United States Army
Soldier Support Institute
Introduction To Electronic
Military Personnel Office
(eMILPO)
Lesson Plan
LESSON PLAN (LP)
TSP (TASK)
Number
CAA5FS01
Title
Introduction to Electronic Military Personnel Office (eMILPO)
Task Number/
Title
NA/Introduction to Electronic Military Personnel Office (eMILPO)
Effective
Date
15 September 2003
Supersedes
TSP
Introduction to SIDPERS-3 and Introduction to the Army Human Resource System
(AHRS).
TSP User
Use this LP for Administrative Specialist (42L1O), Human Resources Specialist
(42A1O), Human Resources Information Systems Management Specialist (42F1O),
Human Resources Specialist BNCOC (42A3O), and the Human Resources
Specialist ANCOC (42A4O).
Proponent
Adjutant General School
Comments/
Recommenddations
Send comments and recommendations directly to Commandant, Adjutant General
School, ATTN: ATSG-AGS-N, Fort Jackson, SC 29207
Foreign
Disclosure
Restrictions
This product has been reviewed by the product developers in coordination with the
Adjutant General School foreign disclosure authority. This product is releasable to
military students from all requesting foreign countries without restrictions.
1
Introduction to Electronic Military Personnel Office (eMILPO)
SECTION I.
ADMINISTRATIVE DATA
All Courses
Including this
Lesson
Course Number
Course Titles
500-42L1O
Administrative Specialist
500-42F1O
Human Resources Information Systems
Management Specialist
500-42A1O
Human Resources Specialist
500-42A3O
Human Resources Specialist BNCOC
500-42A4O
Human Resources Specialist ANCOC
Task
Taught or
Supported
TASK NUMBER
CAA5FS01
Reinforced
Task
TASK NUMBER
NA
Academic
Hours
TASK TITLE
Introduction to Electronic Military Personnel Office
eMILPO
TASK TITLE
NA
The academic hours required to teach this course are as follows:
PEACETIME
HOURS/METHODS
CAI
CO
Total
2.5
0.2
2.7
MOBILIZATION
HOURS/METHODS
2.5
0.2
2.7
Prerequisite
Lesson
None.
Clearance
and Access
There is no security clearance or access requirement for this lesson.
2
References
NUMBER
TITLE
DATE
PARA
NO.
Student
Study
Assignments
None.
Instructor
Requirements
One Instructor familiar with eMILPO.
Additional
Personnel
Requirements
None.
Equipment
Required for
Instruction
One computer with proxima and overhead projector screen.
Personal Computers w/eMILPO WBT.
Materials
Required
INSTRUCTOR MATERIALS: Lesson plan, power point presentation.
ADDITIONAL
INFORMATION
STUDENT MATERIALS: None.
Classroom,
Training Area,
and Range
Requirements
One standard classroom.
Ammunition
Requirements
None.
NOTE:
Before presenting this lesson, instructor must thoroughly prepare by studying this
lesson.
Instructional
Guidance
None.
3
Proponent
NAME
RANK
POSITION
Singletary, Sandra
SSG
Writer//Developer
Burruss, Susan
GS-11
Team Chief
Dancy, Lilla
GS-12
Quality Control
Smith, Paul
MSG
NCOIC, TDD
Jones, Anita
GS-13
Chief, TDD
Bartholomew, Donald
COL
Commandant
4
DATE
SECTION II.
INTRODUCTION
Method of instruction: CO
Instructor to student ratio is: 1:16
Time of instruction: 0.1 (5 minutes)
Media: Viewgraph
Motivator
In today’s world, all the news we hear, practically everything we see, is maintained
and passed on to us by some type of Information System, or in simpler terms, a
computer. The Army is no different. Commanders require accurate and timely
information in both peacetime and wartime. The Information System currently used
to validate, process, and store data pertaining to soldiers and units is called the
Electronic Military Personnel Office (eMILPO). As Human Resource/Administrative
Specialists, you are responsible for ensuring the data contained in the human
resource information systems remain current/accurate. This lesson will provide you
with a basic understanding of the current system in use.
NOTE:
Inform students of the following scope statement requirement.
NOTE:
Show slide #1 - Scope Statement.
At the completion of this lesson you will:
Scope:
This lesson presents an overview of the Electronic Military
Personnel Office (eMILPO).
Safety
Requirements
None.
Risk
Assessment
Level
Low.
Environmental
Considerations
None.
Evaluation
None.
Instructional
Lead-in
eMILPO is the Army's current Army Human Resource Information System designed
for personnel strength accounting and reporting. To effectively work in the Army’s
human resource field you need to know the current system in use and the changes
planned for the future.
5
SECTION III.
PRESENTATION
1.
Learning Activity 1 - Overview of Electronic Military Personnel Office (eMILPO)
Method of instruction: CO
Instructor to student ratio is: 1:16
Time of instruction: 0.4 hours (20 minutes)
Media: Viewgraphs
a. What is eMILPO? eMILPO is a function-based system, unlike its predecessor,
which was transaction-based. This means that eMILPO will automatically send the
appropriate transaction for the function that is being performed.
b. eMILPO is a web application, accessed through the Army Human Resource
System (AHRS) Web Portal, accessible 24 hours a day, 7 days a week, worldwide,
by all echelons of field users. eMILPO will provide the U.S. Army with a reliable,
timely, and efficient mechanism for managing strength accountability and performing
personnel actions. The system provides visibility of the location, status and skills of
soldiers from both a high level (top of system) and a unit level (bottom of system),
which is vital in determining the war fighting capability of the U.S Army and
subordinate commands.
Note:
Show slide 2 and explain this is the AHRS Web Portal. Point out the different
applications accessed through the portal, to include the Web-Based Training (WBT).
Inform students that for training purposes only, the WBT has been installed locally on
their computers.
c. eMILPO brings with it many changes to personnel automation. The term
SIDPERS will no longer be associated with the application, and no longer will
“transactions” be forwarded for processing. The change takes place at the time the
update is made. User rights play a big part in what a user can and cannot do. Other
key changes are:





One database – implementing the Integrated Total Army Personnel Database
(ITAPDB) structure.
Easier to navigate and learn.
Automated departure process.
More flexible slotting.
More top-fed promotions.
d. When we say one database, we realize this in itself brings many significant
changes. First, in a corporate database structure, synchronization is no longer an
issue. As we previously mentioned, units will not be required to submit departure
transactions. In this structure, a “sign of life”, or a soldier physically present at your
unit will require an arrival update to be accomplished. Along with no more
departures, we will no longer have “Assigned not Joined/Joined” updates.
6
e. When the total ITAPDB concept is complete, it will be the Army’s Human
Resource data provider and will provide a single integrated source of data for the
Active Army, Army National Guard, Army Reserve Components and Civilian
personnel. It will provide visibility and accountability across components, and will
eliminate data redundancy. ITAPDB will be the data source for migrating data to the
Defense Integrated Military Human Resource system (DIMHRS).
f. Right now we will look at the EMILPO web based training.
Note:
Show slide 3 and explain this is the eMILPO main menu. The plus sign next to a
function indicates there are further options available for the function. Point out the
options available under System Services.
Note:
CONDUCT A CHECK ON LEARNING AND SUMMARIZE
Q: What does e-MILPO stand for?
A: Electronic Military Personnel System.
Q: How many databases make up the eMILPO system?
A: One.
Note:
During the past 20 minutes, we discussed the eMILPO system. We discussed the
major changes and viewed a snap shot of the system. As the Army’s personnel
system continues to evolve, it is important to stay abreast of changes and how it
affects what we do.
7
2.
Learning Activity 2 – Web-based Training (WBT)
Method of instruction: CAI
Instructor to student ratio: 1:16
Time of instruction: 2.5 hours (125 minutes)
Media: CBI
Security Classification: Unclassified
Note:
Ensure that each student has a computer with the eMILPO Web-based Training
(WBT) properly installed.
a. The WBT provides performance-oriented training how to use the various
components of eMILPO Application. It is divided in four sections:
 Home Page: Starting place for the WBT with navigation to each area of the
WBT.
 Orientation: How to use the WBT and an overview of the eMILPO application.
 Course: The individual lessons of the WBT.
 Glossary: This section opens the glossary in a separate window. You can open,
search for an entry and become familiar with eMILPO terminology.
Note:
Have students turn on system. Walk students through navigation process.
Inform the students that the glossary is not available in this version of the WBT.
b. Navigating through the function modules and lessons of the WBT:
 Select a module column header, such as Promotions, to open the module menu
page.
 To return to a lesson after quitting the course:
 Click on Course to open the Main Menu.
 Click the module name to open the module menu.
 Click on the lesson where you left off to start that lesson again.
Note:
Inform students they have 2.0 hrs to navigate the WBT. They should pay attention to
the on screen text box, which depicts the appropriate data to be entered for each
field. Inform the students that for training purpose only uppercase letters are used
(unless otherwise indicated). The asterisk (*) is used by eMILPO to denote required
fields.
8
Note:
Ensure the students remain logged on to the WBT and ask the following check
on learning questions.
Q: How many major function modules are contained in eMILPO?
A: 6.
Q: Does eMILPO allow upper and lowercase letters?
A: Yes, but for training purposes only uppercase letters are used.
Q: What module would you select to create an arrival transaction?
A: Personnel Accounting.
Q: What are the search criteria possibilities for most actions?
A: SSN, Last Name, or UIC.
Q: What must be done after building a soldier list to display the information required
on a specific soldier?
A: Click on the select box to choose the soldier.
Q: What would be the best search criteria selection and why?
A: Search by SSN to pull up only the required soldier in the soldier list.
Q: What module allows the user to monitor accounts?
A: System Services.
Q: What information is required to create a user account?
A: User AKO ID, user role and the functional areas.
Q: What does the award module allow you to perform?
A: Add, Update, Remove, and Print.
Q: What are the Search Criteria possibilities for an arrival transaction?
A: Gaining UIC, Report Date, Personnel Service Center (PSC) and Military Pay
Code (MPC).
Q: What function module would you select to update a soldier’s emergency
notification data?
A: Personnel Services.
Q: What is the purpose of the workflow inbox?
A: To provide automatic notification to units and authorized personnel of task
actions they need to perform for soldiers in their units under their authority.
Q: What reports are available in the Promotions function module?
A: The AAA-117 and the AAA-294.
Summary:
During the past 2 hours you have learned the basic functions of the eMILPO
applications. You are now familiar with a productive information management tool
that will assist you in maintaining accurate accountability of your unit personnel. It is
to your advantage to take what you have been taught and use the resources
available to you to expand your knowledge of eMILPO.
9
SECTION IV
SUMMARY
Method of instruction: CO
Instructor to student ratio is: 1:16
Time of instruction: 0.1 hours (5 minutes)
Media: None
Security Classification: Unclassified
Review/
Summarize
Lesson
Today, we discussed the major changes and viewed a demonstration of the
system. As the Army’s personnel system continues to evolve, it is important to stay
abreast of changes and how it affects what we do. You have learned the basic
functions of eMILPO applications. You are now familiar with the productive
information management tool that will assist you in ensuring the data contained in
the personnel information system remains current and accurate. It is to your
advantage to take what you have been taught and use the resources available to
you to expand your knowledge of eMILPO.
As Personnel/Administrative Specialists, it is essential that you have a basic
understanding of the personnel automation systems that support your job.
Scope
Show slide #1 - Scope Statement
At the completion of this lesson you will:
Scope:
This lesson presents an overview of the Electronic Military
Personnel Office (eMILPO).
SECTION V.
STUDENT EVALUATION
Testing
Requirements
None.
Feedback
Requirement
10