Administration Officer P2
The United Nations World Food Programme (WFP) is the world's largest humanitarian
agency, fighting hunger worldwide. We are seeking to fill the position of Administration
Officer at the P2 level, based in our Sub-Regional Emergency Coordinator’s Office (REC) in
Amman, Jordan.
ARE YOU UP TO THE CHALLENGE?
Selected candidates may be asked to serve in a difficult duty
station upon appointment.
Please visit our careers page to get more information about being an
International Professional in WFP:
http://www.wfp.org/careers/international-professionals
Under the general supervision and guidance of the Chief Support Services, the
Administration Officer will be responsible for the following key duties:
 Evaluate and monitor administrative services and recommend changes in policies,
systems and procedures to ensure services aligned with changing business needs
and objectives;
 Conduct oversight missions to Syrian Crisis country offices;
 Ensure WFP’s administrative resources are fully and properly accounted for and
that internal control systems are adequate and functioning;
 Control the budget for administrative expenditures to include, making budget
projections supported by entering rolling commitments in SAP based operating
system and raising monthly accruals;
 Supervise the administration of common premises to ensure efficient, cost-effective
and timely service provision and cost recovery;
 Review adequacy of office space requirements and makes recommendations;
 Contribute to preparedness actions such as early warning, risk analysis and
contingency planning and make the necessary recommendations;
 Periodically monitor the management of risks and report on any actions taken;
 Raise travel commitments ensuring the accurate calculation of daily subsistence
allowances for travel authorization and travel expense claims;
 Prepare all types of contracts related to admin (i.e. rent, security, communication,
etc.) for review by the Regional Emergency Coordinator (“REC”) office Senior
Management, in coordination with WFP’s Legal office;
 Supervise the competitive procurement process for micro purchase orders to
include raising purchase orders in SAP based financial system;
 Manage conferencing services for the REC and Syrian Crisis country office;
 Manage telephone billing system to ensure timely billing and cost recovery from
staff;
 Maintain and track all WFP owned property to include, registering the assets in
WFP’s official management database, perform an annual asset physical count, and
produce an annual report of this exercise that details methodology and outcome;
 Supervise Admin staff assigned to the REC to include providing training and
guidance enabling them to perform their duties effectively and build their capacity;
and
 Perform other related duties as required.
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Qualifications & Experience Required
Education:
 University degree in Business/Public Administration, or other fields related to office
management and administration.
Experience:
 At least three years of professional experience in administration or facilities
management with either a private or public sector organization;
 Experience working in emergency context in the Middle East;
Technical Skills & Knowledge:
 A complete and in-depth grasp of office administration practices and procedures;
 Ability to make thorough analysis and draft clear and concise reports;
 Proficiency in MS Office (Word, Excel, Powerpoint, Outlook);
 Working knowledge of UN travel, procurement and administrative rules and
regulations and WFP software packages and systems is an asset.
Competencies:
 Resourcefulness, initiative, maturity of judgement and tact;
 Strong organization and coordination skills;
 Ability to analyse data, draw conclusions and recommend a course of action;
 Ability to prioritize work and handle multiple tasks within tight timeline;
 Ability to execute tasks pro-actively with minimal supervision;
 Ability to plan, coordinate and monitor the work of subordinates, and provide
sound technical advice to managers;
 Ability to establish and maintain effective working relationships with persons of
different national and cultural backgrounds.
Language:
 Fluency in English and Arabic;
 Working knowledge of another UN official language (French, Spanish, Russian or
Chinese) or Portuguese as a WFP working language is an asset.
Terms and Conditions
Selected candidate will be employed on a fixed-term contract with a probationary period of
one year.
WFP offers an attractive compensation and benefits package, including basic salary, post
adjustment, relocation entitlement, travel and shipment allowances, 30 days’ annual
leave, home leave, an education grant for dependent children, pension plan and medical
insurance. For more details please visit icsc.un.org
Application Procedures:
Go to: http://i-recruitment.wfp.org/vacancies/14-0015650
Step 1: Register and create your online CV.
Step 2: Click on “Description” to read the position requirements and “Apply” to submit
your application.
NOTE: You must complete Step 1 and 2 in order for your application to be considered for
this vacancy.
Deadline for applications: 29 October 2014
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
Qualified female applicants and qualified applicants from developing countries are encouraged to
apply.
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No appointment under any kind of contract will be offered to members of the UN Advisory
Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service
Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint
Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight
responsibilities over WFP, both during their service and within three years of ceasing that service.
REF: 14-0015650
Fighting Hunger Worldwide
www.wfp.org
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