CITY CIVIL REGISTRY OFFICE
84
ACCEPTS PETITIONS FOR CHANGE OF FIRST NAME &
CORRECTION OF CLERICAL ERROR UNDER R.A. 9048
AND CORRECTION OF GENDER & DATE OF BIRTH
UNDER R.A. 10172
Registered documents such as Birth, Marriage and Death Certificates with clerical
error and/ or change of first name can be corrected under R.A. 9048. It was enacted on 2001
it amends Article 412 that no entry can be changed or corrected without a judicial order and
Article 376 which allow a change of name of a person through judicial proceeding.
R.A. 10172, which was approved on August 15, 2012, an Act further authorizing the
City or Municipal Civil Registrar or the Consul General to Correct Clerical or Typographical
Errors in the Day and Month in the Date of Birth or Sex of a Person appearing in the Civil
Registrar without need of a Judicial Order, amending for this purpose Republic Act 9048.
Office Address
:
1ST Floor, New Administrative Building,
City Hall Compound,
Cagayan de Oro City
Contact No.
:
(088) 857-3898 and 857-3159
Email Address
:
civilregistrar@cagayandeoro.gov.ph
CivilRegistryCagayandeOro@ yahoo.com
Frontline Personnel
:
Perle Joy Lee
Agar Puza
Rhea Montesa
Office Head
:
Norma S. Diputado
City Civil Registrar
Client/s
:
Persons with error in their registered
Documents
Requirement/s
:
CHANGE OF FIRST NAME/
CORRECTION OF GENDER/ DATE OF
BIRTH
• NSO copy of birth to be changed/
corrected (8/3 photocopies)
• Birth Certificate (child)
• Marriage
Contract
(document
owner)
• Death Certificate (document owner)
• Baptismal
Certificate/
Earliest
School
records/
Voter’s
Certification/ Identification cards/
Passport/ Visa
• SSS/ Phil Health/ GSIS/ Income Tax
Return/ PRC/ Land Title/ Tax
Declaration/ Business record
• Immunization
record/
Medical/
Dental Record
CORRECTION OF CLERICAL ERROR
(SUPPORTING DOCUMENTS DEPEND
ON THE ERROR TO BE CORRECTED)
• NSO copy of the birth/ marriage /
death to be corrected (8/3
photocopies)
• Birth Certificate (Document owner/
father/ mother/ bro/ sis/ child/ wife/
husband/ grandparents)
• Marriage
Contract
(document
owner/ parents/ bro/ sis/ child/
grandparents)
• Death
Certificate
(Document
Owner/ father/ mother/ brother/
sister)
• Baptismal
Certificate/
School
records/
Voter
Certification/
Identification cards/ Passport/ Visa
CAGAYAN DE ORO CITIZEN’S CHARTER
CITY CIVIL REGISTRY OFFICE
•
•
•
•
•
•
•
Medical certification issued by an
accredited govt physician attesting
to the fact that the petitioner is a
male/
female
and has
not
undergone sex change or sex
transplant (for gender only)
Barangay certification/ Affidavit of
one and the same person/ affidavit
of explanation/ self-affidavit
NBI and police clearance
Employment certification of no
pending
civil/
criminal
/
administrative case or affidavit of
non-employment/
school
certification that he/ she is currently
enrolled
Cedula and ID of petitioner
Special power of attorney
Newspaper publication – Local/
National
Schedule
:
Fee/s
:
•
•
•
•
•
•
85
SSS/ PhilHealth/ GSIS/ Income Tax
Return/ PRC Land Title/ Tax
Declaration/ Business record
Immunization
record/
Medical/
Dental Record
Barangay certification/ Affidavit of
one and the same person/ Affidavit
of two witnesses or affidavit of
explanation/ self-affidavit
Employment certification of no
pending
civil/
criminal/
administrative case or affidavit of
non
–
employment/
school
certification that he/ she is currently
enrolled
Cedula and ID of petitioner
Special power of attorney
Monday to Friday, 8:00 AM – 5:00 PM
CHANGE OF FIRST NAME /GENDER/
CORRECTION OF CLERICAL ERROR
DAY & MONTH OF BIRTH
Filing Fee – 3,000.00
Filling Fee – 1,000.00
Cert, Mailing & Photocopy – 300.00
Cert, Mailing & Photocopy – 300.00
Registered in other cities/ municipalities (MIGRANT)
Filling Fee – 3,000.00
Filling Fee – 1,000.00
Miscellaneous Fee – 300.00
Miscellaneous Fee – 300.00
Service Fee – 1,000.00
Service Fee – 600.00
Cert, Mailing & photocopy – 300.00
Cert, Mailing & photocopy – 300.00
Duration
:
Petition: Minimum: 1 hour and 42 mins.
Maximum: 2 hours and 17 mins.
(Exclusive of posting and waiting period)
10 days publication (posting) from the date of
application/ payment of filing fee
1 to 2 months / 3 to 4 months waiting period for the
affirmation at the Legal Services, NSO, Sta. Mesa,
Manila
1 to 2 months waiting period for the annotated
SECPA from NSO, Quezon City
CAGAYAN DE ORO CITIZEN’S CHARTER
CITY CIVIL REGISTRY OFFICE
86
HOW TO AVAIL OF THE SERVICE:
OFFICE OR UNIT
AND PERSON
RESPONSIBLE
LOCATION
OF
SERVICE
Prepare petition
CCRO/ RA 9048/
Perle Joy Lee/
Agar Puza
R.A. 9048
/10172
Section
20 – 40
minutes
Post-petition
Perle Joy Lee/
Agar Puza
R.A. 9048
/10172
Section
10 days
Approve
petition after
10-day posting
Norma S.
Diputado - CCR
R.A. 9048
/10172
Section
5 minutes
STEP
CLIENT
ACTION
LGU ACTION
1
Submit
requirements &
OR
2
Review & sign
petition
Mail petition to
NSO, Manila
DURATION
OF
SERVICE
1 hour
Agar Puza / Rhea
Montesa
3
Wait 1-2 months
for the Affirmed
petition to arrive
from NSO,
Manila. Client will
be informed by
EIC or may follow
up after 2
months.
Prepare
Certificate of
Finality,
endorsement
letter &
annotate
registered
document
Rhea Montesa /
Perle Joy Lee
R.A. 9048 /
10172
Section
10 - 20
minutes
4
Bring documents
with Postal
Money Order
(PMO) to CCR
CCR will review
& sign
documents
Norma S.
Diputado
Civil
Registrar’s
Office
2–5
minutes
5
Go back to EIC
with the signed
documents
Sort documents
& Instruct client
to mail doc to
NSO, QC
Rhea Montesa /
Perle Joy Lee
R.A.
9048/10172
Section
5–7
minutes
***(2-3 months
waiting period for
SECPA)
CAGAYAN DE ORO CITIZEN’S CHARTER