfied, they can lodge a formal Result Appeal. Your Unit or Course Coordinator will assist with the Appeal process. Examinations It is the responsibility of the Unit Coordinator to prepare the end of semester examination paper and marking guides for the unit. Make sure you familiarise yourself with the examination paper to ensure you have covered all the required material. All staff teaching in a unit should agree as to what information will be provided to students about the examination and when this will be provided. Unit Coordinators are responsible for ensuring they, or another member of the Lecturing staff, are present in the exam room during reading time for the on-­‐campus examination in case of questions relating to the paper and to ensure any errors which may be identified can be quickly corrected. Marks and grading It is every educator's responsibility to keep accurate records of all assessment results, including marks, for all their students. These records should be kept confidential, except for legitimate University purposes. Marks should be moderated across different tutorial groups, classes and modes of study to ensure that the overall assessment of student performance is fair and equitable. Students are given a mark for the unit and then allocated the corresponding grade. Table 11 summarises the grades and marks schema followed by the majority of ECU courses. Alternative grading schema operate in some units, including grade only and pass/fail only units. Assessment grades and marks
Grade Description Mark (%) High Distinction 80 to 100 D Distinction 70 to 79 CR Credit 60 to 69 C Pass 50 to 59 HD The Little Red Book Oct 2015.docx 57 Edith Cowan University
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I Incomplete and Repeat C Pass (Conceded) 45 to 49 N Fail 0 to 49 Unit Coordinators will assign and submit the final grade to each enrolled student in the unit. These grades need to be submitted in time for the Faculty Board of Examiners meeting which follows the examination period at the end of each semester. In accordance with the ECU Assessment Policy, Unit Coordinators must be vigilant about the number of Distinction and High Distinction grades awarded in a unit. In some instances, the calibre of the student group, unit enrolment numbers will affect this distribution of grades and the Unit coordinator who signs off on marks' distributions, may request and explanation. Sometimes student marks must be scaled to fit the expected University grading distributions. Scaling usually only occurs when the assessments were unexpectedly too easy or too difficult and if the number of students in the unit is sufficiently large enough to apply a scaling process. Scaling should occur in statistically robust ways and be defensible. They should maintain relative student ranks. Students should be alerted to the possibility of scaling in the Unit Plan. A process exists for students who are dissatisfied with their unit mark or grade to appeal that result. The student must have grounds for appeal and must attend an Informal Interview with the Unit Coordinator before they can submit a formal appeal. The appeal process is explained on the ECU Exams, Results, Appeals Intranet page. Academic misconduct and plagiarism Academic misconduct includes all forms of cheating, plagiarism, coercion and lying. It is the responsibility of all staff to inform and educate students about the need for academic honesty and the nature of academic misconduct. You are responsible for fostering and maintaining academic honesty in all of your students’ work. You can find information about the Academic Misconduct Rules in the Strategic Context section. Students are encouraged to reference all work and should refer to the ECU Referencing Guide for assistance with referencing. The Library Services webpage contains referencing assistance. If you suspect plagiarism when marking a student’s assignment or invigilating an in-­‐class test, whether it is intentional or unintentional, you need to do the following: •
•
•
document the situation/find evidence to support the suspected plagiarism and document any action you may have already taken; refer to the Academic Misconduct Rules; and contact your Unit Coordinator or Head of School. Where the misconduct is substantial, intentional or a second offence, the Unit Coordinator must refer the matter in writing to the Head of School, setting out the nature of the alleged misconduct and the evidence in support of the charge. The Head of School (or nominee) will investigate the matter and if The Little Red Book Oct 2015.docx 58 Edith Cowan University
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they determine that the student has committed an act of academic misconduct, they will impose a penalty in line with the extent of the misconduct and with the ECU Academic Misconduct Rules (Students). What is plagiarism? Plagiarism is to knowingly or unknowingly present as one’s own work, the ideas or writings of another, without appropriate acknowledgement or referencing. Plagiarism includes, but is not limited to: •
•
•
•
paraphrasing of text without acknowledgement of the source; copying the text of another student’s or students’ assignment; copying of visual representations (e.g., cartoons, photos), computer programs, data, etc., without acknowledgement of the source; and presenting the work of a group as if it is one’s own. Students are often confused about what constitutes plagiarism. Some students think that only direct quotations need to be acknowledged. Others think that any paraphrasing of someone else’s work is plagiarism, while others think that plagiarism applies only to text material. In every unit, students need to develop skills for summarising, paraphrasing, critical analysis and building an argument. They may need reminding that they can still use the work of others, provided that all such work is clearly identified and acknowledged. Staff and students can use Turnitin.com under the University’s licence to detect and guard against plagiarism. More information about Turnitin.com can be found in the alphabetically listed Resources, services and systems section. Self-­‐plagiarism occurs when a student submits an assessment task which they previously used for another assessment or in another unit. Turnitin will detect this type of plagiarism. If you have a student who attempts to use the same assessment piece more than once, you should contact your Unit Coordinator. The Unit Coordinator will then contact the student to discuss the fact that they have not submitted a unique piece of work for their current assessment task. There is no specific penalty for acts of self-­‐plagiarism by students. It will be reflected in their mark, however, if they have failed to apply unique thought and research to a submitted assessment without referencing this fact. See Important links for more information about academic misconduct. Copyright and intellectual property The University, its staff and students are subject to the requirements of the Commonwealth of Australia Copyright Act 1968 (as amended). University policies have been established to comply with these requirements and other contractual obligations and must at all times be observed and adhered to by staff and students. The items within this section include: •
•
Copyright; Intellectual property; The Little Red Book Oct 2015.docx 59 Edith Cowan University
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•
•
•
•
Internet; Audio-­‐visual copying; Photocopying; and Computer software. Copyright The underlying principle of the copyright law is to grant authors and other creators exclusive rights over their work and to reward them for the time and effort required to put an idea into a material form. It was also designed to provide a balance between the rights of copyright owners and the rights of users of copyright material, such as educational institutions and libraries. It is important that any work copied is fully referenced to meet requirements under Moral Rights amendments to the Copyright Act. As authors and creators, students' work is protected by copyright. As an employer, ECU will normally own copyright for all work produced by you as an employee in the course of your duties. Work produced by or under the direction of government normally rests with the Crown. The Copyright Act will determine copyright ownership unless there is a contract between the parties to the contrary. For further information about the University's policies and procedures concerning copyright, consult the ECU Copyright and privacy information from the Office of Legal Services. See Important links. Intellectual property ECU supports the commercialisation of intellectual property developed through research, teaching and learning activities. As an employer, ECU claims ownership of the intellectual property of all work produced by you as an employee in the course of your duties. Thus, material produced by you, as part of your teaching program, is usually owned by the University. Private developments not related to your University duties are your intellectual property. The University will not normally seek to exercise its intellectual property rights over small-­‐scale academic or creative publishing income. However, you should refer to the ECU Copyright webpage for further information if you are intending publishing something or negotiating with a publishing company. Photocopying Section 40 of the Copyright Act permits an individual to make a single copy of a ‘reasonable portion’ of a literary, dramatic or musical work without direct permission from the copyright owner, providing that: •
•
the copying is done for the purposes of research and study; and the dealing is 'fair'. A ‘reasonable portion’ is usually accepted as being: •
•
10% of a 'work' (or if the 'work' is divided into chapters, one chapter, whichever is the greater) of a literary, dramatic or musical work published in an edition of 10 pages or more; an article in a periodical publication (or more than one article if they relate to the same subject matter -­‐ although 'same subject matter' is not clearly defined in the Act it is generally regarded as being fairly limited); and The Little Red Book Oct 2015.docx 60 Edith Cowan University
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•
where a work is contained in an anthology (a collection of separate works): the whole work if no more than 15 pages in the anthology, where it exceeds 15 pages, the work may be copied only if it is not available separately published. The term ‘reasonable portion’ is not defined in relation to works of less than 10 pages, or in relation to artistic works. It is important to recognise that the 10% rule applies at all times University-­‐wide. This means that for a 'work' already in digital format, only 10% from the 'work' can be made available online at any one time University-­‐wide. To manage this, readings in digital format should be made available to students through the Library’s eReserve. It should be noted that diagrams, tables, graphs, maps, photographs, colour plates of artwork are complete 'works' in their own right. They may be copied only when they accompany text to which they refer or where it can be shown that they have not been separately published (but then only if the dealing is 'fair'). Whether a reproduction is a fair dealing depends on several factors including the purpose of the reproduction; the amount reproduced; and the possibility of buying the work. Copies made under the fair dealing provisions may not be used for any other purpose (including for making multiple copies) which would normally require the copyright owner's permission. ECU is licensed to make multiple copies for educational purposes, providing the copying does not exceed the prescribed limits and is fully referenced with source details. The copying may be to or from digital format, providing that where it is placed online, it is on a secure Intranet (password protected) and must not to be accessible to the public. Internet Access to the internet is for your ECU work. Authentication of access (your standard University username and password) is now required when using a University machine to access Internet sites outside of the ECU network. All material published on the Internet is automatically protected by copyright. Although viewing material on the Internet is free, downloading it for storage or printing is a ‘reproduction’ under Australian copyright law and generally requires the permission of the copyright owner. Downloading may not infringe copyright where a single production (copy) of the material is made in accordance with the ‘fair dealing’ provisions of the Copyright Act for the purposes of personal study or research. Use of the material can be limited by specific conditions (e.g., for educational or non-­‐ commercial purposes) or may be unrestricted. Often websites will include a copyright notice, which describes what use can be made of the material. The University is currently developing guidelines on the use of social media sites and YouTube in lectures/teaching. Please consult the ECU website for up-­‐to-­‐date information on this. Audio-­‐visual copying Audio-­‐visual materials, privately copied for research and study purposes, may be submitted by a student for assessment or used by the student in any class presentation. However, the copy may not be used for The Little Red Book Oct 2015.docx 61 Edith Cowan University
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any other purposes, including teaching purposes. The University is licensed to make copies of television (including from cable and satellite) and radio broadcasts for educational purposes, providing each copy made is properly reported and ‘marked’ (labelled). Commercially produced films, videos or audios must not be copied for use within the University, nor copied using ECU-­‐owned equipment. Any films, videos or audios used in the University should be purchased or hired in the name of Edith Cowan University. Computer software Computer programs are protected by the Copyright Act as 'literary works'. The copying of computer programs protected by copyright using any University equipment is prohibited. Only authorised, licensed software may be installed on University equipment. The Little Red Book Oct 2015.docx 62 Edith Cowan University
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Important links To access the majority of the following links, staff should be logged in to the ECU portal. Rules, Policies, Guidelines & Frameworks ECU Academic Misconduct Rules (Students) http://Intranet.ecu.edu.au/__data/assets/pdf_file/0010/378316/academic_misconduct_rules_students
.pdf Academic Staff Performance Expectations and Outcomes Framework http://www.ecu.edu.au/GPPS/policies_db/policies_view.php?rec_id= 0000000381 Advanced Standing Policy http://www.ecu.edu.au/GPPS/policies_db/policies_view.php?rec_id=0000000268 Code of Conduct http://www.ecu.edu.au/GPPS/policies_db/policies_view.php?rec_id= 0000000217 Email Policy http://www.ecu.edu.au/GPPS/policies_db/policies_view.php?rec_id=0000000382 English Standards Policy http://www.ecu.edu.au/GPPS/policies_db/policies_view.php?rec_id= 0000000296 Excellence Framework http://Intranet.ecu.edu.au/staff/centres/planning-­‐quality-­‐and-­‐equity-­‐services/our-­‐services/excellence-­‐
framework Internationalisation of the Curriculum at ECU http://www.ecu.edu.au/GPPS/policies_db/policies_view.php?rec_id= 0000000370 Office of Governance Services Policies Database http://www.ecu.edu.au/GPPS/policies_db/index.php Planning, Quality and Equity Services http://Intranet.ecu.edu.au/staff/centres/planning-­‐quality-­‐and-­‐equity-­‐services/overview Policy and Legislation Directory (Policies Database) http://Intranet.ecu.edu.au/staff/centres/office-­‐of-­‐governance-­‐services/our-­‐services/policy-­‐and-­‐
legislation/policy-­‐and-­‐legislation-­‐directory Quality Assurance Guidelines for Online Delivery http://Intranet.ecu.edu.au/__data/assets/pdf_file/0019/592300/ECU-­‐Quality-­‐Assurance-­‐Guidelines.pdf Recruitment, Selection and Appointment Policy http://www.ecu.edu.au/GPPS/policies_db/policies_view.php?rec_id= 0000000333 Social Media Policy http://www.ecu.edu.au/GPPS/policies_db/policies_view.php?rec_id= 0000000402 The Little Red Book Oct 2015.docx 63 Edith Cowan University
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ECU Centres, Services & Associations Academic Staff Association http://Intranet.ecu.edu.au/learning/support-­‐and-­‐resources/teaching-­‐and-­‐learning/the-­‐little-­‐red-­‐
book/resources-­‐services-­‐and-­‐systems/a-­‐h/academic-­‐staff-­‐association Access Cards http://www.ecu.edu.au/centres/facilities-­‐and-­‐services/our-­‐services/security-­‐on-­‐campus/staff-­‐access-­‐
cards Ask Us website http://futurestudy.askus.ecu.edu.au/app/ask Campus facilities http://Intranet.ecu.edu.au/staff/campus-­‐life/campus-­‐facilities Careers and Leadership Services http://careers.ecu.edu.au Centre for Learning and Development http://Intranet.ecu.edu.au/staff/centres/centre-­‐for-­‐learning-­‐and-­‐development/overview Co-­‐Op Bookshop http://www.coop.com.au Corporate Communications http://intranet.ecu.edu.au/staff/centres/marketing-­‐and-­‐communications-­‐services/contact Email pr@ecu.edu.au Course and Unit Offering System https://ecuapps2.ecu.edu.au/weblogic/ums/faces/index.jspx?_afrLoop=1366870636405000&_afrWind
owMode=0&_adf.ctrl-­‐state=udifipl3q_4 ECU Campus Maps http://www.ecu.edu.au/about-­‐ecu/our-­‐campuses/campus-­‐maps ECU Lands and Traffic By-­‐Laws http://www.ecu.edu.au/centres/office-­‐of-­‐governance-­‐services/our-­‐services/policy-­‐and-­‐
legislation/policy-­‐and-­‐legislation-­‐directory/university-­‐statutes-­‐rules-­‐and-­‐by-­‐laws ECU Online Payments Gateway https://payonline.ecu.edu.au/pay/menu ECUSIS Room Bookings https://ecusis.ecu.edu.au/roomBookings/roomBookings.aspx The Little Red Book Oct 2015.docx 64 Edith Cowan University
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Employee Assistance Program http://Intranet.ecu.edu.au/staff/centres/human-­‐resources-­‐service/our-­‐services/work-­‐health-­‐safety-­‐
and-­‐wellness/employee-­‐assistance-­‐program Facilities and Services http://www.ecu.edu.au/centres/facilities-­‐and-­‐services/overview Graduate Research School http://intranet.ecu.edu.au/learning/support-­‐and-­‐resources/teaching-­‐and-­‐learning/the-­‐little-­‐red-­‐
book/resources-­‐services-­‐and-­‐systems/a-­‐h/graduate-­‐research-­‐school Health Services http://intranet.ecu.edu.au/learning/support-­‐and-­‐resources/teaching-­‐and-­‐learning/the-­‐little-­‐red-­‐
book/resources-­‐services-­‐and-­‐systems/a-­‐h/health-­‐services Human Resources Service http://Intranet.ecu.edu.au/staff/centres/human-­‐resources-­‐service/overview Information Technology Services http://www.ecu.edu.au/centres/information-­‐technology-­‐services/overview International Office http://www.ecu.edu.au/centres/international-­‐office/overview Kurongkurl Katijin https://blackboard.ecu.edu.au/webapps/blackboard/content/listContent.jsp?course_id=_597063_1&co
ntent_id=_3287512_1&mode=reset Learning Advisors http://intranet.ecu.edu.au/student/my-­‐studies/study-­‐advice/learning-­‐advisors Learning Intranet http://Intranet.ecu.edu.au/learning/overview Library Services http://www.ecu.edu.au/centres/library-­‐services/overview Library Staff Contacts http://www.ecu.edu.au/centres/library-­‐services/about/faculty-­‐staff Lynda Campus https://shib.lynda.com/Shibboleth.sso/InCommon?providerId=https://shibidp.ecu.edu.au/idp/shibbolet
h&target=https://shib.lynda.com/InCommon Marketing and Communication Services http://intranet.ecu.edu.au/staff/centres/marketing-­‐and-­‐communications-­‐services/overview Marks Recording System http://intranet.ecu.edu.au/web-­‐apps/staff/marks-­‐recording-­‐system The Little Red Book Oct 2015.docx 65 Edith Cowan University
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Multifaith Office http://intranet.ecu.edu.au/student/campus-­‐life/campus-­‐facilities/multifaith-­‐centre Off Campus support http://intranet.ecu.edu.au/student/support/off-­‐campus Office of Advancement http://Intranet.ecu.edu.au/staff/centres/office-­‐of-­‐advancement/overview Office of Research and Innovation http://Intranet.ecu.edu.au/research/for-­‐research-­‐staff/overview Online Exams Submission System http://intranet.ecu.edu.au/web-­‐apps/staff/online-­‐exam-­‐submission-­‐system Our Students http://www.ecu.edu.au/about-­‐ecu/our-­‐students Research Intranet http://Intranet.ecu.edu.au/research/for-­‐research-­‐staff/overview Scholarships http://intranet.ecu.edu.au/student/money-­‐matters/scholarships Staff Induction http://intranet.ecu.edu.au/staff/centres/human-­‐resources-­‐service/our-­‐services/recruiting-­‐appointing-­‐
inductions-­‐and-­‐probation/staff-­‐induction Statistics and Projections http://intranet.ecu.edu.au/staff/centres/finance-­‐and-­‐business-­‐services/our-­‐services/strategic-­‐
information-­‐services/statistics-­‐and-­‐projections Student Guild www.ecuguild.org.au Student Intranet http://Intranet.ecu.edu.au/student/forms/home Survey Services http://Intranet.ecu.edu.au/staff/centres/planning-­‐quality-­‐and-­‐equity-­‐services/our-­‐services/surveys-­‐
services Western Australia Academy of Performing Arts (WAAPA) http://www.waapa.ecu.edu.au/home Teaching & Learning Resources Academic Integrity and Plagiarism http://intranet.ecu.edu.au/learning/support-­‐and-­‐resources/integrity-­‐and-­‐plagiarism/academic-­‐
integrity-­‐and-­‐plagiarism The Little Red Book Oct 2015.docx 66 Edith Cowan University
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Assignment Cover Sheet and other student forms http://Intranet.ecu.edu.au/student/forms/home Awards and Grants http://intranet.ecu.edu.au/learning/awards/vice-­‐chancellors-­‐teaching-­‐and-­‐learning-­‐awards/recipients Camtasia Resources https://intranet.ecu.edu.au/learning/support-­‐and-­‐resources/technology/camtasia Copyright and privacy http://intranet.ecu.edu.au/staff/centres/office-­‐of-­‐legal-­‐services/our-­‐services/copyright-­‐and-­‐privacy English Language at ECU for Staff https://blackboard.ecu.edu.au/webapps/blackboard/execute/announcement?method=search&context
=course_entry&course_id=_594546_1&handle=announcements_entry&mode=view Library Learning Blackboard site https://blackboard.ecu.edu.au/webapps/blackboard/execute/content/blankPage?cmd=view&content_i
d=_2975692_1&course_id=_586023_1 Off-­‐campus Support (students) http://Intranet.ecu.edu.au/student/support/off-­‐campus Professional Development Course (PDC) http://intranet.ecu.edu.au/learning/professional-­‐development/training/pdc-­‐program REBOOT http://intranet.ecu.edu.au/learning/professional-­‐development/training/reboot Staff Support Blackboard site https://blackboard.ecu.edu.au/webapps/portal/execute/tabs/tabAction?tab_tab_group_id=_43_1 Support and Resources -­‐ Technology https://Intranet.ecu.edu.au/learning/support-­‐and-­‐resources/technology The Online Teaching Resource https://blackboard.ecu.edu.au/webapps/blackboard/content/listContent.jsp?course_id=_551944_1&co
ntent_id=_3178182_1 Turnitin Information https://blackboard.ecu.edu.au/webapps/portal/execute/tabs/tabAction?tab_tab_group_id=_43_1 External Resources 2015 NMC Horzon Report – 2015 High Education Edition http://www.nmc.org/publication/nmc-­‐horizon-­‐report-­‐2015-­‐higher-­‐education-­‐edition/ The Little Red Book Oct 2015.docx 67 Edith Cowan University
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Australian Human Rights Commission – Website Accessibility https://www.humanrights.gov.au/our-­‐work/disability-­‐rights/standards/world-­‐wide-­‐web-­‐access-­‐
disability-­‐discrimination-­‐act-­‐advisory ComLaw https://www.comlaw.gov.au/ Department of Education http://www.education.gov.au Higher Education Standards Framework http://www.comlaw.gov.au/Series/F2012L00003 National Tertiary Education Union http://www.nteu.org.au/ Office of Teaching and Learning http://www.olt.gov.au/ Tertiary Education Quality and Standards Agency http://www.teqsa.gov.au/ The Little Red Book Oct 2015.docx 68