NATIONAL UNIVERSITY OF SINGAPORE
STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
31ST MANAGEMENT COMMITTEE
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ANNUAL GENERAL REPORT
2010/2011
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
CONTENTS PAGE
Contents
I.
Page No.
31st Management Committee Reports
1. Presidential Report
4
2. Vice-Presidential Report
7
3. Honorary General Secretary Report
11
4. Financial Report
14
5. Director of Logistics Report
22
II. Cell Reports
1. Welfare Secretary Report
25
i.
Appreciation Dinner
33
ii.
Welcome Tea
38
iii.
Arts Club Chalet
42
iv.
Affiliates Workshop
46
v.
Food Hunt
50
vi.
Exam Welfare Giveaway
63
vii.
CORS Bidding Clinic
69
viii.
FASSfriends
73
2. Sports Secretary Report
77
i.
Arts Open
82
ii.
Bike Quest
87
iii.
Beach Fiesta
94
3. Publications Secretary Report
101
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
i.
NUS Open House
110
ii.
FASS Open House
115
4. Marketing Director Report
121
i.
Arts Bazaar
123
ii.
FASStival
126
iii.
FASS Identity
132
5. Charity Projects Director Report
135
III.
i.
Christmas Caroling
139
ii.
Valentines’ Day Bazaar
141
iii.
Newspaper Collection
144
iv.
Overseas Community Involvement Project
147
Freshmen Orientation Programmes Reports
1. FOP Chairperson Report
150
2. Arts Camp – Arts Goes Hollywood
157
3. Matriculation Fair
171
4. Arts Orientation Week- NostalgiArts
175
5. Arts Rag – Experiencing FASS
184
6. Arts Flag Day
193
IV.
Special Projects Reports
1. Arts Bash – Dance the Night
204
2. Rites of Passage
208
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
PRESIDENTIAL REPORT
Overview
I came into office this term with only one objective in mind – reaching out. This was similar to
what the 22nd MC set out to do and they did so to great effect. My portfolio comprised of two
main roles:
1) External liaison to raise the profile of the club to our students, reap mutual benefits with other
student bodies and create a precedence of a smooth working relationship with the school
administration.
2) Guiding my MC members so that they would themselves, fully take on leadership
responsibilities in their own capacities, at a pace that they were comfortable at.
Those were my prescribed roles. I had a set of values that I consistently preached, albeit not
explicitly but it was clear to all I have worked with that:
1) No club member should ever feel unwelcome when within the club.
2) We should never ever disgrace the faculty that we serve in any manner, be it word or deed
(beyond the superficial).
When the term began, I was very sure that I wanted the club to move away from projects (after
my experience in the 30th MC) and take on a more active role in influencing university policies.
These ranged from issues spanning from the quality canteen food, clarity of financial procedures
with the school, the conduct of IFG, attempted revision of the S/U option and of course the
rerouting of bus routes in anticipation of the opening of UTown and the University Station. There
really was a lot to juggle and it became quite difficult at times to balance out what the club
traditionally did and what I wanted the direction of the 31st MC to be.
I will not touch so much on projects in my president’s report as I feel that they have been fairly
well conducted this year but it remains something that the club should be moving away from.
Hence it does not form the very top of my priorities this term. I viewed projects as a means to
bring in new affiliates for the club, to strengthen the identity and capacity of the club to better
engage our students. The exception was Beach Fiesta 2011 which was staffed by a committee
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comprising of senior affiliates. Some of my MC members felt that a committee comprising of too
many seniors will be detrimental to the next Beach Fiesta committee. But I thought otherwise
and felt that it was a good way to keep our seniors with us. If not, when most of them move on to
doing their internships and honours year modules, there would be a break in terms of linage and
some knowledge that could have greatly helped the club would be lost.
That said, allow me to bring in some personal insight that I feel would be useful for future MCs:
1) Ties with other student bodies – these ties have usually been underestimated and there are
many a time where we need one another’s help to tide by difficult times. This usually takes place
in the form of resource sharing and on other occasions, mutual learning.
2) Senior retention – I noticed that most MCs focus a lot on bringing in new faces to man the
project committees but there is little effort made to retain seniors that are around. A fresh MC
with no ties to the previous batches would have to start from scratch on many counts and this, I
feel, remains a big tragedy for many MCs. Hence, I jumped at the idea of setting up a club
alumnus with the office of alumni relations (OAR) during my term. However, the potential of
such a network remains to be seen as not much has been done by our alumnus so far.
3) People management – We should never forget that this club is a voluntary organization for by
students, for students. I feel that the MCs tend to forget that the people assisting us are students
as well and have their own needs that we as MC members should try to satisfy. It is something
that I feel that we, as a MC, haven’t worked much at this year.
4) Presence – This would tie in with point 3 about people management. People will feel for a
cause only when they believe that they are not alone in it. The importance of presence can never
be overstated if we are to run a people club. We are not a faceless entity, we are students for a
cause that we are proud of.
5) Faculty pride – It exists and people will rally when there is initiative. Take Rag 2011 for
example. The scene on the last day made everything worth it.
These are some stuff that has been repeatedly brought up especially by the 23rd and 27th MCs
which I feel that are still relevant today.
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Acknowledgement
1. Members of our deanery especially A/P Ooi, Ms Masna, Ms Kat Ho, Ms Lynn Tan, Ms
Cynthia Koh and Dean Prof Brenda Yeoh for all the help rendered this year.
2. Staff from the various school offices – OSA, OSHE, OFS, OED.
3. Members from preceding MCs.
4. Members of C-Cube for sharing ideas with me and keeping me in check, especially Ken
(Sci), Wee Kim (Engin) and Peng Chong (SDE). May we continue our excellent club
relations in the future.
5. The 32nd NUSSU Exco for putting up with all my questions and sometimes unreasonable
requests especially Wilson, Heng Wee, Kai Li, Yu Qian and Chris.
6. My dear PDs and affiliates, y’all know who you are.
7. 31st MC, it’s been an honour leading. I can blow up sometimes but I still like you guys all
the same!
Done By:
Wee Shi Chen
President
31st Management Committee
NUS Students’ Arts and Social Sciences Club
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
VICE-PRESIDENTIAL REPORT
Overview
The Vice-President is tasked with the internal management of the Club, as well as to support and
provide an alternative voice to the President. In this term, I set out to manage the internal
mechanism of the Club, especially with regards to the non-FOP (Freshmen Orientation
Programme) projects and the progress of fellow Management Committee (MC) members.
This report serves to highlight key issues relevant to the Vice-President’s responsibilities and to
the MC and some suggestions from the lessons learnt this term in my capacity as a VicePresident.
Areas to Highlight
1. Job Scope of the Vice-President
In this term, roles I have taken up as the Vice-President include Executive Committee (Exco)
member and Disciplinary and the Academics Committee (DAC) Chairperson. These roles are
relevant to the duties of a Vice-President as it allows me to extend appropriate control over the
internal management of the Club, especially with regards to each MC member’s working
progress and welfare.
For future Vice-Presidents, it is suggested to take up any relevant roles which will aid in the
responsibilities of a Vice-President. As the job scope for a Vice-president is not clearly defined
with respect to the intricate details of internal management, it is also important to clearly define
the job scope and working relationship with the President at the start of the term. In addition, the
Vice-president should actively troubleshoot and advocate for means to improve the internal
workings of the Club and not hesitate to push forth initiatives deemed useful to the relationships
among MC members and each MC member’s competence in their portfolio.
2. Disciplinary and Academics Committee (DAC)
One of the duties of the Vice-President as stated in the constitution and as mentioned earlier is to
assume the role of the Chairperson of DAC. The main merits of such a Committee are to ensure
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
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ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
the standard of the MC’s performance and the quality of their academics while serving as student
leaders.
However, to motivate and be relevant to any standing Management Committee, DAC has to be
able to adapt according to the MC’s style of working and the common consensus on expectations
of an MC member. The Vice-President should be responsible for drafting and establishing the
workings of DAC. However, it is also important to bring in the help of the rest of the Exco to
execute and maintain the purpose of DAC for it to be truly functional and purposeful.
For this term, DAC did not satisfactorily meet the main aims due to a lack of focus on its
potential functions. Main concerns future DAC can focus on to mediate and minimize major
obstacles throughout the term are (i) Conflict Management and (ii) Tracking of the progress of
each MC member consistently throughout the term.
3. Projects and Their Purpose
The Club is primarily focused on the various projects it carries out for the students and the VicePresident is tasked to oversee mainly the non-FOP projects to ensure proper linkage of all
projects and their fulfillments of the Club’s vision and objectives. This term, more than 30 nonFOP projects were executed from the respective cells with majority of them taking place in the
second semester of the term.
Initiatives different from the previous term include a larger scale of Welfare Giveaway in terms
of the number of Welfare goodie bags available to students, and an OCIP project embarked on by
the Charity cell. Such is commendable of the outgoing MC for their initiatives and efforts to
evaluate and improve upon the existing projects. However, it is important to note the intensity of
projects added up and the available resources so that MC members and affiliates are not overstretched. Future Vice-presidents and the MC should continue to critically evaluate the
effectiveness and feasibility of each project by taking into account the total number of projects
and the manpower available. Future Vice-Presidents can also consider taking an active role in the
process of project execution in terms of guidance of the Project Directors and aligning them to
the Club’s vision and objective.
4. Affiliates’ Network
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
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As the Vice-President is tasked with the management of non-FOP projects, he or she naturally
come in contact with many dedicated affiliates who contributed to the success of the Club’s
projects. Hence, the Vice-President is also in good position to oversee the affiliates’ pool together
with the Exco.
This term, I have interacted with many of the affiliates and collected valuable feedback regarding
possible improvements of the Club. Other than the consistent recruitment drives to bring in the
affiliates, it is also important to show our appreciation and our receptiveness to feedback
throughout the term (before, during and after their contribution to a project).
The 31st MC has also seen the recruitment of many new affiliates as most of them encounter their
first experience with the Club’s projects such as Bike Quest and Food Hunt. This is with contrast
to the previous term where the majority of affiliates are veteran affiliates. Many of these new
affiliates have also carried forth their good experience to subsequent non-FOP projects and FOP
projects such as Arts Camp and Orientation Week. This is heartening to see as we actively
involve more FASS students in our efforts to serve the faculty. Additionally, this is also crucial
for the Club to sustain and grow the affiliates’ pool simultaneously so that our projects can serve
as a true opportunity for affiliates to learn and we are equipped with enough dedicated
individuals to carry out meaningful projects.
Hence, it is my hope that the future Vice-Presidents can continue this valuable affiliates’ base
through various means of retention and recruitment as it is important to maintain close ties with
the affiliates and to recognize their importance in the functioning of the Club. It is also necessary
to involve the entire MC in the efforts so that there can be genuine friendships and understanding
between the MC and affiliates.
Acknowledgements
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-
President, Shi Chen
Thanks for your guidance, support and your patience with me. I have really learnt a lot
throughout the term.
Fellow 31st Exco: Teck Chau, Joannah, Wilson Thanks for all the support throughout the term, especially when we were facing difficult
times.
!9
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
-
-
-
__________________________________________________________________
Fellow MC members: Daryl, Xin Rong, Miq, Edwin, Ethan, Yen Kiat, Hui Tze, Red,
Kenneth, Amanda
I thank all of you for being there for the Club and the MC at one point or another, and
contributing to my valuable team experience in this term.
Affiliates, including those graduated, seniors and fresh affiliates
The Club really would not be what it is today without all of you. I sincerely thank every one
of you; no matter you have helped out as an official project committee member or just a last
minute helper. For those who have graduated, it warms my heart to see how you guys are
willing to come back to contribute. For seniors, your inputs and experiences will definitely
keep the Club going. For fresh affiliates, this is your first step into the Club, and I hope all
your experiences will convince you to come back and continue the journey with the next
MC.
School Administration
Even though I was not personally involved in the liaison with many of the school
administration, I appreciate the advices and help rendered to the Club and I thank the
relevant personnel(s) for the understanding and concern.
Done By:
Geraldine Lim
Vice-President
31st Management Committee
NUS Students’ Arts and Social Sciences Club
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
HONORARY GENERAL SECRETARY REPORT
The 31st Management Committee was elected into office on the 3rd September 2010 with a total
of 12 members as follows:
Wee Shi Chen
President
Geraldine Lim Yi Ai
Vice-President
Ooi Teck Chau
FOP Chairperson
Deng Huishan
Honorary General Secretary
Joannah Shane Binte Mohamed Shahar
Honorary Treasurer
Muhammad Al Miqhayil
Sports Secretary
Boey Zhi Qiang Daryl
Welfare Secretary
Seet Hui Tze
Publications Secretary
Kenneth Kang Hock Cheng
Marketing Director
Ethan Lin Yong’an
Director of Logistics
Chong Yen Kiat
Charity Cell Director
Red Seo Hong Heng
Deputy Publications Secretary
During the term of office, three other members were co-opted into the Management Committee.
They were as follows:
Ek Xin Rong
Deputy Welfare Secretary
Edwin Wan Kang Wei
Deputy Sports Secretary
Amanda Yee Ailing
Deputy Marketing Director
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Three members of the Management Committee were chosen to represent Arts & Social Sciences
Club in the NUSSU Council. They were:
Wee Shi Chen
Boey Zhi Qiang Daryl
Seet Hui Tze
Meetings
The total number of meetings held in term of office is as follows:
Ordinary Meeting
: 06
Extra-Ordinary Meeting
: 01
Extra-Ordinary General Meeting
: 00
Annual General Meeting
: 01
ADCC Review
It is not very justifiable to separate ADCC (Academic Disciplines Coordinating Committee)
Report as a separate report in my term due to several reasons. First and foremost, the
management of ADCC has to be recognized as an integral part of the Honorary General
Secretary’s duties. Secondly, in my term as the Honorary General Secretary, the progress to
advance relations between the faculty club and the societies has been rather limited. The
following would suggest some means for the next MC to consider when furthering relations.
The responsibility of maintaining good relations with the societies is a heavy one. It is important
to note that this responsibility does not fall only on the Honorary General Secretary, but of the
committee as a whole. The division of labour across the committee would definitely alleviate the
strain on the Honorary General Secretary, and on top of that, help to build up personal
relationships and mutual friendships between MC and society committees.
!12
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NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
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ARTS & SOCIAL SCIENCES CLUB
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More engagement, be it through events or feedback units will be necessary to improve this
tenuous relationship. It is cliché, but the results pertain to the equivalent efforts that one puts in.
That said, it is more difficult than that. However, the ultimate goal towards the formation of an
identity in Arts hinges greatly on ADCC and the cooperation with them to promote the united
identity.
Acknowledgements
I have to admit that over the past year the experience that I have gotten could not have been
described in only a few sentences. I would never have envisioned myself to be in a position of
service had it not been the encouragement of Shi Chen and Ivan. As an Honorary General
Secretary, I have been able to see the inner workings of the school and faculty administration,
and also be an active part of impacting and changing lives of Arts students. It was definitely
gratifying as I present my report with no mention of any members resigning or suffering the fate
of impeachment in the term of 31st Management Committee.
•
•
•
•
•
Ivan Lim Kok Hao, the President of 30th Management Committee for constantly
providing me with mental encouragement and motivation to spur me on and challenging
my mental process.
Shi Chen, for being more than a president and a superior to me. He was an invaluable
friend and mentor that prompted me to eke out a belief of my own and to stand fast in my
ideals.
The whole of 31st Management Committee, for all the joy and laughter, tears and woes
that has forged our friendship hopefully to a new level.
Arts Camp 2011 Executive Committee, especially Paul Chia, PD Arts Camp 2011 for
giving me an opportunity to experience a different perspective and to stand by me
through the most difficult times of the camp.
Affiliates and beloved members of Arts Club, for the club would not have been where it
is now without your enthusiastic and selfless support!
Last but not least, I would want to say a huge word of thanks to:
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
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ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Dean’s Office, especially A/P Vincent Ooi, our club advisor, Ms Cynthia Koh and Ms Masna for
their relentless support to the club. Your timely advice and recommendations have made the
liaising between the club and the office, and administration of the faculty club a pleasant one.
Technical Support Office, especially Ms Zanaria and Ms Angie for patiently hearing me out
across the term with regard to facilities usage and the defense of student welfare in the event of
Arts Camp 2011.
Done By:
Deng Huishan (Wilson)
Honorary General Secretary
31st Management Committee
NUS Students’ Arts and Social Sciences Club
!14
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
HONORARY TREASURER REPORT
1. During the term of office from 21st September 2010 to 30th September 2011, the Honorary
Treasurer:
a. Prepares and submits, on the behalf of the NUS Students’ Arts & Social Sciences Club
Management Committee, the Provisional Annual Budget of the club for 2 periods- 1st
October 2010 to 31st March 2011 and 1st April 2011 to 30th September 2011 to the
University Bursar for approval by the University Council.
b. Keeps a consistent financial record and monitors the Club’s accounts.
c. Prepares, at the Annual General Meeting, the Club’s accounts for the period of 1st
April 2010 to 31st March 2011.
d. Receives, on the behalf of the Club, any other funds that may be paid to the Club; to
be remitted to the University Bursar to be credited into the Club’s account.
e. Signs and submits to the University Bursar for payment of all bills and expenditures,
properly incurred in accordance with the approved budget, and countersigned by the
President.
f. Archives the financial accounts of all the projects, initiatives and cell expenditures of
the Club to be passed on to the next Honorary treasurer of the 32nd Management
Committee and used as reference for future usage.
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
2. For the Report to be presented during the Annual General Meeting, please note that:
a. The period of 1st April 2011 to 30th September 2011 was during the term of office of
the Honorary Treasurer, of the NUS Students’ Arts & Social Sciences Club 31st
Management Committee.
b. The accounts for the period 1st April 2011 to 30th September 2011 is subjected to
auditing and will be reported at the Annual General Meeting of the 31st NUS Students’
Arts & Social Sciences Club Management Committee. However, any accounts
reflected are yet to be audited as the present Honorary Treasurer is still serving office,
and hence, expenditure is yet to be closed.
3. All expenditures by the NUS Students’ Arts & Social Sciences Club 31st Management
Committee were within the allocated budget approved by the University Bursar.
4. The general report of the expenditure during the period 1st April 2011 to 30th March 2011
is as attached in Appendix A and Appendix A1.
Review
I am pleased to report that for the financial year of 1st April 2010 to 31st March 2011 has a
healthy surplus as seen in Appendix A1 and it is accumulated by the 30th MC, 31st MC and the
affiliates as they have been financially prudent and accountable in maintaining their expenses
within the allocated budget.
Acknowledgements
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
I would like to specially thank:
➢ Wee Shi Chen, our President, for guiding me along with financial issues which came
along and even assisted me greatly with communicating with Office of Finances (OFS).
➢ Geraldine Lim, our Vice President, for being my partner in crime and best confidant.
➢ Kenneth Kang, our Marketing Director, for actively sourcing for cash sponsorships for
our Club.
➢ The rest of our MC members of the 31st MC for being very efficient and careful in
spending within their budgets to contribute to our healthy expenditure report.
➢ All the project treasurers of the various projects and Project directors who shown me
patience and tolerance with all my naggings and financial accountability & prudence
which you have adhered to.
➢ Everyone else whom I may have missed out that made my life easier and happier in my
term, thank you! ☺
National University of Singapore
Appendix A
Students’ Arts & Social Sciences Club
Balance sheet as at 31st March
2011 ($)
Accumulated Surplus
224,647.48
2010 ($)
216, 769.14
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Non- Current Assets
Fixed Assets
2677.72
775.40
Fixed Deposits
Cash and Cash Equivalents
106,123.00
17,290.76
206,785.00
13,177.35
Total current assets
123,413.76
219,962.35
Total Assets
126,091.48
220,737.75
Creditors and accrued expenses
1,440.00
3,968.61
Total liabilities
1,440.00
3,968.61
Net Assets
124,651.48
216,769.14
Current Assets
Current Liabilities
Review
!18
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
In lieu with the formal confirmation of NUS Students’ Arts & Social Sciences Club’s acceptance
of the investment plans as proposed by Investment Office (IVO),
I hereby declare, on behalf of NUS Students’ Arts & Social Sciences Club, that $100,000.00 will
be placed into the NUSSU combined pool for Short Term Investible Funds and/or $0.00 in
Long term Investible Funds as of 1st April 2011 while $123,413.76 amount shall be left in the
Club’s current account for the immediate usage of the club.
!19
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
National University of Singapore
Appendix A1
Students’ Arts & Social Sciences Club
Financial report of FASS Club’s accounts
Sponsorships sourced:
1. Jia Long & Associates - $3k
2. Great Eastern- OCBC - $1k
*The full sponsorship amount will be given only at the end of the MC term.
Club Budget in total for the whole financial period from 1st April 2010 to 31st September 2011:
$8 per person x 5394 students (estimated) = $43, 158
I.E. $8 of each FASS student’s school fees will go towards the FASS club budget.
* Request(s) to view financial reports can be granted only if a justified reason is given.
A basic Expenditure Report for Projects & initiatives in the period of:
1st April 2010 to 31st March 2011
Cell: Charity
Event/Initiative
Amount spent
Christmas Carolling
$85.08
Any comments
!20
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Valentine’s Day Carnival
$1432
Fundraising was held.
Event/Initiative
Amount spent
Any comments
Recruitment Drive 1
$25.10
Name cards
$141
Insomniac newsletters
$727.60 (1st issue) &
$374.50 (2nd Issue)
FASS webpage
$320
NUS Open House
$45.85
Cell: Publications
Fundraising efforts were done
to fund their travel and
expenses.
Cell: Sports
Event/Initiative
Amount spent
Arts Open
$1118
Bike Quest: Cycledelic
$ 4652.91
Beach Fiesta: Life’s a Beach
$10,769.15
Any comments
Cell: Secretariat
!21
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Event/Initiative
Amount spent
ADCC Camp (cancelled)
$28.40
Any comments
Cell: Logistics
Event/Initiative
Amount spent
Any comments
Loudhailer (2 big and 1 small) $300
Projector
$599
Printer (with toners)
$938.39
Purchase of clubroom keys
$25
Clubroom Clean up &
Maintenance items
$170.20
Cell: Welfare
Event/Initiative
Amount spent
Welfare Chalet
$679.85
Welcome tea
$37.90
Any comments
Food was still catered but
payment was not included.
!22
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Exam Tea 1
$908.10
Food hunt
$1775.70
First Aid Supplies
$37.60
Cell: Marketing
Event/Initiative
Amount spent
Any comments
FASS identity
A lot on shirts.
This self sustaining project
does not have a fixed amount
of expenditure at a time as no
budget has been given to
gauge against.
Event/Initiative
Amount spent
Any comments
Treasury
$ 35.35
MC welfare Initiatives
$300.20
Phone Bills
$368.94
Cell: Miscellaneous
The hefty amount was
accumulated over months and
was left unpaid by the
previous MC(s).
Done By:
Joannah Shane Tian
!23
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Honorary Treasurer
31st Management Committee
NUS Students’ Arts and Social Sciences Club
DIRECTOR OF LOGISTICS REPORT
!24
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Overview
The Logistics Cell of the NUS Students’ Arts and Social Sciences Club, hereby known as The
Club, is a support cell that provides logistical assistance to the Club and the projects that the club
organises for the benefit of the student population. Such assistance includes, but is not limited to,
advising the logistics heads of the various special projects and the FOPs on healthy logistic
practices and the purchase of fixed assets for the club. The Cell is also responsible for the upkeep
and maintenance of the Clubroom; a place where most of the Club’s activities and meetings are
held, and as a place for students of FASS to congregate.
Having said all this, the Cell may be headed by the Director of Logistics, but in truth, all of the
members of The Club are also part of the Cell, if only to fulfil the first objective, which is stated
below.
Objective(s)
The Logistics Cell began the year 2010/2011 term with the following 3 objectives:
i)
To actively ensure the cleanliness and organisation of the clubroom be upheld.
ii)
To secure useful fixed assets for club projects
iii)
To create a detailed Standard Operating Procedure for Logistic Heads.
Review
i)
For the first objective, I find that the members of the club have fallen quite a far ways
short of achieving it. Many a time we find litter strewn on the floor of the clubroom,
mostly crushed pieces of paper containing rough work, plastic bags and leftover cups and
food packets. It would be unfair to prohibit all consumption of food in the clubroom
because of such incidences as I think that such visible signs of negligence could be
avoided by simply instilling a homely-feel to the clubroom. Once members have some
feeling of ownership towards the clubroom, greater care would be then be given to keep
the clubroom clean. The cleanliness of the clubroom is the first thing visitors to
clubroom notice and hence gives them the first impression of the club as a whole. As
!25
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
such, the cleanliness of the clubroom is paramount to the image of the club, of which a
positive one is needed to keep the confidence of the student population.
For the organisation of the clubroom, I am pleased to say that the log room has generally
been kept organised. The generic things such as stationery have not been missing.
Furthermore, the Management Committee took the time to reorganise the logistics room
into 3 general compartments: (1) Day-to-day needs such as stationery and tape, (2)
Electronics and project-generic log like projectors and raffia string respectively, and (3)
FOP-specific log like soap/detergent and cutlery.
Sometimes, however, unauthorised things were taken from or put in the log room without
the knowledge of the log director. Fortunately, this, on hindsight, did not cause many
repercussions. However, towards the end of the FOP period, some logistic items were
found to be faulty or even missing because of the negligence of project-logistic
departments.
ii) The Club has budgeted for and purchased the following items at the following costs in the
year 2010/2011:
a) Projector ($599)
b) Printer + ink ($938)
c) 3 Loudhailers ($90 + $120 + $120 = $330)
d) 2 “soap bar” extension cords ($38)
These items are readily available for FASS Students’ use so long as the borrowing person
or society submits a formal request to the Director of Logistics. Please note that loaning
the items will be solely for use on school premises by an FASS-related club or society,
which includes fellow constituent clubs under NUSSU. Loans to outsiders or for
personal use will not be allowed, for accountability purposes.
iii)
A Standard Operating Procedure (SOP) was drafted out and sent to the Logistic Heads
somewhere in the beginning of Semester 2 of Academic Year. The SOP gave detailed
advice on where to purchase and/or loan basic logistical requirements like tape and twine.
It also spelt out a few guidelines on how logistics duties should be carried out, for
example, keeping a list of all logistic requirements for any given project to ensure
preparedness and accountability.
!26
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Suggestions/Solutions
No doubt a suitable framework has been set up and established for future generations to follow.
However, my failure lies in the lack of the human touch to guide those who need it. As such,
future Directors of Logistics should invest time and energy into engaging those who will be
handling the logistic duties of the various projects and go through how the club works with
regard to logistic duties.
Furthermore, the DOL can also engage the rest of his/her MC members to help cultivate the
sense of belonging to the clubroom. This, hopefully, will allow for members of the club to take
ownership of the clubroom and hence help in maintaining the cleanliness of the clubroom.
Lastly, the DOL should consider partnering the President in engaging the rest of the Logistic
Directors or equivalent from the rest of the NUSSU Constituent Clubs. Such a network would
allow for the sharing of resources among clubs and hence build up a good system of sharing
among said clubs
Acknowledgements
I would like to thank the following people who have assisted me in my term of office:
a) Shi Chen, for his support, encouragement and most importantly, faith in me.
b) Joannah, for her timely advice with regard to financial matters and personal effects.
c) Teck Chau, for his drive to see more upgrades of club assets and for the lessons in
thought and life.
d) Wei Yuan, for his ever-present support and presence in times I was absent in person.
e) Geraldine, for her mature outlook and advice on the nature of the job.
f) Xin Rong, for her cuteness and counsel. Such little joys made the job more manageable.
g) Keith Loo, for his initiative and decisiveness during my term.
h) The Team of Miq and co., for their resourcefulness in revamping the clubroom after Rag.
i) All project logistic heads and teams, especially Lim Kai Keat, Jasper Neo, Wong Zhen
Jie, Teo Yong Jun and the Oweek 2011 Team.
j) All drivers, especially Wan Zi Cheng, Tan Peng Sing and Evon Khoo.
k) Daryl Boey, for his timely reminders.
l) Last but not least, Wilson Tang, for his unwavering support and faith in my abilities.
!27
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
m) The rest of the MC and all helpers who have contributed to logistics and the club in any
way.
Done By:
Ethan Lin Yong’an
Director of Logistics
31st Management Committee
NUS Students’ Arts and Social Sciences Club
!28
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
WELFARE SECRETARY REPORT
Vision
The Welfare Cell’s vision is to be the central pillar of the Club that serves the needs of all
undergraduate FASS students.
Mission
Active Outreach through Student Centrism
Our Three-fold Objective
1. To be the bridge between the faculty, students and the Union to safeguard student welfare.
2. To provide quality initiatives and projects that have a lasting impact and maximum outreach.
3. To establish the relevancy and legitimacy of the Club in the eyes of our students and faculty.
Broadly speaking, the above three objectives were achieved through the spearheading of
initiatives and public relations, training and development workshops, feedback for food and
infrastructural improvements. The Club’s Welfare Cell also worked closely with internal and
external student organisations, and did its best to avoid duplication of efforts and sharing of
resources and best practices.
The Director of Public Relations was a secondary role held by the Student Welfare Secretary of
the 31st MC to achieve the third objective through the establishment of a direct email feedback
channel and overseeing the PR roles for all club projects. The importance of keeping in touch
with the student population cannot be understated.
Role of the Deputy Welfare Secretary
1. Assists the Welfare Secretary in the overseeing of welfare projects.
!29
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
2. Assists in the execution of welfare initiatives for MC members and affiliates.
3. Oversees the safety and welfare aspects of all Club projects (E.g. First-Aid, Safety Plans
etc).
Scope and Plans
There were five key groups of stakeholders that Welfare reached out to:
1. Management Committee members:
•
•
Provision of welfare initiatives like monthly birthday celebrations, bereavement support,
minor privileges like Sentosa Islander Passes etc.
Training and development workshops by alumni and/or experienced affiliates.
2. Affiliates:
•
•
•
•
Training and development workshops by alumni and/or experienced affiliates through our
Affiliates Workshop.
Residential Housing Admission Points System (RHAPS), Residential Admissions System
(RAS) and the Club Affiliate Network – ranking of affiliates for residential stay on campus
and the maintenance of club membership rolls, updates and follow up.
First-aid courses for MC members and affiliates to train medics for our events and projects
and the maintenance of the first-aid kits in the Clubroom.
Collaborating with the Marketing Cell to bring privileges to our affiliates with our Friends of
FASS Card (which is still a work in progress).
3. FASS Undergraduates
•
•
•
Faculty Curriculum Review Committee representation (PRIORITY) to make beneficial
changes to the curriculum of FASS students, through:
Worked with ADCC societies (Presidents/Academic Liaison personnel)
ARTSay! - Feedback Project: to find out what students really need. Combined Feedback
Forum for all majors.
!30
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
•
•
__________________________________________________________________
CORS Bidding Clinic
FASS Friends
•
Welfare Initiatives (Academics)
I. Dedicated feedback channel – enquiries@fassclub.org
II. Deanery Connect sessions – to find out what students’ concerns are.
III. FCRC - Peer review groups for all majors
IV. CORS Bidding Clinics for students who’ve missed out on FOP.
V. Mentorship from seniors and alumni on life skills, corporate development etc.
VI. Career fairs, guidance and counseling with NUS Career Centre (a work in progress)
•
Welfare Initiatives: Food and infrastructure (always ongoing)
I. POSB ATMs and EZ-Link top-up stations
II. Shower facilities in FASS
III. Power sockets along benches
IV. Bubble tea shops at the Deck
4. Linkages with Club/NUSSU/Constituent Clubs (Rank linkages in terms of Feedback,
Academics, Achievability and What Students Want)
I. Linkages with other Cells:
a. Publications for the publicity of the outcomes of Welfare initiatives, increasing Club
presences in FASS so that undergraduates know whom their student leaders are and who
to look for for help.
b. Marketing for the sponsorship of goodie bag items for Exam Tea etc.
c. Logistics and Services for the provision of basic amenities and physical items to students;
d. Sports and FOP – sourcing for first-aid coverage and ensuring physical welfare of
Organising Committee members during events.
II.
III.
IV.
V.
FASS Student Societies
Welfare Secretaries of other Constituent Clubs
NUSSU International Relations Committee (TBC)
NUSSU Welfare
!31
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
VI. NUSSU Council Welfare Committee
VII. NUSSU’s Welfare Cell and the Board of Undergraduate Studies (BUS)
5. Dean’s Office, FASS
•
To continue to function as a two-way channel for feedback and implementation of policies,
initiatives and measures brought on by the Feedback Project and FCRC representation.
6. NUS Career Centre
•
To provide feedback on the kind of career options, guidance etc. those students need. Helping
to publicise initiatives and working closely with the Centre for our proposed annual FASS
Career Fair. We propose having the Marketing Cell (or its equivalent to take on the
organising of the Career Fair for the next MC)
Timeline and Projects
Year 2010
1.
2.
3.
4.
14 October 2010: Recruitment Drive for Food Hunt PDs
21 October 2010: Welcome Tea
2 to 4 November 2010 (Week 12): Exam Tea/Giveaway 1
Late November 2010 – Start of ARTSay! Feedback Project
Year 2011
1. January 2011: Club Chalet
Affiliates Workshop (in conjunction with Recruitment Drive 2)
First Aid Training Course (Red Cross)
2. March 2011: FASS Career Fair
3. March 2011: Food Hunt (recruitment and formation of Organising Committee in December
2010)
4. April 2011: Exam Tea/Giveaway 2
!32
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
5.
6.
7.
8.
__________________________________________________________________
21 July 2011: Matriculation Fair
28 July 2011: CORS Bidding Clinic
Recess Week (August 2011): FASS-FOE Movie Screening
21 September 2011 (Mid-Term Break): Appreciation Dinner
KEY PROJECTS
1. Welcome Tea (September 2010)
The Club Welcome Tea is a social occasion where interested students and affiliates (active Club
members) are informed of the workings of the Club, find out more on the various projects that
they can sign up for and get to meet with their student leaders over a simple dinner reception.
2. Exam Welfare Giveaways (November 2010 and April 2011):
The highly anticipated giveaways happen twice an academic year. This year, PDs will have the
chance to collaborate with other student organisations and meet new people, with NUSSU
Welfare and our FASS student societies, to ensure that our undergraduates get the best products
and vouchers during the season of mugging.
3.
Affiliates Workshop (January 2011)
An occasion when the Management Committee (MC) and senior affiliates share their knowledge
on the Club and their experience in project planning with the Organising Committee members
from the projects in Semester 2. It is also a platform for the O-Comms to network and for MC
members to introduce their Standard Operating Procedures (SOPs).
4. Food Hunt (March 2011):
One of the Club’s flagship projects - An Amazing Race style competition where teams of 4-5 will
compete to get to food places in Singapore to eat the food in order to clock points and compete to
win prizes. In addition, teams can also get more points by playing games in their programme
booklets.
!33
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
5. ARTSay! Feedback Project (November 2010 to Ongoing):
The Project Director and his/her team will get the chance to work with external student
organisations like NUSSU Welfare, International Relations Committee, obtain first-hand
feedback from the student population, spearhead tangible changes to the academic scene and
student life here in FASS, and impact the lives of all undergraduates in the faculty.
Future Welfare Cells would need to think of new and creative ways to publicise what the Club is
doing for students, garner accurate and credible feedback, as well as to have proper ways to
classify and archive feedback for the MC to act upon.
6.
CORS Bidding Clinics (July 2011):
As the initial bidding period will now be held before Orientation Week, this event aims to help
freshmen bid for their modules for their very first semester of school. Senior councilors, OGLs
and House ICs from Arts Camp and Orientation Week will be present to guide and assist them
with the whole process. It will also be a great time for non Arts Camp and Orientation Week
freshmen to mingle and get to know their peers and seniors.
7.
FASS Friends (July 2011 onwards):
FASS Friends is an informal mentorship scheme for FASS seniors to help new FASS students
ease into their first year of FASS life. Participating seniors will guide new students on a variety
of NUS issues ranging from specific ones like CORS-bidding to general ones like student life.
8.
Appreciation Dinner (September 2011):
An annual event that the NUS Students’ Arts and Social Sciences Club holds to thank the
Management Committee, affiliates for their contributions to the Club and faculty, in their various
roles and capacities and to acknowledge their efforts in student activities and projects. The event
is also provides the occasion for the outgoing MC to officially hand over the baton to the
incoming leaders. Furthermore the Dinner enables seniors and alumni to socialise and network
!34
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
with junior affiliates and provides an avenue for sharing and bonding over dinner, the planned
programme, and the post-event activities that follows.
*List of projects here is not exhaustive.
ONGOING INITIATIVES
•
Feedback Project:
1. September to November 2010 – Liaising with Deanery, Deanery Connect
2. December 2010 – Formation of Organising Committee and Planning Stage
3. January to April 2011 – Launch of surveys and Compilation of Results for Submission to
Dean’s Office + Publicizing of results and implantation of changes (concurrent).
4. July 2011 – Writing courses for freshmen, held in conjunction with the Dean’s Office and
Centre of English Language and Communication (CELC). (Proposed)
5. July 2011 onwards – FASS Friends, a mentorship programme for freshmen by seniors.
•
Public Relations for all projects, liaison with NUSSU Welfare Cell, Standing Committee,
Council Welfare Standing Committee, Dean’s Office of FASS.
Structure
!35
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Suggestions and Recommendations
9.
FASS Career Fair (March 2011)
This event was postponed indefinitely due to the lack of time to plan, and the closeness of other
Career Fairs in NUS. We propose having a faculty-specific career fair
10. FASS-FOE Movie Screening (August 2011):
In a proposed collaboration with the Faculty of Engineering (Engin Club), this event was held to
promote bonding within and among the Orientation Week groups, with tickets going at
subsidized prices. However, this project was also shelved due to a conflict of interests between
both faculty clubs. However, future Welfare Cells can consider having this collaboration if the
opportunity arises.
11. NUSSU Welfare Forum (Ongoing):
A proposed collaboration that is still in the works – liaising with NUSSU Welfare Committee to
use their forum for FASS majors and student societies to use for publicity and to help freshmen
or other students post queries or clarifications on their respective subjects for others to comment/
help out with. Future Welfare Cells would need to work more closely with NUSSU Welfare to
see it to fruition.
Acknowledgements
We would like to thank our all affiliates who have helped out for each and every Welfare
initiative and project. Special mention goes to:
1. Shihong – ARTSay! And FASS Friends
2. Audrey – for helping in almost all Welfare projects and initiatives
!36
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
3. Veknesh – ARTSay!
4. Trang Truong Huyen – Exam Welfare Giveaways
5. Teck Chau – Food Hunt
6. Amanda – Appreciation Dinner
7. The 31st MC for their help in all welfare events, especially for goodie bag packing for
Exam Welfare giveaways. In particular Hui Tze for always listening, providing timely
advice and putting up with my nonsense many times. Geraldine for her help for first aid
and for thoughtfully enquiring on how things were. Shichen for his wise advice too.
8. Dean’s Office – Associate Professors Vincent Ooi and Chang Tou Chuang, Lynn Tan,
Devi, Amy, Katherine Ho for their support in facilitating a vibrant Student Life and for
showing a genuine interest in the welfare of our students.
9. NUSSU – Edwin Tan, Assistant Welfare Secretary NUSSU EXCO, Ang Kaili, Student
Welfare Secretary, NUSSU EXCO and the rest of the NUSSU Council Welfare Standing
Committee
10. Last but not least, Ek Xin Rong, for being the best deputy one could ever ask for, for
being the strongest pillar of support, never complaining, always willing to help with a
smile and for being super efficient and reliable.
Done By:
Boey Zhi Qiang Daryl
Student Welfare Secretary
31st Management Committee
NUS Students’ Arts and Social Sciences Club
Ek Xin Rong
Deputy Welfare Secretary
31st Management Committee
NUS Students’ Arts and Social Sciences Club
!37
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
APPRECIATION DINNER 2010
POST PROJECT REPORT
1
Overview
The Appreciation Dinner is an annual event that the NUS Students’ Arts and Social Sciences
Club holds to thank the Management Committee and affiliates for their contributions to the Club
and faculty, and acknowledges their efforts in student activities and projects.
The event is also the final project of the outgoing Management Committee and it provides the
occasion for them to officially hand over the baton to the incoming leaders. Furthermore the
Dinner enables seniors and alumni to socialise and network with junior affiliates and provides an
avenue for sharing and bonding over dinner, the planned programme, and the post-event
activities that follows.
2
Objective(s)
2.1
Overview
To make the annual Appreciation Dinner the finale for the year, yet at the same time, one that
marks a new beginning. We hope that the location, food, ambience, programme and overall
bonding experience will make the Dinner one of the most highly anticipated events of the year.
1. Show the affiliates that the Club leadership values their efforts put in for their respective
projects and acknowledge the contributions of the outgoing Management Committee to
the faculty – through the provision of good food, ambience and speeches and video
screening.
2. Exhort the incoming MC and affiliates to continue the journey, to promote continuity and
learning.
3. Promote inter-generational bonding and networking between senior and junior affiliates
and alumni – through interaction during and after the dinner event.
!38
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
2.2
__________________________________________________________________
Review
The first and second objectives were largely met, given the vast improvement in terms of
location and programmes held for the event. More consideration should have been given to
individual tables’ food preference, as the issue of Halal vs. Chinese servings proved to be a
sticking point for some of the affiliates.
The third objective was achieved to a certain extent, with some groups going off after that dinner
for night activities. However, more effort could have been made to invite prominent alumni back
to help in the continuity process and promoting greater interaction with current affiliates.
3
Organizing Committee
3.1
Overview
Recruitment Period
As the Organising Committee consisted mainly of outgoing and incoming MC members, there
was no need for an active recruitment process.
Organizing Committee:
Designation
Name
Project Director
Daryl Boey
Deputy Project Director (Administration)
Sarah Chiang
Programmers
Chong Yen Kiat
Nazeehah Taib
Teo Suzhen
Emcees
Kenneth Kang
Lee Jing
!39
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
3.2
Review
The number and posts available were adequate.
However, the formation of the Organising Committee was only confirmed in September itself.
Hence the planning of programmes was a little rushed. Earlier recruitment would have helped.
Also, future PDs should involve the incoming MC members to plan this project, as most
outgoing MC members would have already been in the “stepping-down mode”. Planning the
project as a new MC would be a good chance for them to work together before officially
stepping up.
4
Sponsorship – N/A
5
Publicity
5.1
Overview
As this was a closed-door, invitation only event, no publicity efforts were needed.
Invites were sent by email to Prof. Chang, Prof. Vincent and other administrative staff at the
FASS Dean’s Office, Alvin Lee from OSA, prominent alumni members and deserving affiliates.
Phone calls were also done to follow up shortly after to confirm their attendance.
6
Programme
6.1
Programme Details
Venue: Seletar Ballroom, Level 3, Holiday Inn Atrium
Time: 6.30 to 11 pm
Date: Wednesday, 22 September 2010 (during mid-term break)
!40
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Preparation schedule
• Sourcing and confirming the venue took at least two full weeks from late June onwards. The
confirmation only came on 23rd July.
• Meeting with the hotel staff, Ms Annie Chew and site recce was in the late part of August to
early part of September.
• The planning of the programmes also kicked off around the same period.
• The prizes came in a little late – some were bought just the day before, as the committee
wasn’t able to decide on what could make unique and meaningful prizes for our affiliates.
• For more details on the event, please refer to the DPS.
7
Financial Audit
7.1
Overview
Department
Amount Budgeted
Amount Spent
Food tasting (11 people)
$348
$348
Food (100 pax, 8 course)
$5800
$5858 (inclusive of 1
extra vegetarian set)
LCD Screen and Projector $150
(Rental)
$150
$5 CapitaLand Vouchers (for $200 (Proposed)
40 pax)
$200
Lucky Draw Prizes (for 3 $10 (Proposed)
pax)
$10
!41
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Xin Cuisine Mooncakes (for $84 (2 boxes)
Prof. Chang and Prof.
Vincent)
$63 (2 boxes – 25%
corporate discount)
Certificates for best
affiliates and outgoing MC
(Laminated x 18)
$20
$38.40
Total
$6 612
$6667.40
Surplus/Deficit
7.2
($55.40)
Review
From the expenditure report, the excess spending came from the ordering of an additional
vegetarian set meal and printing of certificates. More care should’ve been taken to ensure the
exact number of meals and the food preferences of the guests.
8
Suggestions and Recommendations
Given more time, budget and dedicated planning, this Appreciation Dinner could certainly have
been expanded in terms of scope and scale. These constraints resulted in many suggestions – like
having a photobooth with a backdrop, giving out door gifts and other creative ideas, not being
implemented.
9
Acknowledgements
Yen Kiat, Nazeehah and Suzhen for agreeing to help on such a short notice, for your creative
ideas, and for accommodating many last minute changes to the games. Sarah Chiang, for so
many additional duties as the DPD Admin, especially for the RSVP process of the dinner, which
was a herculean task indeed. Shi Chen and Ivan, for helping to vet the guest list to ensure a fair
and equitable invitation of affiliates and alumni members. Kenneth Kang and Lee Jing for
doing a great job at emcee-ing that night. Hui Tze for doing up the appreciation video on such
short notice, and for being my unofficial, but very helpful 2 I/C on the actual day of the event.
!42
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Done By:
Daryl Boey
Project Director
Appreciation Dinner 2010
NUS Students’ Arts and Social Sciences Club
!43
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
WELCOME TEA 2010
POST PROJECT REPORT
1
Overview
The Club Welcome Tea is a social occasion where interested students and affiliates (active Club
members) are informed of the workings of the Club, find out more on the various projects that
they can sign up for and get to meet with their student leaders over a simple dinner reception.
2
Objective(s)
2.1
Overview
•
To be a platform to inform the student population on what the Club and its various cell does.
•
For our MC members to publicise their Cells and interact with their potential PDs and
affiliates.
2.2
•
Review
The second objective was not fully met as many potential PDs and interested affiliates were
not able to make it down for the Welcome Tea. Other methods like arranging informal
meetings would help better, rather then trying to arrange a mass event that cannot cater to
everyone’s timing.
3
Organizing Committee
3.1
Overview
Organizing Committee:
Designation
Name
!44
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Project Director
Daryl Boey
Deputy Project Director (Administration)
Wilson Tang
Publicity Head
Geraldine Lim
Food and Logistics Head
Wee Shi Chen
3.2
Review
The number and posts available were adequate.
4
Sponsorship
4.1
Overview
S/N Product Sponsors
Sponsored Item
Quantity
1
Food
100 pax
Megabites
4.2
Review
We were fortunate to get Megabites to sponsor the food as a form of compensation for
another unpleasant incident that took place during Arts Camp 2010. Future Welcome Teas
may not be as fortunate and hence, more funding would have to be set aside to ensure
adequate food for the participants.
5
Publicity
5.1
Overview
•
Nothing too elaborate was done – IVLE, Email Blast, Posters on noticeboard, Facebook
Event via the NUS Students’ Arts and Social Sciences Club FB group.
•
Invitation flyers/cards can also be given out to interested affiliates during Recruitment Drive
to invite them to attend Welcome Tea. This will also help us estimate the amount of food to
be catered to prevent wastage.
!45
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
5.2
Review
The publicity avenues were sufficient given the small scale of this project. More efforts could
have been spent to invite members of the Deanery and fellow student leaders from our FASS
Student Societies, Union and other constituent clubs as well.
•
6
Programme
6.1
Programme Details
Venue: LT14, FASS, Time: 6.30 to 8.30 pm, Date: Thursday, 21st October 2010
Preparation schedule
I. 1 October: Booking and Confirmation of Venue (Hon. Gen Sec and DPD Admin)
II. 8 October: Confirmation of food (Food and Logistics)
III. 12 October: Publicity avenues to be done up (Publicity)
IV. 13 to 15 October: Recruitment Drive – publicity materials to be given out (Publicity)
V. 17 October: Slides for Cells to be submitted for compilation to PD
VI. 19 October: Printed material for Cells to be submitted to DPD Admin
VII. 21 October: Welcome Tea!
6.2
Review
The timeline was generally adhered to, with the exception of a few cells submitting them late.
7
Financial Audit
7.1
Overview
Department
Amount Budgeted
Amount Spent
!46
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Publicity
$20
$7.90
Administration
$20
$25
Food
$50
$0 (Sponsored)
Total
$90
$32.90
7.2
Review
Besides some printing mistakes made by administration, the money was generally well spent,
with a healthy surplus.
8
Suggestions and Recommendations
Welcome Tea should be held at the most one week after Recruitment Drive, which should also be
held much earlier in the school term (Week 8 latest) to ensure a better turn out and interest
among affiliates.
9
Acknowledgements
Thanks goes to Wilson, Geraldine and Shi Chen for helping out with the running of the project,
Hui Tze for emceeing on short notice and the rest of the MC for doing up the slides and write
ups promptly.
Done By:
Daryl Boey
Project Director
Welcome Tea 2010
NUS Students’ Arts and Social Sciences Club
!47
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
FASS CLUB CHALET 2010
POST PROJECT REPORT
Overview
The Chalet that will be organized at the end of the first semester will serve as a platform for
those who have joined on board the 31st FASS Club Committee, especially the freshmen to get to
know each other better, thereby forming stronger bonds and friendship within the committee.
The annual FASS Club Chalet is a welfare initiative that also serves as a get-together for all club
affiliates. It will be a good time for the affiliates and Project Directors (PDs) to network and
know each other better. This year, the 2D1N chalet was held at Aranda Country Club from the
2nd Jan to the 3rd Jan 2011.
Objectives
1. Allow members to relax and enjoy themselves before the start of Semester 2.
2. Form stronger bonds within FASS Management Committee.
3. For alumni and seniors to get to know the various PDs and affiliates
Planning of Chalet Activities (2D1N):
1st Day: Earlier part of the first day will be targeted more for MC members:
• 12pm - MC members and PDs to meet at Whitesands to buy required stuff (maybe after
lunch first)
• 3pm – Check in, moving in of items
• 3.30pm – Free and easy for MC members
• 5.00pm – Preparing of BBQ
Evening will be free for all:
• 6.30pm - BBQ night
• 9pm – Mingle and games for all
!48
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
2nd Day:
• 9:30am - Packing and clearing of items
• 10am - Check out
Review
The turnout for the chalet by MC members and affiliates was good. Most of the MC members
were able to meet up earlier to prep for the BBQ. MC members even had some time to spare to
mingle amongst themselves and had time to go prawning together. Seniors that came back for the
BBQ also made the effort to get to know the new MC members and affiliates.
Organizing Committee Structure
Position
Name
Project Director/ Treasurer
Xin Rong
Deputy Project Director (Administration)/ Publicity
Edwin
Logistics (food and drinks)
Amanda
Review
This project’s latent objective was also meant for the co-opted deputies to get to know each other
better since it was their first project working together. The chalet was able to go well with the
help of the deputies working together planning for it.
Proposed Budget Breakdown
Items to be spent on
Amount
Booking of Chalet
$256.80
!49
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Food - inclusive of BBQ items and cooked food and Drinks
(Reasonable amount of cooked food is needed in case it rains)
$280
Logistic Items (BBQ items and games if needed)
$35
DFS Alcohol (To be bought by Daryl)
$85
Review
Money spent was well within budget with a larger portion of it being spent on food and drinks
for everyone. However, when there were last minute arrival of more affiliates, more food had to
be bought from outside to cater to them. More money can be set aside next time for pre-cooked
food so that people need not wait for the BBQ food only and it can be an alternative in case of
bad weather in which the BBQ may need to be cancelled. Pre-cooked food also costs less so
more food can be ordered. There were not a lot of alcoholic drinks at the chalet no one got drunk,
which is a good thing for those who stayed over.
Publicity Avenues
1. Email Blast
2. Facebook
3. Word of Mouth
Review
Email invitations were sent out to all affiliates for them to come to the BBQ. It is a more
effective and sincere way to reach out to the affiliates. Several reminders were sent following the
invitation to confirm the number of people going for the chalet so that the amount of food can be
ordered accordingly. It was difficult trying to obtain the email address of all affiliates and the list
could only be possible with the help of all MC members reminding their respective Project
Directors.
Comments and Recommendations
!50
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
The venue the chalet was held was easily accessible to Pasir Ris MRT. It would be more
convenient for future chalets to be held at easily accessible locations so that it will be easier for
affiliates to come by and it will aid any logistical transportations needed for the BBQ. It was a
good idea to get the co-opted deputies to work together on the chalet given that they had joined
the MC later and had missed out ROP, it was a good opportunity for them to get to know each
other better through planning for the chalet together. More games could have been organized to
cater to larger groups of people so that more people can be kept engaged together.
Acknowledgements
I would like to thank all affiliates that took the time off to join the annual FASS Club Chalet.
Thank you Daryl for giving constant reminders with regards to minor details about the chalet in
which I may have overlooked. Special thanks goes to Edwin and Amanda who had helped in
planning for the chalet. Not to forget, the 31st MC members who had contributed into making the
chalet possible (especially Shi Chen and his drunken prawns!).
Done By:
Ek Xin Rong
Project Director
FASS Club Chalet 2010
NUS Students’ Arts and Social Science Club
!51
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
AFFILIATES WORKSHOP 2011
POST PROJECT REPORT
1
Overview
o The Affiliates Workshop is an occasion when the Management Committee (MC) and senior
affiliates share their knowledge on the Club and their experiences in project planning with
the Organising Committee members from the projects in Semester 2. It is also a platform for
the O-Comms to network and for MC members to introduce their Standard Operating
Procedures (SOPs).
2
Objective(s)
2.1
Overview
1. To promote the two-way exchange of tangible and intangible knowledge of various roles and
responsibilities of an Organising Committee.
2. To showcase how the Club can help in terms of project support and how the Projects
contribute to the bigger scheme of things.
3. To promote a platform for de-conflicting, networking and sharing of best practices among
projects.
2.2
Review
o The objectives of the event were largely met, although more interaction could have been
encouraged in terms of the affiliates asking questions, and having more time set aside for
informal networking.
3
Organizing Committee
!52
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Designation
Name
Project Director
Daryl Boey
Deputy Project Director
Geraldine Lim
4
Publicity
o There was no real need for external publicity as this event was meant for our own members.
Project Directors were responsible to spread the word to their organising committees.
Geraldine and I also helped to email and text them reminders and encouraged them of the
need to attend the workshop.
5
Programme
5.1
Programme Details
o Date: Thursday, 27 January 2010
o Time: 1900 to 2000
o Venue: LT14
Time
Event
Action By:
1800
O Coms to go for dinner on their own
PDs, Cell Directors
1845
MC to gather at LT14
All
1900
Start of Affiliates Workshop
All
1910 to
2000 (5
minutes
per role)
Overview of Project
Marketing
Publicity
Public Relations
Welfare/Safety/First-Aid
DPD Logistics
Shi Chen
Kenneth/Amanda
Hui Tze/Red
Daryl
Ethan
!53
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
2000
Q&A
All
2010
Pack Up and Go Home!
Hooray!
Preparation schedule
VIII.23 December 2010: Booking and Confirmation of Venue (Hon. Gen Sec and DPD
Admin)
IX. 30 December: Publicity avenues to be done up, PDs and Cell Directors to be informed.
(DPD Admin)
X. 11 to 13 January 2011: FASS-Tival 2011
XI. 16 January: Compilation of new affiliates data. PDs and Cell directors to inform and
remind new members to attend (DPD Admin link up with FASS-Tival O Com).
XII. 20 January: Slides to contain – Cell Projects and SOPs. Projects should have brief details
to inform potential affiliates on what they are about and how the latter can gain from
joining Organising Committees.
XIII.22 January: Printed material for Cells to be submitted to DPD Admin
• Printed material can be a summarised version of the slide presentations (WITH
CONTACT DETAILS OF CELL DIRECTORS – Email and mobile numbers) and the full
set of Cell or Position SOPs – try to keep them to two printed sides! The DPD Admin will
compile them into a booklet of sorts for the affiliates to take home for reference.
5.2
Review
o Most of the timeline was adhered too. But some cell directors were a little slow in submitting
their SOPs and slides, resulting in a lack of vetting of their presentations, which went a bit
overtime and lacking proper focus and direction.
!54
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
6
__________________________________________________________________
Financial Audit
6.1
Overview
o No expenditure was incurred for this event.
7
Suggestions and Recommendations
o With more budget, this event could been expanded to include dinner before/after the event, to
attract more affiliates down to attend, with the intention of networking over food and
enabling PDs to recruit more organising committee members within the Club itself. This was
only done towards the end of the presentation.
o Furthermore, more control needs to be exerted to ensure that each cell director sticks to his/
her stipulate timeline and presentation material, and not to be too technical as well.
o This event should complement the decentralized approach, in which individual cell directors
speak with the respective organising committee role e.g. Publicity, Marketing, Public
Relations and Logistics, to ensure the proper implementation of SOPs for consistency,
efficiency and learning for our projects and affiliates.
8
Acknowledgement
o The presenters – Kenneth, Hui Tze and Ethan for your slides and presentations.
o Geraldine Lim Yi Ai – for helping to chase the PDs for their organising committee attendance
and Cell Directors for their slides and SOPs on my behalf.
Done By:
Daryl Boey
Project Director
Affiliates Workshop 2011
NUS Students’ Arts and Social Sciences Club
!55
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
FOOD HUNT 2011
POST PROJECT REPORT
1. Overview of event
Food Hunt is an annual event organised by the National University of Singapore (NUS)
Students’ Arts & Social Sciences club. The event is popular with students from faculties all over
the school and has been highly patronised. Teams of 4-5 will compete in a “Foodie” Amazing
Race to clock points and compete to win prizes.
2. Objectives
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1) To let participants of Food Hunt enjoy themselves regardless of whether they win or not.
2) To have a happy organising committee such that many of them are willing to come back
and do the project again next year.
3) To increase the number of teams and therefore participation.
4) To advertise for food stalls and corporations so that they will have more customers.
5) To provide a platform for our sponsors to advertise so as to boost their image.
6) To train up leaders especially the fresh members of the current Management Committee
members of the club.
7) To develop skills in our organising committee members like the ability to speak and
present and other soft skills like people management.
8) To expand the social circle of the members of the organising committee and for them to
make more friends and to integrate them into the club.
3. Committee Structure
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
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10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
!
4. Committee List
Project Director (PD)
Ooi Teck Chau
Deputy Project Director (DPD
Administration)
Kenneth Kang
Deputy Project Director (DPD Programmes)
Sim Kailin
Deputy Project Director (DPD Marketing)
Henry Tan Kok Jeng
Treasurer/Secretary
Seah Wang Ling
ADMINISTRATION
Public Relations Head
Tay Huimin
Public Relations Team
Norman Tay
Public Relations Team
Tey Wan Shi
Public Relations Team
Valerie Seet
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Publicity Head
Amanda Yee
Publicity Team
May Lee
Publicity Team
Geraldine Lim
Publicity Team
Liew Yu Hua
Publicity Team
Natalie Cheang
Publicity Team
Evlin Lim
PROGRAMME
Programmer
Muhammad Al Miqhayil
Programmer
Beverly Lim
Programmer
Ng Fong Kay
Programmer
Joannah Shane Tian
Programmer
Ang Weina
Programmer
Nicholas Tan
Programmer
Tan Jian Jun
MARKETING
Food Sponsors Head
Christofle Rio
Food Stalls Team Leader
Shermaine Tan
Food Stalls Team Leader
Melcher Tan
Food Stalls Team Leader
Zhang Pangyu
Food Stalls Team Leader
Edwin Wan
Corporate Sponsors Head
Sarah Chu
Corporate Sponsors Team
Magdalene Ho
!59
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Corporate Sponsors Team
Mavis Tan
Corporate Sponsors Team
Keley Tan
Corporate Sponsors Team
Ricardo A Espinosa
!60
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
5. Review
1. General
Good reviews were given from the committee and participants alike, many thoroughly
enjoyed the event.
The materials from past years (Food Hunt 05-10) came in useful, both as references and
head start for the clueless. There was less fumbling around due to the presence of tested
and proven resources.
Recruitment started in late December – which was adequate. Eventual committee size
came up to 32, with only 2 fringe members of inconsistent attendance. It was also crucial
to explain project concepts personally to recruit people into the committee. Aggressive
recruitment via SMS, MSN, phone calls and face to face meet-ups helped in showing
sincerity to convince potential committee members to join.
Game stations and facilitators were done away in this edition. Not only excessive
employment of manpower was required, it would also compromise on the fun factor of
the event. It was also to enable focus on the objectives of the event which could be
delivered without stations and facilitators. A Twitter tracking cum gameplay system was
conceived to replace team tracking, and also incorporate game features into the event.
A total number of 27 teams signed up.
Due to the barrage of club events happening in the same period, there were suggestions to
provide discounts for teams signing up for more than 1 event.
A police permit was not required for the event. Instead, advisory guidelines were given.
The end point at Dawson Place was sponsored by the Housing Development Board
(HDB), which was made possible by a club alumnus by the name of Bing De.
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
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TEL (1): 68747012 TEL (2) & FAX: 67794021
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__________________________________________________________________
To ensure efficient and effective deployment of manpower, committee roles were
reassigned for the Dry Run and Event Day. The Project Director remained in overall
control, while the Deputy Project Director (Program) oversaw the running of the
programmes. The Deputy Project Director (Marketing) was the Operations Manager who
oversaw the deployment of manpower. The Deputy Project Director (Admin) oversaw the
setting up of start and end points. The DPDs jointly oversaw the welfare of the committee
during the event.
Overall, the committee accomplished what it set out to do and stayed true to the focus of
the project. The Project Director is extremely satisfied with how the event was planned
and run, while at the same time enabling committee members and participants to have
exceptional happiness levels.
5.2
Management
The imparting of a clear and concise vision of what the project aims to be and the
objectives to be achieved is instrumental to the planning and execution of the project.
Committee members are able to focus on the intended outcomes of the project and stay
on track. The common vision also enables the different cells to proceed in the same
direction while focusing on their own scope of work.
The process was highly enjoyable for all committee members, and committee
performance and satisfaction was optimal.
The degree of autonomy allowed to the Deputy Project Directors and Heads allowed for
innovation and creativity to flourish. There were new programme and publicity concepts
formulated.
I would like to highlight the importance of a good Exco, and the Divide-and-Conquer
approach was highly effective in the management of the committee. Committee members
of the rank-and-file have also shown to be exemplary in their work performance and
presentation.
!62
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Food tasting trips were essential for committee bonding. It was more than performing the
project function of sourcing for good food and sponsors. It also allowed opportunities for
the more reserved members to gel with the committee.
There were at times, too much micro-managing done by the Project Director, which was
not ideal. He should maintain sight of the committee’s actions and movement, but not too
involved at the micro level.
5.3
Meetings
Meeting agenda was sent before every meeting (although sometimes a little late) to
present an overview of what the meeting is meant to discuss and also to allow the cells to
prepare. Meeting minutes were promptly and meticulously done by the Secretary for
timely dissemination.
Meetings were sometimes focused only on work-delegation. More preparation should
have been done by the Project Director so that committee members do not waste their
time coming to meetings to only have work delegated to them.
Ample opportunities were provided during meeting for committee members of various
ranks to present, to allow them to shine.
5.4
Public Relations
The Public Relations cell enjoyed a smooth process. However, manpower was lacking for
the booth. Requests for manpower should have been sent out earlier.
The participant list from the past year was lost hence no effort could be made to contact
these past participants.
A last minute decision to allow 5 participants a team (originally 4) created quite a bit of
!63
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
mess on the PR side as some teams came to add $10 to their registration fee for the
additional participant.
Registration on event day was efficient, as there were 4 tables used to break up the
queues.
Goodie bags were packed and sorted out the night before, and hence made for a speedy
registration process.
End point was slightly confusing for the teams as there was no proper single queue to
check-in the teams. The situation was not so bad only because not all teams came to
finish.
PR channels should have a more pro-active social media approach. There was feedback
that email and page replies were slow. Each channel (email, blogspot, facebook, etc.)
should have their own dedicated member handling them.
Committee members performing duty for booth and registration on event day should be
briefed by the Public Relations Head for clear directions and to be aware on the flow of
the entire process.
5.5
Publicity
Publicity was extremely innovative, having come up with publicity collaterals such as
stickers, 3D-posters (using takeaway wrappers and disposable chopsticks and spoons), tshirt, giant cutlery, and a Facebook event.
Not all publicity materials were vetted through carefully enough and certain SOPs were
not followed due to getting the things done in a rush.
Stickers had limited outreach due to the students not wanting to take them.
!64
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Posters took a lot of effort and time to make, yet they were taken down very quickly by
cleaners.
Posters should also contain important information such as website and point of contact.
Due to an oversight of the Project Director, the FASS Club logo was not included in the tshirt design.
The t-shirt supplier (Drooling Closet) was trustworthy and efficient. The original supplier
cum printer Lavada, was not pleasant to work with.
A generic event banner was made so as to enable re-usability. Stickers of sponsors and
the event year were pasted on.
5.6
Food Sponsors
There was a 20% increase in the number of food stalls.
The Food Sponsors Head noted that some of the food trips had poor turnouts. Committee
members should be encouraged to attend food trips. Committee members who went for
the food trips enjoyed them tremendously.
The accessibility of food stalls was praised by participants. They also found the route
convenient. The Food Sponsors Head recommends that the furthest stall be in the central
area instead of the east so as to enhance accessibility.
Information given to stallholders is not clear. Certain promises were also not delivered. It
is suggested that any agreements/promises made to stalls be recorded down and tracked
to ensure delivery. As a side note, there were also stalls that did not honour their
promises.
It is good practice to remind the stallholders of the event the night before, via calls.
!65
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
The Food Sponsors Team would do well to have Mandarin and dialect speaking members
to communicate with stallholders who have difficulties with English.
Feedback revealed that more variety of food stalls (such as dessert stalls) was preferred.
Certificates were used to recognize the stalls’ contribution and also for gameplay (each
certificate had a code which participants had to report); it allowed the committee to do
away with the facilitator system.
5.7
Corporate Sponsors
Marketing for sponsors took a long time, and it is thus recommended that the marketing
process be started way before programmes and publicity (substantially earlier).
Corporate sponsorship was not a key feature of the event as the focus was on participant
enjoyment rather than winning. The process was also important for the Corporate
Sponsors Team (who were fresh) to learn the know-hows of corporate marketing.
The corporate sponsor team contacted a total of 160 potential sponsors in three rounds.
The team contacted 64 companies in the first round, 67 in the second, and 29 in the third.
Repeated attempts might be required before a sponsor responds.
Sponsor scope was defined as the recreational, food and beverage (F&B), and personal
items.
The team also proceeded to focus on vouchers and tangible products as recommended by
the Project Director.
The Project Director was satisfied with the efforts of the Corporate Sponsors Team and
reiterated that the incentive to win should not overshadow the incentive to fully enjoy the
event.
!66
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
S/N Product Sponsors
Sponsored Item
Quantity
1
W a l l e t s h o t s
Photoshoot Vouchers
Photography
2
M e n ’s H e a l t h , H e r
Singapore Press
W o r l d & T o r q u e 400
Holdings
Magazines
3
Spectacle Hut
$20 Frame/Lens
200
Vouchers
4
Kimage
$10 Haircut Vouchers
5
Frolick
1 F r e e To p p i n g
200
Vouchers
6
JP Pepperdine
$5 Jack’s Place
20
Vouchers
7
Estivo Gelataria
$2 Discount Vouchers
5.8
1 X Free, 1 X $200 off, 1 X $100 off
200
200
Programmes
Dry Run was held 2 weeks in advance and it allowed for adjustments to be made to
enable the smooth running of the actual event.
Food coupons should have been prepared in advance and stored in school.
Clarification was needed for participants to find the code on the certificates.
Deadlines could have been more closely adhered to by the programmes team.
Attendance for programmes cell meetings were inconsistent, but work was done by even
those who were absent.
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NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
The Twitter concept was well supported and the participants enjoyed it. On top of
disseminating game clues and bonuses, “mini-events” like joke-sharing and coming up
with creative taglines were done using Twitter.
SMS-tracking and clue dissemination was done for the few teams who had no
smartphones.
There was a command Headquarters (HQ) set up in the clubroom for the tracking of
teams and response to any emergencies (first aid/food stalls). A shift system was also
devised to allow half the committee to be working at any one time while the other rested.
Event Day running was very organized and movement of personnel was orderly.
6. Event Details
19th March 2011, 8:30A.M. – 8:00P.M. , Central Forum
20th March 2010, 9:00A.M. – 6:30P.M. , All over Singapore
20th March 2010, 5:00P.M. – 7:30P.M. , Dawson Place
Preparation schedule
Dry run was held 2 weeks before the event day with actual day preparations made the week
before actual day.
7. Budget Breakdown
Income:
Registration Fees
No. of Teams
Amount
$60.00
14
$840.00
$50.00
13
$650.00
Subtotal
$1,490.00
!68
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Club Budget
$310
Buffer
$25
Subtotal
Purchase of 3 shirts
$335.00
$18
Total
$1,843.00
Unit Price
Quantity
Amount
Claimant
Shirts
$6.00
173
$1,038.00
Teck Chau
Foodtrip
$393.90
1
$393.90
Multiple
9 Volt Batteries
$9.90
1
$9.90
Kenneth
Subtotal
$1,441.80
Expenditure:
General
PR Materials
Printing of forms
$8.00
1
$8.00
Huimin
Printing of forms
$4.65
1
$4.65
Teck Chau
Subtotal
$12.65
Publicity Materials
Printing of banner
$50.00
1
$50.00
Teck Chau
Paper
$8.60
1
$8.60
Teck Chau
!69
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TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Printing of publicity
materials
$45.00
1
$45.00
Subtotal
$103.60
Teck Chau
Marketing Materials
Printing of certificates
$19.90
1
$19.90
Teck Chau
Lamination
$46.80
1
$46.80
Teck Chau
Ziploc bags
$11.40
1
$11.40
Henry
Subtotal
$78.10
Fuel
Edwin
$40.79
1
$40.79
Edwin
Teck Chau
$14.25
1
$14.25
Teck Chau
Kenneth
$61.76
1
$61.76
Kenneth
Miq
$47.50
1
$22.75
Miq
Subtotal
$139.55
Total
$1,775.70
Net Surplus/Deficit $67.30
7.1
Review
Budgeting was very prudent, and frequent adjustments were made over the course of
planning.
The National Youth Council (NYC) Grant was rejected. It is due to the similar nature of
the project to last year’s. The previous edition managed to receive funding from NYC,
!70
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hence it is likely that any other successive editions will not be able to receive funding due
to the keyword – Seed funding, in application of the NYC Grant.
8. Acknowledgement
8.1.
Imparting of vision
I cannot emphasise enough the importance of the imparting of vision. Conveying how
you want the project to turn out is vital to keeping the committee on track. It also helps in
enabling them to visualize the kind of event they are expected to produce.
8.2.
Organising Meetings
Everyone will have their various commitments. As such, it is impossible to please
everyone with regard to meeting dates. It is however, important to set a date that at least
the Head or representative of the cell is available to present the materials to the
committee. Encouraging the various Heads/Directors to present their ideas not only trains
them in presentation skills, it also allows better understanding of the progress of various
cells by the committee. Meetings should be focused but at the same time allow for slight
digression for light-hearted moments.
8.3.
Setting the Event Date
The event is set on a Saturday due to the length of time required. More foodstalls are also
open on Saturdays. Students are also more inclined to participate if it is on a nonschooling day. The original proposed date was 5th March, but it was pushed back due to
the request of the Project Director to allow for more planning time.
8.4.
Looking into the Welfare of Committee Members
Welfare is a concern heavily championed and mentioned by the previous Project Director.
Taking that into consideration, welfare has been given focus – both participant and
committee. Committee members should be given adequate resting and break time during
!71
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TEL (1): 68747012 TEL (2) & FAX: 67794021
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ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
the planning and running of the event. Their physical wellbeing, including adequate food
and water, should also be prioritized.
9. Acknowledgement
I would like to thank Jun Yue the previous Project Director for sharing his insights, my Deputy
Project Directors – Kenneth, Henry and Kailin for placing in me their trust and also for their job
well done. I would also like to commend the excellent work by the respective Heads – Huimin,
Amanda, Christofle and Sarah. And lastly, the belief and hard work put in by every single
committee member of Foodhunt 2011.
Done By:
Ooi Teck Chau
Project Director
Food Hunt 2011
NUS Students’ Arts and Social Sciences Club
!72
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NATIONAL UNIVERSITY OF SINGAPORE
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__________________________________________________________________
EXAM WELFARE GIVEAWAY 2011
POST PROJECT REPORT
1
Overview
The Exam Welfare Giveaway is a highly anticipated event that happens twice an academic year.
This year, the Organising Committee will have the chance to collaborate with other student
organisations and meet new people, such as NUSSU Welfare and our FASS student societies, to
ensure that our undergraduates get the best products and vouchers during the season of mugging.
2
Objective(s)
2.1
Overview
4. Make mugging period easier to cope with tangible and relevant products to meet students’
needs.
5. To show our students that the Club cares for their welfare through tangible ways.
6. To function as a platform for our FASS Student Societies to work with each other and with us
to pool manpower, resources and ideas.
2.2
Review
•
The first objective was largely met, with the sponsorship and provision of items like foolscap
pads, folders, uniquely designed water bottles and our own Club notebook– items that
students would use during this period.
•
The second objective was met too, although we could have requested for more items (e.g.
Engine and Science had 1500 goodie bags) to commensurate with our faculty size.
•
The last objective was only met to a small extent, due to the late preparation and planning of
the project. Future PDs can work on linking up with the student societies to ensure a closer
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working relationship. We only managed to work with the Economics Society whose sole
representative marketed and packed goodie bags with us.
3
Organizing Committee
3.1
Overview
Recruitment Period
The recruiting of Organising Committee members took place during FASS-tival 1 in
January 2011.
Organizing Committee:
Position
Name
Project Director (PD)
Truong Huyen Trang
Deputy Project Director (DPD
Administration)
Nguyen Phuong Dung
Deputy Project Director (DPD Programmes)
Do Minh Thanh
Marketer
Ngo Lee Ling
Marketer
Liu Yizhu
3.2
Review
The number and posts available were adequate.
However, the recruitment period for the PD was done too late, as by the time enough o
commers came along, the marketing and liaising efforts with NUSSU and external
organisations had already begun.
!74
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NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
4
__________________________________________________________________
Sponsorship
4.1
Overview
S/N Product Sponsors
Sponsored Item
1
FASS Dean’s Office
1. Pens
2. Custom-made water bottles
3. Files
4. FASS Club A5 Notebooks
500
1000
400
1000
2
University Health
Centre
5. Wellness flyers
2000
3
NUSSU
6. AIA Goodie bags
7. Burger King vouchers
8. Yakun vouchers
9 SGDeal.com vouchers
10. Bookmarks from VoucherWOW
11. Campus magazines
12. Foolscap pads
13. NUSSU Pens
14. Nescafe Coffee Sachets
1000
1000
1000
1000
1000
1000
980
1000
1000
4
NUS Economics
Society
15. IndoCafe sachets
1000
4.2
Quantity
Review
Requests for sponsorships started a little late, due to the Chinese New Year break. It was
fortunate that we had the support of the Dean’s Office and NUSSU to supplement our goodie
bags.
As a result, we had fewer sponsored items compared to the previous exam welfare giveaway.
!75
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
The Dean’s Office provided us with a large sum of money to print 4500 A5 booklets, to be used
for Exam Welfare, for FOP projects and to be given to our student societies and other
stakeholders as well.
Future PDs should take note that marketing for exam welfare giveaways needs to be done at least
two months’ in advance (including liaising with the Dean’s Offices for funds and items), if we
were to be increasing the quantity of goodie bags being given out.
5
Publicity
5.1
Overview
Publicity Avenues
4.
5.
6.
7.
8.
Email Blast
Posters
Facebook
Word of Mouth
Website
*Nothing too elaborate needed due to the nature of event – post event follow up would be more
important.
5.2
Review
The publicity for the event was sufficient, although more decorations/banners/signs could have
been put up at the booth itself to distinguish us as being from FASS Club, not NUSSU or any
other student body.
Publicity and hyped was also helped by FASShion Parade (a Marketing Cell project), that also
took place beside our booth. FASS undergraduates who wore green on the first day of the
giveaway were given “priority” for queuing for their goodie bags.
!76
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
6
Programme
6.1
Programme Details
Date: 6th and 7th April 2011 (Wednesday to Thursday)
Time: 12 -2 pm
Venue: AS1-AS6 Walkway (Corner Tables)
Preparation schedule
•
•
•
•
•
•
•
•
•
•
6.2
25 December 2010: Finish draft of proposal for sponsors and get comment of MC; find
potential sponsors’ contact (email + mobile)
31 December 2010: Finish final proposal and sponsors list; start design poster and banner for
publicity.
9 January 2011: Send out proposal and follow up for the first time, continue finding
sponsors; Discuss with other clubs and societies for TIPS FOR EXAM ☺
14 February 2011: Send out proposal and follow up for the second time, continue finding
sponsors; finish draft of poster and banner
14 March 2011: Send out proposal and follow up for the third time, continue finding
sponsors; finish final poster and banner, print posters and banner.
1 April 2011: Book benches and van for collecting goodie bags, start publicity, and find
helpers for the event☺
2 - 3 April 2011: Collect goodie bags
5 April 2011: Pack goodie bags
6 – 7 April 2011: Exam Welfare give away
20 April 2011: Finish survey for sponsors and send thank you letters
Review
The tight schedule towards the end proved to be quite taxing on MC members as this event was
also very close to assignment deadline submissions and at the tail end of most other projects,
when most o commers and MC members would have been tired out already.
!77
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Fortunately, many MC members and affiliates chipped in to pack the 1000 goodie bags – the
most that we’ve ever packed in recent history.
7
Financial Audit
7.1
Overview
Department
Amount Budgeted
Amount Spent
Publicity
$25
$20
Marketing
$10
$10
Logistics
$50
$0
Total
$85
$30
7.2
Review
From the expenditure report, we did not exceed the budget given.
8
Suggestions and Recommendations
The NUS Students’ Arts and Social Sciences Club should continue to actively reach out and
collaborate with our various FASS student societies, NUSSU, Dean’s Office and external
sponsors to ensure that our exam welfare packs remain useful and relevant to the student body,
and to ensure that as many students benefit from the packs as possible.
Also, the Club needs to seriously rethink the whole concept of welfare giveaways. Mass
giveaways may not be able to meet the students’ needs. Perhaps a more targeted approach of
giving goodies to students at the point of need e.g. when they’re mugging late into the night,
instead of long queues, can be adopted to complement existing giveaways.
!78
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
The number of goodie bags can and should be eventually increased to 1500 or more, to
commensurate with our faculty’s size.
9
Acknowledgements
I would like to thank the 31st MC, helpers like Wei Yuan, Audrey, Shihong, Daphne and
NUSSU EXCO representatives like Edwin Tan, NUS Economics Society representatives for
taking the time to pack and distribute the goodie bags, as well as conduct the welfare survey.
Appreciation also goes to Prof. Vincent, Lynn and Kat Ho and staff from the IT support unit
from FASS Dean’s Office for your enthusiastic support and help.
Also, a BIG THANK YOU to Edwin Tan, Assistant Welfare Secretary, NUSSU EXCO and
Erwin Luong, Project Director, NUSSU Exam Welfare Giveaway, for helping source and
coordinate the items from the Union sponsors.
A further shout out to all whom I have inadvertently missed out, your efforts have not gone
unnoticed by the students! =)
Done By:
Daryl Boey
Student Welfare Secretary
On behalf of,
Trang Truong Ngyuen
Project Director
Exam Welfare Giveaway
NUS Students’ Arts and Social Sciences Club
CORS BIDDING CLINIC 2011
POST PROJECT REPORT
Overview
!79
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
The CORS Bidding Clinic organized for incoming freshmen serves as a platform for those who
would like to know about the bidding system and how to bid for their modules better. It was held
on the 28th of July 2011 at LT11 and LT12. MC members, House ICs and senior councilors were
asked to come down to help freshies on that day with bidding.
Objectives
1. Allow FASS freshmen to know how and what to bid for in their first semester.
2. Reach out to incoming freshmen, which did not get to attend Arts Camp or Orientation
Week (O Week), to have a senior around to be able to guide them.
Review
The turnout of FASS freshmen for the bidding clinic was over-whelming. The initial plan of
having all the students in LT11 for the bidding had to have an additional LT added to
accommodate all the freshmen attending the clinic. Other than the FASS students that attended
Arts Camp and O Week who were called up by their OGLs, this clinic was opened to the rest of
the FASS freshmen to sign up through emailing their particulars in.
Publicity for CORS Bidding Clinic
Unlike previous years whereby all incoming FASS freshmen would receive a hardcopy welcome
package by FASS, everything was electronic this year. There were no letters or flyers about the
CORS Bidding Clinic sent out to the freshmen. Instead, we had to ride on the Dean’s Office
electronic mailer that was to be sent out to all FASS freshmen. Other publicity methods include
posting the event on the FASS Facebook page and by word of mouth. OGLs were asked to
contact their ARTS camp and O Week freshies to inform them of the CORS Bidding Clinic.
Review
!80
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Taking note of the online signups itself was very tedious. It was very difficult to slot the
houseless FASS students into the various houses. After taking note of the online sign ups, the list
had to be cross-listed with the O Week sign ups and Arts Camp sign ups because their OGLs
would already have contacted them. We had only cross-listed the names with the O-Week sign
ups and had totally forgotten about cross listing the list with the Arts Camp sign ups. Things
were messy and last minute because of the sign ups that kept coming in even right before the
night of the event. Everything was rushed and had to be completed consistently to prevent
keeping the anxious freshmen waiting for a confirmation. The email blast that the Dean’s Office
had sent out confused the students with the process of signing up and many of them mixed the
Dean’s Office FASS Freshmen Orientation Talks up with the FASS Club CORS Bidding Clinic,
thinking it is the same thing as the events were one after another on consecutive days. Many
signups for the Dean’s Office FASS Freshmen Orientation Talks were also sent into the email for
the CORS Bidding sign up and we had to re-direct them. However, it is very important to get the
number of signups so we can get a suitable venue to cater to all the students.
Plans of CORS Bidding Clinic:
The entire cohort was split into the various Houses – A, R, T, S. Each house was to have their
own House ICs, OGLs and senior counselors in charge of their own freshmen. This is to ensure
adequate manpower for each house. The freshmen that did not belong to any house were split out
evenly into the houses and all OGs. There were a total of 150 additional houseless students that
signed up for the Clinic. Each OG had to take in an additional of 4 to 5 extra students just for the
clinic. The OGL of each OG or someone appointed was expected to call and inform all their
freshmen, including the houseless freshmen being allocated to their OG about the CORS Clinic.
The late and last minutes sign ups that were not slotted into any OG were placed under an MC
OG – whereby MC members would stand in as councilors to help this group of students out. The
initial plan for the CORS Bidding Clinic was to have a quick overview brief of the whole CORS
system and the requirements of FASS. The remaining time would then be used for the freshmen
to ask questions and for seniors to walk around to guide the freshmen.
Review
!81
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Due to the last minute signups, it was very difficult to allocate the freshmen accordingly. As a
result, there were more than 50 FASS freshmen under the MC OG. The MC OG and T house
were allocated to LT 12 whereas A, R and S House were situated in LT 11. The CORS Bidding
Clinic was stated to start at 10am but at 10am, other than Ethan and Wilson, the only other
people around were the FASS freshmen. There was not enough manpower to do the registration
of freshmen who signed up. To avoid keeping the freshies waiting, those from A, R and S house
were asked to sit in LT 11 accordingly and those from T house and MC OG were directed to
LT12. The Clinic started later than expected and not all houses had enough counselors to go
around guiding the freshmen.
Comments and Recommendations
-
Have smaller LTs so the environment for talks would be more conducive
Need to register to gauge number of students coming and know how many LTs to book
Need a talk initially to allow students to know how to access the system and important to
go through the University requirements
Email blast to students should be more clear to avoid any miscommunication
Remind OGLs to contact their freshies, even those houseless freshies who were allocated
to their OGs.
Acknowledgments:
Thank you very much to all who came down to help out your freshmen for the CORS Bidding
Clinic this year despite your busy schedules. This goes out to all senior councilors who came, no
matter how long you were at the LTs for, it’s really the effort and though that counts!
Special thanks to:
•
•
Daryl – bugging me to do the CORS Bidding Clinic and forcing it on me although I was
damn busy with my Hall Councilors camp and as a result I only went for 1-and-a-half days of
the 4-day camp, missing out all the fun and important details.
Beatrice – your fast and efficient slotting of the various houseless freshmen into the different
OGs.
!82
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
•
•
__________________________________________________________________
Ethan and Wilson – being the only ones to come early and help me out when no one else was
there! And also for the CORS talk that was conducted in both LTs.
House ICs and OGLs – helping to contact your freshmen and guiding them during the
bidding clinic.
Done By:
Ek Xin Rong
Project Director
CORS Bidding Clinic 2011
NUS Students’ Arts and Social Sciences Club
!83
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
FASS FRIENDS
POST PROJECT REPORT
1
Overview
FASS Friends is an informal mentorship scheme for freshmen to ease into their first year of
university life in the Faculty of Arts and Social Sciences. Seniors will be guiding freshmen on a
variety of issues, ranging from academic topics like CORS bidding and recommended modules,
and student life in general.
2
Objective(s)
2.1
Overview
1. To ease freshmen into university life.
2. To provide seniors a platform for them to advice and guide freshmen
3. Develop lasting friendships (implicit, secondary)
2.2
Review
The first two objectives were met quite successfully, with more than 50 seniors and twice the
number of freshmen signing up in the initial batch.
3
Organizing Committee
3.1
Overview
There was no real organising committee, as the requirements of this project were
relatively straightforward and simple.
Designation
Name
Project Director
Ow Shihong
!84
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
3.2
Review
More affiliates could be roped in to help in the administration of pairing people up and in
disseminating updates and information to the parties involved.
4
Publicity
Promotion of FF was through:
1) A Club-issued e-mail sent during the FOP period
2) During Matriculation Fair, an e-registration sheet and a verbal introduction
5.2
Review
A massive amount of time was expended – particularly for the screening of registered juniors, the
answering of questions and the pairing of accepted registrants.
The materials used were electronic hence logistics in the equipment sense hardly existed.
6
Programme
6.1
Programme Details (How the programme works)
•
•
•
Contact through email/mobile or in person.
Commitment – 1 semester, optional to continue beyond that.
Senior/freshmen to inform the Club if they wish to stop.
Preparation schedule
FF was officially launched:
1) During Matriculation Fair 2011. Freshmen registered online (Google Docs) for FF
through this event.
2) Through email sent before Matriculation Fair and which had a link to the Google Docs.
Seniors registered via this link.
!85
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
6.2
Review
•
Registration had numerous snags. Some seniors who wanted to register could not view the
Google Doc. Restricted access to the doc was deactivated by the FF coordinator only after
repeated attempts.
•
Some seniors who were interested in FF asked questions about it. These enquiries were
attended to.
•
Juniors who registered during Matric Fair were screened for their eligibility with the rosters
for Arts and O-week camps. Registrants who participated in the camps were not to be
assigned a senior through FF. This was because the camp councilors were expected to advise
their charges.
•
Seniors and freshmen students who registered for FF were paired.
•
Pairing was based partly on the preferences and information provided through the eregistration.
•
Near concurrent with the pairing was the issuing of briefs for participants. 1 brief was for
seniors and the other, for juniors. The briefs were in a Q&A format and were intended to
facilitate FF’s operations. The briefs were informed by some seniors’ enquiries about FF (see
above). It was hoped that every pair would interact better with the briefs.
•
Mobilised seniors were assigned more than one junior each. Seniors outnumbered the juniors.
•
Juniors and some seniors were provided their partner’s particulars. Juniors were requested to
contact the seniors.
•
At least one pair contacted and met each other.
7
Suggestions and Recommendations
!86
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
•
Heartened by the greater number of participating seniors than juniors, I recommend that the
programme be offered to all incoming students for the next Academic Year.
•
Should registered juniors exceed contributing seniors, eligible juniors should be assigned a
senior on a first-register-first-served basis.
•
FF should be next promoted during FASS Open House 2012.
•
Incoming students should be notified of FF even after the Matriculation Fair - through FASS
Club e-mail.
•
During the promotion of FF, participants in earlier editions should be encouraged to join the
upcoming one.
•
Seniors should be exhorted to contribute as early as possible. This is because, presumably, it
is harder to attract advisors than the incoming students. More effort and time may be required
to recruit more seniors.
•
Hopefully, the FASS Deanery will agree to help publicise FF – including during the next
FASS Open House.
•
Registrants must be instructed to provide their NUS e-mail address. This is because some, if
not all, e-mails sent by the FF coordinator, quite evidently were unread by the intended
recipients. The e-mails might have entered the junk folder of intended recipients’ non-NUS email accounts. Throughout most of the FF process, the FF coordinator had difficulty
ascertaining if the registrants received the e-mails sent to them. The shortage of NUS e-mail
addresses stymied the transmission of important information and pairing.
•
FF was a means to publicise ARTSay! And the Welfare committee. Two juniors asked about
non-FF questions, which nonetheless pertained to Club matters.
•
FF perhaps bolstered the Club’s image and relevance to students.
!87
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
9
•
•
Acknowledgements
Arts Camp House ICs for their feedback and support for the programme
Ek Xin Rong and Daryl Boey for the speedy dissemination of contact details of both seniors
and freshmen, and for the support for this programme as well
Done By:
Ow Shihong
Project Director
FASS Friends
NUS Students’ Arts and Social Sciences Club
!88
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
SPORTS SECRETARY REPORT
1
Overview
2010/2011 was a very challenging year for the Sports Cell. There were many changes going
about, both internally within the club and externally within the university. Many ideas and plans
had to be scrapped in these uncertain times. I took up the position of Sports Director
acknowledging the potential of sport in its ability to bond people and possibly foster stronger
faculty pride. But by the end of my term, I realized that the inertia we face is very much greater
than I had once estimated.
2
Mission/Objectives
This year, the main aim was to develop a sporticized faculty, with the FASS Identity running
deep within our veins.
The Sports Cell’s mission was defined in line with the overarching vision of the faculty club, that
is, to be a representative student body, acting in the interests of students and the club, with pride
and integrity. The Sports Cell aimed to help in the achievement of the club vision.
Therefore, the Sports Cell’s mission was to provide an avenue for the students of this faculty to
develop outside the academic curriculum through our programmes and initiatives. The Sports
Cell is ultimately a service provider and is tasked with the provision for the recreational interests
of students and the club.
3
Review
3.1 Sports Cell Structure
!89
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
In this new structure, the Sports Director and the Deputy are co-leaders, who share the burden of
running and overseeing all the sporting activities and events for the faculty and club. Below the
Cell Directors are the Project Directors who are in charge of the various individual initiatives.
This arrangement grants students a greater level of autonomy in running their projects/events, as
MC involvement is limited on a case-to-case basis. The Sports Director acts as an external
liaison with various University bodies such as the Sports & Recreations Centre (SRC) and
NUSSU. The Deputy Sports Director focuses more on cross-event dynamics. Customarily, the
Sports Director was the Project Director for Arts Open, and the Deputy took up IFG.
Project Directors were selected very early within the term, and the organizing of the Welcome
Tea and FASStival recruitment drives aided in building the affiliate pool for the various events.
3.2 Suggestions:
Because there is no longer a ‘cell’ structure, it is imperative for future Sports Directors to know
their plans for the coming year from the start. He or she will have to gather manpower as early
into the term as possible and finalize the project directors of the events. The right kind of
publicity is required. If the MC is not doing any recruitment drives, please initiate one. Only
when the manpower is settled can the Sports Director focus on initiatives and other ad hoc
events. This year, due to a lack of manpower, many initiatives such as the After-six leagues had
to be scrapped.
Sports Directors should ideally be people who are passionate and rah-rah. You are best
positioned to bond the MC and affiliates, and initiatives can range from evening runs to a day out
at the beach. You can also use your portfolio powers to book the SRC courts for captain’s ball
matches between different o-comms, to bond them and let them have fun. Also, maintaining a
close working relationship with the NUS Students’ Sports Club, the SRC and the other faculties’
Sports Directors will make your life much easier.
!90
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Always have a clear vision of where you are headed. Be prepared to start with the first event and
end off the term with the last event, IFG. Always have a watchful eye on the committees, and
ensure that their excitement and eagerness does not lead them away from this vision. Always
strive to develop One Arts.
3.3 Sports Cell events/projects: General Highlights
3.3.1 Arts Open
As the customary PD of Arts Open, please do not have the mindset that it is the first event of the
MC term, and it is a venue to test out each other’s roles and responsibilities. At the end of the
day, Arts Open will be reflective of the club image, and if the event is run poorly, it reflects thus
on the club. One mistake that I only learnt from hindsight is that we should consult sportspeople,
and ask for their feedback on how to run such events. Just because the event has been done over
and over and no one writes anything about it in the AGM reports does not mean nothing is
wrong. It only means that people assume that the problems are perennial and do nothing about it.
3.3.1 Bike Quest
Bike Quest 2011 was the first major event under the Sports Cell. This year’s committee was
made entirely of freshmen, but they outdid themselves by pulling off an eventful… erm… event.
Noteworthy changes would be the idea of opening up more slots per team in the recreational
category. The committee also utilized students from the National Junior College and had help
from exchange students in NUS. While it is ingenious, future committees have to remember that
the event is for FASS students first. Learning, Welfare and Identity is built through the
organizing, execution and participation in such activities. Mobilizing foreign help should be seen
as a last resort.
!91
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Also, committee members should be more accountable for their actions. Bike Quest 2011 was
unfortunate to have lost one tandem bike. The committee was not allowed to use any of the
profits to pay for the lost bike, and had to fork out money from their own pockets.
3.3.2 Beach Fiesta
Beach Fiesta 2011 saw the running of games such as Beach Volleyball, Soccer, Frisbee, Touch
Rugby, Captain’s Ball followed in a carnival atmosphere. While the even might have been a
success on paper, much consideration should be put in for future installments of the event as it
has great growth potential. Organizing committees should stick to the objectives set out and not
risk changing the outlook of the event.
3.3.3 Inter-faculty Games 2011 (IFG).
The Sports Directors from the different faculties had met many times early on in the term with
plans of make IFG 2011 grander. We had wanted to centralize marketing efforts, change the IFG
jerseys to emphasize the individual faculties over the event and even introduce new sports such
as track & field into the list. We were also brainstorming on how to increase faculty support on
game days.
Unfortunately IFG 2011 could not live up to our dreams because of a series of unexpected events
imposed on us by the SRC. The SRC had wanted to push back IFG into the second semester, to
some time in March. They dragged negotiations and were unwilling to compromise, arguing that
the Singapore University Games (SUNIG) would take up all their attention, and with the
Institute-Varsity-Polytechnic (IVP), Inter-Block and Inter-Hall (IBG and IHG) following, March
was the ideal time for them. They also set the next meeting for mid-August, by which time any
attempt to have the IFG at end-August, early-September would be near impossible.
March was not ideal because faculties such as Medicine and Dentistry would be having their
examinations then, and it is also the periods where the other faculty clubs would be active with
their own programmes. The Sports Directors also felt that freshmen participation was key to the
!92
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
success of IFG and we feared that if the event were pushed back, participation numbers would no
longer be as optimal owing to school workload taking a priority.
As a result, planning for IFG was halted halfway and only reinstated just a few weeks before
games started. While this might have disadvantaged us in terms of training and selecting the best
squads, we have to realize that every other faculty would have faced the same problems.
Let us not dwell anymore in the past. We will come back stronger in 2012/2013. Go Arts!
3.3.5 After-six leagues
This was to be our pet initiative. After Six was to comprise two separate league events, one for
street soccer and one for 3 on 3 basketball. The objective was to provide an avenue for soccer
and basketball enthusiasts to come together in teams and take part in a league with a greater
objective of preparation for IFG in 2011. However, we were not allowed to book the courts by
SRC, and we also had too little time to pitch the idea to interested parties. Also, we were unable
to recruit enough manpower to form a working committee.
One suggestion from hindsight would be to let the event run independently on its own. All the
Sports Director would have to do is book the courts for one day on an ad-hoc basis and create a
facebook event inviting anyone interested to come down and just play. In terms of logistics,
provide them with balls and perhaps a jerry-can filled with water and ice.
4
Acknowledgements
2010/2011 has gone in the blink of an eye. It has been a wonderful journey, and I am very
grateful to have had the opportunity to work with some of the most amazing people FASS has to
offer. In no order of merit, I would like to extend my heartfelt gratitude to:
- my predecessor and mentor in the early stages of my term, Joanna Shane.
- Edwin Wan, my tag-team partner. Thank you so much for helming IFG for me while I was
caught up in Rag. Despite your commitments with KR, and the nonsense SRC threw at us, we
pulled through.
!93
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
- My Bikequest project director and team, Zhi Wei and co. Thanks guys for roughing it out. May
the friendships you guys formed in the club last a lifetime.
- My Beach Fiesta project director and team, Wei Wei and co. Thanks for rallying the lau laus
back once again.
- My fellow 31st, for all the laughter and stay-overs, the nightly runs and the games. But most
importantly, the support and help in the various events.
- The NUS Dragon boat team, for letting me go off early from trainings to attend meetings.
- The Sports Directors from the various faculties, Clovis, Jolena and the rest, for sticking
together and giving SRC one times good one.
- Pang Ah Pui. You know, I know can already ah bro.
- Wei Yuan, say so much but still come back to help.
- And lastly, Stephanie, for making my everyday that much more brighter.
Done By:
Muhammad Al Miqhayil Nesta
Sports Secretary
31st Management Committee
NUS Students’ Arts and Social Sciences Club
!94
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
ARTS OPEN 2010 - Our Balls, Your Game
POST PROJECT REPORT
1.
Overview
The Arts Open is an annual sporting event aimed mainly at full-time matriculated students from
the Faculty of Arts and Social Sciences, but also open to students from the other faculties as well.
This year Arts Club tied up together with F&N and Premier Pitch and was officially known as
‘100Plus presents Arts Open 2010’. This year, we had 6-a-side male street soccer, 6-a-side mixed
captain ball, 5-a-side male and female volleyball, and 3 a-side male basketball. All games were
played concurrently on the 30th October at the NUS Sports and Recreation Centre hard-courts.
Minor hiccups and obstacles hampered planning and execution, but the event was nonetheless a
success, and the 31st Management Committee of the NUS FASS Club was shown in good light to
the public.
2
Objective(s)
2.1 Mission
To provide an avenue for the students of the faculty to develop themselves outside of school
curriculum through our programs and activities. Sweat it out and prepare for the final push
before the exams!
2.2 Objectives
2.2.1 Implicit
a. To enable all Management Committee members to learn the ropes of running club
programs through hands-on practice.
b. To enable the Management Committee members to understand the individual working
styles of one another and how to work with these styles. (This is the key objective of
Arts Open)
!95
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
2.2.2 Explicit
a.
b.
c.
d.
Provide an avenue for FASS students to play sports.
Stress-relieving event for FASS students before exams.
Scout players and advertise for the After-6 Leagues.
Scout players for the Inter-Faculty Games 2011 (This is another key objective of Arts
Open)
e. Opportunity to sell the club.
3
Organizing Committee
3.1
Review
The number and posts available was adequate. Each MC member had a clearly defined role,
effectively taking up roles, which complemented their MC portfolios. The Project Director was
unavailable during the first half of the event, due to external commitments, and the Deputy
Directors filled the gaps exceptionally well.
Organizing Committee:
Designation
Name
Project Director
Miqhayil Nesta
Deputy Project Director (Admin)
Ooi Teck Chau
Deputy Project Director (Programmes)
Geraldine Lim
Treasurer/Secretary
Shi Chen
Logistics Head
Ethan Yong
Publicity Head
Red Seo
Welfare Head/PR
Daryl Boey
Public Relations Head
Chong Yen Kiat
Marketing Head/ Programmer (Captains Ball)
Kenneth Kang
!96
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Programmer (Volleyball)
Seet Hui Tze
Programmer (Soccer)
Wilson Tang
Programmer (Basketball)/ Ex-Officio
Joannah Shane
4
Sponsorship
4.1
Overview
S/N Product Sponsors
Sponsored Item
Quantity
1
F&N
Can drinks
$700
2
Newater
Water Bottles
400
3
Premier Pitch Football
Vouchers
4x $100
4.2
Review
Marketing did an excellent job procuring the goods and vouchers for the event. Some things to
take note: when procuring sponsorship, please factor in the need and costs of renting a lorry to
transport goods. Always follow up with sponsor reports promptly; Kenneth did a good job at this.
Good rapport is necessary to ensure that the club can get more sponsorship in the future.
5
Publicity
5.1
Overview
Publicity (A3 Posters)
40
$1
$40
5.2
Review
More effort could have been invested into publicity. The lack of participants this year can be
attributed to the lack of effort and attempt at reaching out to the masses, because considering last
years successes, it was expected that we would have more participants this year. Cleaners had
promptly removed the posters we put up, and this was a big blow. Those who man the
registration booths could have been more proactive in approaching passers-by. Also, we might
!97
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
want to consider moving future booths to the open space outside Lt 9, outside The Deck, because
we notice a larger crowd flow there. Also, costs of printing could be made lower, if we use black
and white printing or photocopying. Future MCs should invest in a working copier/printer.
6
Financial Audit
6.1
Overview
Income
Amount
Club Budget
$200
Registration Amount Collected 19/10
$36
Registration Amount Collected 20/10
$108
Registration Amount Collected 26/10
$284
Registration Amount Collected 27/10
$344
Registration Amount Collected 28/10
$188
Refund for BBALL Girls
($12)
2 more signups for Daphne friend's team
$8
Kiat collected $24 from a team that paid on event day
$24
$1,180
Budget Allocations For..
Quantity
Price
Total
Food
65
$2
$117
Publicity (A3 Posters)
40
$1
$40
PR (A4 Information Slips)
814
$0.03
$24.45
Logistics* (refer to list of logs)
NA
NA
$23.55
Sound System
1
$60
$60
!98
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Vehicle Rental
3 days
$55
$165
Diesel
NA
NA
$18
FASS ID shirts for Emcees
2
$10
$20
Prizes
NA
NA
$620
Car Patrol
NA
NA
$20
Parking and photocopying for PR
NA
NA
$10
Total Income
$1,180
Total expenditure so far (311010)
Overall Total
7
($1,118)
$62
Suggestions and Recommendations
The Arts open event has been done and reviewed til its death by many MCs before us. The only
thing I can suggest to improve the event is for the publicity team to be more active. Booth duty
personnel should be more proactive and approach people instead of sitting at the bench.
8
Acknowledgements
A HUGE thanks to:
- My 31st MC. Everything was made possible by your efforts.
- Teck Chau and Geraldine, my super capable DPDs for running the show when I was away at
Singapore River Regatta, on the morning of AO.
- The coolest guy in Arts, for being understanding, and letting me row my boat.
- Joannah, for showing me the light, and guiding me through the works of being Sports Sec.
And also for waking me up to my mistakes in managing the Ocomm.
- Kenneth, for your damn on-the-ball marketing outreach.
- Daryl and Yen Kiat, for all the admin work and PR.
!99
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
-
-
-
__________________________________________________________________
Wilson, mai emo! We learn from our mistakes, and we become stronger from it. Thanks for
being the programmer for the hardest event!
Wei yuan, Oscar! My darling utility man. Your presence and help in everything can’t be
thanked by any amount of words. For all your talk of not helping out in the club anymore…
just stay on la!
My new deputy, Edwin, thanks for giving the club a chance. Hope you had fun.
Daphne, duck! Thanks for adding colour and the much needed X chromosome in the
clubroom!
E-main and the other refs, thanks for taking time off your busy schedules. So sorry everything
ended in a rush, and I couldn’t quite thank you all in person! Really appreciate all your help
guys! Specially to E-main, thanks for helping out despite your little dilemma.
David Siow for being as enthu as ever and for bringing down your OGs to play!
And finally, to the rest of the participants, without you, there wouldn’t have been any games
to be played in the first place!
Done By:
Muhammad Al Miqhayil Nesta
Project Director
Arts Open 2010
NUS Students’ Arts and Social Sciences Club
!100
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
BIKEQUEST 2011
POST PROJECT REPORT
1
Overview
BikeQuest is an overnight amazing race-style event on bicycles and requires participants
to cycle from checkpoint to checkpoint. This year, we decided to have 2 categories,
competitive and non-competitive, which saw participants cycling around Singapore
searching for manned and unmanned checkpoints.
2
Objective(s)
2.1
Overview
The objectives are as follows:
1) To achieve 20teams of 4 for competitive and 150 participants for non-competitive
2) To provide an opportunity for Arts students to bond
3) To imbue a sense of competition and interest in Arts club events
4) To organize a cycling event that’s accessible and allows for bonding across groups
5) For the committee members to learn some event organization skills
2.2
Review
Even though the participation rate was lower than what was originally targeted, it was
still remarkable that such a high participation rate was achieved despite many delays in
publicity. Furthermore, majority of the participants were not from FASS. There were
many members of the public and students from other faculties as well. This could indicate
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NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
that there was a lack of awareness due to the lack of early publicity (detailed review
below).
The lack of FASS participation hindered many of the event’s original objectives and
changed it from a cycling event for FASS to a cycling event for a general audience.
However, it must be noted that many participants enjoyed themselves tremendously
during the event. This was gathered from interacting with them when they returned at the
end of the night. In that light, BikeQuest was a successful cycling event, albeit for the
public instead of for FASS students.
3
Organizing Committee
3.1
Overview
Some difficulties were faced in recruiting committee members. This resulted in a
committee that was under-staffed with many people having to work alone as there were
not enough people to form smaller sub-committees.
Organizing Committee:
Designation
Name
Project Director
Cheng Zhi Wei
Deputy Project Director (Admin)
Joseph Lam
Deputy Project Director (Programmes)
Keith Loo
Treasurer/Secretary
Jillian Yeo
Logistics Head
Helmi Ong
Publicity Head
Stephanie Yeo
Marketing Head
Ek Xin Rong
Public Relations Head
Yang Kaiting
!102
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Programmer (Non-Competitive)
Teh Liang Hwei
Programmer (Competitive)
Wilson Ng
Marketing
Edwin Wan
Public Relations
Tan Peng Sing
2.
Review
The small committee size meant that many members were overworked. Though they
were still able to pull through, it would have been better if reinforcements were sought at
an earlier stage. However, caution must be exercised when seeking additions to the
committee to ascertain their commitment levels and awareness of the project.
4
One notable addition was Peng Sing who proved an invaluable addition to the committee.
Sponsorship
4.1
Overview
S/N Product Sponsors
Sponsored Item
Quantity
1
Ayer Rjah-West Coast CSC
$1500
2
Chapter 2 Cycle
$200
3
Cycle Geeks
$200
4
Hammer Nutrition
Sports Drinks samples
Water Bottles
Recovery Drinks
12
-
5
Frolick
1-for-1 Vouchers
$5 Vouchers
300
30
6
Newater
Newater
300
7
Macdonalds
Sausage McMuffins
Milo Packet
325
325
!103
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
8
Mana Mana Beach Club
Single Kayak Vouchers
4
Double Kayak Vouchers 4
Stand-up Paddle Board 4
Vouchers
9
Ski360
$5 Vouchers
4.2
Review
300
Xin Rong did an excellent job at sourcing and liaising with the many sponsors that we
secured. On hindsight, marketing should have started as early as possible instead of the
3months that we arbitrarily set.
Also, extra attention must be paid to the special request of sponsors. For example, the
CSC had requested that their contribution be listed under ‘Supported By’ instead of
‘Sponsored By’. Also, in the event of tie-ups with the Programmes team, responsibility
must be clearly delegated to ensure better accounting.
5
Publicity
5.1
Overview
Publicity (A3 Posters)
40
$0.8
$32
Publicity (A4 Posters)
20
$0.8
$16
Banner (3m by 1m)
2
$50
$100
5.2
Review
!104
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Lack of an established Standard Operation Procedure for the Arts club’s publicity cell
hindered the Publicity Head’s efforts to push out our posters at an earlier date.
Subsequently, minimal help was provided in improving designs and distribution of
posters. Overall, it was commendable that publicity was able to work given the
circumstances.
It will be good for the Arts club to secure a banner printer on a long-term basis. It would
also be good if the printer was able to provide some banner designing services. The one
we secured was able to help size the logos which proved a challenging task for those
unskilled in design software.
6
Programme
6.1
Programme Details
There were essentially 2 different programmes – competitive and non-competitive. The
competitive race route spanned around the island with a projected distance of 96km. The
non-competitive teams were given several manned and unmanned checkpoints scattered
around the east. They were given the liberty of choosing which checkpoints they would
go for.
There were a grand total of 7 manned stations and up to 40 un-manned stations.
6.2
Review
Many participants enjoyed the manned stations and were quick to point out that there
were too few of them in the whole event. Ultimately, due to the shortage of manpower,
the split between competitive and non-competitive meant that each category could only
have 3-4 manned stations.
On hindsight, an executive decision could have been made to re-design the competitive
route to better suit logistics and manpower constraints.
!105
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Another lesson learnt was to not underestimate deployment time. Due to delays in van
collection, the actual setup took place 2hours later. This delay snowballed when the
programmes team was unable to setup their grand plan given logistics constraints. Buffer
time was planned for but in this case, it was insufficient given the many circumstances
that cropped up.
Another lesson learnt was the importance of the detailed programme schedule. While a
DPS was done up, it was not printed and distributed on the actual day. This resulted in
many individuals being unsure of their roles, especially the volunteers who were not
involved in the planning of the event.
In addition, a detailed logistics schedule to complement the programme schedule should
be prepared. Even though the event itself was a 1-night affair and only had one main
event (the BikeQuest itself), it would be good to analyze the flow off events and pick out
the critical timings that have to be met and the required logistic flows to meet these
timings. The critical timing we had missed was the vehicle link-up timing, resulted in a
snowball-ed delay in the subsequent deployment of stations and checkpoints.
7
Financial Audit
7.1
Overview
Department
Amount Budgeted
Amount Spent
Programmes
100
125
Logistics
600
580
Marketing
570
570
Public Relations
0
70
Publicity
200
150
Welfare
300
60
Bikes
1600
1600
!106
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Tshirts
7.2
1500
1500
Review
Due to delays in the Tshirt design, we were unable to source for an alternative tshirt
supplier despite the slightly high price we were quoted. It would be very beneficial for
future projects if the club could secure a long-term agreement with a tshirt supplier to
remove the need for individual projects to source for suppliers on their own. This is
potentially very helpful since almost every project will be printing tshirts.
There was a slight wastage in the reservation of the bikes because we factored in 15
additional bikes to cater to faulty or damaged bikes. However, we ended up having an
excess of 30 bikes because several teams, who have already made payment, did not show
up on the actual day. Future committees should take this into account when deciding how
many bikes to reserve. Furthermore, if registration could be carried out before the
bikeshop closes, it removes the need to project beforehand how many bikes to take since
any shortfall can easily be covered by drawing extra bikes from the shop on the spot.
8
Suggestions and Recommendations
Marketing should commence as soon as possible to ensure greatest number of sponsors
and continue all the way up a week before the event. Along the way, publicity should set
certain deadlines after which certain publicity avenues would no longer be available (e.g.
posters, tshirts, banners).
One particularly attractive yet under-utilized publicity avenue is the club’s newsletter
Insomniac. Offering to publish articles/adverts in the newsletters could provide an
opportunity for a sponsor to better showcase their services/products. This should be
cleared with the magazine’s editor before being offered to sponsors.
Despite efforts to keep the start point/registration point smooth-flowing and maintain
accountability of equipment, we were unable to do so once the crowd picked up. Extra
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NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
thought and effort should be put in to simulate a large, confused crowd at the start point
during the dry-run to facilitate crowd control and planning for the actual day.
The deployment of safety coverage was a contentious issue with many various
alternatives being raised. The system we implemented was to deploy first aiders at key
checkpoints along the routes. However, due to our lack of first aiders, we were unable to
maintain roving first aid point. A viable alternative would be to deployed a first aider with
each roving vehicle and to distribute the rest along the route at key points.
Furthermore, vehicle drivers form a key component of the events’ logistics team and
attention should be paid to their welfare. If possible, a rotation system should be used to
ensure drivers are sufficiently rested throughout the event.
Lastly, security of equipment should be taken very seriously. We had overlooked the
security of the loaned bikes and failed to maintain an alert sentry during the quiet hours
between 12-3am. As a result, we lost 2 bikes and were unable to recover them despite a
search of the area. To relieve the stress of doing sentry duty, it is highly recommended
that the number of bikes be kept to a minimum and to procure a chain and lock to secure
the extra bikes.
9
Acknowledgement
A big thanks to Shi Chen and the members of the 31st Management Committee for all
their help and guidance over the course of this project. Thanks to all the volunteers and
participants who made this event a success. Lastly, a huge thanks to the rest of the
committee for putting in so much effort! Thank you all!
Done By:
Cheng Zhi Wei
Project Director
BikeQuest 2011
NUS Students’ Arts and Social Sciences Club
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BEACH FIESTA 2011
POST PROJECT REPORT
1
Overview
Beach Fiesta is an annual event organized by NUS Students’ Arts and Social Sciences Club.
Currently into its eight year, it is the biggest flagship sports event organised by the club. It is a
sports event that aims to gather tertiary students to put their books aside and get their adrenalin
pumped for a day of sports competition.
Beach Fiesta 2011 comprises of 5 sports games: Beach Volleyball, Beach Soccer, Beach Touch
Rugby, Ultimate Frisbee and Captain’s Ball. This event is open to public.
2
2.1
Objective(s)
Overview
To promote awareness of the NUS Students’ Arts & Social Sciences Club and the faculty
through this public event.
To provide a platform for students and the public to gather to relax and bond through the beach
sports and games.
To nurture a professional and bonded organising committee that works together and commits to
the success of the event.
2.2
Review
The project drew significant publicity for the club. Participants of the event were aware
of that the project is organized by the NUS Students’ Arts & Social Sciences Club, and the
students in NUS acknowledged the club’s efforts in organizing student activities. The committee
also displayed great professionalism when interacting with (potential) participants.
3
Organizing Committee
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3.1
__________________________________________________________________
Overview
Recruitment Period
December 2010 – January 2011
Organizing Committee:
Designation
Name
Project Director
Ong Wee Wee
Deputy Project Director (Programmes)
Lin Shuli
Treasurer
Lim Jing Chun
Deputy Project Director (Administration)
Marilyn Huang
Secretary
Oon Xiu Ting
Marketing
Marcus Pang
Tan Wee Hung
Tan Wei Yuan
Publicity Head
Daisy Koh
Publicity Member
Marcus Lim
Max Lee Ming Xuan
Andrew Phua
Red Seo
Public Relations Head
Ang Woon Kai
Public Relations Member
Candice Ong
Daryl Kuah
Programmes
Captain’s Ball
Calson Kong
Shan Shan
Volleyball
Claudio Chock
Sandra Tan
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Touch Rugby
Kitson Tan
Ken Zhong
Soccer
Wilson Tang
Logistics
Head
Daryl Boey
Members
Ethan Lin
Lee Kai Wei
Keley Tan
David De’souza
Xu Shengwei
Photographers
Daisy Koh
Celeste
3.2
Review
The committee comprised mainly of senior students who have experience organizing
other club projects. This gave the project a good head start, as there was common understanding
of how a project is planned and executed. However, more fresh and junior members could have
been recruited to ensure continuity of the project and provide a platform for the senior affiliates
to pass on their knowledge to new affiliates. The individual cell should also decide what they
want to do to fulfill their roles in the committee, to encourage everyone to take ownership in the
project
4
Sponsorship
4.1
Overview
S/N Product Sponsors
Sponsored Item
Quantity
Nivea
F&N
100 Plus canned drinks
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F&N
Ice Mountain bottled
mineral water
Nutrition Park
Goodie Bags
AIA
Cash
$1000
NUSSU
Cash
$1200
4.2
Review
5
Publicity
5.1
Overview
In addition to traditional publicity platforms (flyers, posters, banners, website, registration booth,
posting on forums), social media (Facebook and Twitter) was also employed.The publicity team
also designed a logo, which remained as the trademark of the event. Blue and red were also used
as the official event colors in all publicity materials, including the event singlet. More effort was
also put into designing the registration booth, and a structure resembling a beach shack was built
to attract attention from the students walking along the AS1/AS6 walkway. SMS-es were also
sent to past year’s participants to inform them about the event. The club and other student
committee also helped publicize for the event through their email blasts. In addition, the team
also came up with stickers bearing the event logo to be given out during the registration and
publicity phase, and was well liked by the public. Freebies such as stickers can be dispensed
during the publicity phase to further entice and market the event.
5.2
Review
Facebook remains as the best platform to engage the public, and most participants surveyed
indicated Facebook as the channel through which they learnt of the event. SMS-es sent to
previous participants were also helpful, but they need to be sent out early, and more than just
once to each participant. Posting on forums may not be suitable , as it requires a lot of time from
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the committee, and received little reply from the public. A grand structure for registration booths
not only attracted attention from many students, and the process of building the structure was
also a great opportunity to bond the committee.
6
Programme
6.1
Programme Details
Initially, there were 5 sports that were planned for the event: Beach Volleyball, Beach Soccer,
Touch Rugby and Ultimate Frisbee. Ultimate Frisbee had to be cancelled due to low sign ups,
which is likely due to other Frisbee competitions on the same day (IVP and Ultimate Frisbee
competition). A dry run was also conducted during the recess week to test for problems or issues
with the rules of the games, and to let the referees gain some experience managing difficult
participants.
Preparation schedule
1st proposal: 21 January
2nd proposal: 15 February
Final proposal: 9 March
6.2
Review
The dry run was conducted at Siloso beach for convenience, and it might have been better if it
was conducted at Tanjong beach instead. This could have allowed the committee to have an idea
of how the actual event will be like. It also gives us a better gauge of the space that each sport
will need, which will be of great help when coming up with the floor plan. The event is fortunate
to have found experienced referees who were sure of the game play and were thus able to
manage difficult players. This ensured smooth execution of the sports.
7
Financial Audit
7.1
Overview
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Department
Amount Budgeted
Amount Spent
Beach Rental
$4437.50
$4437.50
Cash Prize
$2250
$1800
Publicity
$300
$217.55
Marketing
$75
$6
Logistics
$560
$412.65
Programs
$250
$115.20
General Admin
$100
$42.25
Shirts
$3800
$3735
7.2
Review
8
Suggestions and Recommendations
8.1 Publicity
Publicity materials should be prepared well beforehand and to ensure wide spread dissemination
and awareness. PR and publicity teams should work closely to promote the event to potential
participants.
8.2 Marketing
It is important to ensure that the marketing team is diligent and consistent in their efforts to
engage sponsors and to also procure appropriate sponsored products that are suitable for the
event. This year, the marketing team managed to get vendors to set up booths at the beach to sell
their products. However, this was not well received by the participants, and most of them
preferred to have free sample products given to them in goodie bags instead.
8.3 Programmes
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Engaging experienced or knowledgeable referees are crucial in the execution of the sports, as
they will be the first level of interface with the participants. Programmers should also be familiar
with the game play and fixtures of the sport that they are in charge of, and be responsive and
alert during the running of the sports. In addition, they should always be on the ground and
monitoring the sports, and not to participate in any other activities.
Helpers should also fulfill their duties in every way possible, and not to dabble in irrelevant
activities. First Aiders should also always be on stand-by and to be alert to casualties, and to be
equipped with basic first aid skills in the first place. First aid kits should also be packed with
sufficient medical equipments and materials, and be restocked immediately.
Prior surveying of the location should also be done to gauge the event area needed for each sport.
Setting up of courts prior to the event should be done as early as possible, preferably in the day
or when there is sufficient lighting and visibility.
8.4 Logistics
There should be constant and efficient communication between the programmes and logistics
team. In every way possible, the logistics team should be flexible and intuitive in anticipating
and handling changes, such as when an item suddenly goes missing and there is thus a need to
find a replacement quickly. The team should also be clear of the workflow, storage and
dispensing of items to ensure the longevity and security of all borrowed and bought logistics.
8.5 Regristration
Manual registration at the booth can be shorten to 1 week instead of the 4 weeks as most of the
committee contributed little to booth duties and it will be very tiring for the few people who are
present most of the time at the booth. More effort can be channeled to publicizing the event in
other faculties or to the public.
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9
__________________________________________________________________
Acknowledgement
1
The EXCO, for seeing through the project and ensuring its success in every way.
2
The program team , that made the extra effort to learn the rules of a sport that they were
never familiar with, within a short period of 2 months. Would also like to take the chance to
thank all referees for managing their sports well; and to everyone who helped look for these
awesome referees to be part of the team.
3
The publicity team for coming up with great publicity materials despite tight deadlines
that they had to work with.
4
PR team, for publicizing the event on various platforms on the internet and handling
random questions and requests from potential participants.
5
Marketing team. for sourcing sponsorships for the project and bringing in a new
dimension of marketing strategies to future projects.
6
Logistics team, for going the extra mile to ensure that the project had what it needs for
smooth execution.
Done By:
Ong Wee Wee
Project Director
Beach Fiesta 2011
NUS Students’ Arts and Social Sciences Club
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__________________________________________________________________
PUBLICATIONS SECRETARY REPORT
MISSION
To reach out to and connect with our students through effective communications
OBJECTIVES
•
•
To publicise the NUS Students’ Arts & Social Sciences club and its projects effectively
To provide a creative platform for students to showcase their talents and skills
To tie in with one of the club’s main objectives of building a stronger identity in the faculty, this
term was to start incorporating more streamlined publicity, be it from the club or through its
projects. While it is in the infancy stage, this is in the bid to create a more cohesive image of the
club, which can be shaped for a better fit, from this term onwards.
PUBLICATIONS CELL STRUCTURE
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!
PUBLICATIONS PROJECTS
•
FASStival 2011
Collaborating with Welfare Cell, this inaugural publicity and recruitment drive was our first
contact with the student body. Aiming to showcase the newly elected MC members and
supporting affiliates, projects involved with the recruitment included Bike Quest, Beach Fiesta,
FASS Identity Project, OCIP and FOP Projects. In addition, the first issue of Insomniac was
distributed.
It is highly recommended to keep this project as a mainstay for the start of each MC term.
Integrating the need to reach out to the undergraduates and work with the affiliates, this allowed
giving a face and presence of the club to the faculty.
•
NUS Open House 2011
This annual event organised by NUSSU was a publicity awareness outreach about the faculty
club to the public. Striking a presence among the other faculty clubs, its aim was to give a general
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overview of the faculty club’s purpose and involvement in student vibrancy. This year, the focus
was to also raise the awareness of the upcoming FOP projects potential students could participate
in.
Being the first touch point to the public, this avenue proved to be a rather successful one in
starting to build a database of interested students to be part of the club, who could be active
affiliates in the future.
•
FASS Open House 2011
Working with the Dean’s Office, the club was a participant and significant stakeholder in
this event. Building up on the main aim of outreach to incoming freshmen, project
committees of upcoming club projects had used the opportunity to publicise their event.
Projects involved included Arts Camp registration, Inter-Faculty Games and Rag Camp.
In addition to booth space, the club also contributed by providing manpower for bus and
faculty tour guides.
This highly recommended collaboration is a great opportunity to build a better working
relationship between the club and the Dean’s Office. Other than they providing publicity
collaterals, our support was able to give the club a greater presence, as well as put out a
more cohesive message to the public about the faculty.
In summary, these three projects were targeted to ensure the club was in touch with three groups
of people: the faculty, the public of potential students and the administrators.
PUBLICATIONS PUBLICITY
For the general publicity taken on by the different projects, there was an attempt to standardise
and keep a certain form of consistency. As such, a standard operating procedure (SOP) –
modified from the NUSSU Publications SOP – which all projects can refer to. The document
included suggested avenues of publicity, duration and inclusion of official logos and call-toaction.
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Also, in the term we have also created some media accounts that we had found useful such as
Photobucket, Youtube and Google Analytics. Another account we think could be useful to create
is a media-sharing avenue like Mediafire or YouSendit.
An overview of the different aspects and some suggestions are:
Print
Poster/Print template
With the assistance of the Deputy Publications Secretary Red Seo, a general template was
created for all FASS Club publicity teams to adhere to. While the template was deemed to be a
point of controversy limiting creativity, it allowed a form of consistency and ensured that
elements of club recognition were not missed out e.g. contact persons, official logos.
It is recommended that while the template can change with exception to certain events and
updated accordingly, a certain form of standardisation should be in place. This allows for a better
cohesive image to the public and ensures that these important elements, necessary to
communicate with your audience, are not missed out.
Insomniac Newsletter
For the club’s official publication, Insomniac, the previously multiple-paged quarterly magazine
was updated to an eight-paged monthly newsletter. This change was in the bid to work towards
an ideal plan of having the bite size newsletter drive some traffic to the website. In addition, it
was part of the plan to build the newsletter as an attractive platform for dedicated sponsors and
partners to reach out to the students.
Printing 1,000 copies each month, excluding the 1,200 copies printed for the final Freshmen
issue, the newsletter was distributed to the Dean’s Office, the ADCC Societies and the faculty
(distributed at The Deck, Block ADM and in goodie bags, if timely). Admittedly one other point
of distribution is the Central Library, which we tend to miss out.
Editors Paul Edward Chia and Stephanie Yeo headed Insomniac, together with some sub-editors,
and professionally designed by Chee Hui Ming and Wong Yeang Cherng. The writers, event
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photographers or active affiliates like Max Lee Ming Xuan or Keith Loo usually contributed to
the photography of each issue. Despite the challenges of timeline, work quality and
commitments, this hardworking team managed to pull out four issues:
•
“Eleven Dares; Introducing the 31st”
To tie in with its distribution at FASStival, the focus was to bring an introduction of the 31st MC
with a detailed story of each member found online. In addition to bring in exchange stories from
local or overseas students, it was introducing a ‘series’ of having a graduating student and Sports
Secretary Miqhayil to take on eleven dares before he graduates.
•
“Love: A Social Construct?”
In a deliberate attempt to print the issue in black and white, it was a quirky take to dedicate the
issue to not just couples celebrating Valentines Day but to others who might not be so lucky this
year. Other than bringing in Valentine’s Day carnival, budget dating and ‘emo’ songs for the
single and depressed, an interview was done with Assistant Dean A/P Paulin Straughan on her
popular Freshmen seminar, “Love Actually: The Social Construction of Love”
•
“Love to Arts: Your Family, Your Voice, Your Identity”
Jumping into the middle of the semester, it is highlighting the many upcoming faculty
activities in March that the students can take part. Other than including some tips for
students to cope with school, Assistant Dean Assoc. Prof Vincent Ooi was interviewed
about the buzz on University Town, which was slated to open soon.
•
“Pop Art(s)”
Our final bumper freshmen issue of 16 pages had a theme of memories – either to seniors,
exchange students, graduating students and graduates. This is to ensure the stories could still be
relevant to the returning students of FASS, not just freshmen. Included in the issue was the
release of Welfare cell’s survey results, memorable quotes of OCIP’s trip and an interview with
FASS alumnus MP Tin Pei Ling. In addition, we also managed to collaborate with and introduce
seven ADCC societies.
Some suggestions or pointers to note include:
•
The monthly issue, no matter how few pages, did take a heavy toil on the team – from the
brainstorming, to the writing, the chasing, the designing and printing. While it is still ideal to have
a monthly issue to have better resonance, it made the dear team a full time publications team
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working back-to-back issues, with it already being hard with a small team to work (and continue
to stay) with.
•
Do remember with the nature of things, high attrition rate of writers is quite common. This is
especially with the idea that, under the pressure of the editors and they can write essays fluently,
they may not be able to write lifestyle stories or the working style may not sit well on them. The
team had felt that they encountered many concerns of ‘poor’ quality lifestyle written stories in all
issues, all the time.
•
The big ideal plan of pushing the newsletter to help with the online website launch was highly
ambitious. For the time being it could be a better idea to allow Insomniac to be independent
while the improvement of the site is done; when the latter is finally ready for launch with the
sufficient backend manpower.
•
Design wise, while there were many praises for the good design despite too brief stories, it was
casually suggested by Communications and New Media (CNM) Society president Wong Yong
Sheng, to bring in a certain element of consistency in layout or theme. This allowed the
newsletter to build a particular personality but yet allowing areas for creativity with each issue.
•
If relevant, do try to think of increasing distribution points other than our main areas of The Deck
and Block ADM. Likewise, it would be good for the Publications cell to have its own club
newsletter/magazine rack, which can also incorporate the other publications produced by some
ADCC Societies like Economics and CNM.
Online
By nature of online media, there is a need to work towards connectivity and ensuring that all
forms of platform are interlinked to give a better integrated presence. Other than reaching out,
this is also makes it easier for the targeted audience to find the club easily, regardless of which
platform they use to seek us.
Webite: fassclub.org
It was definitely an idealised plan to build the website more than just a static space of one-way
communication. In the period of Google, online and social media, it is important to build the
website towards the first step the public or faculty does to find out updated information.
Likewise it was also in the plan to consolidate other support websites such as Arts Camp and the
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FASS ID blogs. Frankly, it should be one of the most go-to sites when you web search faculty- or
club-related terms.
The website was to incorporate existing information about the club and recent information, but
yet also include Insomniac as an online magazine instead of a previously uploaded PDF file. The
plan was to have about one to two updates on all the beats fortnightly, mainly (working titles)
e.g. News, People, Events, Fashion, Music and Food. Other elements to be found on the website:
About us (to include team behind), Media (gallery), Advertising (selling space such as web
banners and bucket tiles), Calendar (upcoming events from school or ADCC), Partners
(showcasing our supportive sponsors) and Recruitment (allowing people to sign up easily at the
site).
With the help of web designer Jonathan Samraj, some elements were changed such as the general
layout, incorporating commenting, the hierarchy system that could include the newsletter stories
as part of the overall plan, etc. However, on our part, admittedly we did not manage to get a
support team.
Some suggestions or pointers to note include:
•
The site is in dire need to have it ‘beautified’ for public viewing; currently it is very functional
without much of a draw or distinction. Its appearance is also a contributive factor in reaching out
and retaining visitors onto the site.
•
Establishing a good online team of full time interested web masters to help with the maintenance
and the direction planning of the website.
Facebook
The official club platform’s the usual alternative to the website, to give updates and call outs
from publicising events to gathering feedback on certain initiatives. Previously handled by the
Deputy Publications Secretary, now it’s usually the MC disseminating information for the
different cells.
One suggestion is to build its presence such as creating a content management of the group or
page that can trickle in timely messages or information that can reach out to the faculty and the
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school body. This is either as an when projects are coming up or maybe one post weekly, to
create a presence on social media.
Another thought that can be done is to really develop a Facebook page that incorporates not just
information, status updates, photos and videos but also the other ‘products’ the club has like
FASS Identity Project. Similar pages we can look at are PetsPlace and H&M.
Some have ever mentioned the use of Twitter to supplement the social media platform; but do
note that this would require a dedicated person to regularly update and maintain. Likely the
twitter use is helpful for quick, updating purposes.
Faculty Email Blasts
For the time being, it has been out of habit and routine that these emails to the faculty are
prepared by Welfare Secretary/ Public Relations Director Daryl Boey and sent out by Honorary
General Secretary Wilson Deng.
A suggestion would be that this duty should be under the purview of Publications/Publicity
arena. Likewise, with the necessary software knowledge, improvements can be made to the
overall quality of the email blasts, which can be pixilated. In addition, hot-linking the respective
mentioned web links so that it can be better integrated in the message.
Outdoor
It is a good mention that generally all events and projects have been very co-operative with their
publicity materials – either through the adherence of details, the creative outdoor ideas like Bike
Quest’s floor demarcation to ensuring materials are removed promptly after it has served its
purpose.
There has not been too many major changes done around the faculty, but here are some
highlights that can be brought up. Likewise, the preceding Publications Secretary can discuss
with the NUSSU Publications Secretary on the other available areas of publicity.
Noticeboard
!125
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Under the supervision of the Deputy Publications Secretary, the club notice board has been
updated to serve the purpose of an events updating site. Intentionally arranged to give a huge
central space for events updating, the board is minimal and less cluttered.
One suggestion brought up by Club Advisor Assoc. Professor Vincent Ooi, was to ensure that all
the MC members’ contacts be placed on the board so that others can refer to it if necessary.
Likewise the online address of the website should be placed.
There has been a push for more general notice boards around the school to allow our projects and
ADCC Societies to put up their publicity legitimately. This is a good suggestion, but do take note
that in the long run, it can become a blind spot like where the club notice board is or lead to
clutter without maintenance.
Giant Floor Sticker at AS1 Walkway
Collaborating with the FASS Identity Project, the giant floor sticker at the AS1 Walkway
junction was a good start to creating a sense of identity in the faculty. This first try was a safe test
to see how well received it was, and the durability and feasibility of the idea. This idea was also
had praises from the Dean’s Office.
A suggestion for the updated one can be done when this one has finally given way; which is to
increase the size of the sticker, to give a better impact. Likewise, there can be a placement of
such in other prominent spots e.g. the other AS1 Walkway junction before going down the stairs
to LT14 and possibly one at the junction towards the Deck and outside the Sociology
Department.
Media Producers
Photographers, videographers and web masters are always in demand and generally are left to
fend on their own. With the original idea that there can be some co-ordination and overseeing of
a media team, it is usually a cyclic problem of them affiliates having the fear of being sidelined.
Do take note of this likely problem and work to solve or prevent it. Nevertheless, many sincere
thanks to all those in the media teams of all the individual projects for the patience and
dedication rendered.
!126
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
One suggestion that was thought of by Daryl Boey in his very helpful nature was to impart skills
of photography, videography or web designing to interested affiliates. Similar to the
conceptualisation of First Aid, it is equipping affiliates with skills in learning and in hope, is able
to contribute effectively to the club.
The teaching of skills can be push forth by senior or knowledgeable affiliates who are willing to
impart their skills, or taught by courses organised by groups such as CNM Society, the NUS
Photography Club or NUSSU CommIT. Do take into account logistical or equipment
arrangements such as the loan of cameras, the use of labs or soft wares, etc.
In addition, some thought should be put in on how to consolidate all forms of media to be shared
with the relevant affiliates or parties. Be it photos or videos, these should be archived to allow for
referencing and if necessary, its use. Again, do take note of logistical arrangements to support
this.
ACKNOWLEDGEMENTS
•
•
•
•
•
•
President Wee Shi Chen, Vice-President Geraldine Lim and FOP Chairperson Ooi Teck
Chau in giving Red and I work and portfolio flexibility in planning and carrying out the plans. In
addition to advice and some crisis management, their patience in putting up with our family or
work commitments that interfered.
Red Seo, despite his volatile nature, his aggressiveness and persistence to create firm boundaries
in working towards building a better image of the club.
Daryl Boey, in the face of all exasperation, his voluntary efforts to help ease any form of
workload as well as provide advice from his wealth of experience.
Paul Chia and Stephanie Yeo, as editors heading Insomniac working like clockwork with the
(usual new) writers and our designers Chee Hui Ming and Wong Yeang Chearng who
withstood many many testing moments of patience; all in the bid to push for a publication with
higher standards and better work ethics. In addition, all the writers who had contributed some
way or another.
Jonathan Samraj who had patiently attempted to help us reformate our club website with his
expertise but admittedly lacked a clear direction from our part.
31st MC members and affiliates who had to put up with and attempt to adhere to the idealistic
demands of standardising publicity. Also, for understanding that many things are still in a work of
progress, some that require expertise and others, time.
!127
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Done By:
Seet Hui Tze
Publications Secretary
31st Management Committee
NUS Students’ Arts and Social Sciences Club
!128
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
NUS OPEN HOUSE 2011
POST PROJECT REPORT
1
Overview
The NUS Open House 2011 is an annual weekend event to showcase student vibrancy in NUS,
usually held at MPSH5 and organised by the NUSSU Public Relations Unit (PRU). Booth
participants would meet parents and potential students of NUS as a whole. The Club was one of
the participating bodies that took part in showcasing student life on campus.
2
Objective(s)
2.1
Overview
• To publicise the existence and purpose of the club through events- and welfarebased initiatives
• To establish first contact with potential FASS students matriculating in the coming
AY by highlighting the upcoming Freshmen Orientation programme
• To give a face to the club with the Management Committee (MC) and Project
Directors (PD) fronting the event
2.2
Review
The awareness drive was rather well received, with the help of MC members and other project
members, as seen from the 120 names received. The individuals indicated their preferences e.g.
Arts Camp and other orientation events in general, thus showing interest in the Club’s activities.
While we were unable to track how many of these interested would translate to participants in
our events or even be matriculated FASS students, it is a good step towards building a database
for a mailing list and other updates.
3
Organizing Committee
3.1
Overview
!129
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
As the project only required mainly co-ordination and manpower, only two official positions in
the organizing committee were necessary.
Organizing Committee:
Designation
Name
Project Director
Seet Hui Tze
Co-Project Director
Daryl Boey Zhi Qiang
3.2
Review
The number of posts was adequate. There was no need to fill up positions that could be
independently handled by either Project Directors. Manpower was garnered from the
Management Committee, project directors and affiliates.
4
Sponsorship
4.1
Overview
These items were kindly donated by various stakeholders of the Club and used for giveaways to
the public who visited the booth over both days.
S/N Sponsors
Sponsored Item
Quantity
FASS Identity
5cm by 5cm stickers
200
Publications - Insomniac
Past/Current Newsletters
200
Dean’s Office
FASS Open House 2011 200
invitational booklets
Dean’s Office
FASS armband pouches
-
!130
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
4.2
__________________________________________________________________
Review
Freebies were well received by the public, to aid in the interaction with them. The materials
helped to showcase aspects of the Club and serve as helpful reminders of the Club’s events.
The FASS Open House 2011 invitational booklets was a good tie in with the Dean’s Office’s
outreach efforts. The streamlined publicity helped build a more cohesive and holistic image of
the club and the faculty. In addition, it helps to publicise that the club would be at the next event
too (FASS Open House 2011)!
5
Publicity
5.1
Overview
Generally publicity efforts were limited to the booth to create a presence, a short write-up and
web linkage on the official NUS Open House 2011 webpage and a small extension of a standee
at the FASS faculty academic booth on the upper floor of the building (MPSH2).
The green booth was decked with balloons and FASS Identity T-shirts but more importantly, with
boards indicating details of the club’s purpose and objectives together with visuals to illustrate
past events and initiatives.
5.2
Review
Booth wise, the basic set up was to ensure enough walking and interaction space. The open
concept allowed for interested public to enter or line up in the booth to leave their details in the
Google Docs form, without causing congestion of the walkway.
There was some confusion by the public, thinking that the club booth was the faculty’s academic
booth and thus needed to be directed upstairs. This is possibly due to the venue of the Student
Activities area being held on the ground floor.
!131
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
The standee placed at the academic booth and manpower allocated were removed eventually as
the crowd was too congestion, leaving the standee useless and manpower redundant in directing
traffic downstairs.
6
Programme
6.1
Programme Details
Saturday and Sunday 13 & 14 March 2011, 9.00 AM to 6.00 PM, MPSH5
There was no other necessary preparation for any programmes at the booth.
7
Financial Audit
7.1
Overview
Department
Amount Budgeted ($)
Amount Spent ($)
Booth Space
200.00
75.00
Publicity Materials
50.00
52.60
Transport
0.00
28.50
Total
250.00
156.10
7.2
Review
From the expenditure report, we did not exceed the generous budget given as only one booth
space was purchased, which was adequate. The publicity materials spent was according to the
plan to use some of the finished collaterals for FASS Open House 2011 and other events.
!132
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
8
__________________________________________________________________
Suggestions and Recommendations
• The open concept of the booth space was ideal in drawing people into the space, for better
interaction and minimisation of pathway congestion. Likewise, it also helped to facilitate
the queue of interested students who wished to enquire and/or sign up with us.
• While taking into consideration last year’s suggestion for two booth spaces, we felt that it
was unnecessary. Unless there are plans for grand publicity and manpower to aid so, we
felt the open concept one-booth space was adequate.
• It is highly recommended to approach the Dean’s Office early in the year, as Daryl had
done, to seek if any collaboration can be done.
9
Acknowledgements
• Daryl, with his nature to volunteer for work, for really taking on more than his
management committee post requires and giving pointers from his past experience.
• Jasmine, being able to gather her FASS ID team for help in awareness and manpower.
• 31st Management Committee and affiliates who contributed with manpower and
presence, especially with the clash with Sports Cell’s overnight event Bikequest - also
during the same weekend!
Done By:
Seet Hui Tze
Project Director
NUS Open House 2011
NUS Students’ Arts and Social Sciences Club
!133
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
FASS OPEN HOUSE 2011
POST PROJECT REPORT
1
Overview
The FASS Open House 2011, affectionately known as FASS Day, is an annual all-day event held
to showcase the academic and lifestyle aspects of the. Held at AS7 and organised by the Dean’s
Office and the academic departments, booth participants would usually meet parents and
potential students matriculating that Academic Year.
2
Objective(s)
2.1
Overview
• To establish contact with potential FASS students matriculating this coming AY
with the array of upcoming freshmen-oriented projects
• To publicise the existence of the Club by showcasing the vibrancy of student life
in FASS
• To give a face to the Club with the Management Committee (MC) and Project
Directors (PD) fronting the event.
2.2
Review
With the different upcoming freshmen orientation projects committees, MC members and
affiliates contributing to the activity and buzz at the booth, the awareness drive was good. The
projects that participated include Arts Camp, Inter-faculty Games and even the new initiative of
Rag Camp. All projects had signup lists to reach out to interested parties. In addition, Arts Camp
also held their registration at the booth and together with their pre-event publicity, contributed to
the good public response.
While the sign up rates for each project were inconsistent especially with most coming to register
for Arts Camp, generally, the crowd at the event was overwhelming, giving it a great opportunity
for outreach. Likewise, it was gathered that most of the students who purposefully came to the
!134
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
event, had heard about the event during the NUS Open House, which was held in March earlier
this year.
Collaborating with the Dean’s Office, the club was also able to help create a presence in other
aspects of the open house by contributing as tour and bus guides. Through the interaction with
the public and showcasing the faculty through the tours, it helped to create greater awareness of
the club and its contribution of the faculty and student life. Unless mistaken, the number of
visitors who came for FASS Open House was easily 5,000, additional 1,000 to 2,000 more than
the expected.
3
Organizing Committee
3.1
Overview
As the project only required mainly co-ordination and manpower, only two official positions in
the organizing committee were felt necessary.
Organizing Committee:
Designation
Name
Project Director
Seet Hui Tze
Co-Project Director
Daryl Boey Zhi Qiang
3.2
Review
The number of posts was adequate. There was no need to fill up positions that could be
independently handled by either Project Directors. Manpower was garnered from the
management committee, project directors and affiliates of the projects involved.
4
Sponsorship
4.1
Overview
!135
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
These items were kindly donated by the various stakeholders and used for giveaways to the
public who visited the booth over both days.
S/N Sponsors
4.2
Sponsored Item
Quantity
Welfare Cell
A5 notebooks
500
Publications - Insomniac
Past/Current Newsletters
300
FASS Identity
5cm by 5cm stickers
200
Dean’s Office
Portable booth step up
01
Dean’s Office
Printed pullout banner
01
Review
The freebies were well received by the public, especially the notebooks. The various other
projects had other giveaways or publicity materials such as cupcakes and notes to aid in the
interaction with the public. The materials helped to showcase aspects of the club and served as
helpful reminders for the events.
With generosity from the Dean’s Office, the portable booth set up and the printed pull out banner
are very useful. Saving costs, they would also be used for subsequent publicity events.
5
Publicity
5.1
Overview
General publicity efforts were largely done by riding on the Dean’s Office’s outreach, which had
bought media placements in the mass media to showcase the event and the participants. The
placement also included a mention of a talk by our President, Wee Shi Chen. In addition to their
email invites sent to potential eligible students, their event webpage and handout also included a
write up on the club and what it does before linking to our own website.
!136
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Being one of the largest booths at one of the more prominent areas of AS7, publicity efforts
included Arts Camp’s camera set up (accompanying the Hollywood theme) and their ‘banner’
boxes, Dean’s Office-sponsored portable booth set up and pullout banner and the informational
boards used for NUS Open House. In addition, green balloons sponsored by FASS ID team were
used to create a presence around the faculty.
5.2
Review
Booth wise, the original set up in one of the tutorial rooms was not ideal but after negotiating
with our Club Advisor, A/P. Vincent Ooi and speaking to Devi (Dean’s Office staff and the
overall organiser for FASS Day), we were able to make the shift to a more prominent space. The
layout of AS7 is not the most ideal for booth set up due to sharp corners and the many booth
participants to match up with the high participation rate. Bottlenecks at certain corners were
further aggravated due to the downpour experienced that day.
Admittedly, interaction space was quite limited as the crowds swelled and the area made it quite
hard to allow interested parties to stop, linger a while longer to ask and know more. With best
efforts by all, we tried to interact with as many potential students or their parents; together with
ensuring that the queue for Arts Camp registration did not restrict the passageway or hinder the
other neighbouring booths’ outreach efforts.
Taking into account the possible congestion and noise the public would be faced with on the
event day, the green balloons – seemingly randomly placed – were in fact a way to direct the
public towards the booth. The green balloons, acting like footprints but with ‘eyeballs’, had been
placed from LT12/13, along the AS7 driveway to even around the faculty. It helped to contribute
to the whimsicality and vibrancy of the faculty and student life in FASS.
6
Programme
6.1
Programme Details
Saturday 21 May 2011, 9.00 AM to 6.00 PM, AS7 (Shaw Foundation Building, level 1)
!137
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
There was no other necessary preparation for any programmes at the booth.
7
Financial Audit
7.1
Overview
Department
Amount Budgeted ($)
Amount Spent ($)
Publicity Materials
50.00
27.90
Merchandise
500.00
0.00
Booth Welfare
0.00
9.60
Total
550.00
37.50
7.2
Review
From the expenditure report, only a small portion of the generous budget given was spent. This is
with the consideration that bulk of the publicity materials was re-used from NUS Open House
such as the informational boards. In addition, the large input of the Dean’s Office publicity effort
for the event and their contribution of collateral for the booth helped save club funds too.
Furthermore, the different projects also brought their own booth decoration, which even we had
to try to limit – to ensure that the booth did not look overly crowded and cluttered.
Merchandise was not made for the event as in the end it was felt that it would not be fully
justified to be giving away products to students who may or may not enter the faculty. The
money could be better spent to benefit the undergraduates. Likewise, Welfare Cell made this
year’s bulk merchandise, which was already a generous giveaway to the public.
8
Suggestions and Recommendations
• It is highly recommended to approach the Dean’s Office early before the event, as Daryl
had done, to seek any form of collaboration that can be done. It definitely helps to foster a
better working relationship, and avoid duplication of resources and efforts.
!138
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
• Do actively discuss with the Dean’s Office what areas of contribution can be done on the
forefront e.g. having affiliates run a regular faculty tour through out the day, bus guides,
etc. It builds towards creating greater awareness and presence of the club and it does tie in
cohesively with the office to reach out to students.
• This year’s was edging on a recruitment drive but do not allow the event day to
degenerate to that point; it is important to lay what the objectives of FASS Open House is
about and the limitations e.g. how would it affect club image, what is our main purpose, is
recruitment a short term solution, etc.
• Like all the publicity events of Publications, do note the overwhelming ‘noise’ and
information that the public would be receiving. Will everyone trying to get their attention,
it is getting to them effectively.
9
Acknowledgements
• Daryl, with inclination to increase his workload, for shouldering more than his
appointment and with his ample experience, nagging with (some) constructive reminders.
• Shi Chen, for helping to successfully negotiate a better booth space for the Club on the
eve of the event. And for his integral ideas and initiatives of his Rag team publicity to
push forward more awareness and presence for the club during the event, such as bus/tour
guides.
• Wei Yuan, for his undeniable dedicated support and resourcefulness, in volunteering to
aid with logistics and find solutions to problems even before they surfaced.
• Dean’s Office, namely Devi whom we worked with regard to the details and some
planning of the event and Club Advisor A/P Vincent Ooi who had helped us in some
way or another with his support for a greater club presence at the event.
• 31st Management Committee and affiliates who contributed with manpower and
presence, be it speaking to the public, logistics, helping the project committees, supplying
sustenance or even slotting in flyers/stickers into the 500 notebooks for giveaway.
Done By:
Seet Hui Tze
Project Director
!139
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
FASS Open House 2011
NUS Students’ Arts and Social Sciences Club
!140
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
MARKETING DIRECTOR REPORT
Overview
In this particular term, the role of the marketing cell was expanded from being just the club
liaison for corporate sponsorship and overseeing marketing committees of club projects to the
inclusion of managing the marketing of the club and faculty identity as well. This means that
beyond assisting affiliates in marketing for their projects and sourcing for corporate sponsors for
the club, the Marketing Director is also in charge of managing the FASS IDentity project.
Also, there was an attempt to create a pitchbook/prospectus to faciliate the sourcing of corporate
sponsorship through presenting an image of professionalism and providing clarity in the club
sponsorship scheme. A tiered sponsorship structure was also created to ensure that the club is
able to get the most value from the sponsorship deals and for sponsors to better understand how
they can assist our club.
Objectives
Source for corporate sponsorship for the Club
Manage relationships with corporate sponsors of the club
Generate revenue through bazaars (Valentine’s Day & Arts Bazaar)
Management of Faculty Identity project (FASS ID)
Events & Ongoing Projects
1) Arts Bazaar - generally held mid-late March
2) Valentine’s Day Bazaar - held in the week of February 14th
3) FASS Identity - ongoing
The bazaars are revenue-generating projects, which assist to maintain a healthy club budget
surplus through rental of booths to interested vendors.
Suggestions for upcoming term
1) Integration of Publicity & Publications with Marketing
!141
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Due to the close ties between the needs of sponsors, the publicity avenues offered to them and
scope of management by the publications cell, integration of publications with marketing can be
considered in order to streamline the obligation fulfillment process and to create a coherent
image to both sponsors and the faculty.
2) Improvement on “Guide to Marketing for Dummies” and handover
Currently, the guide to marketing provided by the marketing cell to all projects is adequate but
can be tailored to have more relevant templates and also for the marketing cell to streamline the
process of handing over resources between project committees. For this purpose, in the current
term, we are making an effort to consolidate the marketing materials and contact lists of each
project so that they can be passed on to the next committee.
Done By:
Kenneth Kang Hock Cheng
Marketing Director
31st Management Committee
NUS Students’ Arts and Social Sciences Club
Amanda Yee
Deputy Marketing Director
31st Management Committee
NUS Students’ Arts and Social Sciences Club
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
ARTS BAZAAR 2011
POST PROJECT REPORT
The Arts Bazaar has been an annual event organized by the NUS Students’ Arts and Social
Sciences Club (hereafter “the Club”) to raise funds in preparation for the various upcoming
projects and activities to be held in the year. The bazaar is also an avenue to publicize the Club
and the services we offer to the student population.
Furthermore, this year’s bazaar provided a platform for Arts Club members and students to sell
their apparel from self-started blog shops, as to promote the entrepreneurial spirit among students
within the campus.
This year’s bazaar was held on 22nd March – 25th March 2011 (Tuesday – Friday), 0900-1700
hours daily.
Overview
1.
Revenue: A profit of $1376.25 generated through the rental of stalls.The money will go
towards the general funding of the Club projects, in particular the Freshman Orientation
Programme and miscellaneous events like our Appreciation Dinner.
2.
Publicity for the Club: To publicize, promote and reach out to NUS students through active
publicity efforts via online and physical mediums
Programme
Programme Details and Review
This event was held from Tuesday 22nd March – Friday 25th March 2010
0900-1700 hours daily
Rental price for students : $20/ booth for 4 days
$25 for one day
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Rental price for non-NUS students : $25 for 4 days
$30 for one day
Preparation for the event
The event was initially supposed to be held at the Central Forum, however due to unavailability
of the Central forum for that particular week, we had to relocate the bazaar to the AS1/6
walkway. This also meant that we had to try to get as many student vendors as possible as
subletting the benches, and charging a fee for it is generally not encouraged by the Deanery.
Furthermore, in line with our effort to promote the entrepreneurial spirit in FASS, we were
seeking out vendors who are students. The initial plan of having a theme was also scrapped when
most of our vendors were not students; therefore it was difficult to achieve a certain level of
uniformity for the genre of the stalls.
We sourced for vendors from the Valentine’s Day Bazaar and also approached vendors who had
stalls at the Central Forum. We also brought in Yogort, a frozen yogurt stall in Grinning Gecko
initiated by 2 NUS Business students.
Publicity
Our publicity was effective to a certain extent as we had students who were emailing us,
expressing interest in having a stake in the bazaar way before the actual event. As such, we have
also priced our stall at $20/booth for students who rented a booth for all four days. Although it
was not very profitable for our club, I think it was a good start to building a relationship between
the Club and the student body.
The publicity avenues that we have engaged were Facebook and posters.
Suggestions and Recommendations
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
The timeline was also not strictly adhered to, as a result, most of our vendors were from Auntie
Susan’s clan and it was hard to reject the vendors that we did not want in the bazaar as they came
as a group.
The collection of the stall rent was also a messy process as we did not have a treasurer.
Furthermore, not all vendors paid on the spot and we had to continually go down to personally to
facilitate payment. I feel that for the next bazaar, there should be a proper standard of procedure
for the payment process, especially when the scale is larger.
There should also be a more proactive and wide reaching marketing effort to promote the bazaar
outside of FASS as publicity, so that we do not have to always have to seek Auntie Susan’s stall
vendors.
In conclusion, the bazaar did not earn as much money as I projected, as I felt that given the
number of benches along the walkway, we could generate a profit of approximately $2000.
However, this has been due to the failure to supervise the organizing committee effectively. I felt
that more could have been done to raise the awareness of the bazaar. Moreover, given how it is
an Arts Bazaar, more could also have been done to raise the awareness of the club. I hope that
future PDs would take note of this in their marketing strategies- that more our club identity could
be inserted into our annual Arts Bazaar.
Acknowledgements
Nghi- the Project Director. Despite his heavy commitments outside his job as a PD for the
bazaar, he managed to source out sufficient vendors within the limited timeframe and did most of
the negotiating with Auntie Susan.
Wong Pixiang – Marketing and Publicity officer Thank you for individually approaching the
different stall vendors at the forum and at the CNM bazaar, as well as helping out with the
collection of the funds although it was an essentially not part of your job. Thank you for liaising
with the vendors and putting up with my last minute requests to change the location of their
booth!
!145
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Done By:
Amanda Yee
Deputy Marketing Director
On behalf of,
Nghi
Project Director
Arts Bazaar 2011
NUS Students’ Arts and Social Sciences Club
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
FASSTIVAL 2011
POST PROJECT REPORT
1
Overview
FASS-tival is draws students to be involved in the organising committees of the various projects
held by the NUS Students’ Arts and Social Sciences Club. It complements our online avenues for
recruitment and creates awareness among the general student population about the various events
that they can take part in as participants. Last but not least, it also reaches out to our faculty with
increased visibility and physical presence.
2
Objective(s)
2.1
Overview
1. To raise the awareness of events organised by the NUS Students’ Arts and Social
Sciences Club.
2. To provide a platform for Project Directors to recruit members for their events.
3. To foster collaboration and greater working relationships between the different cells of
the Club (cells involved - Marketing, Publications, Welfare and other cells which have
projects that are recruiting).
2.2
•
Review
The first objective was achieved to a certain degree. Anecdotal evidence suggests positive
remarks on the publicity aspects of the event. Faculty members, students and student
societies were quite impressed by the scale and scope of the event, with the amount of effort
put in to design and create the booths highly commendable.
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
•
•
3
__________________________________________________________________
The second objective was largely met, with 91 students, both seniors and freshmen being
recruited over the three days of the event. However, the distribution of members was uneven,
with some projects still not able to fill up all their committee positions.
The final objective was met only to a small degree. Most projects still recruited individually,
or within their cells. More efforts could have been made to cross-recruit between projects, by
getting PDs to know more about projects other than their own.
Organizing Committee
Position:
Name:
Project Director
Daryl Boey
Deputy Project Director (Administration)
Seet Hui Tze
Publicity Head
Red Seo
Projects Participating in FASS-Tival
i. Arts Camp – Paul Chia
ii. Orientation Week – Kenneth Kang
iii. Arts Bazaar – Amanda Yee
iv. FASS Identity Project (sales of T-shirt and recruitment) – Jasmine Teo
v. Exam Welfare – Trang Truong Huyen
vi. Food Hunt – Teck Chau
vii. FASS-FOE Movie Screening – Shihong/Xin Rong
viii.Feedback Project - Shihong/Xin Rong
ix. Inter-Faculty Games – Edwin Wan
x. Bike Quest – Zhi Wei
xi. Beach Fiesta – Shuli
xii. Charity OCIP (for fundraising, not recruitment – Tentative) – Yen Kiat
xiii.Insomniac Distribution and Publicity – Paul Chia
4
Publicity
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
4.1
Overview
•
Publicity for the event took place in stages. The initial stage consisted of the sending out of
Facebook messages and IVLE Student Events for Arts Camp and FASS ID project organising
committee recruitment.
•
The second stage consisted for two email blasts and Facebook messages one week and two
days before the actual event itself. A final FB blast was also sent on the second day of the
event to remind people to sign up during the last day of FASStival.
•
The final stage consisted of standardised templates for FASStival posters, in line with
Publications’ new SOPs for a consistent Club identity.
4.2
Review
•
Some projects took a while to send in their positions needed, hence the FASStival poster
design was delayed.
•
There were also teething problems regarding the use of a standardised template, as some PDs
were not familiar with the use of Photoshop or other design software. The format of the
template itself also posed some problems, as it tended to clash with the intended designs of
the project publicity.
•
Many projects also failed to account for the template itself, thus incurring the wrath of the
Publicity Head.
•
On the whole however, publicity for the event was well-received, especially with the addition
of the new FASS ID floor sticker. The booth designs and props were of high quality and
creativity, thanks to the dedication and professionalism of the PDs and their o coms.
5
Programme
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Programme Details
5.1
•
AS1/AS6 walkway, 11th to 13th January 2011, 12 - 4pm
Preparation schedule
I.
12th December 2010: Confirmation of project recruitment requirements, publicity
campaign details, sale of FASS ID merchandise and Insomniac distribution.
II.
13th December 2010: Booking of benches along the AS1/AS6 walkway
III. 30th December 2010: 1st Combined Meeting and Preparation for FASS-tival publicity
materials e.g. decorations etc.
IV. 4th January 2011: Last minute preparations – optional (depends on PDs)
V.
10th January 2011: Putting up of all publicity and decoration materials along the walkway.
2nd Combined Meeting and Briefing.
VI. 11th to 13th January 2011: FASS-tival!
VII. 15th and 16th January 2011: Compilation and follow up for interested parties. Invitation
for Affiliates Workshop to be sent.
5.2
Review
The time allocated for the event was just about right, although there was some last minute rush to
get the posters designed, approved and printed just before the actual event itself.
There was also some logistical overlaps w.r.t. the items needed by each project. However, that
was thankfully sorted out through compromise and modifications to the designs of some of the
booths.
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
6
__________________________________________________________________
Financial Audit
6.1
Overview
Department
Amount Budgeted
Amount Spent
Decorations
$100
$26
Total
$100
$74
6.2
Review
The money used was to subsidise projects that had little or no budget for their decorations. The
extra funds would go to pay for the cost of the floor sticker. Overall, there was more than enough
funds.
7
Suggestions and Recommendations
•
Publicity for the Club itself as a whole was kept to a minimal for this project. Future
FASStivals can consider showcasing of what the Club has done in terms of initiatives and
welfare for students, rather than simply recruiting for projects. Booth duty should also be
more proactive in nature, in terms of approaching students and friends to sign up for our
projects. With a bigger budget, more can be done in terms of decorating of the walkway as
well.
•
Festive atmosphere and buzz around the event was very important. Music played a big part in
creating that atmosphere! Event did die down a little bit on the last day.
•
Professionalism in the publicity posters throughout was also rather important and showed
unity & consistency. Red did a good job in ensuring that. =) Props!
•
Perhaps what would have been useful would be a FASStival brochure that listed ALL of the
events & projects that were happening and recruiting. So that even if they don't stop for a
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
look, they would have all the recruitment information in hand and for those who are
interested, they could have a browse of what other events they could be involved in.
•
Briefing sheets. We could have briefing sheets prepared for all the events that were
recruiting or advertising. That way, even if the particular project's comm members are not
available or busy, another person could just pick up the briefing sheet for that project and
start recruiting and answering questions about that event.
•
In conclusion, FASS-tival will be a good platform to raise awareness to FASS students and
for Project Directors to recruit students for their events. This event should definitely be
carried on for future MCs as well.
9
Acknowledgements
A BIG thank you to all project directors and the members of your organising committeess that
helped out! Special mention goes out to the Management Committee (MC) members who came
down to help despite not being directly involved in the projects. Your presence was much
appreciated. Last but not least, to Red for his very strict standards in enforcing a consistent publicity image.
And to Hui Tze, for tolerating all my last minute nonsense and helping to look after all the PDs
as well. =)
Done By:
Daryl Boey
Project Director
FASStival 2011
NUS Students’ Arts and Social Sciences Club
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
FASS IDENTITY 2010/11
ANNUAL PROGRESS REPORT
Overview
FASS IDentity, as the literal meaning portrays, is a kind of identity that belongs to a faculty. It is
both the tangible and the intangible aspects of IDentity that will make students feel like they are
part of a bigger family. The tangible aspects refer mainly to the visual forms of seeing familiar
faces of students and common sense of dressing, walking and talking. The intangible aspects
would then be the linking of these visible forms to culture to an inner emotion of comfort and
safety in the faculty.
Objectives
The committee had sought to promote FASS IDentity by first highlighting to the student
population that our faculty colour is green (through the sale of FASS IDentity Green Tee as well
as the production of FASS ID stickers).
Throughout our term, we explored the different ways of portraying FASS to the other faculties;
whether we are a fun, studious or competitive bunch of students. Our observations were that
students of other faculties viewed us as hyperactive and a fun-loving faculty: with our AS1
walkway and Central Forum always buzzling with high-key events. As such, our team decided to
fixate our faculty image as a word: FUN.
Highlights
With the desired faculty image in mind, we looked into events that would allow the students to
have FUN. We had also made another observation that students of FASS are more likely than
students of other faculty to dress up for school. Students came to school in all kinds of styles:
preppy, eclectic, slack or even gothic. Hence, we invented a day of dressing up to themes. This
would be highlighting the visual aspect of FASS IDentity: when students see their friends
wearing the same style of clothes, they would know that they belong to the same faculty.
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
This event is called the FASShion Parade. We piloted with the theme of green (again,
highlighting our faculty colour is green. This pilot event was tied in with the Exam Welfare Day.
For the event, we coordinated with the Deck stallholders for either a priority queue at the stall or
for free packaging of food for the students wearing green. We even offered the students in green
a priority queue for collecting the exam welfare goodie bags.
On the event, we sold out FASS green tees at a 10% discount as well as KOI bubble tea. We had
also played games like having a FASShionista competition to source out the hottest babe and
hunk clad in green. We had other games like Greenade, which targeted to let students wearing
green to squeeze into a demarcated space. The most number of people within the space would
win a prize. We held lucky draw and offered to take photos for the students: leaving them with a
memo as well as attaining the aim of drawing crowds to our Facebook page: where we will
upload the event pictures. We even had students to squeeze into a single Polaroid and earn a prize
out of it.
Suggestions and plans for subsequent year
We wish to have the second round of FASShion Parade with green once more as the theme to
reiterate the faculty color to the fresh batch of students. This time round, we wish to add in the
faculty dance flash mob segment and to tweak our event schedule and components such to draw
more crowds to attend the event in the right colour. We also seek to have more games and make
this a bigger and more memorable event.
In this year, we wish also to change the structure of the committee to better meet the needs of the
project. The new structure will be welcoming two more positions of logistics head as well as the
Creative Arts Director. These two near leaders will help us in the division of labor in logistics
management and ensuring a constant flow of new ideas.
Our committee is also looking at other merchandise that caters to the needs of the students: say a
FASS jumper due to the chilly lecture theatres for example.
We would wish to settle the issue of excess FASS Black Polo T-shirts by the end of the next
subsequent year.
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
A request from the committee to the Management Committee is to have a say in every other
event or project that FASS have. Take the FOP project for example, FASS IDentity can step into
orientate the fresh batch of students better to our faculty image during Arts Camp and
Orientation Week.
We may also come into play while getting more people to help out Rag and Flag. This idea stems
from the fact that “there are no other ways to draw people to come to help out for something so
time-consuming like Rag when these people do not share a sense of belonging to the faculty- and
hence no wishes for the faculty to win the plague of Best Rag or whatsoever”.
This stepping in of FASS IDentity Committee to the other projects would mean a more uniform
image and consistent theme of FASS IDentity throughout our Arts and Social Sciences Club
events. We plea the MC allow us to be the core- rather than subsidiary project of the club. This is
by no means an acquisition of more power but a statement that IDentity needs to be the first and
foremost issue to think of as student leaders of the faculty.
Acknowledgement
Our committee wishes to thank the 31st Management Committee members for being there,
especially in times of shortage in manpower and lack of power to liaise with the Dean’s Office.
We like to especially highlight:
Shi Chen for being the “Daddy” who looks out for our welfare
Daryl and Wilson to help send out email blasts and liaising with Dean’s Office
Kenneth as a consultant for problems that we may face or in search for new directions
Joannah for helping us with treasury matters
Most importantly, Xin Yu, the ex-PD, for the self-sacrificial role of guiding me as I step forth and
lead this new team despite her studies in NIE.
Done By:
Jasmine Teo
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Project Director
FASS IDentity 2010/2011
NUS Students’ Arts and Social Sciences Club
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
CHARITY PROJECTS DIRECTOR REPORT
Overview
Charity cell had a busy yet fruitful year in the year 2010/2011. Taking over from my predecessor
Nazeehah, 30th Charity Director, the breadth and depth of the charity component in arts club was
further expanded to reach out to students who were different. Students who simply wanted to
give what they had for a kind intention. In this journey, I have found friendships, satisfaction and
conviction and I am indeed proud of all my members. We have succeeded.
Objective
• To create a charity identity in FASS by providing a charity experience for members.
• To reach out to students who did not went through an orientation experience.
• To give back to the community.
Charity Projects
Charity Projects are unique. They provide the meaning behind fun. Using projects as a means
towards fulfilling the cell’s objectives, charity cell reached out to many. The scope of charity
projects revolved around the idea of an end goal of OCIP and the fund-raising projects along the
way. The essence of the charity experience was in the process, never the product.
1) Christmas Carolling @ Orchard Central
Providing a different Christmas experience for students, this project aimed to raise funds
for Sun-Dac, a centre for the disabled through carolling at Orchard Central mall from 18th
to 23rd December. It was a tedious yet rewarding process.
2) Valentine’s Day Bazaar
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
This project was aimed at creating the V’Day atmosphere by decorating the AS1-6
walkway. It also aimed to raise funds through selling V’Day items such as flowers,
chocolates, ice cream. Decorating the walkway was hard, with all our members cutting
hearts and pasting it on the floor manually. But it was all worth it when the decorations
were done.
3) Newspaper Collection
This project aimed to raise funds through collecting old newspaper and clothes. We spent
both Saturday and Sunday collecting items and we managed to raise the most funds in
this project. What this project told us was that fund-raising through selling items in
school is simply taking the easy way out and if you are in need of funds, you need to
work for it.
4) OCIP to Vietnam
FASS Club first ever OCIP to Vietnam was held on 22nd May to 5th June. We finally
managed to achieve our goal and the 2 weeks there was a different life altogether.
Acknowledgements
It was never going to be easy for someone like me without any experience at a management
committee level. Throughout this process, I am indeed blessed with many friends who helped me
along the way bit by bit. I would like to sincerely thank these people.
• Nazeehah. Thank you for giving me the chance and showing me the ropes.
• Carolling Coach Brendan Keefe-Au. You saved my life in December 2010.
• Conductor Chor Kiat. You are such a nice person to work with.
• Tay HuiMin. Thank you for sharing my woes and helping me out.
• Jean Woon. Thank you for your advice on how to start carolling.
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
• Wang Yuxing. Thank you for coordinating CAC Voices with us.
• Wilson Tang. I love your benches and LT 14.
• Joanna Neo. Thank you for your listening ear.
• Vera Chng. You make me realize that I still need much improvement.
• Lim Zhen. Thank you for decorating V’Day.
• Eileen. Thank you for all your support especially your car on newspaper.
• Wei Yuan. Thank you for your banners you lent us on V’Day.
• Elaine Tan. You are really a great friend.
• Rachel Chng. You are always so calm and steady.
• Hanafy. You make me laugh.
• Kevin Caleb Teo. You amaze me really. All the time.
• Cheryl Tan. Altruism exists.
• Cassandra Tan. You work so hard till you fall sick.
• Stephanie Wong. You never give up.
• Ernest Tan. You are so steady. 333.
• Jordan Chng. You always offer me a different perspective.
• Erica Tung. You are a tanker.
• Wee Na. It’s great talking to you.
• Kok Loong. Mambo King. You bring fun to the team and lift up our spirits.
• Sherry Lim. You have such a unique personality.
• Leonie. Thank you for the nice photographs.
!159
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
• Hui Teng. Thank you for all your never-ending support in projects, you’re a responsible
treasurer. I apologise for not engaging you more.
• Vietnam Liason Hung, you may not read this but I really respect you for what you fight
for. Thank you for being part of our experience.
• Clarice from YEP thank you for always replying our never-ending questions.
• Prof Vincent. Thank you very much for your all your support and endorsement by dean’s
office.
• Ms Maznah. Thank you for helping me book lecture rooms for carolling practices.
• Shi Chen. You always helped me here and there but somehow I still feel that i let you
down. I’m sorry.
• Joannah. Thank you for being so patient with me for treasury.
• Geraldine Lim. Thank you for supporting all my projects in one way or another. I know
you will always be there to help me.
• To all my Christmas carollers, I can’t list down all your names here but I would sincerely
thank you all for trusting me and committing your holiday time practising for carolling.
Not many are able to do so and I am thankful for you guys.
Closure
The nature of charity projects is one of exclusiveness. We are somehow like an island and one of
the most challenging jobs of the charity projects director is to build a bridge to connect this
island to the main land. During my term, I have chosen to focus my efforts on charity projects
due to my objective of a charity identity and this bridge was minimally built. However, it is not
only the charity’s cell director responsibility to build this bridge. Charity cell will be closed for
the next year and should there be a future charity cell director, I hope that you read this.
Done By:
!160
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Chong Yen Kiat
Charity Projects Director
31st Management Committee
NUS Students’ Arts and Social Sciences Club
!161
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
CHRISTMAS CAROLING
POST PROJECT REPORT
Overview
Christmas Carolling was organised in 2010 by the Charity Cell from 18th to 23rd December
8-9pm at Orchard Central Mall. The performance was held on every evening with FASS carollers
collaborating with NUS CAC Voices, Singapore Idol Charlene Tan and band, professional solo
singers Brendan Keefe Au and Lim Yanting. For FASS carollers, recruitment started during
semester 1 and practice began immediately in late November right after exams. Shopping malls
around Singapore were approached to seek a venue for our performances and Orchard Central
agreed to collaborate with us.
Objectives
In line with charity’s cell vision of creating a charity experience for FASS students, the main
objective of this project was to gather NUS students to share the festivity and warmth of
Christmas in their different ways. In short, to experience a different Christmas this time.
Donations were also collected during the performances.
Christmas carolling managed to raise funds for two charity projects: $700 for Sundac, a day
activity centre for the intellectually disabled; and $1500 for NUS Arts Club’s Overseas
Community Involvement Project (OCIP) in Vietnam, where it is raising funds to build a library
and classrooms for the underprivileged there.
Organising Committee
Name
Role
1
Yen Kiat
Project Director
2
Brendan Keefe Au
DPD Programmes/Vocal Coach
3
Hor Chor Kiat
Conductor/Vocal Coach
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
4
Tay Hui Min
DPD Admin
5
Yuxing Wang
Liason for CAC Voices
6
Joanna Neo
DPD Publicity
Publicity
A4 flyers were designed and pasted around school to publicize for NUS students to sign up. An
event was posted on IVLE in order to draw and entice students to join the event. A facebook
group was created for carolling participants and messages were sent to all FASS students. An
email blast and recruitment drive were also conducted to attract students and organising
committee members to join.
Suggestions
It would be good for the project director to start sourcing for his venue of performance early and
recruit members early because due to the short semester there wasn’t enough time to start
practice only until after exams. This meant lesser practice for participants and affected the
standards of singing. A larger budget of about $400 will be required to provide welfare such as
drinks and snacks for participants during their practice and performance sessions and also costs
related to their attire and makeup. Ample communication must be made with the honorary
general secretary in advance as lecture theatres will be needed to be booked to carry out rehearsal
sessions.
Done By:
Chong Yen Kiat
Project Director
Christmas Caroling
NUS Students’ Arts and Social Sciences Club
!163
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
VALENTINES’ DAY BAZAAR 2011
POST PROJECT REPORT
1. Overview
Valentine’s Day (Vday) 2011 is an effort to celebrate this special occasion in the Faculty of Arts
& Social Sciences by means of a mini-carnival. The Valentine’s Day Committee will be
organizing a bazaar which will be held along the walk ways of AS1 and AS6. The 20 benches
along the walkway will be used as the stalls. By selling various items and foodstuffs, it aims to
aid the ocip fund-raising efforts and to create an atmosphere of love and friendliness amongst the
students by presenting them with the opportunity to shower their loved ones with gifts of love.
Theme:
“Love for all, all for love!” is the theme that has been adopted by the Vday Committee this year,
and it encapsulates our desire to celebrate love with everyone! The Valentine’s Day Committee
believes that Valentine’s Day is not just a day for couples to remember their affection; it should
be a day for everyone and anyone to celebrate with the people they love, for example, family,
friends, and even the less advantaged in society.
2. Objectives
1. To serve as an additional avenue for the OCIP team to raise funds via the selling of
products.
2. To promote collaboration between the Arts Club OCIP team and Arts Club as both units
have their members as part of the Valentine’s Day Committee.
3. To introduce the idea of an all-inclusive Valentine’s Day that can be celebrated by
everyone and anyone.
4. To celebrate love and warmth as a FASS community through the giving of gifts and
aiding fundraising efforts.
!164
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
3. Organising Committee List
Position
Name
Project Director (PD)
Vera Chng Jia Yu
Deputy Project Director
Chong Yen Kiat
Treasurer
Yeo Hui Teng
Logistics Head
Lim Zhen
Logistics Team Member
Eileen Chow Yi Ling
Logistics Team Member
Ernest Tan Xin Han
Logistics Team Member
Leonie Kho
Publicity Head
Geraldine Lim
Publicity Committee Member
Muhammad Hanafy Hassim
Publicity Committee Member
Goh Bang Rui
Publicity Committee Member
Tay Hui Min
Publicity Committee Member
Teck Chau
Marketing Manager
Elaine Tan Shi Min
OCIP Fundraising Booth IC
Jordan Chng Yee Wei
OCIP Fundraising Organizing Member Kevin Caleb Teo Wei Siang
OCIP Fundraising Organizing Member Stephanie Wong Shi Min
OCIP Fundraising Organizing Member Cassandra Lee Xue Ting
!165
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
4. List of Vendors
No Vendors
Items
1
OCIP 1
Flowers, Fishes
2
OCIP 2
Cookies, Brownies, Ice Cream
3
FASS ID
Shirts
4
Jia Long
Insurance/ Recruitment
5
USC (Tania)
Pralines
6
Voices (Teresa)
Polaroid Phototaking Services, Sweets from
Made in Candy
7
Bryan Wong/ Teh Bei Xi
(Eusoff Hall)
Kacang Puteh, Biscuits, Chocolates
8
Darell Chua
-
9
Jocelyn (Runawaybunnies)
Clothes
10
Dang Dung Ha (Ha)
3D cards, keychains, phone decorations
11
Faith
Roses, teddy bears and chocolate packages
12
Nguyen Hoang Ha
Clothes and accessories
13
Tessa Teo
Facial Products
14
Jacklyn
Balloons, Soft Toys
15
Jamie Low (BizLink)
Plushies, pens, displays & bubble tea
16
Sze Hwei
Manufactured dressess & handmade accessories
17
Wong Shu Jing (OCIP
Cambodia, Nursing)
Helium Balloons, letters and self made cards
!166
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
5.
Publicity
The Valentine’s Day Carnival was publicized to the student body via technological means such
as the posting of IVLE Announcements, access to the Email Blast Facility, creation of Facebook
events. Following such avenues, posters were designed according to the theme and put up at
strategic locations as an extension of the publicity process.
6.
Suggestions and Recommendations for the next Vday Bazaar
*Please refer to official AAR.
Done By:
Vera Chng
Project Director
Valentines’ Day Bazaar 2011
NUS Students’ Arts and Social Sciences Club
!167
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
NEWSPAPER COLLECTION 2011
POST PROJECT REPORT
1. Overview
As part of Arts Club Project Sống fundraising efforts, a newspaper collection was held at
Sengkang housing estate, along Compassvale Drive, on the 19th and 20th March 2011 from 9am
to 6pm. Around 30 people were involved in the actual collection. And on top of collecting just
newspapers, items that could be recycled, such as refrigerators and old clothes, were collected as
well.
We approached GYK Enterprise to help us in the collection and the price for one kilogram of
newspaper and old clothes were $0.25 and $0.50 respectively. In addition, they provided trolleys
and a lorry for easy transportation of the items.
With the combined effort of the members of Project Sống as well as Arts Club, 4798 kilograms
of newspapers and 1029 kilograms of old clothes was collected, with the grand total of $1800
raised.
2. Objectives
a. To raise funds for Arts Club Project Sống
b. A bonding session for the members of Arts Club Project Sống
c. To facilitate the working relationship between Arts Club Project Sống and Arts Club
Managing Committee
3. Organising Committee List
Name
Role
1.
Cassandra Lee
Project Director
2.
Chong Yen Kiat
Arts Club Charity Projects Director
!168
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
3.
Stephanie Wong
Project Sống Fundraising Head
4.
Vera Chng
Project Sống Fundraising Member
5.
Jordan Chng
Project Sống Fundraising Member
6.
Caleb Kevin Teo
Project Sống Fundraising Member
4. List of Blocks
Day 1
Location
Block
Checkpoint
Units
1.
Compassvale Drive
200A
200B
139
2.
Compassvale Drive
200B
200B
107
3.
Compassvale Drive
200D
200B
101
4.
Compassvale Drive
201B
201B
152
5.
Compassvale Drive
201C
201B
152
6.
Compassvale Drive
201D
201B
101
7.
Compassvale Drive
201A
202B
137
8.
Compassvale Drive
202
202B
90
9.
Compassvale Drive
202B
202B
84
10.
Compassvale Drive
202C
202B
122
11.
Compassvale Drive
203A
203D
157
12.
Compassvale Drive
203B
203D
103
13.
Compassvale Drive
203C
203D
90
14.
Compassvale Drive
203D
203D
90
15.
Compassvale Drive
203E
203E
156
Total units =
1781
!169
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Day 2
Location
Block
Checkpoint
Units
1.
Compassvale Drive
205A
205C
85
2.
Compassvale Drive
205B
205C
67
3.
Compassvale Drive
205C
205C
120
4.
Compassvale Drive
206A
206D
152
5.
Compassvale Drive
206B
206D
120
6.
Compassvale Drive
206C
206D
152
7.
Compassvale Drive
206D
206D
90
8.
Compassvale Drive
223A
223C
96
9.
Compassvale Drive
223B
223C
59
10.
Compassvale Drive
223C
223C
59
11.
Compassvale Drive
223D
223C
96
12.
Compassvale Drive
224A
224B
78
13.
Compassvale Drive
224B
224B
59
14.
Compassvale Drive
224C
224B
59
15.
Compassvale Drive
224D
224B
67
Total units =
1359
5. Publicity
Members of Arts Club Project Sống went down on the 12th March 2011 for a round of publicity.
Flyers were distributed by going door-to-door and informing residents of our upcoming
collection.
6. Suggestions and Recommendations for the next Newspaper Collection
!170
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10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
It is important to get trolleys for easy transportation of the items, especially the newspapers as
they can get heavy and difficult to transport from the unit to the collection point.
Also ensure that the blocks have lifts to every level to transport the items easily.
Doing publicity prior to the actual collection is good as it ensures that the residents are aware of
the fundraising effort and will be reminded to keep the newspapers for us.
Done By:
Cassandra Lee
Project Director
Newspaper Collection 2011
NUS Students’ Arts and Social Sciences Club
!171
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
OCIP - PROJECT SONG
POST PROJECT REPORT
1. Overview
Project Sống (Vietnamese for Project Life), is an overseas project initiated by undergraduates
from the NUS Arts and Social Science Club (FASS Club) in collaboration with Global
Village Foundation (GVF), a non-profit & non-governmental organization based in Vietnam.
This project aims to complement GVF’s mission in empowering economically marginalized
rural community members with knowledge and developmental programs. For this round of
engagement, FASS Club and GVF are working in partnership to improve the education
quality of students in Bentre Province in Vietnam.
This developmental project focused on two key areas - upgrading of the existing school
structures and providing basic conversational English lesson to the students and teachers.
2. Objectives
!
1. Service component
• To raise funds to support the reconstruction of two primary school buildings in
Phu Duc hamlet, Chau Thanh District, Bentre province
• To promote the use of the English language among the students in the hopes of
improving the level of education quality in the rural villages in Vietnam
!172
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
2. Learning component
a. To develop members with organisational and interpersonal skills
b. To heighten their level of awareness of the world around
c. To create a global and active citizen
3. Organising Committee List
Name
Role
Project Director
Rachel Chng
Liaison Officer
Chong Yen Kiat
Secretary/ Programmes Attache
Muhammad Hanafy Bin Hassim
Treasurer/ Sponsorship Attache
Yeo Hui Teng
Logistics Head
Ernest Tan
Logistics Officer
Leonie Kho
Logistics Officer
Lim Zhen
Logistics Officer
Tan Wee Na
Logistics Officer
Eileen Chow
Programmes Head
Tung Yi Tyng
Programmes Officer
Cheryl Tan
Programmes Officer
Elaine Tan
Programmes Officer
Sherry Lim
Programmes Officer
Chua Kok Loong
Fundraising Head
Stephanie Wong
Fundraising Officer
Vera Chng
!173
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Fundraising Officer
Cassandra Lee
Fundraising Officer
Jordan Chng
Fundraising Officer
Caleb Kevin Teo
4. List of Vendors (N/A: See Valentine’s Day)
5. Publicity (N/A: See Valentine’s Day/ Newspaper Collection)
6. Suggestions and Recommendations for the next OCIP
-
FASS OCIP adopt a project that is continuous (to allow for greater incentive for FASS
students to be involved)
-
Overseas component to include more construction (previously only painting of walls)
-
Include more team bonding activities for the team
-
Consider the possibility of ad-hoc teams (rather than only fixed committees)
-
Prepare the logistics beforehand
Done By:
Rachel Chng
Project Director
OCIP - Project Sống
NUS Students’ Arts and Social Sciences Club
!174
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
FOP CHAIRPERSON REPORT
1. Overview
The Freshmen Orientation Programme (FOP) consists of 5 projects, namely Arts Camp,
Matriculation Fair, Orientation Week, Rag and Flag that are held from May through
August.
Bash was removed from the lineup of FOP projects as I was of the view that it did not
fulfill the FOP objectives. It was made a standalone project outside of FOP.
The AMB (Arts Camp, Matriculation Fair, Bash) and RFO (Rag, Flag, O-Week)
Coordinators were done away as I wanted to directly manage the projects and be closer to
the committees. It should be noted that the increase in amount of time required for the
FOP Chairperson to keep track of the projects without the coordinators is quite
substantial.
2. Objective(s)
2.1. Overview
There are 3 basic objectives of FOP 2011.
1. Orientation of freshmen through FOP projects
a. Orientation of campus
b. Orientation of NUS systems
c. Orientation of NUS cultures
2. Marketing of FASS club to freshmen
a. What we can offer
b. What opportunities we present
3. Challenge and fun for all
a. Organising Committee
b. Affiliates/Helpers
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NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
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ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
c. Freshmen
2.2. Review
The 3 objectives was formulated but not communicated clearly or effectively to the
Project Directors (PDs), hence resulting in the mixed outcomes of the projects. The extent
of focus on the objectives varies from project to project due to their natures (projects such
as Arts Camp and O-Week were more conducive to the orientation element).
We have been largely successful in fulfilling the first objective of orientation but less so
in areas of marketing of the club and the challenge-and-fun objective. While most people
have come away with a better understanding of the club and its purposes, the fallout from
less-than-desirable project experiences left one to wonder if the club was portrayed in a
positive light. The projects have also been very challenging; however, the fun element is
overlooked during crunch time as committees were more concentrated on making the
event work.
I dedicated inadequate attention to the projects, particularly Rag and Flag. Taking a micro
view, I also failed to advise the projects sufficiently on administrative red tape of the
school and on the effective management of the committees. There was a lack of guidance
on financial procedures and principles, hence the messy accounts and lax budget controls.
The FOP Central Committee comprising the Shi Chen (Ex-Officio), Kenneth (Marketing
Head), Hui Tze (Publicity Head), Ethan (Logistics Head), Miq (Ideas man), Andre
(Administrative advisor and troubleshooter) and myself (Committee Chair) was never
called into duty. There was little reason to call upon them as some members of the FOP
CC doubled up as PDs, and marketing efforts were borne by the NUS Students’ Union’s
(NUSSU) Central Marketing Committee (CMC).
The various projects also started at different times of the academic year due to factors
such as project complexity, inability to secure PDs early, and the viewing of projects as
separate and distinct entities.
!176
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Committees comprised a majority of Year 1s, with some projects having a sparing
amount of seniors to assist with the planning. Having “fresh” committees is a doubleedged sword. Traditions are called into question, new ideas were born, but inexperience
also caused executional imperfections and long-time good practices to be lost. I am
pleased to conclude that the committees did exceedingly well in balancing the “old” and
new” perspectives, and created very refreshing FOP experiences while ensuring the
continuation of the FASS spirit.
Future FOP Chairpersons should consider the greater purposes of projects such as Rag
and Flag so as to more accurately determine the need for such projects in FOP.
Most of the projects thus suffered from problems, the root of them being the short time
horizon for committee bonding and project-planning. In view of this realization, I would
recommend the succeeding FOP Chairpersons to create a longer FOP season.
The detailed recommendations would be included in Section 4 of this report.
3. Highlights
3.1. FOP Portal which linked to all FOP projects’ sites. The link for the portal was sent out
via email to incoming freshmen (No physical mailer was printed).
3.2. Capitalising on the success of last year’s Bidding Clinic, we managed to secure 2 LTs for
the hosting of Bidding Clinic for 2011. We had full support from the A,R,T and S Houses
and freshmen attendance was much bigger than expected.
3.3. This year saw Arts Camp moving Social Night to the Lovers’ Park, in line with the Arts
Camp Goes Hollywood theme. The open-air, free-roaming concept was well-received by
freshmen. Tentage, dancefloor, an inflatable pool with zovb balls and a Secret Pal (SP)
entrance walkway were part of the highlights of the night.
Note: Much administrative red tape had to be bypassed to make this a reality.
!177
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3.4. Both Arts Camp and O-Week enjoyed a good year for marketing, hence camp budgets
had surpluses. As a result, prizes were bountiful and funds could also be channeled
towards welfare of freshmen.
3.5. The FASS faculty dance conceived by Claudio Chock was taught to campers (freshmen
and seniors alike) of both Arts Camp and O-Week. The House ICs enjoyed imparting the
moves, and the dance was very well received by all. The dance was also performed
enthusiastically by the O-Week campers in the form of a flash mob on Flag Day at the
grass patch outside the Chevrons House.
3.6. Matriculation Fair was focused on the purpose of marketing the club to incoming
freshmen. No goodie bags were given out. Calendar bookmarks and FASS A5 notebooks
were given out instead. Freshmen feedback revealed that they saw the club in a positive
and helpful light. Freshmen were appreciative of the help rendered by seniors at the
booth.
3.7. First ever Rag Camp which saw a small turnout but successful retention ratio of
freshmen campers who helped out in Rag
3.8. Average daily turnout for Rag 2011 was better than the previous year.
3.9. Rag received a tremendous amount of support from the Houses in the final days leading
up to Rag Day. Turnout in a single day was estimated to be in the hundreds.
3.10.The Flag PD was integrated as Deputy Project Director (DPD Flag) into the O-Week
committee in order to streamline operations and tap on O-Week resources.
3.11.Flag Day operations were smooth and efficient.
!178
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__________________________________________________________________
3.12.The FOP projects were successful in encouraging returning seniors to share their
expertise and guide the fresh committees.
3.13.The FOP projects were also instrumental in retaining talents for Management
Committee recruitment for the subsequent year.
3.14.Profile of the FASS club was largely positively raised through the FOP projects.
4. Suggestions and Recommendations
Most of the suggestions for individual reports can be found in the respective projects’ Post
Project Report (PPR). What I offer would be macro and generic suggestions.
1. Know what you want to achieve (vision & objectives), and stick to it.
2. The greatest challenge and asset of the FOP projects is human capital. Learn to deal
with it, and mobilise it effectively.
3. Develop a principled, firm and consistent approach to decision-making.
4. Learn how to communicate with the various parties involved in the FOP projects.
5. Know what makes people tick. Tailor your approach to mentoring/guiding/persuading
different people.
6. I cannot emphasise enough the importance of learning how to get along with different
groups of people. The key to managing FOP projects well is to be a master of people
and people relations.
7. Recruit for a “FOP Committee” which would not distinguish between the FOP
projects in the early stages.
!179
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10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
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8. Start recruitment as early as possible to maximize the entire academic year.
9. The concept for a FOP Committee allows - for better integration of projects, longer
planning period (allowing room for creativity and troubleshooting, reducing planning
load per capita), and better camaraderie between different projects’ committee
members and amongst the committee members within a project.
10. Have a preliminary planning stage which does not restrict any idea, does not have any
hierarchical committee structure in place yet, and get the committee to jointly decide
on the broad concepts and theme of the project.
11. In order to combat the problems of incompetent/unsuitable DPDs, encourage the
promotion of rank-and-file members to DPDs after an initial brainstorming planning
period.
12. Either utilize the FOP CC effectively, or do away with it entirely. I would recommend
that the FOP CC structure be relooked into if the “FOP Committee” recommendation
is adopted. The FOP CC can be utilized to manage the FOP Committee and ensure its
viability.
13. Take more time to communicate with the PDs to ensure both the PD and FOP
Chairperson is on the same page. It is also crucial that the FOP Chairperson helps
PDs troubleshoot with regard to red tape, committee management and any issues that
may arise.
14. Know your committees both in terms of scale and depth. Know each individual in the
committees, and get to know your DPDs on a deep level. This is vital to obtaining
alternative insights into the committees and planning processes other than the usual
channel of the PD.
!180
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15. Tap on the expertise of seniors and ensure senior-retention as well.
16. Delineate the expected participation levels and roles of the MC members. Other than
having more “eyes” on the ground (to look out for issues and also scout for talent),
MC support is essential to the project committees.
17. If the concept of combined marketing with NUSSU is to be continued, the FOP
Chairperson needs to be more concerned with both the tangible goods received, and
the terms and conditions attached.
18. Conduct periodic reviews with PDs individually to monitor progress and learn about
issues that the PD feels he/she is unable to solve.
19. Keep a tight rein on treasury and determine which forms are spending are truly
necessary or contribute effectively to the project.
5. Acknowledgement
Sincerest thanks to my 5 PDs - Paul, Kenneth, Daphne, Shi Chen and Xin Rong for their
contributions to FOP 2011, and all other friends and seniors who gave whichever little amount of
time they have to the FOP projects. I would also like to give recognition to the dedication and
passion of the various FOP project committees. A big thank-you to the 31st Management
Committee members who came down to help out and support the FOP projects as organizing
committee members, helpers and/or councillors.
!181
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
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__________________________________________________________________
Done By:
Ooi Teck Chau
Freshmen Orientation Programme Chairperson
31st Management Committee
NUS Students' Arts and Social Sciences Club
!182
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NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
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__________________________________________________________________
ARTS CAMP 2011 - Arts Goes Hollywood
POST PROJECT REPORT
1
Overview
The Arts Camp is an annual Freshman Orientation Programme organized by the NUS Students'
Arts and Social Sciences Club for newly NUS-matriculated students from the Faculty of Arts and
Social Sciences. Every year, freshmen and seniors alike wait eagerly as the dates for Arts Camp
draw near. Many seniors look back on their first year in University and remember the fun that
they had and the friendships that they forged during Arts Camp.
The camp has a reputation as one of the “Best Camp” experiences in NUS out of all the other
Freshmen Camps. As such other members from other faculties are also keen to join. The
freshmen enjoyed 5 days of exciting activities and games inclusive of a night of fun-filled
dancing and an awesome day at the beach.
Arts Camp 2011 lasted from 18th June 2011 to 22nd June 2011. During this period the freshmen
were housed at Eusoff Hall and were settled into Orientation Groups under the 4 houses – A, R,
T and S. Seniors acted as facilitators and guides to the freshmen through their activities and
programmes.
This year’s theme was Arts Goes Hollywood.
2
Vision
The aim was to create a bonding and learning experience for the freshmen and seniors that will
last them through their years in FASS. Through the camp we hoped to build on the vision of the
Arts Spirit.
3
Objective(s)
3.1.
The core objective for Arts Camp is to let freshmen become familiar with the faculty,
peers and seniors. !183
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3.2.
The secondary objective was to build the idea of an Arts Family. Bringing together
people from the various disciplines, united under the banner of Arts.
3.3.
This camp provided seniors with the opportunity to work in a pressurising environment
that is similar to the work-force. It provided them with the opportunity to network with other
seniors which will serve them in good stead for the future.
4
General Review
4.1
This year’s structure is as follows.
Executive Committee
Project Director: Paul Chia
Deputy Project Director (Admin): Sarah Tan
Deputy Project Director (Marketing): Hui Ming
Deputy Project Director (Programmes): Will Lim
Deputy Project Director (Programmes): Chelsy Tan
Deputy Project Director (Logistics): Wilson Tang
Organising Committee
Programmes Team: Goh Koon Hui, Lee Jia Min, Aaron Tham Zhi Xiang, Eunice Tan Zhengyi,
Ng Shimei Joyce, Chan Fuliang Casper, Mak Ying Xuan, Deborah Cheng Zi Qi, Yeo Xin Ying,
Stephanie, Ong Yi Xuan ,Wong Dai Kuan Wan Shi Ting, Ang Xueli Cherlynn, Douglas Leow,
Victor Yan, Wong Zhi Kai, Teo Kai Ling, Ivan Chow, Aishwara, Grace How, Neo Hui Yi,
Edwyna Chua and Cher Yunmei
Admin Team: Audrey Chua, Melissa Chua and Roy Lee
Logistics Team: Kai Keat, Wei Yuan, Daphne Sim
Marketing Team: Wong Yeang Cherng, Timothy Teo, Taha, Kenneth Chua and Gia Phua
!184
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House ICs
A House (Ax-Men): Xavier Tong and Seah Wang Ling
R House (Rapple): Claudio Chock and Aisha T House (Tuman): Wilson Ng and Keith Loo
S House (Superstars): Ernest Tan and Yip Lai Meng
4.2
Camp Breakdown
Freshmen: 300 (170 Females & 130 Males)
Councilors: 168 (House ICs & Councilors)
4.3
Budget Breakdown
Overview:
Total Number of Participants: 500
Total Income: $36139
Total Expenditure: $34755.34
Profit/Loss/Break Even Amount: $1383.66 (PROFIT)
Expected Expenditure Breakdown
Expected Amount
Accommodation
$13600
Administration +
Publicity
$150
Programmes
$1200
Transport
$600
Food
$7200
!185
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TEL (1): 68747012 TEL (2) & FAX: 67794021
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Social Night
$5220
Social Night Food
$2200
House Prizes
$200
Shirts
$2232 ($4.3/shirt)
$31602
!186
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__________________________________________________________________
Accommodation
Projected Amount
Actual Amount
Paid
$13600
$13416
Cost Breakdown
$10668 (Fees
inclusive of a
fine)
$3048 (Initial
deposit)
Administration +
Publicity
$150
$189.25
Programmes
$1200
$2137.89
$756.19
(Programmes)
$78.39 (Social
Night
Programmes)
$201.05 +
$1087.46(Logisti
cs)
Transport
$600
$722.6
$353.10 (Lorry
Rental)
$350 (Van
Rental)
$19.50 (Fuel)
Food
$7200
$7670
Social Night
$5220
$5250
$1630 (Tent)
$1720 (Pool)
$400 (Sound
System)
!187
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Lightings
($1200)
Red Carpet &
Deco ($300)
Social Night Food
$2200
$2140
House Prizes
$200
$163.90
Shirts
$2232
$2695.7
$2231.7 (Faculty
ID Shirts)
$464 (O-Comm
Shirts)
HTC Phones
-
$370
$31602
$34755.34
*Underline indicates an overrun on intended budget
Arts Camp Income
1) Sponsorship
Name
Projected Amount
Actual Amount Sponsored
EmitAsia
$500
$500
2) Registration
Freshmen ($70 pax)
Day 1
Day 2
Total
$8330
$12670
$21000
!188
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Councillors ($55
pax)
$8855
-
$8855
$29855
3) Fundraising
Total Cash
Profit
Carwash
$184
$184
Newspaper Collection
$1100 (minus $260 needed
to print flyers)
$840*
4) Arts Club Budget
Stipulation: $4500/-
Total Income: $36139
4.4
General Remarks
1. Participants gave good feedback about the camp. Many freshmen remarked that this
was the best freshman camp that they attended. The seniors were largely happy as we
retained many of the past elements that worked but jettisoned the unpopular segments
such as Where’s Wally.
2. A few seniors are currently mulling whether to tender a bid to become the next Arts
Camp Project Director (PD). This issue should be settled by the next Management
Committee as the selection of PD differs every year.
3. The current PD still believes that due to communication issues and with regards to
information flow due to Chain of Command that the next PD should be from within
the ranks of the Management Committee.
!189
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4. One of the main criticisms that Arts Camp 2011 received was the poor girl to guy
ratio. The situation was regrettable but will be elaborated further under the admin
section. However, as PD, I must clarify that each situation differs.
5. Through this event, some people have been thrust into leadership roles of which they
have never taken up before. Undoubtedly there were numerous issues (including that
of the PD), the project has unearthed some future leaders that the Arts Club can settle
for in the future.
6. The camp was in general a success and a number of freshmen signed on as official
councillors for Orientation Week. In addition, a number of O-Commers have returned
for Orientation Week as well. Regrettably, there are a few members who have decided
that the bureaucratic nature of the club leaves much to be desired.
5
Sponsorship
5.1
Overview
S/N Product Sponsors
Sponsored Item
Quantity
1
Fabulous Tan
Vouchers
500
2
Frolick
Free Toppings Coupon + $1 off 500
vouchers
3
Ginvera
Product Satchels
500
4
Emit Asia
Magazines Cash Sponsorship MP3 players
500
$500
2
5
100 Plus
Drinks (330ml)
1000
6
Alphico
Sunblock
Biscuits
1250
1250
7
HTC
Wildfire S
Cash
7
$250
!190
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__________________________________________________________________
8
Starhub
Movie Packages
27
9
Jack’s Place
Cash Vouchers ($10)
20
10
Book’s Actually
Cash Vouchers ($10)
Note Pads
300
300
11
SG Deal
Vouchers ($10)
500
12
Newater
Water (250ml)
500
13
Quiznos/Tully
Voucher ($1)
500
14
Skills Monster
Free Sign up
300
5.2
Review
The Marketing Department did an excellent job in procuring the sponsors considering
that it was essentially done by Hui Ming and Timothy. One gripe that was expressed was
the lack of food in this year’s goodie bag, however on an overall level, the bag was
nonetheless substantial.
The prizes for this year’s camp were excellent. However, the late withdrawal of 1 phone
from the CMC was an issue that was overcome with the help of the Houses who
contributed $57 each to procure a new phone.
Working with O-Week seemed to be a good idea initially but it proved to be problematic
later on. In addition, a 2-man team was found to be too small for this role.
6.
Publicity
6.1
Overview
Publicity was done through the Arts Camp website, Twitter and Facebook. In addition, an
electronic mailer was sent out.
Post-camp coverage was done by The Ridge, Insomniac and Funkygrad.
!191
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TEL (1): 68747012 TEL (2) & FAX: 67794021
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__________________________________________________________________
6.2
Review
Publicity for Arts Camp was substantial. We utilized new media to the fullest in order to
reach the maximum target audience. The site was redone halfway through the semester
because the first design was poor. The subsequent design was excellent although the
club’s Deputy Publication’s Secretary pointed out some discrepancies along with the
club’s Standard Operating Procedure.
7
Programme
7.1
Programme Details
Day 1: Icebreakers + Campus Tours + Running Man/Secret Pals
Day 2: Finding Nemo + Fright Night/Secret Pals
Day 3: Beach Day
Day 4: Sports Day + Social Night
Day 5: Closing
For more information, please refer to the Detailed Progamme Sheet in Annex A.
7.2
Review
There were numerous dry-runs held prior to Arts Camp besides Pre-Camp which was
held from 28 to 29 May 2011. The Deputy Project Directors (Programmes) believed that
as this was a new committee, greater emphasis was made in drilling them for the job.
As a whole, the programmers improved immensely throughout the days. Their
performance was commendable and were praised by the House ICs and the Freshies
alike. There were initial scares during Pre-Camp whereby they were found to be found to
be rather rigid and regimental.
!192
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__________________________________________________________________
Most of the programmers had issues with the preparation of the logistics. The logistics
team did prepare the heavy logistics and whatever they could. Quite a number of the
purchases was done by the programmer and was not good for camp harmony at the start.
However, by the end of pre-camp the programmers understood the grueling nature for the
logistics team.
One recommendation is to merge the departments into one for future projects. This
synergy of roles would improve efficiency and allow for better small team management –
like a squad within an Army unit.
8.
Logistics
8.1
Overview
The logistics team was the smallest of the Arts Camp team. It consisted of only 3 fulltime members with Timothy from Marketing attached over during the course of the camp.
Evon Khoo and another senior came back to help when available.
8.2
Review
Logistics teams usually function with a minimum of 6 people. Having 4 members was a
tough stretch. More should have been done to gather members. Although as DPD
Logistics admitted, the reality is that this is the least glamorous of the departments with
few people willing to help.
As such, it is advisable that Arts Camp 2012 get help from the Admin team when possible
or get by any means necessary, an 8-man team.
Alternatively, if next year’s committee merges the Logistics and Programmes
Department, that would more ideal.
9
Administration
!193
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9.1
__________________________________________________________________
Overview
The administrative team was in charge of the camp website, twitter account, finances,
ups and any other camp-related administration.
9.2
sign-
Review
PD should have monitored the Admin team more closely. It was micro-managed which
led to some issues later on. With regard to Eusoff Hall, we should have realized during
room allocation that there was a discrepancy in numbers. Shirts should have been handled
by admin instead of marketing as well.
Another issue was the sign-ups. Apparently there were a number of non-FASS students
who signed up as official campers which was brought up at AAR. The reality is that there
is no way of verifying if the student has actually signed up as an Arts student despite
providing the required offer letter as there is no proof of acceptance for the females. For
the males, they should be required to provide the returning NSman letter for validation
purposes instead.
Finally, the issue of finances of camp finances has popped up continually during the
course of Arts Camp. The speed of reimbursement has not matched up to the expectations
of the rest of the organizing committee. In future, I propose reinstating a dedicated
treasurer who will be able to develop the stuff full-time.
10.
Suggestions and Recommendations
1. Closer working relationship with FOP Chairperson and MC
Throughout the process, I felt that the FOP Chairperson and the MC should be more
proactive at the start with the Arts Camp Committee. Information did not flow to me,
or bypassed me to my committee.
I still believe in Chain-of-Command because it allows for effective dissemination of
!194
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__________________________________________________________________
information because I could therefore decide what was the appropriate level of
information to release to my executive committee and so forth. Out of all the Project
Directors for the FOP, I was the only one outside of the MC which meant that there
was certain information that I was not privy to which made the job all the more
difficult.
The MC should have intervened earlier with regards to budget expenditure. The Hon
Treasurer only sat down with me 2 weeks prior to discuss expenditure and it was a
difficult situation given that I had effectively had to cut over $1000 from the Arts
Camp Social Night budget. To explain this to my Organising Committee and Exco so
near the lead-up to the camp was difficult and further undermined their confidence in
me.
With that regard, I do advocate that the next PD for Arts Camp come from within the
MC. Granted, there will be grumbles, but the PD must have the information readily
available and that was not given to me.
2. First Meeting
The first meeting with the Arts Camp Executive Committee is critical. They must
know your expectations and thought-processes. As DPDs, they must be able to
continue working independently, as such this forms a crucial step.
From this first meeting, timelines can be set, along with goals and expectations. Also,
this would be a good time to iron out any personality differences. It is inevitable that
people will have diametrically different working styles. That is the reality of life.
Most importantly, build trust within your executive committee. This will go a long
way in ensuring harmony within the O-Comm as well as the latter can sense it when
an Exco is factitious.
3. Setting the Event/Pre Camp Date
!195
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Arts Camp’s dates were settled less by choice than by necessity. As for the Pre-Camp
which was held during the weekend of the Sundown Marathon, there are no regrets
despite the criticism given. The two-week lead time is a necessity to correct any
problems that were spotted. Given that Arts Camp is resource intensive, one-week
would have been too short.
4. Looking into the Welfare of the Committee Members
When sitting down with the budget, there should be funds allocated for the
Committee’s welfare. At the end of the day, committee welfare was self-funded and it
was a mistake on my part. To keep the team motivated and happy will translate
directly into their performance.
At the end of the day, the Organising Committee spent their own money for their
welfare. DPD Programmes (Will), Shi Chen and myself also spent money buying
either food or drinks for them during Pre-Camp or the camp proper.
5. Creation of a new role, DPD (Marketing)
As seen by my committee breakdown, I had Hui Ming in-charge of Marketing.
However as the feed-back came during AAR, she felt that the role was muddled with
Admin as I split them under Human Resource and Public Relations.
If this role were to continue, then clear demarcations must be made at the start of the
project.
6. Working with the Executive Committee (Exco) and the House ICs
Working with the House ICs early on is essential for the smooth-running of the camp.
These people are critical opinion leaders and can hold great sway in ensuring that the
camp is successful. Making them feel valued is therefore a priority.
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
The greatest lesson learnt this year was that getting the Houses actively involved can
provide the Programmes team with critical feedback in the running of the programme.
Through our meetings with the House ICs, we managed to garner feedback on our
programme proposals ideas which we tweaked to ensure that both parties are happy.
While the Programmes team might have felt that we were not protecting their rights
too much, the camp is nothing without the active support of the people participating
in the programmes. Therefore it is a precarious process. The next Arts Camp PD
should continue the tradition of engaging the House ICs early.
As for the selection of House ICs, a combined interview board should be held for the
newcomers. The panel should include the ex-House ICs from Arts Camp 2011,
especially those that are re-running. This allows us to have a glimpse of the possible
group dynamics that will emerge during the Camp. It is vital that all the Houses
remain friendly to ensure that the camp does not fragment. The objective after all, is
to create a harmonious Arts Spirit.
7. Senior Committees
If the future committee is as green as Arts Camp 2011’s, it is essential that the next
PD organize a lunch or a gathering with the previous team to gather their feedback
and advice for his own organizing committee. An exchange of contacts would also be
recommended as the new team can consistently consult their seniors for advice as
there are issues that even the MC might not be aware about.
8. Compartmentalising
The way Arts Camp 2011’s Organising Committee was structured involved each
department working on its own. However, the lack of communication between
departments were glaring and led to some sense of resentment towards the Admin
department especially during the camp itself.
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10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
There should have been more Arts Camp bonding sessions among the departments to
allow for greater camp cohesion. Greater levels of friendship and camaraderie would
have helped cover up for any deficiencies in manpower.
Greater sense of cohesion would have been better as the Detailed Programme Sheets
and Detailed Logistics Sheets could have been worked out together rather than have
the Logistics team wait for the Programmes team to get their plans in order. This
would allow both sides to understand the constraints that they are working on and
would improve the efficiency levels for the camp proper.
9. Working Relations with the school administration
Much of this year’s Arts Camp was centred in school with the exception of Day III.
This therefore required a great deal of cooperation and understanding from the school
administration.
As PD, I felt that a lot of the bureaucratic red-tape should have been made known to
my committee and I early on. In the end, it was a mad-rush to get things pushed
through the school’s various administrations.
While it is commonly assumed that the school administration is against such projects,
I believe that through liasing with the various organisations that they are relatively
supportive of our efforts and are willing to compromise for our needs as well.
11
Acknowledgement
I would like to report that Arts Camp 2011 surpassed my expectations as Project Director. I
believe that the Organising Committee was passionate to a tee and executed their roles to the best
of their abilities. I am extremely grateful for their efforts and understanding.
I would also like to extend my appreciation to the House ICs and seniors who returned for Arts
Camp. The former spent a lot of time providing the necessary input which enabled us to strike a
balance between the Organising Committee’s objectives and theirs.
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Done By:
Paul Chia
Project Director
Arts Camp 2011
NUS Students’ Arts and Social Sciences Club
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NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
FASS MATRICULATION FAIR 2011
POST PROJECT REPORT
Overview
The annual Matriculation Fair organized for incoming freshmen serves as a platform for those
who would like to know the FASS Club better. It is a time for the Faculty to reach out to new
students, allowing freshmen to know what the Club can offer them. There are various avenues
freshmen can showcase their talents to bring glory to the Faculty, as well as to take up leadership
roles in helping out the various projects that the FASS Club has. It will also be a good time for
seniors to interact with incoming freshmen so as to network and know each other better.
This year, the FASS freshmen matriculated on the 21st of July 2011. Several projects such as
FASS ID, Flag, RAG, IFG and FASS Friends were also showcased to freshmen on that day to
recruit interested members. MC members were also around to share with interested candidates
about being in the Management Committee of FASS.
Objectives
1. Promote the FASS Club to incoming freshmen.
2. Reach out to students and offer them an avenue they can seek help from.
3. Recruiting of potential student leaders and members for the various projects.
Review
The turnout of matriculating FASS students was less than expected. Unlike previous years, FASS
students this year did not have to go up to the 2nd level of MPSH after matriculating. As a result,
the number of FASS students at the FASS booth was not as well received as expected.
Plans of Matriculation Fair:
The entire Welfare cell was roped in to help out for Matriculation Fair with the intention of
helping the members to bond together. Publicity materials used were mainly general boards that
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10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
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__________________________________________________________________
were used during Open Houses. There was no giving away of goodie bags from the FASS booth
this year. Money was set aside from ADCC to help with the publicity expenses of societies in bid
of a more inclusive policy of the FASS Club to reach out to the societies to stay connected. The
various projects that were interested to recruit members were brought into the FASS booth as
well (FASS ID, Flag, RAG, IFG and FASS Friends).
Review
It was difficult roping the Welfare cell members in because everyone was busy occupied with the
various projects during the school holidays. It was a good thing that the FASS booth this year did
not focus so much on decorating the booth as more effort and manpower would have been
needed although NUSSU had some booth decorating competition.
Re-using all the publicity and logistical materials that can be found in the Clubroom saved
money. Funds were instead spent on the welfare of the people helping on the actual day of Matric
Fair. It was a good idea to not have any goodie bag given away during the Matric Fair from the
FASS booth due to the large amount of items they will be receiving, including goodie bags from
NUSSU and other interest group booths. We did not want the students to simply go round
collecting goodie bags from all the booths present on Matricfair day without even knowing
which came from FASS. It would serve no purpose even if we were to put our publicity materials
in these bags if students are only interested in the goodies. The doing away of goodie bags
helped to cut down a lot of manpower and logistical requirements looking for sponsors and
packing thee goodie bags.
The idea of funding the various societies’ publicity materials using the ADCC funds was a new
initiative in bid to stay connected and have a more inclusive policy. However, the liaison with the
various societies was long and tedious and I had to attend to them myself due to the societies’
indecisiveness and their various requests that required special attention. In the end, only
Economics Society, Japanese Studies Society, Political Science Society and Psychology Society
were receptive of the FASS Club’s gesture.
Organizing Committee Structure
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10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Position
Name
Project Director/ Treasurer
Xin Rong
Admin
Daryl
Admin
Shi Hong
Admin
Audrey
Budget Breakdown
Items spent on
Amount
Printing of Bookmarks
$180
Welfare
$38.8
Total
$218.80
Publicity Avenues on Actual Day
The A5 booklets that were printed by the FASS club were distributed as 600 copies were set
aside to be given out that day. 1000 Additional bookmarks to show more details about the FASS
Club was printed and distributed together with the booklet. MC members and some affiliates
were stationed at the FASS booth to approach matriculating to let them know of the existence of
the FASS Club and to share more about the club if students were interested.
Review
MC members and affiliates tried to talk to incoming FASS students but due to the arrangement of
the various booths by NUSSU, NUSSU Biz and FASS were competing to approach students who
were walking by. The trickling in of FASS students did not help the situation. Other than that,
The MC members and affiliates who were around to attend to the students were of great help and
I am very glad that most of them were able to stay throughout to help out. There was no
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
aggressive publicity of the FASS Club to scare the students away. People helping out at the booth
were very friendly and were effective in answering enquiries.
Comments and Recommendations
NUSSU’s arrangements of the booths for Constituent Clubs were one we had no choice but to
abide by. Other than being situated opposite the NUSSU Biz, the FASS booth had to be cleared
immediately at 3.30pm before the next Faculty Booth can decorate on the same space. Although
it is rather inconvenient for both sides (us and the other faculty), we were lucky to not have a lot
of decorative materials placed there in which we needed to remove from the venue right after. It
would also be easier if we had transportation to transport the logistical materials we had at the
booth back to the Clubroom.
I was very thankful to have people like Shi Chen, Shi Hong, Audrey, Joannah, Wilson and Teck
Chau when we closed the booth and we had to manually push the logistics back to the Clubroom
from MPSH. Given the limited passes that the FASS booth had due to security reasons, it would
also be better in future if the manpower allocation can be confirmed earlier to prevent the lack or
over-crowding of manpower. That would require the corporation of ALL MC members and
project directors to get back to the PD of Matric Fair for FASS early.
We hope to promote the FASS Club to all incoming freshmen. Whether students are interested in
the FASS Club or not, it is important for FASS students to know of avenues they can seek help
from when in need. Also, incoming freshmen can make use of this chance to know the various
projects we can offer to make their campus life more vibrant. We want to make use of the
Matriculation Fair be able to reach out to students so that the formation of a sense of identity and
belonging to the Faculty can be done at an early stage.
Acknowledgments
Thank you very much to all who came down to help out Matricfair this year despite your busy
schedules, especially those who made the effort to even though they were not feeling well.
Whether you guys (MC members or affiliates) stayed for an hour or so, or throughout the
Matricfair booth, I would still like to thank you for coming down to help.
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Special thanks to:
Daryl – your transport and helping to set up booth the day before Matricfair.
Hui Tze – your reminders for the booth and the publicity boards (saved a lot of time and effort on
my side).
The various project O-commers (Daphne, Jasmine, Geraldine).
The gang that helped to close the booth and push the log and pub items manually back to club
room!
Done By:
Ek Xin Rong
Project Director
Matriculation Fair 2011
NUS Students’ Arts and Social Sciences Club
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
ORIENTATION WEEK 2011 - NostalgiArts
POST PROJECT REPORT
Overview
Orientation Week 2011 sought to innovate and streamline the best practices of previous
Freshmen Orientation Programmes to provide freshmen with the most informative and enjoyable
orientation experience possible.
Camp Objectives
Orientate – To effectively inform and orientate students to both the physical and intangible
aspects of student life in NUS FASS
Identify – To build a sense of community and identification to the faculty.
Friendships - To enable the formation of friendships and lifelong bonds between freshmen and
seniors
Organising Committee Objectives
Building a Networked Committee
- Effective Communications
- Well-balanced Delegation of Tasks
- Impeccability despite breakdowns / Redundancy
- Responsive to Feedback
- Deconflicting & Cooperating with other Projects
Proposed Theme
The proposed theme for the camp was NostalgiARTS. We wanted to take the freshmen back to
the good ole days where games like Chapteh and Hopscotch were enough to keep kids happy and
cartoons like Ninja Turtles and Tom & Jerry were the in-thing. Games and activities were based
on the popular culture and trends of the 1970-1990s.
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Proposed Dates & Time
1st August 2011, 1400HR – 5th August 2011, 1700HR
Orientation Week 2011 began after the Freshmen Inauguration Ceremony organised by NUSSU,
instead of the practice in 2010, to start the camp on the weekend before FIC.
General Programme Outline
Day 1
Campus Orientation
Day 2
External Orientation
Day 3
Flag Day
Day 4
Beach Day (Station Games, War Games)
Day 5
Sports Day (Tug-of-war, Qudditch,
Recess Time)
Number of Participants
Freshmen Campers: 400
Councilors: 160
Orientation Group Leaders: 40
Stated above are the number of official participants, size of actual camp was significantly bigger
due to the larger number of crashers and seniors who attended the camp as well.
Organisation Committee List
Position
Name
Project Director (PD)
Kang Hock Cheng
Kenneth
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TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Deputy Project Director (DPD
Administration)
Daryl Boey Zhi Qiang
Deputy Project Director (DPD
Programmes)
Seah Wang Ling
Deputy Project Director (DPD
Programmes)
Jasmine Teo Jie Min
Deputy Project Director (DPD Prog - Flag) Daphne Sim Yun Jing
Deputy Project Director (DPD Logistics)
Lim Kai Keat
6
Administration
Treasurer/Secretary
Vanessa Lim
1
Head of Marketing
Danielle Goh Si Ming
Marketing
Mok Sze Yin Nicolette
Marketing
Yong Hui Ling Noreen
Marketing
Nitya Chawla
Marketing
Qiu Yonghui
Marketing
Chan Hui Yu
6
Head of Public Relations / Publicity
Beatrice Chua
Public Relations/Publicity
Tang Si Ying Priscilla
Public Relations/Publicity
Ngerng Xiulin Chrystal
Public Relations/Publicity
Mak Ying Shi
Public Relations/Publicity
Tay Zhi Wen
5
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Logistics
Lee Rui Yan
Logistics
Lim Jia En
Logistics
Teo Wan Yi
Logistics
Celest Tan Xiu Han
Logistics
Tan Peng Sing
Logistics
Evon Khoo
Logistics
Melvin Liu
Logistics
Zhi Kai
Logistics
Sharon Ker
9
Programmes (Flag)
Teo Yong Jun
Programmes (Flag)
Neo Wen Cai, Jasper
Programmes (Flag)
Wong Zhen Jie
Programmes (Flag)
Chua Zijun Angeline
Programmes (Flag)
Tan Wei Yuan
Programmes (Flag)
Quek Suet Hui Petrina
6
Programmes
Felicia Lim Pei Xuan
Programmes
Tan Wei Quan Nicholas
Programmes
Wong Xuewei Fiona
Programmes
Fan Kai Tian
Programmes
Lim Yong Xiang Ivan
Programmes
Mahtani Juliana
Programmes
Lim Xueting, Krystal
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Programmes
Sim Kailin
Programmes
Tay Huimin
Programmes
Valerie Seet
Programmes
Leong Bih Shean
Programmes
Phua Dai Ling Sylvia
Programmes
Aarthi
Swaminathan
Sathya
13
Photographer (under Media Team - Admin)
Melissa Lim Chin Ling
Photographer (under Media Team - Admin)
Kwok Jia-Xin
2
HOUSE ICs
A house
Bryan Wong
A house
Yvette Kiara Koh Jia-Yi
R house
Claudio Chock
R house
Lim Yi Zhen
T house
Keith Loo
T house
Wilson Ng
S house
Eng Zhen Yu
S house
Sonia Oh
8
Station Masters
Cynthia Lui
Amanda Ng
Sim Kwang Wei
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Organising Committee Total
59
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Budget Report
Cell
Item
Cost/Unit
Item Total
Total
Programmes
All materials
551.38
551.38
551.38
Treasury
Money box and
receipt books
41.9
41.9
41.9
Marketing
Sponsorship
follow up
33.92
33.92
33.92
Pub booklets
printing
609.9
609.9
PR banner/name
tag printing
100
100
Precamp food
291.5
291.5
Camp food
5596
5596
O Week T-shirt
8160.9
8160.9
Singlet, Hse Tee
5851.6
5851.6
Van Rental (Pre
Camp)
176.55
176.55
Va n R e n t a l
(Actual Camp)
704.05
704.05
PR/Pub
Logistics
709.9
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Fuel / Parking
Fees
614.93
614.93
PA System
300
21695.53
80
80
Total Costs
23112.63
60
Committee
bonding
80
Misc
Collected from
Amount
No.
Item Total Rev.
Campers
45
400
18000
Councillors
25
160
4000
4692.5
1
4692.5
500
1
500
Shirts
singlets
EmitAsia
and
Total Revenue
27192.5
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Key Suggestions for Next Orientation Week
The extensive list of suggestions and recommendations collated during the Orientation Week
2011 After Action Review are listed in the minutes. Key suggestions by the project director and
the committee will be highlighted here.
Streamlined Project Organisation Process
It is recommended that the committee be formed as early as late semester 1 or during the
semester break in order for a more streamlined planning process. Key committee members such
as the project exco, the lead programmers and the house ICs must be involved in a collective
planning process right from the onset. Project members should be recruited as “O-commers” first
rather than recruiting specifically for cells. They need to have an understanding that their role in
the project extends beyond just one department. This is to allow for more manpower flexibility
and more commitment across the committee later into the project. There is suggestion for an
overall manpower coordinator who would be in charge of designating roles and responsibilities
to project members as required by the project leadership.
Internal Project Administration
Several good ideas were born during this committee and are recommended for subsequent
projects. They include a facebook or yahoo group for information sharing and easy centralized
communication between members. Documentation regarding the project can be shared for
community viewing and reference if needed. The importance of good administrative practices
such as standardized file names and “correct as of” indications were highlighted.
In terms of the registration process, pre-registration requiring participants to fill out details online
and the committee confirming their participation via email and asking them to make payment at
a specific date is an excellent system of processing registration. This allows for a control of the
male-female ratio if required and easy management of registered participants, while minimizing
the amount of data entry on the part of the PR team. However, SOP with regard to contingencies
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
such as failed registrations, withdrawals, request for transfers, and terms and conditions for
registration should be standardized and applied consistently for all participants.
Programming
Importance of a fast paced, action packed programme was highlighted by the House I/Cs. It was
suggested the committee could consider returning to a 7-day programme that started in the
weekend before the NUS designated Orientation Week. Specific recommendations for
programmes are listed in the project AAR minutes.
Acknowledgements
This list is not exhaustive and I might have missed out some names in the horde of people who
deserved to be thanked. Whoever you are, know that your efforts were not unnoticed and we
thank you.
Daryl, for your incredible work ethic, initiative and your silent background support of the project
committee in places I have overlooked. Your guidance of the team, and unshakable resolve and
passion was what made the project what it was.
Beatrice & the PR team. You girls are the most meticulous and passionate bunch of people I have
ever seen. From handling the registration process, packing shirts, laminating name tags to
becoming station I/Cs, you people are without a doubt one of the most important pillars of this
camp.
Vanessa, for your passion and your patience. You are a girl with incredible ideas and foresight.
Your work with the budget and accounts is amazing. I look forward to working with you in the
future. =)
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
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Wang Ling & Jasmine, for the courage to take up the role of DPD Programmes. It was never
going to be easy, I was not there to hold your hands throughout the process but you girls did a
fantastic job managing and running the project.
The Programmes Team, for the great work all of you have done given the limitation and
inexperience. Your team has accomplished some ideas and programmes that will leave a distinct
legacy on how this project will be run in the future.
Kai Keat & the Loggers. You people have surpassed all expectations and shown the club how
logistics should be handled. I am most thankful for the friendships you have made amongst
yourselves and the teamwork you guys and girls have shown to make this camp operate like
clockwork.
Danielle & the Marketing Team. For all of your enthusiasm and effort in securing the prizes and
venue sponsorships, and having an open mind, stepping up to become wonderful station I/Cs.
Daphne & the Flag Team. You people have gone beyond the call of duty, beyond the scope of
your own project to help make OWeek what it was. Helping out in all areas, from logistics to
programmes and enjoying yourselves in the process, you guys have surpassed all expectations. I
am proud to say that I have the opportunity to work with you people in the future.
The Media Team, Jiaxin, Melissa & Angline, for your incredible commitment and work ethic.
The videos and photos were fantastic and I look forward to seeing more of your work in the
future =)
House I/Cs, for your patience for me and your passion for improving the camp. No doubt we
have had our differences, but one thing was for sure, we were working towards to common goal
of improving the camp for the freshmen. You guys were an important and essential part of
making the camp what it was. Thank you for creating the moments to remember for everyone.
Arts Camp & Psych Soc helpers, for taking the time and understanding the constraints we had
without complaint. Your help as station I/Cs for beach day and sports day was very important and
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brought a different perspective for all of us. Thank you for being the motivation and role models
for our ocomm.
Done By:
Kenneth Kang
Project Director
Orientation Week 2011
NUS Students’ Arts and Social Sciences Club
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ARTS RAG 2011
POST PROJECT REPORT
1
Overview
Rag this year took place at the Promontory. Given the general apathy of the faculty
towards Rag, the Project Director was only installed in mid-March. The theme of Rag set
by NUSSU this year was “Experience NUS”.
2
Objective(s)
2.1
Overview
Rag was conducted with an explicit emphasis to blood new raggers and to justify itself as
a freshmen orientation project. It strived to inculcate 2 main values: 1) All help is good
help and 2) With heart, comes quality. The entire project tried to align itself to these
objectives and values. Winning awards took a backseat in this year’s Rag. It was
recognized that one can only win when there are people truly dedicated to the
construction of the float and towards the maintenance of a freshmen oriented ambience at
the Rag site.
2.2
Review
These objectives were met comfortably with freshmen participation on an unprecedented
scale. The support of the House ICs as well as the first ever Rag Camp assisted in this
endeavor.
3
Organizing Committee
3.1
Overview
Recruitment for Arts Rag started late as there was no Project Director until mid-March.
As such, the committee has remained small with only a few dedicated individuals
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stepping up to join this fresh team. Fortunately, most major positions were quickly filled
up by friends who came in to assist the PD.
Organizing Committee:
Designation
Name
Wee Shi Chen
Project Director
Muhd Al Miqhayil
DPD Hardtech
Tan Wen Lin Jolynn
DPD Softtech
Yeo Kia Ju Andre
Chief Choreographer
Red Seo Hong Heng
Dance Director
Joannah Shane
PR Head/Senior Liaison
Sim Kai Lin
Costumes IC
Audrey Chua Sing Li
Logistics IC
Joanna Ong Jaz Xin
Publicity Head
Chong Yen Kiat
Treasurer/OPS 2IC
Erika Tuason
Dance IC
Wilson Tang
Manpower Officer/Rag Chief Counselor
Wan Zhi Cheng
Float Driver
Jenson Chen Zhi Rong
Logistics IC
Megan Chew
Choreographer
Amanda Koh
Choreographer
3.2
Review
The core of the team this year consisted of the DPD Hardtech, DPD Softtech and the PD.
They took turns to hold the fort and ensure that there was always a presence during the
stated work hours. However, these responsibilities should be spread out more throughout
the committee to relieve the stress off others. A larger committee of about 20-25 people
would be ideal for Rag.
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In addition, committee members holding key positions should not have any other
commitments throughout this period as this has proven to be highly disruptive to the
operations of Rag. The biggest flaw to last minute recruitment would be that people
would already have prior commitments that would diminish their time for Rag. However,
there is little that the PD can do to nudge the committee as he understands that these
people have kindly taken their time off to assist this last minute effort. Fortunately, there
have been many freshmen and friends that have volunteered their time regularly to
lighten the construction load of the committee.
However, that said all committee members must be aware of the commitments and what
they are signing up for.
Also, always talent scout for the following year. Continuity is important.
Lastly, the PD this year has realized that he is grossly in need of a DPD Admin. The
amount of attention that form filling takes cannot be underestimated.
PS: The PD has once again failed to integrate the committee members involved in Dance
with the construction of the float. Thankfully, this has not proven to be the case with our
dedicated freshmen dancers.
Ideally, the PD should have a vision of how Rag will turn out. The float and dance should
mirror this. PD should not let any aspect subvert this.
4
Sponsorship
4.1
Overview
Frankly, it hasn’t been a good year this year as the regular sponsors have pulled out of
sponsoring virtually any faculty for this Rag. The only sponsors we’ve gotten was
cardboard from Singapore Carton and cloth from Sin Yue Tailor which was actually a
contact from NUSSU.
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S/N Product Sponsors
Sponsored Item
Quantity
1
Singapore Carton
Cardboard
A lot of sheets
2
Sin Yue Tailor Pte Ltd
Bales of cloth
A lot of bales
3
Friends e.g. Max Lee
Misc stationary
Random
4.2
Review
Greater emphasis could be placed upon marketing with greater planning and preparation
time for items such as makeup, defective packaging, paints, old/outdated hardware, cloth,
ornaments and also money. Rag 2011 was fortunate to have benefited from marketing
efforts of previous years (SIS packaging) and also from Arts Camp and O-week (100plus
cans)
5
Publicity
5.1
Overview
The active publicity for Rag took place during FASS day when the committee was
actively gathering signups for Rag Camp. The preparations for FASS day was quite
extensive, with tour routes and ushers positioned to allow for interaction with the
freshmen. There was also a rented costume as well as cupcakes and flyers to provide
more information for freshmen.
The passive publicity was sent out mostly through mailers by NUSSU and through the
contact lists that we gathered during FASS day. In addition, there were opportunities for
speeches during Arts Camp, OWeek and Rag Camp, along with passionate pitches by the
House ICs from the respective camps.
5.2
Review
The publicity has been fairly well received as evident from the improved freshmen
turnout daily.
!220
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6
Programme
6.1
Programme Details
The soft copy of the DPS for Rag day will be made available upon request.
Preparation schedule
NA
6.2
Review
NA
7
Financial Audit
7.1
Overview
Department
Amount Spent
Makeup
$423.30
Costumes
$333.10
Materials
$2330.96
Transport
$350
Food and Drinks
$385.15
Frame
$2700
Lorry Rental
$2400
8
Suggestions and Recommendations
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There have been many learning points within this project that can help us improve onto
the next year. Some of them are very abstract. Allow me to list them in point form:
Continue Rag Camp with its emphasis on the freshmen, we can sustain the true spirit of
freshmen orientation through this means.
Start conceptualizing early and utilize materials that best fit the imagery rather than to
simply use the materials at hand if the emphasis of Rag after Rag Camp is aesthetics.
Karang guni runs are not as useful as they are now as they were before. Vehicle rental is
expensive and the yield is usually not worth it. Use it as a means to bond the team at
most.
Have a ‘shopping’ list first before heading out on Karang-guni runs. Do proper research
and plan for the most efficient routes. Industrial areas and major shopping centers are
well-known treasure troves. Always approach security guards on duty for assistance.
It could be wiser to send requests for junk material/cloth/newspapers to faculty students,
and set aside a day to go collect them.
Demarcate clear boundaries of powers and responsibilities and arbitrate fairly. This might
seem like a blatantly obvious point but its importance cannot be underestimated. This
also helps in maintaining commitment when the members in the committee feel valued
and trusted. I failed on this count and ran the project like a dictator.
Stick to publicized work hours, it really helps when people are received and ushered in
with smiling faces ☺
Spend time to communicate and interact with the ad-hoc raggers. This firstly makes them
feel valued. But more importantly, this ensures that they are doing the right thing, lest
their efforts go to waste.
View Arts Camp and OWeek (Flag under OW) as resources to tap upon and not as
competing projects, we are one FOP after all. Both projects have rendered invaluable
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assistance in terms of manpower, resources and publicity throughout the Rag process.
There is much more we can do to streamline the projects.
Continue my scrapbook of contacts which should be passed on year on year. Include
namecards and brand of materials e.g. duct tape must buy Jupiter and masking tape must
buy Hunter, to help future Rags save on money without compromising on quality in the
future. Some times, things are cheaper for a reason. Their quality might be lousy.
Research upon tradition, it goes a long way in helping the freshmen feel something for a
project and reduces senior alienation. Raggerfied! I missed out on this too.
Tradition can also help by giving ideas for soft-tech, costumes etc. But at the same time,
be aware that some traditions are outdated.
Determine the objective of Rag for the specific year. Sometimes the R&R handed down
by the Union may be against us. Learn from other faculties; flout rules if necessary, if it
makes the float nicer. Side-props can be used for static display, but depending on
mobility, can be removed for actual performances. Height, width, length limits are more
important, they might prevent the float from moving in and out of a carpark or under a
bridge.
When deciding on soft-tech, take into consideration the time and effort it might take to
complete one section. Is it a crucial part of the float? Is it within eyeshot of the judges?
Will the efforts be worthwhile?
Tear down the float together; it’s a good unofficial closure to Rag given that school
always starts immediately after.
Welfare after the event should not be neglected. Often, what is provided for is sufficient
for up until the prize giving. Future committees might want to look into providing an
incentive for those who are willing to come back to help tear down the float.
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Re-use as much of the material as possible, especially nuts and bolts, slotted angles. Buy
ample supply of duct tape, masking tape, thinner, cable ties, white emulsion paint, white
glue and contact glue. There is no point being conservative in estimates, only to spend
more money and time to procure more items when they run out. Instill thriftiness
amongst the committee, and especially amongst ad-hoc raggers. Ensure brushes are
washed at least at the end of the day, so that new brushes won’t be needed. Ration the
thinner. Invest in a transfer-pump to suck up thinner from the big tin and stock up bottles.
The rest of the stuff about going out of school and what preparations to take note of,
Wilson’s DPS will clarify them.
Lastly, there needs to be an overwhelming emphasis on safety and testing on mechanisms
before dancers should be allowed to perform on them, regardless of how critical a
particular segment of the float is. We made the last minute decision to switch the
presentation side of the float as the pulley system for the draw bridge was not tested yet.
It would have been dangerous for the dancers to come down on something that isn’t
stable. That said, there was also a need to be accountable to those who built that segment
of the float as we modified their work last minute without permission. I am very sorry on
this count.
9
Acknowledgement
As usual, there are many people I am deeply indebted to for bringing this project to
fruition:
1) My committee who have selflessly given their time and effort for this project
especially Miq, Jolynn, Jenson Kane, Audrey, Joannah, Yen Kiat, Erika, Red, Andre, Kai
Lin and Wilson.
2) My super Rag Campers Valerie, Ling Hong, Fion, Hee Ai, Qiu Yan, Cherie, Perlin,
Jeng Yi, Kwang Wei, Zoe, Clarence Undertaker, Ben, Cabrina, June, Jing Yu, Angie,
Beatrice, Michelle and Mavis.
!224
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3) My dear dancers Sarah, Junyi, Steph, Daniel Stephen, Daniel “mastertailor” Yee,
Jeremy, Desmond, Grace, Fiona, Gladys Seah, Fatimah, Vera, Xin Yu, Lianne, Zj,
Cynthia, Huiyingthewitchthatalwaysexposeme, Megan and Amanda!
4) My all-star players like Keith, Max, Peng Sing and yes Ming Guang.
5) My MC members especially Geraldine, Daryl, Teck Chau.
6) Seniors, Shane, Rachel, Zi Cheng, Kevin Godfather, Woon Kai, Zhen Yang and Jia Li,
Hwee Guang, Evon.
7) Wangling and Jasmine for helping me with Rag Camp along with my counselors Mel,
Roy, Ethan, Xin Rong and Daphne!
8) Special mention to our foreign friends Jake, Maurice, Josh, Victor, Chelsea and
Jacqueline and also Geraldine’s freshmen Amanda, Conan, Josh, Jovita and Ningyi for
their frequent visits.
9) House ICs especially Keith, Claudio and Zhenyu for their continued advocacy of the
faculty cause.
10) Friends all around and dancers from the year before Jj (my favourite and cutest lorry
driver), Zhi Xian, Elizabeth, E-main, Annabelle, Wan Yee, Yu Jie, Grace for coming
down when able.
11) The pillar in the TS room that let me hide and chao keng during warmup.
12) Prof Vincent, Ms Cynthia Koh, Ms Lynn Tan and Mr Rashid for their assistance on
bookings and administrative matters in addition to the dinner treat! Finally, I would like
to express my appreciation to Mr Mark Teng and Dean Prof Brenda Yeoh for coming
down on Rag day to support us too.
!225
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PS: There are many overlaps amongst the people as they have continually contributed
throughout. A shoutout to all my friends out there that came by and supported Rag 2011
in one way or another.
Done By:
Wee Shi Chen
Project Director
Arts Rag 2011
NUS Students’ Arts and Social Sciences Club
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FLAG DAY 2011
POST PROJECT REPORT
1 Overview
Flag Day is one of the five freshmen orientation projects and a sister project in line with Rag
Day. This is an event for freshmen and seniors to bond over a collective charity experience and
contribute back to the community as well as faculty. The primary aim of Flag is to collect funds
for charitable organizations, and imbue a sense of giving and social responsibility in the
freshmen and seniors partaking in the event.
Unlike previous years, the Flag project this year was placed under Oweek for ease of
communication and resource sharing.
Furthermore, NUSSU assigned a beneficiary to us, in hope of reigniting the passion for charity
through a more personal approach. Hence, we have also come up with additional initiatives for
our assigned beneficiary, the Singapore After Care Association (SACA).
2 Objectives
2.1 Overview
1) to attract more Oweek participants and encourage the spirit of flagging through the added
incentive of an interesting component of flash mob
2) to promote faculty identity by displaying our faculty dance as flash mob
3) to raise as much funds as possible for the beneficiaries of NUS Flag Day
4) to help SACA by organising food can collections during Arts Camp and Oweek.
5) to promote Rag and encourage spectators to come on Rag Day @ the Promenade.
6) to have better communication and cooperation between FOP projects.
2.2 Review
We met each of the objectives to a certain extent.
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1)
2)
3)
4)
5)
6)
__________________________________________________________________
Attendance for Flag day was about 474, of which 8 were non Oweek participants.
Enthusiasm for the flash mob was evidently a big reason for the numbers, but too much of
the emphasis was placed on the flash mob instead of the purpose of flagging itself during
Oweek, hence resulting in a low amount collected despite a relatively large turnout.
(Oweek camp size was officially 540 campers)
As compared to Arts Camp, more freshmen and seniors alike were more motivated to
learn the Faculty dance as they had to perform in public, and there were extremely
positive responses by the participants.
No one left the can empty, but most participants just contributed a meagre amount,
probably due to as mentioned in point 1 above.
Arts Camp was an enormous success from the freshmen, but Oweek had lesser impact due
to the large amount of returning participants from Arts Camp.
Rag performances were held in the morning prior to Flagging. Rag Day was publicised to
the Oweek participants successfully, and a plea for helpers to finish the float was
answered in the days preceding Rag Day after Oweek.
Collaboration with all the other FOP projects made Flag an easier task to handle,
especially when it comes to publicity purposes and the administration and logistical
requirements especially from Oweek. As such, many opportunities were fully utilised, like
the request for food cans to be included into the Arts Camp and Oweek packing list.
3 Organising Committee
3.1 Overview
Recruitment Period
The core positions were settled by June 2011. Thanks to the collaboration with Oweek,
recruitment for helpers was not necessary as we had the Oweek organising committee to help out
during execution.
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Project Director/ Oweek DPD
Programmes(Flag)
Sim Yun Jing
Deputy Project Director
Teo Yong Jun
Programme Head
Wong Zhen Jie
Logistics Head
Neo Wen Cai
Marketing
Tan Yen Kiat, Chua Zijun
External Relations Officer
Marcus Pang
Rag and Flag Liaison
Tan Wei Yuan
Ex-official
Geraldine Lim
Publicity and Video
Quek Suet Hui
Organising Committee
3.2 Review
The dual role of the Project Director should be placed on the Programmes head in order to
facilitate a faster communication process between the Oweek and Flag programme. Most of the
administrative tasks landed on the hands of the Project Director as she holds all the information
needed to facilitate the whole Flag project, and her position places her where she can approach
other projects for collaboration, especially with the FOPs, conveniently.
Face-to-face meetings is hard due to members having external commitments, resulting in a lack
of proper dissemination of information and updates to all members. What I suggest is to set a
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timeline with regular planned meeting dates right after semester 2 examination, and ensure that
every member is available and kept in the loop.
4 Publicity
4.1 Overview
1) Publicity for Flag Day was minimal. Efforts to publicise the event are through Facebook, the
combined FOP portal and FOP email sent out to prospective FASS undergraduates of NUS ,
Oweek publicity posters and booklets, FASS Open House and Matriculation Fair.
2) Publicity for the food cans were last-ditch efforts due to the late finalisation of plans from
SACA. Nevertheless, we still managed to include “1 food can” in the Arts Camp and Oweek
packing list for the freshmen.
4.2 Review
1) The facebook page needs to be more hyped up with frequent updates, and the page itself needs
to be publicised through avenues like collaboration with Arts Camp publicity. The challenge is
that Flag brings about a negative connotation, hence aggressive publicity during Open House and
Matriculation may turn off participants instead – resulting in minimal publicity done during these
events.
As the main body of Flaggers yearly are Oweek participants, what the publicity team can do is to
reach out to the 4 Houses of ARTS, from Arts Camp onwards. Support from the Orientation
Group Leaders of the 4 Houses would lead to better participation and more flagging.
2) Besides FASS camp participants, the publicity team could have reached out to the various
academic societies under FASS to ask their camp participants to bring along food cans too. E.g.
Psychology camp.
For both Flag Day and the food can collection, better efforts could have been done to reach out to
matriculated undergraduates, preferably before the semester 2 examinations end.
!230
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5 Programme
5.1 Overview
Programme details
Date: 3rd August 2011
Time: 9:00AM – 6PM
Venue: In the city (Starting point: NUS, End point: Hong Lim Park, The Cathay)
Once the OGs are briefed in LT8, they split into 2 groups, with one collecting their tin cans, tshirts, certificate and stickers outside LT11 while the other group watch the Rag performance
under the canopy. After that, they are dispatched for lunch and asked to meet up at Raffles Place
for a combined Oweek Flash Mob at 2pm, after which they separated into different locations in
the city area of Singapore to carry out the traditional act of flagging. Flaggers who were not part
of the Orientation Week Camp were grouped together with 1 Flag committee member and
proceeded to Flag in their preferred location together, taking into account that their collection
point is at NUS.
Preparation Time
Actual planning of the programmes began approximately 2 months before the actual event.
Revision of the programme was done multiple times throughout the planning and preparation
period before finalisation in the last week of July. Coordination with the House ICs was delayed
due to the late re-selection of House ICs after Arts Camp, which resulted in many last minute
changes to our Programmes schedule as we decided that the House ICs opinions is crucial to
better cooperation. The general planning of Flag Day should be finalised by the end of June in
case equipment (that Oweek would not have) needed to be sought. Otherwise, the Detailed
Programme Schedule need not be done too early as it will still result in multiple changes once we
consider Oweek’s Programme Schedule, House ICs input and other additional liaising with Rag.
Logistically, the shirt sizes should tally with Oweek participants’ guy-girl ratio. Submission of
sizes will be before Oweek finalise their participants, so estimation is needed. A suggested
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
estimate for 500 shirts would be: XS- 50, S-250, M-165, L- 30, XL- 5. (especially if there are
about 3 girls to 1 guy).
Initially, 2 separate shifts were proposed to ease congestion both during dissemination of cans
and flagging in a hot spot. However, the House ICs preferred to do the Flash Mob together and
Flag at the same time, hence the idea was aborted. Having a single shift was alright due to our
availability of resources: we had 2 vans, Oweek organising committee’s potential manpower, and
a slightly staggered timing when they left NUS due to the initially split.
Execution
Night before Flag Day
Prior to Flag Day, the logistics team met up with the OGLs to confirm the number of participants
and their shirt sizes. Also, they were asked to fill up the Internal Logistics Distribution Form,
preferably before the briefing the next morning.
- Internal logistics form:
1) Before printing, type in the general details like Name of PB, Flag IC, Contact No and
Matriculation number and no. of stickers into the form, so you will not have to write 60 times.
2) Highlight the columns which they are supposed to leave blank so the OGs will not fill it up:
( S/N, serial no. of tin can label and COA, sign in and sign out columns). This will help in
packing and the submission of forms to NUSSU.
3) Fill up the forms by OG, which will help in the packing, accounting for logistics,
dissemination and collection.
Giving 1 IKEA bag per OG, we started packing the number of tin cans, labels and shirt sizes into
each one, and labelled them appropriately.
Furthermore, everyone was asked to wear something different, in order to have the element of
surprise of a Flash Mob.
!232
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Briefing
Preparation for briefing was done in time, and the OGLs and House ICs were briefed the night
before. Also, briefing sheets were given out to OGLs to avoid confusion, which included the
general programme schedule, suggested location to flag (to prevent congestion amongst
ourselves) and their respective collection points, and lastly, important things to note.
The actual briefing to the freshmen was informative enough to let them know what is going on,
but what should have been included in the briefing was the process of collecting the tshirts, cans
and the can labels in order to facilitate the collection process.
Also, more could have been done to encourage the freshmen to Flag. Efforts to request for
publicity materials failed as SACA failed to deliver what was promised, resulting in an
unprepared and minimal motivational briefing. Back-up plans should have been formulated
without the reliance of external organisations.
5.2 Review
Collection of tin cans, shirts and labels
Location of Flag holding room for the logistics: AS3: 02-11 (outside Geography department)
Location of signing for the internal logistics form: outside LT11 benches
Process:
1) Go outside LT11 and approach your “House bench” to sign the form, which should have
been filled up the night before. Last minute additions to the form can also be done there.
2) Assign 3 people to take the logistics from the Flag room while the rest of the OG walks to
the canopy to watch the Rag performance.
Collection of the logistics was very efficient thanks to the preparation the night before. However,
there was a hold up during the signing as the whole OG crowded around the benches. Effective
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
relaying of information was difficult due to noise levels, hence the use of a loudhailer is
encouraged (Also because we failed to explain the process earlier during briefing).
Rag Performance
Liaising with Rag was convenient, but the search for an ideal location was difficult as suggested
areas like past year’s Lovers’ Park was mosquito-infested and most freshmen could not see what
was going on. The canopy proved alright for the dancers, but the steps were too small to fit 2
Houses of campers comfortably, resulting in a very tight squeeze. Earlier discussion (preferably
in June) with Rag is needed in order for both parties to agree on a better location, and book it if
possible.
Flash Mob
Despite a slight rain, the flash mob was a huge success. No permission was sought for regarding
the use of premises, and the sound system was borrowed from Oweek. Due to a good briefing
earlier given by the choreographer, R House IC Claudio Chock, everyone was clear on where
and when they had to enter. Coordination between Flag team and OGLs was done via text
messaging, updating them about the delays due to rain and when to start. Also, House ICs were
crucial in leading the Flash Mob and being the signal to start. It is strongly recommended that the
Flag Programmes is discussed with the House ICs, as they are the leaders of the Flag
participants.
Flagging
Due to hold ups in the morning, the Flagging time was reduced to about 3 hours. It is suggested
by the House ICs that the flagging time be extended to about 5 hours.
Collection points
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Collection was simple and smooth, but OGs should be strongly encouraged not to arrive late as
that would delay the returning of cans to NUSSU. Hong Lim Park was a good collection point as
it is deserted, near an MRT station and has a shelter, but The Cathay was an open air public
location and has a cinema nearby, which may tempt participants to spend time to watch a movie
there.
Returning of cans and forms to NUSSU
Due to a lack of communication, the forms filled were very messy and had a lot of cancellations.
Hence, the OGLs should be briefed on how to fill up the form properly.
Also, the returning process was confusing and had a lot of administrative mistakes due to the
lack of a prepared detailed planning of what to do upon return to NUS. Thus, someone should be
appointed to take charge of the returning process, and do nothing else on Flag Day to ensure
clarity of mind.
5.3 Budget Breakdown
Items paid for
Cost (w/o
GST) / $
Quantity
Total cost (w/o
GST) / $
Sub-total cost
(w GST) / $
Shirts
3.80
600
2280
2439.60
Tin Can
0.59
500
295
315.65
Stickers (50 per
sheet)
0.058
2000
116
124.12
TOTAL COST 2879.37
Items sponsored by NUSSU:
Tin Can labels/
Certificate of
authority
0.20
500
100
107
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Total amount raised: $8001.95
Amount reimbursed to FASS (8%): 0.08 X 8001.95 = $640.156
Loss incurred: 2879.37 – 640.156 = $2239.214
**Expenses such as petrol and parking fees are reimbursed under orientation week.
6 Marketing
6.1 Overview
NUSSU initiated the Online Donation Platform through www.give.sg, which could be very
useful in marketing. However, the plan was finalised too late, and the website only came up 15
days before Flag Day. However, should they continue with future collaborations, this could be a
very good avenue both for marketing and publicity.
Sourcing for monetary donations from corporate companies and even alumni is a very good
avenue for increasing the total amount of funds raised for NUS Arts Flag Day. Not only is this an
opportunity to maximise amount of funds raised, but this can also serve as an opportunity or
avenue for corporate companies and the alumni to give back to community. However, the
difficulty faced was the lack of a strong alumni support network and non-beneficial terms to
donor companies, resulting in the lack of positive results. Hence, the marketing head should try
to seek senior undergraduates or graduated seniors, hopefully with the help of the FASS friends
project, or the MC members.
7 Any Other Issues
7.1 Problems to take note
For the first time, NUSSU requested us to pay for the shirts, tin can labels and cans. Due to a
lack of foresight, calculations were not done and this led to a debt for the FASS club to bear.
Hence, future Logistic Heads should also undertake the Treasurer role (should it be needed), and
ensure that the costs are accounted for.
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
It is highly unlikely that the reimbursements will be able to cover Flag shirt expenses, hence
alternatives should be sought early should NUSSU seek payment for logistics again.
Also, ordering of shirts should be equal to the number of tin cans ordered, especially if we have
to pay for it.
Also, the loss of 1 labelled tin can resulted in a lot of unnecessary administrative tasks and a
police report to make. Hence, a strong reminder should be given to all participants to take
responsibility of their cans. Due to the hectic schedule of Oweek, we were unable to track down
the person, resulting in the Project Director making the claim.
7.2 Suggestions
MC Flag team
As reiterated by the previous Project Director, creating an MC flag team will set a good example
to freshmen and affiliates, as well as reinforce the positive public image of Arts Club as one that
cares for the community at large (Charity Cell objective). This can also serve as an opportunity
for MC bonding.
Continuation of collaboration between Flag and Oweek, and House ICs
The importance of this could not be stressed more in order to facilitate communication and a
smoother working experience for all. If possible, pre-flagging activities done on an OG level or
house level can be done to promote flagging.
8 Acknowledgement
Oweek
1) Logistics: Kai Keat and his awesome team who got us the logistics we need, and helped in
the distribution of cans, shirts and labels on Flag Day! ☺
2) Admin: Daryl Boey for reminding me of Oweek’s deadlines so I can constantly tap on
their resources like a leech. Beatrice for sending me a love letter online (freshies t-shirt
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
size), and many other administrative information I need! And for letting me tap on
Oweek’s publicity!
3) Marketing: Danielle for always thinking of how to help Flag encourage better
participation through the sponsored items!
4) Programmes: Wang Ling and Jasmine for including me in all the meetings and discussion
so that I know how to plan my programme on Flag Day based on your programmes, and
also let me “incept” any Flag ideas to Oweek’s games anytime!
5) My Boss, Kenneth Kang, for guiding me on deadlines, being supportive of Flag and most
of all, creating such a wonderful working environment within the organising committee!
Arts Camp
1) Project Director Paul Edward Chia Hong Tat! Thank you for adding “1 food can” to your
packing list at such a short notice!
2) Admin Heads Sarah and Hui Ming, for giving me a booth to collect the cans during
registration, and sending me the photos even!
Rag
1) PD Wee Shi Chen, for always guiding me, letting me use your Rag room to hold the food
cans and all the support an old man can give!
31st MC
1) My BIG Boss (bigger than my boss): OOI Teck Chau, thank you for giving me the free
rein to do whatever I want, and not reprimanding me for the screw ups and late
submission of deadlines. And of course, the bridge tutorials. ;)
2) Ethan Yong, for always checking up on me and offering help whenever I need it!
Especially when I need logistics. It really helps that you’re the Flag PD 2 years ago.
Haha!
Ex- Flag Committee
1) Nazeehah, for your superbly useful AAR and suggestions! Without it I would definitely
have a lot more trouble making Flag Day an easier task. And also for being the top FASS
Flagger 2011! =P
!238
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
2) Geraldine, for always being around in case I ever need you, and even though you look like
you’re doing nothing, your presence alone helps in reassuring me! ☺
Flag Comm 2011
Thank you all for not quitting, withstanding my disorderliness, last minute deadlines and most
importantly, your dedication despite a misconception on the commitment level needed.
Especially when you guys got involved in Oweek, be in logistics, programmes or Media, I get
the really nice and warm feeling! ☺ For those who are really busy with external work, (Yen Kiat and Marcus), thank you for working
overtime with me even though you could be resting your brain cells after a long and tiring day.
=D
Done By:
Sim Yun Jing
Project Director
Arts Flag 2011
NUS Students’ Arts and Social Sciences Club
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
NUS ARTS BASH 2011 – Dance the Night!
POST PROJECT REPORT
I: OVERVIEW
NUS Arts Bash 2011 is the annual faculty bash of NUS FASS. It usually comprises of the
pageant segment as the main highlight, coupled with games and lucky draws.
II: OBJECTIVES
1. To incorporate Arts Rag into Arts Bash so as to enhance FOP experience for
freshmen.
2. To create a night of fun and enjoyment for everyone (in the faculty, primarily)
III: ORGANISING COMMITTEE
Designation
Name
Project Director (PD)
Red Seo Hong Heng
DPD Admin
Chelsy Tan
DPD Publicity
Daryl Kuah
DPD Programmes/Pageant
Vivian Gan
Marketing Executive
Erika Tuason
Marketing Executive
Janelle Yeo
Programmes/Pageant
Nicholas Tan
Programmes/Pageant
Elyssa Chua
Programmes/Pageant
Vincent Lee
Admin
Aileen Tan
Admin
Yeo Pei Zhen
!240
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
REVIEW
The orgranising committee fell short of people as people were either not interested or were too
involved in other activities and events. Thus, people in the committee had to shoulder more
responsibilities.
IV: ADMIN
FINANCIAL AUDIT
Credit
Debit
FASS Club Funding
$2000
-
Venue
-
$5600
Emcee
-
$1605
Programmes
-
$180
Publicity
-
$477
Pageant
-
$288
Welfare
-
$113.95
Admin
-
$99.73
Ticket Sales
$9548
-
TOTAL
$11548
$8363.68
V: MARKETING
SPONSORS CONTACT
TITLES
COMPANY
NAME
CONTACT
EMAIL
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Official
Rock The Sheep
Casual Wear
Ariana Low 90692682
Benjamin
97221369
Low
rockthesheep@gmail.com
Official
Formal
Wear
White Link
Jaz
97902176
white.link.sg@gmail.com
Official
Eyewear
Koolook
Charmaine
Ngium
94351416
charmaine@koolook.com.sg
Official
Accessories
KACIA
Katherine /
Alicia
-
kaciadesign@gmail.com
Official
Nightlife
Sponsor
Zouk
Natasha /
Yifang
natasha@zoukclub.com
yifang@zoukclub.com
Official
Jeffrey Linus Lee
Make Up & Make Up Team
Hair Styling
Jeffrey
Linus Lee
98472210
fery@pacific.net.sg
Official
Sponsor
Golden Village
Tan Yi Sze
-
tanyisze@goldenvillage.com.s
g
Official
Sponsor
Klipsch / Chicbuds Dominic
Leong
93392235
dominic@tcacoustic.com.sg
Official
Sponsor
Red Mango
Harry
91179445
hsoepranoto@gmail.com
Official
Sponsor
H&B
Serena Yeo
96249977
serenayeo13@gmail.com
Official
Hair Spa
Phyto Hairspa
Yina Wong
-
yina@phytohairspa.com.sg
Official
Sponsor
BathRepublic
Serene Wu
-
serene.s.wu@gmail.com
!242
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Official
Sponsor
Hollywood
Fashion Tape (TFI
Trading)
Felipe
-
phil@tfitrading.com
Official
Sponsor
Pine Garden’s
Cake
-
-
-
Official
Sponsor
ClosetOuttaSpace
-
-
-
Official
Online
Portal
Funkygrad
Jesslyn
-
pressroom@funkygrad.com
REVIEW
Marketing report was well done thus, attracting many potential sponsors whom we had no
connections with. We were also able to get many sponsors even though there were only three
people handling marketing for the event, largely due to personal favours.
VI: PROGRAMMES / PAGEANT
PAGEANT
Casual Wear Catwalk/Dance
“Beach Wear” Catwalk
Couple/Group Performance
Formal Wear Catwalk/Dance
REVIEW
Rehearsals for pageant started slightly late, around first week of August, less than a month before
the actual event. Pageant contestants did not have enough time to learn to walk and make
necessary preparations for the show.
!243
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
The incorporation of dancers into the pageant segment this year added more vibrancy and visual
satisfaction for the show. Many good reviews were received regarding the dancers for the show.
PROGRAMMES
Fastest Drinker (Group)
Vanity Awards
Dance Off
REVIEW
Programmes served as fillers in between the pageant segments as well as more involvement of
the audiences that attended the event. Programmes for the following year could be better well
planned and could involve more inclusion of those who attends the event.
VII: CONCLUSION
The event generally received positive feedbacks for the entire show. However, many felt that
publicity for this year was lagged behind the previous years and thus, resulted in the drop in the
number of people attending to Arts Bash. However, it should be noted that there are other factors,
such as the presence of 2 other faculty bashes on the same day, which will affect the turnout of
the event.
Done By:
Red SEO H H
Project Director
Arts Bash 2011- Dance The Night!
NUS Students’ Arts and Social Sciences Club
RITES OF PASSAGE 2011
POST PROJECT REPORT
!244
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
1.
Overview
Rites of Passage (ROP) 2011 is an initiation camp for the incoming Management Committee
(MC) after External elections. Previous years of ROPs emphasized on the identification of
leaders and simulation of extreme conditions. Only from ROP 2010, teambuilding activities
were the focus and physically challenging activities were done away. This year’s ROP was
decided upon the hybrid of all the previous ROPs and an addition of Pre- ROP activities for
the first time. The purpose of Pre- ROP was to provide a prelude for the roppers; an
opportunity for them to work together and expose themselves to both the student population
and the club. Date: 2.9.11 (2000h) to 4.9.11 (2030h)
2.
Objectives
1.
Overview
➢ To build a bonded 31st MC
➢ To guide the 31st to forge a common direction
➢ To promote self awareness and the principle of ‘Others before Self’
1.
Review
To build a bonded 31st MC. We hoped to achieve this by putting the roppers through these 3
phases:
i. MC will learn about the club and affiliates, and familiarize with FOPs and FASS students
ii. Familiarising with each other more in depth and initiating new members with re-runners
iii. Fighting adversity with one another; pushing boundaries of difficulty together
Through team building activities and debriefing sessions, we strive to ensure mutual
interaction for every MC member with each and everyone in the MC. Other than creating an
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
environment of openness, we aimed to guide each MC member to find their special role in
the MC and achieve a system of consensus base decision making within the MC.
To guide the 31st to forge a common direction. We hope to evoke a thought-process which
will last throughout the camp, to engage them in critical thinking with issues/problems
concerning the club which they may encounter in their term. For instance, deliberating on the
purpose of a particular project, reflecting upon the current affiliate network or purely
advocating what they believe in. All in all, we strived to create opportunities for the roppers
to contribute independently and critically as individuals, and arriving at a consensus as a
team.
To promote self awareness and the principle of ‘Others before Self’.
We tried to create a special plan of activities to utilise the value of “others before self” to
inculcate into the roppers and eventually, on their own, develop a common set of principles
which the MC will abide by during their term. To put it into context of the MC, they have to
recognise that at each point of their journey, some of them might be in need of help and
fellow members should not be too centered on their responsibilities that they forget about
their fellow MC members.
3.
Organizing Committee
3.1.Overview
Thinkers
They are the central brain source of ROP. They think, plan and finalise on how the objectives
are developed before engaging help from their fellow programmers to expand and execute
the programmes.
Facilitators
Not only are they tasked to stick by the roppers to observe them, they are frequently engaged
to facilitate debriefs after activities to encourage friendly interactions with the roppers. Their
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
roles also include observing the team’s dynamics, damaging control any conflicts if any
occurs and guiding the roppers to the general direction we aim to lead them to.
Organizing Committee:
Designation
Name
Project Director
Joannah Shane
DPD Programmes
Geraldine Lim
Chong Yen Kiat
DPD Manpower/Logistics
Wee Shi Chen
Programmer
Mak Ying Shi
Lim Yi Liang
Wilson Ng
Nazeehah Mohamed Taib
HanafyAfy
Kevin Caleb Teo
Cheryl Heng
Facilitator
Ang Woon Kai
Chelsy Tan
Dai Kuan
Yumei
May Ang
Daryl Boey
Hong Ping
Marcus Soh
!247
NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Logistics
Lee Kai Wei
Jenson Tan
Casper Chan
Tan Wei Yuan
Lim Jing Chun
First Aider
Seet Hui Tze
Ek Xin Rong
Observer
Eng Zhen Yu
Ethan Lin
Advisor
Tan Xin Yu
3.2.Review
We need a chief facilitator who was able to maintain a constant presence, ensure a constant
review of all debriefs and help guide the facilitators. Manpower allocation was a bit tricky as
the attendance for most the facilitators were irregular and many things needed to be adjusted
accordingly. One important lesson is to learn to adapt and be flexible with who you have.
4.
Programme
4.4.1. Programme details
4.4.1. Pre- ROP activities (31.8.11- 2.9.11)
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
Fundraising for the needy
Clubroom familiarization
4.4.2. Actual ROP (2.9.11 – 4.9.11)
Past and present of arts club
Building a static display
Treasure Hunt
Exercise run, Captain’s ball and 11 legged race
Project evaluation
Route part 1: brainstorm 5 principles of leadership
Graph of life
MC advocacy
Affiliates sharing + AAR (fund raising)
Steamboat (cancelled)
Long Walk - route part 1 (5 activities encompassing the 5 leadership principles)
Long Walk - route 2 (ROCK Game, Strength and Weaknesses)
Tower game
Outdoor cooking (cancelled)
Confrontation (cancelled)
Sharing of sacrifices
Final reflections
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
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Slippery slope
4.2.Review
Some programmes (such as steamboat, Outdoor cooking and confrontation) were inevitably
cancelled due to time constraint and/or unsuitability for the roppers at that point of time.
5.
Financial Audit
5.1.Overview
Department
Amount Budgeted ($)
Amount Spent ($)
Food (6 meals)
360
258.95
Van Rental & fuel
340
263.55
Medicine
0
6.60
L o g i s t i c a l i t e m s f o r 100
Programmes
64.85
Total
593.95
800
5.2.Review
An expected budget breakdown was done and expenditures were spent by only a few people.
Financial prudence was exercised by spending only the bare minimum and many things
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
could be obtained from the logistics room. We were lucky to get a cheap source for fuel.
More money should be channeled to the programmes if needed. A full understanding of the
programmes is needed to ensure no overspending of items occurs.
6.
Suggestions and recommendations
The objectives of ROP needs to be thoroughly thought of and decided before proceeding full
fledged into organizing the programmes. It is essential to be clear of what direction you want
ROP to be, how ROP should be and what’s the end goal you wish the roppers to head to. The
overall tone of the camp must also be clearly defined and reinforced accordingly.
Do note that ROP is not a project where you can achieve many things within 3 days 2 nights,
but instead strive to make the greatest impact on your target audience. One needs to be
flexible with the programmes and always have the roppers’ interests in mind. Although the
programme has been structured beforehand, it is important to always check with the mood
and conditions of the roppers to assess their capacities to function well enough for the
activities, then adjust the programme flow accordingly. After each activity, a proper closure
with a session to share the roppers’ thoughts and feelings together with the programmers and
facilitators is important.
Inviting seniors from the previous Management committees or affiliates is a positive step in
involving them in the process and allowing interactions with the current MC. They are
always a good source of knowledge and experience to seek guidance from.
Not forgetting one last vital point to note- Start planning as early as you can.
7.
Acknowledgment
It was a journey full of ups and downs. When there were times where I felt that things were
getting too impossible to reach, my organizing committee members were right behind to
support me.
A big special thanks to Geraldine, Yen Kiat and Shi Chen for the long hours of meetings
which we endured to forge the initial direction of the project and patiently tolerating my ever
changing expectations and demands. As for the programmers, it has been tough times which
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c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021
NATIONAL UNIVERSITY OF SINGAPORE STUDENTS’
ARTS & SOCIAL SCIENCES CLUB
__________________________________________________________________
we had given all of our effort and time for this camp to work. Thank you all for pulling
through, thinking and executing such fantastic programmes. Not forgetting the facilitators,
logistics and observers, I greatly appreciate your presence, guidance and dedication in
affording the time and sleep in joining us to render your help in the camp. Lastly, I won’t
forget Xin Yu’s constant guidance and support which never fail to pull me back on track
whenever I lose my direction.
Thank you all for the hours of sleep, effort, sweat and time put into ROP. No amount of
words can express how much I enjoyed this meaningful experience with all of you. ☺
Done By:
Joannah Shane Tian
Project Director
Rites of Passage 2011
NUS Students’ Arts and Social Sciences Club
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NUS STUDENTS’ ARTS & SOCIAL SCIENCES CLUB
c/o DEAN’S OFFICE, FACULTY OF ARTS AND SOCIAL SCIENCES
NATIONAL UNIVERSITY OF SINGAPORE
10, KENT RIDGE CRESCENT, SINGAPORE 119260
TEL (1): 68747012 TEL (2) & FAX: 67794021