4-H Alberta Glossary of Terms
Term
4-H Adult Volunteer
4-H Alumni Club
4-H Club
4-H Club Year
4-H Entity
Definition
An adult eighteen (18) years of age and older who provides assistance
without pay in support of 4-H activities at the club, inter-club or other levels
of the 4-H Alberta organization.
A group of members, 18 years and older who have registered with the 4-H
Alberta Branch as 4-H Alumni and paid a membership fee as set by the 4-H
Alberta Council. Autonomous; individual 4-H alumni often serve as
resource people for clubs and councils.
An organized group of Alberta youth, age 9 to 20, registered with the 4-H
Alberta Program, who meets to complete a 4-H project(s) and develop
communication, citizenship and group skills.
October 1st to September 30th constitutes the official 4-H club year.
References to the current club year reflect these dates. There are cases
where clubs run activities through the summer and may have a previous
year’s event after September 30th; or may have new year events (ie
organizational meetings, weigh-ins, etc) prior to October 1st.
Any 4-H club, council, committee, program event or activity run under the
umbrella of 4-H Alberta
An all-inclusive group of the contributing participants in the 4-H Alberta
program including Alumni, Ambassadors, Branch, Clubs, Councils,
Foundations, Key Leaders, Leaders, Members, Sponsors and Volunteers (the
list is in alphabetical order to show equality)
4-H Foundation of Alberta An elected group of individuals that seeks, receives and administers
resources to enhance 4-H in Alberta. The Board of the 4-H Foundation
includes 8 elected directors, who have completed an interview, past
president of the 4-H Alberta Council (with voting privileges). Ex officio
(non-voting) members include the past chair of the 4-H Foundation, staff
representative from the 4-H Branch, 4-H Foundation CEO.
An activity that is undertaken by a 4-H club, project group, council or
4-H Fundraiser
committee to generate funds for operations. Fundraising initiatives must be
consistent with the mission, goals, and philosophy of the 4-H Alberta
Program, and must not restrict or limit further fundraising activities.
The registered 4-H leader responsible to lead the 4-H club through its annual
4-H Club Leader or
work.
General 4-H Leader
4-H Family
4-H Leader
Refers to all registered leaders (general, assistant, project and key), council
members (district, regional and provincial), committee members, and alumni
(who will be working alone with 4-H members) who are eighteen (18) years
of age or older. The screening policy does not apply to parent or youth
volunteers, resource staff, committee members, alumni or other adult
volunteers who are not working alone with 4-H members.
4-H Alberta Glossary of Terms
March 2011
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Term
4-H Member
4-H Project
4-H Youth Volunteer
4-H Volunteer
Achievement Day
4-H Alberta Advocates
4-H Alberta Branch
4-H Alberta Champions
4-H Alberta Fund
Development Team
4-H Alberta Enhancers
Definition
A registered youth who has reached their ninth (9th) birthday and has not
reached their twenty-first (21st) birthday on or before December 31st of the
current club year. Members must complete the basic member expectations to
receive credit for the 4-H year, and be a member in good standing with their
4-H club to be eligible to attend Provincial programs.
Planned work in an area of interest to the 4-H member, guided by a project
leader, aimed at objectives that can be attained and measured, and
summarized in a record book. There is a designated list of official 4-H
Alberta projects. New projects are introduced on a trial basis and later are
granted official project status if warranted.
A youth under eighteen (18) years of age, who is not a registered 4-H
Alberta member, who volunteers for 4-H Alberta..
Includes general, assistant, project and key leaders and alumni club
members, who are eighteen (18) years of age or older and who will be
working directly with 4-H members.
An opportunity to celebrate and show what the members have learned over
the course of the project. Each club will decide how to do this best in order
to suit their project and the 4-H club goals. Participation in the club’s
achievement day is a basic member expectation.
Are sponsors involved at the provincial level and in at least one of the three
following Program levels; club, district, or regional. As members of 4-H
Alberta’s fourth highest sponsor level, Advocates contribute a minimum
$2,500 in annual direct cash support to Provincial 4-H programming and a
total contribution of $2,500 - $9,999 annually.
A Branch of Alberta Agriculture and Rural Development (ARD). The
Branch is dedicated to developing leadership, interpersonal and technical
skills through a strong partnership of volunteers, industry and government.
The Branch serves as coordinator for the relationship between the 4-H
Alberta Partners.
Are sponsors involved at a Provincial level and in at least one of the three
following Program levels; club, district, or regional. As members of 4-H
Alberta’s third highest sponsor level, Champions contribute staff time,
company resources and at minimum $10,000, in annual direct cash support
to Provincial 4-H programming and a total contribution of $10,000 $39,999 annually.
A team of staff managed by the 4-H Foundation of Alberta who is
responsible for establishing and maintaining financial partnerships with
individuals, groups and corporations to insure the long term financial
viability of 4-H Alberta.
Are sponsors involved at a Provincial level and in at least two of the three
following Program levels; club, district, or regional. As members of 4-H
Alberta’s second highest sponsor level, Enhancers contribute staff time,
company resources and at a minimum, $20,000 in annual direct cash support
to provincial 4-H programming and a total contribution of $40,000 - $74,999
annually.
4-H Alberta Glossary of Terms
March 2011
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Term
4-H Alberta Legacy
Builders
4-H Alberta Partners
4-H Alberta Supporters
4-H Alberta Council
Ambassadors
Appeal
Appeals Committee
Appellant
Assistant Leader
Definition
Are sponsors involved at all levels of our Program; club, district, regional
and Provincial. As members of 4-H Alberta’s highest sponsor level, Legacy
Builders contribute staff time, company resources and a minimum of
$37,500, in annual direct cash support to Provincial 4-H programming
annually.
The committee consisting of 1-3 representatives from each of the 4-H
Branch of Alberta Agriculture and Rural Development, the 4-H Alberta
Council and the 4-H Foundation of Alberta.
An individual or organization that contributes up to $2,500 in direct cash
support to provincial 4-H programming.
Made up of two (2) elected members from each of the seven (7) 4-H
regional councils, two (2) selected representatives of 4-H alumni, the
immediate past president of the council, two (2) ambassador representatives,
a selected representative to the Canadian 4-H Council and a representative
of the 4-H Branch. The council was established in 1971 to assist with twoway communication between the 4-H Branch and 4-H leaders, members,
clubs and councils.
A selected group of 4-H members (two per region) chosen annually at 4-H
Alberta Selections program to serve for 2 years as representatives of 4-H
Alberta. Their mission is to enhance, educate and promote opportunities in
4-H to members and non members through leadership and representation.
An application to a higher authority for corroboration, vindication or
decision.
A group of individuals formed for the purpose of jointly considering,
evaluating and judging the validity of a decision made by a Grievance
Committee. Appeals Committees will only include registered 4-H leaders
and/or adult 4-H volunteers.
An individual, group or organization that has made a formal written appeal.
The 4-H leader designated to aid the General 4-H Leader in carrying out
club related work.
Basic Member Expectations The requirements all 4-H Alberta members must meet on a yearly basis to
receive credit of 4-H membership for a club year.
or 4-H Member
Requirements (it is referred
1. Complete project records for each project and have them signed by
to both ways in the policies)
the club or project leader.
2. Attend a minimum of 70% of designated club activities.
3. Complete a communication activity.
4. Participate in their 4-H club achievement event. (If unable to attend,
prior arrangement must be confirmed with the club leader to
designate member’s participation in some aspect of the achievement
event.)
5. Complete a community service.
4-H Alberta Glossary of Terms
March 2011
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Term
By-Laws
Club Events
Club in Good Standing
Definition
Rules adopted by a club, district, regional council or the 4-H Alberta
Council within the organization's constitution to govern the organization's
membership and/or regulate of the organization's affairs.
Activities planned and run by a registered 4-H club in Alberta for its
members, leaders and parents and recorded in the club’s minutes. Club
events include competitions, workshops and business, project,
communication and social activities.
A club that adheres to all policies and procedures, has at least one (1) adult
leader, operates in a manner safe for youth, and operates in a manner that
upholds the 4-H mission, values and philosophy.
Club Leadership Team
The registered 4-H leaders elected or approved to leader positions in a 4-H
club and adult volunteers who serve on a club’s Parent Advisory Committee.
Co-Marketing
An initiative where an amount of dollars or in-kind value is allocated to the
4-H Alberta Program based on a percentage of sales with no designated
maximum donation. Both the co-marketing organization and 4-H Alberta
receive recognition.
Aimed at developing communications skills, the communication activity
must be prepared by the member, presented by the member in front of a
group of people, and be at least three (3) minutes in length.
The binding written and approved document of basic principles and laws of
a 4-H club, district, regional or 4-H Alberta Council or 4-H entity. This
document determines the powers and duties of the organizational body and
determines the rights of membership. The basic 4-H Club Constitution
outlined in the Leaders Information Manual will govern 4-H Alberta clubs
that do not have a specific club constitution.
May be the 4-H Branch Head, a department official, a staff member,
volunteer, or professional in the field of crisis management.
Communications Activity
Constitution
Crisis Manager
Crisis Team
Will consist of a small group who will assist the Crisis Manager in
developing and implementing the crisis strategy.
Designated Funds
Funds deposited with the 4-H Foundation of Alberta in the 4-H Program
Trust, Provincial 4-H Committees Trust, and the 4-H Sponsor trust for use
by the 4-H Branch to provide programs and resources to 4-H clients.
The designated organization of all the 4-H clubs within a 4-H district formed
to co-ordinate district 4-H events, assist clubs in the district and forward
concerns to the regional 4-H council. Each 4-H club designates
representatives to the district council.
Activity planned and run by a 4-H club or district council in Alberta for the
members, leaders and parents in clubs within the district and recorded in the
district council’s minutes. District 4-H events include competitions and
business, project, communication and social activities.
An individual who donates funds to an 4-H Alberta entity and may require a
charitable tax receipt. A charitable tax receipt cannot be issued if a donor
requests a direct benefit to a family member.
District 4-H Council
District Event
Donor
4-H Alberta Glossary of Terms
March 2011
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Term
Donation
Environment Projects
Event Leadership Team
Existing Leader
Definition
An amount of dollars or in-kind value that is allocated to the 4-H Program
with no expected return criteria attached. Donations cannot have any riders
attached to indicate any specific support. Donors are recognized according
to Canada Revenue Agency regulations.
Projects that teach members about the environment. Current 4-H Alberta
projects: Environment, Nestbox, Outdoorsman, and Wildlife Habitat.
Volunteers responsible for planning and implementing an event for a club,
interclub, district, region or Provincial group of members, leaders, and/or
parents.
Refers to a 4-H leader who has not had a break in service of more than one
year and completes screening as required every five years.
Expense Payment
Reimbursement of out of pocket costs for items such as food, mileage, or
supplies incurred by an individual doing a service.
Field Crop Projects
Projects that teach members about field crops. Current 4-H Alberta projects:
Field Crops and Range Management.
Grievance
A formal complaint, in writing submitted to a grievance committee.
Grievance Committee
A group of individuals formed to jointly consider, evaluate and, where
possible, resolve grievance. A Grievance Committee will only include
registered 4-H leaders and/or adult 4-H volunteers.
A payment for service for which custom or propriety forbids a price to be
set. An honorarium can be either a monetary payment or a nominal gift.
Honorarium
Projects that teaches members about the various aspects of the horse
industry. All members registered in the horse project are required to
complete Horsemanship levels 1, 2 and 3 before taking any other horse
project. Recognized options include:
• Horsemanship Levels 4 to 7
• English – jumping, vaulting, dressage
• Western – reining, packing, cattle events, ranch horse and rodeo
• Draft horse
• Young horse
• Standardbred
• Horse judging
The 4-H Livestock Project requirements apply to all horse projects.
Activity planned and run by a 4-H entity in Alberta for the members, leaders
Interclub Event
and parents from two (2) or more clubs and recorded in the organizing
entity’s minutes. Interclub 4-H events include competitions and business,
project, communication and social activities.
Interclub 4-H Project Event When one or more 4-H clubs are involved in the organization of the event
and members of two or more clubs participate in the event.
Horse Project
4-H Alberta Glossary of Terms
March 2011
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Term
Definition
Interclub 4-H Rodeo
When one or more 4-H clubs are involved in the organization and members
of two or more clubs participate in the rodeo.
Intermediate Member
A member who is at least twelve (12) years of age and not more than
fourteen (14) years of age on or before December 31st of the club year.
Invitational 4-H Project
Event
When one organization or one 4-H club organizes the event and invites other
4-H clubs to attend and participate. An invitational 4-H event must be
organized or sanctioned by an approved 4-H entity.
When one organization organizes the rodeo and invites 4-H clubs to attend
and participate. An invitational 4-H rodeo must be organized or sanctioned
by an approved 4-H entity.
A member who is at least nine (9) years of age and not more than eleven
(11) years of age on or before December 31st of the club year.
Invitational 4-H Rodeo
Junior Member
Key Leader
Leader Screening
Leader Screening
Committee
Leader Training
Life Skills Projects
Livestock Projects
New Leader
Nominal Gift
An experienced volunteer 4-H leader, who, in consultation with a 4-H staff
member, works with a district council and with local 4-H clubs to help other
4-H volunteer leaders deliver the 4-H Program. The district 4-H council
elects the key leader.
A process that endeavors to protect 4-H members by requiring adults
registering as 4-H leaders to complete an application form, obtain reference
letters, and a criminal records check for review and approval by a Provincial
4-H leader screening coordinator. The process must be completed when the
4-H volunteer is new and every five (5) consecutive years as a 4-H leader.
Group designated by the 4-H Alberta Council to yearly review the
applications, references and criminal records checks referred to them by the
leader screening coordinator..
A three (3) level process aimed at increasing knowledge about the 4-H
Alberta Program and developing leadership skills in the registered 4-H
leaders. Level 1 is mandatory and Level 2 and 3 are recommended. Training
is available from 4-H Specialist in regions and 4-H key leaders.
Projects which develop skills that will benefit the members for the
remainder of their lives. Current 4-H Alberta projects: Clothing, Computer,
Craft, Creative Option, Entrepreneur, Exchange, Foods, Gardening, Judging,
Leadership, Photography and Theatre Arts.
Projects where members acquire an understanding of livestock production
and management. The 4-H Livestock Project Requirements apply to all 4-H
livestock projects. Current 4-H Alberta projects: Beef, Dairy, Swine, Sheep,
Goat, Llama, Alpaca, Bison and Ratites. There are options within each
general project category.
Refers to a 4-H leader who has never completed the screening process or
who has a break in service of two or more years.
An item given as a thank you to recognize an individual doing a service (less
than $50).
4-H Alberta Glossary of Terms
March 2011
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Term
Definition
Payment
Money given for a service provided. The amount is preset.
Personal Information
Recorded information about an identifiable individual that is collected by
the 4-H Branch. It includes:
 The individual’s name, address (home or work), e-mail address and
phone numbers (home or work or cell).
 The individual’s age, and sex
 Personal Health Information (collected for residential member
programs only
Probation ( Leader
Screening)
Refers to the period of time that a 4-H leader works with a club or
committee while his/her screening application is being processed and his/her
training is completed. 4-H Leaders on probation must not be allowed
unsupervised access to 4-H members. Another screened 4-H leader or
screened adult must work with them at all times.
Probation ( Policy
Infractions)
Period of time that the 4-H entity must adhere to all sanctions issued and
ensure they follow all policies. Failure to do so will result in the entity being
deregistered.
An activity organized for 4-H members and/or 4-H leaders that may be a
single event or several related components. An activity organized for the
betterment of member and/or leader personal development
Program
Project
The 4-H Alberta Program encompasses all aspects of 4-H from club to
Provincial level aimed at carrying out the stated 4-H objectives and mandate
in the Province.
All associated terminology and technology relating to the practical activity(ies), in which a 4-H member is registered.
Project Leader
The individual 4-H leader responsible to teach 4-H members technical
knowledge and skills related to a specific project area.
Provincial Event
Activity (competition, project-related or social in nature) planned, promoted
and operated by a Provincial 4-H committee or the 4-H Branch for the
members, leaders, and parents in 4-H clubs and councils involved in the 4-H
Alberta Program.
The designated organization of all the 4-H districts within a 4-H region
formed to co-ordinate regional 4-H events; provide leadership to the districts
and forward concerns to the 4-H Alberta Council. Each 4-H district
designates representatives to the regional council.
Activity planned and run by a 4-H regional or district council or club for the
members, leaders and parents from clubs and districts within that region and
recorded in the regional council’s minutes. Regional 4-H events include
competitions, and business, project, communication and social events.
A rule or order having the force of law written and issued by an
organization.
Regional 4-H Council
Regional Event
Regulation
4-H Alberta Glossary of Terms
March 2011
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Term
Residential Activity
Resource Person
Rule
Definition
One where the program staff – whether paid or volunteer – is responsible for
the supervision of all the members in attendance. Generally, at these
programs, the members receive their room and board as part of the program
registration fee. Programs where 4-H club leaders and parents are
responsible for the supervision of the members from their club who are in
attendance are not considered residential programs.
An individual who is formally engaged to provide a paid service at the club,
inter-club, or other level of the 4-H organization. This may include
instructors and judges.
A written and accepted regulating principal for conduct or action.
Senior Member
A member who is at least fifteen (15) years of age and not more than twenty
(20) years of age on or before December 31st of the club year.
Small Animal Projects
Projects that involve understanding the care, management and/or training of
birds, pets, insects and other animals. Current 4-H Alberta Livestock Project
requirements apply to these projects. Current 4-H Alberta projects:
Apiculture, Canine, Pheasants, Poultry, Rabbit, and Small Animals.
An organization, individual or corporation that partners with and enters into
a contract with 4-H Alberta. Sponsors want and receive a direct benefit from
their contribution.
An amount of dollars or in-kind value that is allocated to the 4-H Program.
Sponsor organizations expect recognition for dollars allocated. Sponsors are
recognized according to Canada Revenue Agency regulations. Sponsor
funds can have a rider attached that indicates support to specific individuals
or entities or programs.
Projects that use technology and trade skills. Current 4-H Alberta projects:
Automotives, Small Engines, Tractor, Veterinary Sciences, Welding, and
Woodworking.
Sponsor
Sponsorship
Technology and Trade
Projects
th
Underage Youth (Peewees) Youth who have not reached their ninth (9 ) birthday on or before December 31
of the current 4-H club year.
4-H Alberta Glossary of Terms
March 2011
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