13
PERFECTION IN DETAIL.
FinanceSuite
WORKING CAPITAL
MANAGEMENT
2
3
FINANCESUITE
WORKING CAPITAL
MANAGEMENT
OPTIMIZE YOUR WORKING CAPITAL AND
RELEASE VALUABLE LIQUIDITY FOR YOUR
CORPORATE GROWTH!
FinanceSuite Working Capital Management is an innovative software solution that helps you to significantly increase efficiency in your working capital
management. In combination with a comprehensive consulting concept, you
create optimum conditions to tap the full potential.
Efficient working capital management is an important cornerstone for a strong internal financing capability. Instead of using external funding, companies can release
valuable internal liquidity reserves, if they control their processes in the best possible
way. It is important to know the cost drivers and how they can be continuously improved. To date, companies largely use typical indicators such as DSO (Days Sales Outstanding), DPO (Days Payables Outstanding) and DIO (Days Inventory Outstanding)
on specific reporting dates for their analysis. These indicators are, surely, of importance for an overview of the working capital level, however, they only provide limited
options for an active control, not least because of the focus on reporting dates. For
an efficient working capital management and a sustainable release of liquidity the
following factors are particularly important:
• Indicators beyond DSO and DPO
• Maximum transparency in the processes
• Continuous measuring and analyzing
• In-depth analysis of all details
Detailed and continuous analyses cannot only identify cost drivers in the processes
very quickly and reliably, but they also easily reveal the potential for optimization.
„Working capital control cannot be restricted to
mere capital commitment - all other cost factors
that are connected to it directly or indirectly
(specifically cash discounts) have to be
analyzed, measured and controlled actively.“
Sven Lindemann
CEO
Hanse Orga AG
4
Innovative Technology for Quick
Dynamic Analyses Based on
Document and Transaction Data
With the FinanceSuite Working Capital Management Hanse Orga offers an innovative, web-based
tool with which you can automatically - for the first
time - collect all relevant document and transaction
data for your working capital management (e.g.,
delivery/service date, document date, payment
period, payment receipt, cash discounts and other
discounts, etc.) from the underlying SAP ® and nonSAP® systems and evaluate them in real time and in
a straight-forward manner.
Whereas, previously, such information had to be
collected with great manual efforts, now the data
are available automatically and fast. This facilitates
continuous analyses that deliver much more detailed information than before.
Numerous user-defined views can be set with this
tool: with drill-down functions you can access the
detailed information for specific customers, affiliated companies, material groups down to specific
documents, etc. With this you can achieve the highest degree of transparency at any time, not just on
defined reporting dates.
The FinanceSuite Working Capital Management
allows, for the first time, an ongoing monitoring of
how much cash is actually locked up where in the
company and which costs or charges are incurred
in the income statement because of it. A concise list
lets you identify cost drivers immediately so that you
can take immediate action to improve processes and
leverage potentials. By transparently uncovering
internal process inefficiencies, a benchmarking
against the ideal situation is enabled, which thus
creates important incentives to always optimize financial processes.
HIGHLIGHTS OF THE SOFTWARE
• Business intelligence with web-based technology
• Automatic processing of data from SAP® and
non-SAP ® systems
• Up-to-date data basis: document and transaction data
• Historic reference data: Comparisons of payment conditions, payment history, etc. based
on user-defined periods
• From a central overview to the details (customers, material groups, markets, etc.) via
drill-down function
• Simulation of scenarios (conditions, potential
for improvements)
• Industry-sector benchmarking
• Classic working capital management reporting, however, without reporting date
effect
Comprehensive Indicators that Help
Spur a More Exact Working Capital
Management
The FinanceSuite Working Capital Management
facilitates a more detailed analysis of your working
capital than was possible with the traditional means.
In addition to DSO and DPO, numerous indicators
from Accounts Receivable and Accounts Payable are
used to analyze processes and to indicate optimization potentials. For example:
• Billing and invoicing process
• Payment conditions in purchasing and sales
departments
• Receivables monitoring and dunning procedure
• Control of outgoing payments
Some process elements can be easily controlled
through internal measures (e.g., shortening the
billing period, optimization of accounts receivable,
5
Complete and Flexible Reporting
avoiding payments before due date in the payment
run, ensuring the use of cash discount); other areas,
such as the payment conditions, require additional
negotiations with customers or vendors to bring
about improvements. Exact analyses of the status
quo are necessary for this as well as simulations which you can perform quickly, regularly and in a
meaningful manner with the innovative FinanceSuite Working Capital Management. An overview of
potentials – separated by liquidity and result effect
(from, e.g., interest and cash discount) – specific
options for improvements.
The software can generate flexible and dynamic reports that are based on all relevant accounts receivable and accounts payable indicators and allow for
a more realistic picture of the quality of the working
capital management than the mere reporting date
view of DSO and DPO. Reports can be historicized
and you can use them to monitor the progress of
your working capital management activities. You
can customize all reports and evaluation logics to
the specific business processes and requirements of
your company or specific divisions. This turns your
company ready to find and maintain the ideal (with
regards to liquidity and result) working capital level.
On the basis of the results, you can sustainably improve your processes and release significant volumes of trapped cash. At the same time, you show
your customers, vendors and investors that you run
your business professionally and efficiently, and, at
the same time, you can mobilize own resources.
WORKING CAPITAL
Key Figures and Reports
DEBITORS
CREDITORS
DSO
Key Figures
DPO
Key Figures
Payment Conditions
Billing Time
Payment Run
Control
Payment Conditions
Payment Behavior
OVERVIEW
DEBITORS
OVERVIEW
CREDITORS
COMPLETE OVERVIEW
WORKING CAPITAL
6
Plus: Our Individualized Consulting
Concept for Best Results
In addition to the software solution for an ideal
working capital management, we offer a consulting
concept customized to your needs. It consists of an
accompanying specific process analysis and focused
implementation support to ensure sustainability.
Together with you we work on an individual concept
tailored to your requirements which also contains
concrete implementation measures and objectives
for you. Additionally, we support you with a continuous implementation control and documentation
during the project as well as with a review of the
success of the project.
BENEFITS OF INDIVIDUALIZED
CONSULTING APPROACH
• C ustomized consulting
• E xperienced experts
• S how potential for improvement
• S pecific realization measures
• Project controlling until proven utilization of
potential
• E nsure sustainability
• Knowledge transfer for continuous use of
software
We train your key users how to best use the solution and to interpret the key figures gained. Consequently, you are well prepared to continuously and
reliably monitor your working capital management
data. Based on the project results we will generate a
set of guidelines for you, which will help you secure
a high standard for the future management of your
working capital.
Benefit from our comprehensive approach that consists of innovative
software and customized consulting and see efficiency levels for your
working capital management rising!
7
FINANCESUITE FOR SAP®
AUTOBANK
AUTOMATIC CASH
APPLICATION
CASH & LIQUIDITY
MANAGEMENT
WORKING CAPITAL
MANAGEMENT
PAYMENT
MANAGEMENT
TREASURY
MANAGEMENT
HR / IS-U / BW / MM
FS-CD / CO / SD / FI
eBAM
Get the most out of your financial supply chain and use also further modules of the Hanse Orga FinanceSuite: AutoBank Automatic Cash
Application, Cash & Liquidity Management, Treasury Management, Payment Management and eBAM electronic Bank Account Management.
8
FINANCESUITE
WORKING CAPITAL MANAGEMENT –
THE ADVANTAGES AT A GLANCE:
The central dashboard enables
a quick overview of the working
capital management key figures.
The FinanceSuite Working Capital
Management measures, for example,
the average DSO and provides
flexible drill-down features for more
detailed information on country,
company code, or customer.
9
At a glance you will see which of
your customers significantly overrun
your dates of payment and which of
them are in line with the deadlines.
All details can be shown at the click
of a mouse.
The FinanceSuite Working Capital
Management supports a continuous
analysis of DSO in relation to target
figures over a certain period of time.
• Sustainable release of trapped cash
• More efficient accounts receivable management
• Increase of internal financing capabilities
• Access to the data from anywhere, dependent on
authorization (web-based application)
• Signal for your customers, vendors and investors
as to how efficiently your company is run
• For SAP ® and non-SAP® companies
• Full transparency for all relevant processes
• Enhanced process quality and transparency
• Continuous controlling of the trend of your working capital and of the progress of the realization
• Sustainability thanks to continuous and sound
reporting
10
Your Experienced and Reliable Partner: Hanse Orga
Hanse Orga, founded in 1984, is an independent
and experienced software and consulting firm for
Financial Supply Chain Management processing
within SAP®. Hanse Orga is SAP® Software Solution
and Technology Partner; the products are certified
by SAP®. Hanse Orga’s FinanceSuite offers proven
added value for cash application and reconciliation,
liquidity planning projects, working capital management, corporate payment factory, cash management, electronic bank account management, and
treasury. As the entire FinanceSuite is programmed
in ABAP, the software may be directly installed in
SAP®. The FinanceSuite has been developed by finance professionals for finance professionals with a
strong focus on the end-user. The customer-focused
approach before, during and after the implementation has resulted in more than 500 satisfied customers worldwide such as BASF, BMW, Honeywell,
IBM and Philips.
Hanse Orga AG
Hanse Orga France S.a.r.l
Oldesloer Straße 63
22457 Hamburg
Germany
36 Avenue de la République
92130 Issy-les-Moulineaux
France
Tel: +49 (0)40 / 51 48 08 - 0
Fax: +49 (0)40 / 51 48 08 - 188
Tel: +33 (0)1 46 42 01 05
Fax: +33 (0)1 47 36 06 41
Email: office@hanseorga.de
http://www.hanseorga.de
Email: office@hanseorga.fr
http://www.hanseorga.fr
Hanse Orga International B.V.
Hanse Orga International Corp.
Nieuwe Prinsenkade 9
4811 VC Breda
Netherlands
205 N. Michigan Avenue / Suite 4110
Chicago, Illinois 60601
USA
Tel: +31 (0)76 578 05 00
Fax: +31 (0)76 578 05 50
Tel: +1 (312) 620 1200
Fax: +1 (312) 620 1201
Email: office@hanseorga.com
http://www.hanseorga.com
Email: office@hanseorga.com
http://www.hanseorga.com
Hanse Orga Schweiz AG
Hanse Orga International B.V.
Thurgauerstrasse 40
8050 Zurich
Switzerland
20-30 Wilds Rents,
London, SE1 4QG,
United Kingdom
Tel: +41 (0)44 2146197
Fax: +41 (0)44 2146198
Tel: + 44 (0)20 375 110 81
Fax: +31 (0)76 578 05 50
Email: office@hanseorga.ch
http://www.hanseorga.ch
Email: office@hanseorga.com
http://www.hanseorga.com
11
HANSE ORGA GROUP
A HOLISTIC APPROACH FOR YOUR FINANCIAL PROCESSES
Since 2014, Hanse Orga has united the three entities Hanse Orga AG, cogon GmbH and SymQ GmbH
under one umbrella: the Hanse Orga Group. Already today, more than 1,000 customers benefit from
our leading and specialized solutions and services.
As Hanse Orga Group we are a one-stop shop for
your financial supply chain management. We offer
specialized SAP® add-ons in form of the Hanse Orga
FinanceSuite modules, innovative and ERP-independent financial solutions of cogon and a competent
SAP ® treasury consultancy by SymQ. With our integrated approach of modular software solutions and
The integrated and SAP®certified solutions of the Hanse Orga AG offer companies
a very useful add-on to their
existing SAP ® landscapes.
They help significantly enhance efficiency in the areas of account reconciliation, cash management, liquidity planning,
treasury management, payment factory and electronic
bank account management.
specialized SAP® consultancy we are able to create
added value for our customers. Since 1984 we have
been developing modern financial solutions always
having our finger on the pulse of the time. With a
dedicated focus on the end-user experience, our
technology is developed and continuously improved by financial professionals for financial professionals. Our customer-centric approach has resulted
in technically sophisticated and economically elaborate systems. Coupled with high-level advocacy this
is a proven recipe for best practices and sustainable
quality.
The particular focus of cogon
GmbH is on innovative and
ERP-independent
financial
solutions for payments, cash
application as well as cash,
liquidity and treasury management. Flexibility, an extendable service offer and the easy integration into existing systems
mark out our solutions.
© Copyright 02/2015 Hanse Orga AG. All rights reserved.
SAP® and R/3® are registered trademarks of SAP SE.
From global player to mediumsized companies – companies
can significantly benefit from
the competent SAP ® consultancy of SymQ for the areas of
finance and treasury. The consultancy approach ranges from
strategy development and
solution design via the implementation to the continuous
process optimization in SAP®.
12
Hanse Orga International B.V.
Hanse Orga International Corp.
Nieuwe Prinsenkade 9
4811 VC Breda
Netherlands
205 N. Michigan Avenue / Suite 4110
Chicago, Illinois 60601
USA
Tel: +31 (0)76 578 05 00
Fax: +31 (0)76 578 05 50
Tel: +1 (312) 620 1200
Fax: +1 (312) 620 1201
Email: office@hanseorga.com
http://www.hanseorga.com
Email: office@hanseorga.com
http://www.hanseorga.com