CCS
COMPUTING AND COMMUNICATIONS SERVICES
CCS Help Desk
CCS Reception
416-979-5000 ext. 6806
help@ryerson.ca
LIB-B99
350 Victoria Street, Toronto
Microsoft Outlook 2007 for Windows
Ryerson’s Email or RMail can be used with Outlook, Microsoft’s Email client. In order to use Ryerson Email,
you need to have a Ryerson online identity. If you have not already done so, complete a series of web forms
available via http://www.ryerson.ca/accounts/
Before proceeding, the following should be taken into consideration.
 Outlook has certain known conflicts with GroupWise. If you need to use GroupWise, then consider
your use of Outlook carefully. Setup instructions are provided below.
 CCS does not have a Microsoft Exchange Server, so use of the Outlook shared calendar function is
not supported.
Instruction
Diagram
If Outlook is already installed on your computer
proceed to Step 4 – Setting a Windows Mail Profile
for Outlook.
Step 1. Downloading Microsoft Office
1. From the CCS download web page
http://www.ryerson.ca/ccs/software/downl
oads/microsoft/ find Microsoft Office and
click 2007 WIN.
2. At the Connect to puma.ryerson.ca
screen, enter your my.ryerson username
and password and click OK.
3. At the File Download screen, click Save.
Save this file to your desktop.
Microsoft Outlook 2007 for Windows
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Computing and Communication Services - Ryerson University
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CCS
COMPUTING AND COMMUNICATIONS SERVICES
CCS Help Desk
CCS Reception
416-979-5000 ext. 6806
help@ryerson.ca
LIB-B99
350 Victoria Street, Toronto
Instruction
Diagram
Step 2. Installing Outlook when Microsoft
Office is NOT yet installed.
1. Locate and double click on the
msoffice2007.exe file. Microsoft Office
will provide a wizard to guide you through
the installation. Follow the prompts and
make sure to select Outlook to be
installed.
Step 3. Installing Outlook when Microsoft
Office is already installed
1. For XP, click Start > Control Panel >
Add Remove Programs
For Vista, click Start > Control Panel >
Programs and Features
For Windows 7, click Start > Control
Panel > Programs > Programs and
Features
2. Click on Microsoft Office from the list of
installed programs and click Change.
3. At the Change your Installation of
Microsoft Office window, select Repair
and click Continue. This is required to fix
conflicts with GroupWise.
4. When the Repair is completed click
Close.
Microsoft Outlook 2007 for Windows
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Computing and Communication Services - Ryerson University
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CCS
COMPUTING AND COMMUNICATIONS SERVICES
CCS Help Desk
CCS Reception
416-979-5000 ext. 6806
help@ryerson.ca
LIB-B99
350 Victoria Street, Toronto
Instruction
Diagram
5. Click on Microsoft Office from the list
of installed programs and click Change.
6. At the Change your Installation of
Microsoft office window, select Add or
Remove Features and click Continue.
7. Microsoft Outlook will be listed with a
red X beside it, meaning that it currently
is not available. Click the down arrow
beside Microsoft Office Outlook and
select Run All from My Computer.
8. Click Continue.
Microsoft Outlook 2007 for Windows
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Computing and Communication Services - Ryerson University
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CCS
COMPUTING AND COMMUNICATIONS SERVICES
CCS Help Desk
CCS Reception
416-979-5000 ext. 6806
help@ryerson.ca
LIB-B99
350 Victoria Street, Toronto
Instruction
Diagram
9. Microsoft Outlook will begin configuring.
When completed click Close.
Step 4. Creating a Windows Mail Profile for
Outlook
You must setup a Mail profile for Outlook,
regardless if you are using the GroupWise client or
not.
1. Click Start > Control Panel > Mail
(Note: For Windows 7 users, if you cannot
locate the Mail option, change View by to
Large icons.)
2. If the Mail Setup window displays, click
Show Profiles…
Microsoft Outlook 2007 for Windows
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Computing and Communication Services - Ryerson University
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CCS
COMPUTING AND COMMUNICATIONS SERVICES
CCS Help Desk
CCS Reception
416-979-5000 ext. 6806
help@ryerson.ca
LIB-B99
350 Victoria Street, Toronto
Instruction
Diagram
3. Click Add…
4. For Profile Name, enter Outlook and click
OK.
5. On the Auto Account Setup window
check Manually configure server
settings or additional server types and
click Next.
Microsoft Outlook 2007 for Windows
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Computing and Communication Services - Ryerson University
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CCS
COMPUTING AND COMMUNICATIONS SERVICES
CCS Help Desk
CCS Reception
416-979-5000 ext. 6806
help@ryerson.ca
LIB-B99
350 Victoria Street, Toronto
Instruction
Diagram
6. At the Choose Email Service window,
select Internet E-mail and click Next
7. At the Internet E-mail Settings window,
enter the following information:
 Your name
 E-mail address: Your RMail address as
usename@ryerson.ca
 Account Type: IMAP
 Incoming mail server:mail.ryerson.ca
 Outgoing mail server:mail.ryerson.ca
 Username: Your RMail address as
usename@ryerson.ca
 Password: Your RMail password.
Note: If you are using a shared
computer uncheck Remember
Password.
8. Click Next.
9. At the Congratulations windows, click
Finish to exit the wizard.
Microsoft Outlook 2007 for Windows
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Computing and Communication Services - Ryerson University
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CCS
COMPUTING AND COMMUNICATIONS SERVICES
CCS Help Desk
CCS Reception
416-979-5000 ext. 6806
help@ryerson.ca
LIB-B99
350 Victoria Street, Toronto
Instruction
Diagram
10. Select Outlook and ensure Prompt for
a profile to be used is selected.
11. Click OK.
Step 5. Configuring Outlook
1. Click Start > Programs > Microsoft
Office > Microsoft Outlook 2007.
2. When launching Outlook, at the Choose
Profile window, select Outlook and click
OK.
3. At the Internet E-mail window enter your
username and password. Click OK.
Microsoft Outlook 2007 for Windows
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Computing and Communication Services - Ryerson University
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CCS
COMPUTING AND COMMUNICATIONS SERVICES
CCS Help Desk
CCS Reception
416-979-5000 ext. 6806
help@ryerson.ca
LIB-B99
350 Victoria Street, Toronto
Instruction
Diagram
4. From the Microsoft Outlook window,
click Tools > Add Account.
5. Double click the Account name you
previously created.
6. Confirm that the data displayed is
correct [Step 4 Creating a Windows
Mail Profile for Outlook – Task 7] and
click on More Settings….
Microsoft Outlook 2007 for Windows
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Computing and Communication Services - Ryerson University
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CCS
COMPUTING AND COMMUNICATIONS SERVICES
CCS Help Desk
CCS Reception
416-979-5000 ext. 6806
help@ryerson.ca
LIB-B99
350 Victoria Street, Toronto
Instruction
Diagram
7. At the Internet E-mail Settings window,
click the General tab. Enter:
 Your RMail address as
username@ryerson.ca.
 For Organization: Ryerson University.
 Check Purge items when switching
folders while online. This will make
sure that deleted items will be removed
immediately and helps to avoid reaching
your mailbox quota. Should you wish to
MANUALLY delete items from your
trash, then this box should not be
selected.
8. At the Internet E-mail Settings window,
click the Folders tab.
9. Select Choose an existing folder.
10. Click the + (plus symbol), to expand the
folder list. At this point you may be
prompted to login to Outlook. Select
Sent.
Note: First time users may not see a
folders list and will have to return after
setup. [To return to this screen, go to
Step 5 Configuring Outlook - Task 4.]
Microsoft Outlook 2007 for Windows
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Computing and Communication Services - Ryerson University
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CCS
COMPUTING AND COMMUNICATIONS SERVICES
CCS Help Desk
CCS Reception
416-979-5000 ext. 6806
help@ryerson.ca
LIB-B99
350 Victoria Street, Toronto
Instruction
Diagram
11. At the Internet E-mail Settings window,
click the Outgoing Server tab.
12. Check My outgoing server (SMTP)
requires authentication. Check Use
same settings as my incoming mail
server if on campus.
Note: If setting up an off campus
computer, select Log on using and enter
your ISPs username and password.
13. At the Internet E-mail Settings window,
click the Connection tab.
14. Select Connect using my local area
network (LAN). This setting should only
be altered if you connect to the Internet
via a modem.
Microsoft Outlook 2007 for Windows
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Computing and Communication Services - Ryerson University
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CCS
COMPUTING AND COMMUNICATIONS SERVICES
CCS Help Desk
CCS Reception
416-979-5000 ext. 6806
help@ryerson.ca
LIB-B99
350 Victoria Street, Toronto
Instruction
Diagram
15. At the Internet E-mail Settings window,
click the Advanced tab. Enter the
following settings:
 Incoming Server (IMAP) type port 993
and SSL encryption.
 Outgoing Server: select TLS encryption
then type port 587.
Note: Select TLS FIRST then type in the
port number. These must be completed
in this order or the port will reset.
16. Click OK to continue.
17. Click Test Account Settings …
18. If prompted enter your RMail username
and password.
19. Once you receive confirmation that a test
message has been successfully sent,
click Close.
20. From the Internet E-mail Settings
screen, click Next.
Microsoft Outlook 2007 for Windows
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Computing and Communication Services - Ryerson University
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CCS
COMPUTING AND COMMUNICATIONS SERVICES
CCS Help Desk
CCS Reception
416-979-5000 ext. 6806
help@ryerson.ca
LIB-B99
350 Victoria Street, Toronto
Instruction
Diagram
21. At the Congratulations windows, click
Finish to exit the wizard.
22. Click Close to complete setup.
Step 6. Starting Outlook
When starting Outlook select a profile for the email
client to use.
1. Click Start > Programs > Microsoft
Office > Microsoft Outlook 2007.
2. At the Choose Profile window, select
Outlook and click OK.
3. At the Internet E-mail window enter your
username and password and click OK.
Microsoft Outlook 2007 for Windows
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