Human resources
Labor
Organizational chart
Job Analysis
Description
Specification
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21/03/2012
Foundations of Organizational Structure
 Enterprises create structures that help in the
coordination of activities and the control of
employees functions and are named Organizational
charts
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Basic concepts of Organizational charts
(organigrams)
 Labor division: Work is divided into steps and
each one of these steps is done by different
people according to their skills
 Control Unit:
Subordinates need only one
superior from whom he is directly responsible.
 Authority : The right to be in an administrative
position and give orders that should be obeyed
 Staff
Authority line: Position that assists,
supports and advises the administration line.
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Types of Organizational charts
 Functional Departmentalization:
Grouping activities according to the function.
Example: Accounting, marketing
 Description
According to the most important functions
 Who uses it
Any type of enterprise that is not too big
Functional
General Manager
Personnel
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Production
Finance
Sales
Buy
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 Product Departmentalization:
Grouping activities to the line of products
 Description
Gathers all that take part in production and marketing
 Who uses it
When you use production technology and specific
marketing methods
PRODUCT
General Manager
Legal Matters
Industrial Division
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Personnel
Domestic Division
Exportation Division
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• Client Departmentalization:
Grouping activities according to a client basis of common
characteristics.
• Description
Groups according to the problems and needs or a potential group.
• Who uses it
Manufacturer enterprises with diversified lines of products.
CLIENT
General Director
Finance
Master Degree Director
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Economic Assessors
Professional Director
High School Director
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Geography Departmentalization:
• Grouping activities according to a territory
basis (Tec de Monterrey, Coca-Cola, etc).
• Description
By regions zones or territories
• Who uses it
When plant location is important
GEOGRAPHIC
General Director
Political Assesors
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Central Zone Director
Economic Assesors
North Zone Director
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South Zone Director
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Process Departmentalization:
•
Grouping activities according to a line of production of a
product. (Example: Molding department, press
department)
Description
•
Offers a base for categorizing equal activities.
•
Who uses it
When it´s necessary the production process specialization.
PROCESS
General Manager
Personnel
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New project Manager
Finance
Planning Manager
Operation Manager
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Job Description
A report of what the employee does, how he does it and why he
does it. Development of a detailed description of the tasks that
involve a work, determining the relation of this work with others, and
searching the necessary knowledge, skills and abilities that a worker
has to have for making his job.
What is it done
How is it done
With what instruments is it done
In which area is it done
Schedule
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What is it done
How is it done
With what instruments is it done
In which area is it done
Schedule
Assistant Manager
 Managing agenda, Telephone, Informs and presentations for the
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CEO, Support in different management areas
By managing files of each one of the customers and giving
reports to the CEO
Effective use of Electronic agenda, Multiline, Microsoft Office
software
Most of the work will be held in office. Availability to travel
following the CEO´s tours.
Full time job. Monday to Friday. 8:00 to 5:00
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Job Specification
Describes the minimum accepted requirements that an
employee needs to make suitable his work.
Physical characteristics
Mental skills
Academicals preparation
Technical skills (Tools and machinery)
Labor experience
Salary
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Job Specification
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Physical characteristics
Mental skills
Academicals preparation
Technical skills (Tools and machinery)
Labor experience
Salary
•
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Female. 22 to 28 years old. Good appearance.
Responsibility, confident, reliable, discretion
Executive assistant studies. Fluently English speaking
Dominium of Microsoft office software
At least one year of previous experience
Salary $7,500.00 plus
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Selection Mechanisms
 Interviews
 Written tests
 Simulated performance tests
 Psychometric evaluations
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Job searchers
 OCC Mundial
www.occ.com.mx
 Manpower México
www.manpower.com.mx
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Human resources
For your project
 Design the organizational structure including all the
members of the team and extra staff
 Make a detailed analysis of each one of the jobs
inside your enterprise. For each one, add the salary
you are going to pay to the employee.
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