AACRAO Technology & Transfer Conference JULY 12–14 « JW MARRIOTT AUSTIN « AUSTIN, TX
Technology Sponsored by
Transfer Sponsored by
2015 AACRAO Technology & Transfer Conference
CONFE RE NC E DIREC TO RS
Mark McConahay
AACRAO Technology Program Director
Lee Furbeck
AACRAO Transfer Program Director
Mark McConahay attended Indiana
University in Bloomington, Indiana,
received a B.A. in Mathematics
(1979) and Master of Science of
Environmental Science (1984) and
never left. He joined the Office of
the Registrar in 1982 as an Analyst/
Programmer, was the Associate
Registrar of Systems from 1990–
2011, and is now the Associate Vice
Provost and Registrar. In addition to his work in the Office
of the Registrar, Mark has presented at several
conferences, received two EDUCAUSE Best practice
Awards (then CAUSE), two CUMREC Best Paper Awards,
contributed to books and articles, was a member of the
2002 EDUCAUSE program committee, and a member of
the CUMREC Board of Directors.
Lee Furbeck, Ph.D. currently serves
as Director of Undergraduate
Admissions and Student Transition
at Cleveland State University and
has directed the transfer program
for AACRAO’s Technology and
Transfer Conference for the past
seven years. She has published
and presented extensively on
transfer-related topics, student
access and equity, and admissions recruitment. Lee
previously served as Chair of AACRAO’s Transfer and
Articulation Committee and has worked with transfer
students and transfer credit policy at the institutional and
state levels in multiple states. She has also served as
Chair of AACRAO’s Professional Development Committee
and in several regional leadership roles. Lee earned a
doctorate in English at the University of MissouriColumbia, and master’s and bachelor’s degrees from the
University of Kentucky.
Conference Sponsors
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AACRAO TECHNOLOGY
CONFERENCE
AACRAO TRANSFER
CONFERENCE
is sponsored by
is sponsored by
OnBase®, developed by Hyland Software,
combines document imaging, management
and workflow solutions in a single, Webenabled application. OnBase helps higher
education institutions increase speed and
accuracy while reducing costs. Tailored
for departments, yet comprehensive
for a campus, OnBase fosters process
improvements in admissions, the registrar’s
office, financial aid, accounting, HR
and advancement.
CollegeSource, Inc. has been creating
information technology solutions for
higher education since 1971. More than
2,000 institutions and millions of users
worldwide utilize CollegeSource products
for degree audit, degree planning, and
transfer articulation.
July 12–14, 2015 • JW Marriott Austin • Austin, Texas • www.aacrao.org
2015 AACRAO Technology & Transfer Conference
CONFE RE NC E HIG HL IG HTS
TECHNOLOGY & TRANSFER:
THEY MATTER TO YOUR INSTITUTION
A growing emphasis on student success and outcomes
has many implications, especially as institutions attempt
to recruit and retain diverse, knowledgeable, and mobile
populations. For many institutions, creating a transferfriendly environment is a key strategy as students
continue to transfer at higher rates. In addition, the use
of technology is integral to enrollment strategy, and the
activities of the registrar, admissions, orientation, and
retention staff are often the critical difference between
institutional success and failure.
With this in mind, we invite you to join the ongoing
conversation at AACRAO’s Technology & Transfer
Conference in Austin. The sessions, workshops, and
networking opportunities at the meeting will help you
develop and refine your own programs, policies, and
initiatives and inspire others on your campus to make a
real difference in the success of your students.
Page 1
Attend Two Meetings for the Price of One.
Both Technology & Transfer offer their own independent
programming; however, they will share plenary speakers,
refreshment breaks, social events, and the exhibit hall.
As a registered attendee, you will have the option of
attending sessions of interest at either meeting. Last year,
many attendees took advantage of the opportunity, and
many brought institutional teams to “divide and conquer”
the sessions.
Who attends?
AACRAO’s Technology and Transfer Conference brings
together professionals from admissions, retention,
enrollment management, transfer center, financial aid,
and registrar offices to discuss and debate current
issues. This is your opportunity to network with more than
300 of your peers—all engaged in the many facets of
student services technology and student transfer issues.
In addition, our exhibitors will be available to showcase
their products and services and answer your questions.
July 12–14, 2015 • JW Marriott Austin • Austin, Texas • www.aacrao.org
2015 AACRAO Technology & Transfer Conference
CONFE RE NC E HIG HL IG HTS
PROGRAMMING
Sessions, Workshops, and More...
Technology
Using technology to develop integrated student systems
and services is critical to the success and survival of
today’s higher education institutions. Even as schools
face fiscal constraints, the increased operational
efficiency, accountability, and oversight of our programs
is being mandated. How can we harness technology to
bring forth new ideas, processes and practices to our
institutions to achieve results?
The AACRAO Technology program provides a forum for
admissions and student records professionals to focus
on the pragmatic aspects of technology, the issues
surrounding its use, and/or how it can be used in an
innovative manner. Connect with a community of peers
to delve into these issues, vet new ideas, and to hear/
provide relevant feedback and guidance.
Learn about new systems and services from our
corporate partners, and share your experiences with
peers in informal discussions and at roundtables.
With more than 70 sessions, numerous workshops,
and plenary presentations given by renowned higher
education practitioners, you will have access to some of
the most innovative work in our fields.
As an added bonus, you have the opportunity to register
for one of the pre-conference workshops held prior to
the meeting. See page 10 for information on:
•Registrar 101 & FERPA
•Reverse Transfer
Transfer
Higher education institutions must adopt a studentcentered approach, with the goal of creating a transferfriendly environment to encourage the recruitment,
matriculation, enrollment, and eventual graduation of this
student demographic. AACRAO’s Transfer Conference
has historically been at the forefront of providing current
information about transfer students, transfer policies, and
current practices being employed to support the success
of this student population.
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July 12–14, 2015 • JW Marriott Austin • Austin, Texas • www.aacrao.org
2015 AACRAO Technology & Transfer Conference
CONFE RE NC E HIG HL IG HTS
EXTENDING THE TRANSCRIPT:
CREATING A FRAMEWORK
FOR INSTITUTIONS
AACRAO has been working with NASPA and other higher
education groups to identify emerging practices in
collecting, documenting, and distributing student learning
outcomes and competencies, co-curricular activities, and
other educational experiences. The goal is to develop
a framework for an “extended” transcript that can be
used by campuses as they assess how they wish to
gather and represent a broader range of educational
experiences than are currently represented by the
academic transcript.
Background
The current framework for the academic transcript at
colleges and universities resulted from the convergence
of academic practice over many years. The notion
of documenting non-traditional learning is at a very
nascent stage in higher education. Considerable
innovation is taking place at colleges and universities as
faculty explore how best to identify and record student
learning experiences, create new delivery models and
assignments, and develop assessments and rubrics
to measure student learning. Rather than attempting
to create standards in this rapidly evolving arena, our
work should focus on identifying emerging practices,
addressing impediments to innovation, and offering
creative options for campuses to deliver and document
student learning.
Our goal has been to create a framework ultimately
leading to the development of new recording models
and operational considerations for registrars and other
higher education professionals to share with their
campuses, faculty, and academic leadership. These will
include examples where institutions have augmented
traditional transcripts to present additional information,
often in a digital format, as well as those who are
creating supplemental documents to include other forms
of student learning. Guidance for implementation of
these models—including validation of non-classroom
experiences, student information system considerations,
ways to minimize negative impacts on transfer students,
as well as enhancing the multiple ways students and
alumni may wish to present themselves will also be
a focus.
The Extended Transcript Track
As part of the extended transcript project, AACRAO
is encouraging conference participants to join the
discussions and contribute to the development of the
framework. There will be a series of sessions bookended by an introductory/descriptive session and
concluding with an interactive session that will bring
together interested conference participants to help
review, refine, and finalize the extended transcript
framework. Additional sessions within this track will
describe the goals and objectives of the project,
identify the technical, system, and practice challenges,
and highlight some of the current examples of digital
academic transcripts, learning outcome and competency
reports, and co-curricular records.
See page 4 for the sessions scheduled in the track.
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July 12–14, 2015 • JW Marriott Austin • Austin, Texas • www.aacrao.org
2015 AACRAO Technology & Transfer Conference
CONFE RE NC E HIG HL IG HTS
The sessions in the track are summarized below:
The Extended Transcript, Part I
Sunday, 12:30 pm–1:30 pm
Redesigning the Academic Record
Monday, 10:00 am–11:15 am
In this first session in AACRAO’s extended transcript
framework project, participants will learn the goals
and objectives of the project and hear a summary of
the work that has been completed to date. We’ll also
hear from campus experts who have begun to develop
components of an extended transcript and how this work
might fit into a broader framework.
Institutions and employers increasingly demand more
from our faculty’s academic record. The value and
usefulness of alternate forms of the record— including
ePortfolios, co-curricular records, learning outcomes,
and expansion of the current academic record—are
recognized and requested. In this interactive session,
attendees will see examples of these records, which are
made possible by our current technological environment.
It’s time for a new academic record.
Presenters:
Tom Black, Stanford University
Presenter:
Tom Black, Stanford University
Mike Reilly, AACRAO
Issuing Experiential Transcripts and Competency
Reports: A Registrar’s Perspective–I
Sunday, 1:45 pm–3:00 pm
As more institutions seek to better represent the scope
of student learning through these credential types, they
experience both unexpected challenges and rewarding
outcomes. Hear from registrars who have implemented
these innovative credentials as part of their official
offerings, and learn how you can do the same. Presenters:
Rodney Parks, Elon University
Issuing Experiential Transcripts and Competency
Reports: A Registrar’s Perspective–II
Monday, 8:00 am–9:15 am
This session piggybacks on Part I, which was held
Sunday afternoon. Hear from additional registrars who
have implemented these innovative credentials as part
of their official offerings, and learn how you can do
the same.
Brad Barron, Furman University
This presentation provides an overview of the history
and background of UNC’s decision to implement
a contextualized transcript. As of Spring 2015, this
transcript is officially on hold, as the various constituents
discuss the future plans for this new format. In addition
to the politics and policy involved, of equal interest are
the technical challenges learned from this project, which
included several successes and a few critical failures that
ultimately led to the decision to delay. Presenters:
Chris Derickson, The University of North Carolina at
Chapel Hill
Joellen Shendy, University of Maryland
University College
Presenters:
Darrin Hobbs, Western Governors University
Providing Context for the Contextualized
Transcript: A Case Study
Monday, 1:45 pm–3:00 pm
Christy Samford, The University of North Carolina at
Chapel Hill
The Extended Transcript, Part II
Tuesday, 8:00 am–10:15 am [double session]
In this final session of AACRAO’s extended transcript
project, participants will help develop the final framework.
Come ready to roll up your sleeves, help resolve any
outstanding issues and challenges, and contribute
to the final document that will be published after
the conference.
Presenters:
Tina Falkner, University of Minnesota—Twin Cities
Brad Myers, The Ohio State University
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July 12–14, 2015 • JW Marriott Austin • Austin, Texas • www.aacrao.org
2015 AACRAO Technology & Transfer Conference
ME E TI NG AT A G LANC E
REGISTRAR 101 TWO-DAY
PRECONFERENCE WORKSHOP
Lunch on Your Own
11:30 am -12:30 pm
Saturday, July 11 and Sunday, July 12
Saturday, July 11
Registrar 101 Workshop (Day 1)
8:30 am–5:00 pm
Sunday, July 12
Registrar 101 Workshop (Day 2)
8:00 am–11:30 am
AACRAO TECHNOLOGY &
TRANSFER CONFERENCE
Sunday, July 12–Tuesday, July 14
Sunday, July 12
Registration Open
7:00 am–5:00 pm
AACRAO Booth and Bookstore
3:00 pm–6:30 pm
Cyber Café (Two Locations)
7:00 am–6:30 pm
3:00 pm–6:30 pm
Exhibit Hall Open
3:00 pm–6:30 pm
Speaker Ready Room
7:00 am–5:00 pm
Breakfast for Workshop Attendees
7:30 am–8:00 am
Preconference Workshop
(Additional fee required)
Reverse Transfer
8:00 am–11:30 am
Page 5
Breakout Sessions
12:30 pm–1:30 pm
Breakout Sessions
1:45 pm–3:00 pm
Refreshment Break in Exhibit Hall
3:00 pm–3:30 pm
Opening Plenary Presentation
3:30 pm–5:00 pm
Presenter:
Stacey Güney, Director—HLC ACCelerator, Austin
Community College
Opening Reception
5:00 pm–6:30 pm
Monday, July 13
Registration Open
7:00 am–5:00 pm
AACRAO Booth and Bookstore
7:15 am–11:30 am and 1:30 pm–3:45 pm
Cyber Café (Two Locations)
7:00 am–5:00 pm
7:15 am–11:30 am and 1:30 pm–3:45 pm
Exhibit Hall Open
7:15 am–11:30 am and 1:30 pm–3:45 pm
Speaker Ready Room
7:00 am–5:00 pm
Continental Breakfast in Exhibit Hall
7:15 am–8:00 am
Breakout Sessions
8:00 am–9:15 am
Refreshment Break in Exhibit Hall
9:15 am–10:00 am
July 12–14, 2015 • JW Marriott Austin • Austin, Texas • www.aacrao.org
2015 AACRAO Technology & Transfer Conference
ME E TI NG AT A G LANC E
Tuesday, July 14
Breakout Sessions
10:00 am–11:15 am
Panel Discussion
“What are Business Leaders Really Looking for in
a College Graduate?”
11:30 am–12:30 pm
Panelists:
Cam Houser, CEO, 3 Day Startup
Andrew O’Hara, Founder and CEO, Chiron Health
Tyler Mandry, CEO, AskU
Registration Open
7:30 am–12:00 pm
AACRAO Booth and Bookstore
7:30 am–12:00 pm
Cyber Café
7:30 am–12:00 pm
Speaker Ready Room
7:00 am–11:15 am
Mike Reilly, AACRAO [Moderator]
Conference Luncheon
12:30 pm–1:30 pm
Breakout Sessions
1:45 pm–3:00 pm
Refreshment Break in Exhibit Hall
3:00 pm–3:45 pm
Breakout Sessions
3:45 pm–5:00 pm
Breakout Sessions and Roundtables
5:00 pm–6:00 pm
Page 6
Continental Breakfast
7:30 am–8:00 am
Breakout Sessions
8:00 am–9:00 am
Breakout Sessions
9:15 am–10:15 am
Closing Plenary Presentation
“Competency-Based Education 2.0”
10:30 am–11:30 am
Presenter:
Steven Mintz, Executive Director, Institute for
Transformational Learning for the University of Texas
System and Professor of History, The University of Texas
at Austin
July 12–14, 2015 • JW Marriott Austin • Austin, Texas • www.aacrao.org
2015 AACRAO Technology & Transfer Conference
F E ATUR E D SPEAKERS
Stacey Güney, Director, Austin Community College,
HLC ACCelerator.
Opening Plenary Presentation
Sunday, July 12, 3:30 pm–5:00 pm
The ACCelerator at the Highland Campus of Austin
Community College is the world’s largest “learning
emporium”. The ACCelerator is part of the first
phase of the conversion of the former Highland
Mall that will hopefully result in expanding access
to higher education, improving student success,
and training an elite workforce to help regional
businesses grow. Repurposing of the Highland
Mall facilities is revitalizing an Austin landmark rich
in history in addition to the profound impact of the
ACCelerator on student success and the economic
vitality of Austin and the state of Texas. The first
phase, the former JCPenneys, open in the Fall of
2014 and includes the use of technology in order to
facilitate targeted instruction and student services
to create a personalized and modularized approach
for students. The immersion of student services
throughout all aspects of this new environment
will result in a state-of-the art center for innovative
learning, training excellence, and community
engagement. Stacey Güney is the Director of the
ACCelerator at the Highland Campus of Austin
Community College and will describe the vision,
challenges, operation and results of the center.
Page 7
Stacey Güney holds an
undergraduate degree in Math,
Physics, and English from Greenville
College and a Master’s of Science
in Engineering from Washington
University in St. Louis. Stacey is
currently a doctoral student at the
University of North Texas
Department of Learning Technologies. Her current
research interests include neuroscience and noncognitive skill development in instructional design,
responsible use of technology in education, and the use
of technology in math instruction. She brings an
international perspective in her roles through her years
of extended residencies abroad as well as her previous
work as a consultant in higher education.
July 12–14, 2015 • JW Marriott Austin • Austin, Texas • www.aacrao.org
2015 AACRAO Technology & Transfer Conference
F E ATUR E D SPEAKERS
Panelists:
Cam Houser, CEO, 3 Day Startup
Panel Discussion
Monday, July 13, 11:30 am–12:30 pm
“What are Business Leaders Really Looking
for in a College Graduate?”
The news is full of stories of businesses struggling
to fill positions because they can’t find enough
qualified graduates. Business owners tell us new
employees arrive with college degrees but lacking
the skills they need to succeed. Many businesses
are providing their own training for their employees.
And did we mention they hate our transcripts? Austin, Texas is a hotbed of high-tech industries
and creative start-ups. Join us as we welcome a
panel of Austin business leaders to discuss the state
of education and work and explore how colleges
and universities can work together to prepare the
workforce of the 21st Century.
Cam Houser is the CEO of 3 Day
Startup, a company that runs
hands-on entrepreneurship
programs for students at MIT,
Harvard, and fifty other schools on
five continents. In addition to 3 Day
Startup, Cam is a professor of
entrepreneurship at the McCombs School of Business at
the University of Texas. He holds a BA from
Davidson College.
Andrew O’Hara, Founder and CEO, Chiron Health
A native of Iowa City, IA, Andy
O’Hara spent the early part of his
career as a stock analyst at a
Chicago-based investment bank
covering the health IT sector. He
made his way to Austin, TX to start
the MBA program at the McCombs
School of Business, but took a leave from the program in
October 2013 to found Chiron Health, a web-based
platform that connects physicians with their patients
through secure video conferencing for routine followup appointments.
Tyler Mandry, CEO, AskU
Tyler Mandry is the co-founder and
CEO of AskU, a company whose
aim is to help students succeed in
college life. Tyler began AskU after
studying Computer Science at
Texas A&M University and working
at Google in California. Today AskU
works from their office in downtown Austin, building
communities that bring together students and collect
their experiences for the benefit of future generations.
Michael V. Reilly, Executive Director, AACRAO
[Moderator]
Mike Reilly joined AACRAO as
Executive Director on June 1, 2012.
Prior to coming to AACRAO he
served as the Executive Director for
the Council of Presidents, an
association of the six public
baccalaureate degree granting
institutions in Washington state. He has more than 25
years of experience in university admissions and
enrollment management, including having served as the
Associate Vice President for Enrollment Management at
both Central Washington University and Humboldt
State University.
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July 12–14, 2015 • JW Marriott Austin • Austin, Texas • www.aacrao.org
2015 AACRAO Technology & Transfer Conference
F E ATUR E D SPEAKERS
Steven Mintz, Executive Director, Institute for
Transformational Learning for the University of Texas
System and Professor of History, The University of Texas
at Austin
Closing Plenary Presentation
Tuesday, July 14, 10:30 am–11:30 Am
Competency-Based Education 2.0
For years, accreditors, employers and a host of
educational reformers have sought an outcomes-oriented
education with explicit learning objectives and rigorous
assessments to evaluate and certify students’ knowledge
and proficiencies. In order to significantly increase
student learning and career success, a growing body of
thought has come to favor an approach that emphasizes
demonstrated mastery of essential competencies.
Why, then, has Competency-Based Education—an
educational model that places a premium on learning
outcomes rather than class time—evoked a great deal
of ambivalence among many observers? The answer, is
because Competency-Based Education lacks a commonly
accepted definition.
The University of Texas System campuses are
implementing an approach to Competency-Based
Education that differs fundamentally from that offered
elsewhere. Rather than conflating competency-based
education with any online approach that grants credit
based on tests, papers, and projects rather than seat time,
it focuses on CBE’s fundamental characteristics.
For competency-based education to be truly effective, it
is essential to move forward on multiple fronts. We need
high impact program designs that offer personalized
learning pathways, a high degree of interactivity, state-ofthe-art content, and powerful networking and collaborative
experiences. We need 360-degree individualized student
support, including instructional facilitators who can provide
the mentoring that too few students currently receive.
And we need new technologies to power next generation
pedagogies and forms of education research previously
impossible. Competency-Based Education can produce
unprecedented gains in access, affordability, and student
success. The challenge is to do this right.
Page 9
A pioneer in the application of new
technologies to teaching and
research, Steven Mintz is Executive
Director of the University of Texas
System’s Institute for
Transformational Learning, which is
responsible for making a quality
education more affordable,
accessible, and successful through
the innovative use of new technologies. He is also
Professor of History at the University of Texas at Austin.
Previously a fellow at Stanford’s Center for Advanced
Study in the Behavioral Sciences, he is also past
president of the Society for the History of Children
and Youth and H-Net: Humanities and Social
Sciences Online and a former chair of the Council on
Contemporary Families, which seeks to enhance the
national conversation on today’s diverse families, their
challenges, and their needs. He has also been elected
into the Society of American Historians, whose members
are selected based on their commitment to literary
distinction in the writing of history.
Previously the director of Columbia University’s Graduate
School of Arts & Sciences Teaching Center and a
professor of history there, he has chaired the juries for
the Bancroft and Frederick Douglass book prizes, and
created the Digital History website. He is the author and
editor of 14 books including The Prime of Life: A History
of Modern Adulthood, Huck’s Raft: A History of American
Childhood, and Domestic Revolutions: A Social History of
American Family Life.
July 12–14, 2015 • JW Marriott Austin • Austin, Texas • www.aacrao.org
2015 AACRAO Technology & Transfer Conference
WOR K S H OPS
ATTEND A PRECONFERENCE WORKSHOP
You may enroll in these workshops by registering online or completing the registration form and adding the item
under the ticketed items portion of registration. Additional information on these workshops is available online.
REGISTRAR 101 & FERPA
TWO-DAY WORKSHOP
REVERSE TRANSFER WORKSHOP
Sunday, July 12, 2015
Saturday, July 11 (Day 1)
8:00 am–11:30 am
Fee: $150
8:30 am–5:00 pm
Sunday, July 12 (Day 2)
8:00 am–11:30 am
Member Fees:
$395 by June 12 and $420 after June 12
Nonmember Fees:
$495 by June 12 and $520 after June 12
Registrar 101 is a journey through the “what” and “how”
of the work of the registrar’s office. Registrar 101 is
intended for members of the profession who have been
in registrar or registrar-related positions for less than
three years and want to develop a more solid, expansive
understanding of the work of the registrar’s office. .
Registrar 101 provides a unique framework for discussing/
learning the fundamentals of the work of the registrar’s
office by:
1. exploring the evolving role and mission of the
registrar,
There is vast literature regarding the benefits of
reverse transfer programs for students pursuing higher
education. The literature notes that reverse transfer
programs provide a means to award associate degrees
to early-transfer students in a low-cost, scalable, and
sustainable manner. Students who receive an associate
degree are several times more likely to attain their
bachelor degree, while students who fall short of a
bachelor degree often walk away empty-handed when
they have earned enough credits for an associate
degree. In addition, reverse transfer programs help pull
stop-out students back into the educational pipeline;
improve the transition for community college students
coming to four-year institutions, allowing them to
complete on pace according to their degree plan; and
identify motivated and academically prepared community
college students who help meet four-year institutional
goals in the areas of undergraduate admissions, diversity,
accessibility, excellence, and tuition funding.
4. exposing a wide-ranging discussion of the “nuts and
bolts” of the work performed in the registrar’s office,
Scott Owczarek, University Registrar, University of
Wisconsin—Madison, and Shelby Stanfield, Vice Provost
and University Registrar, University of Texas at Austin, will
review the efforts underway in their respective states,
discuss some of the challenges faced, the lessons
learned, and creative ideas put in place to facilitate
reverse transfer. They will also discuss where this may
lead, next steps, and the benefits and strategy behind
developing a national approach to reverse transfer.
5. exploring the evolving role of the registrar’s office
in management, customer service, technology
application and as a change agent,
Presenters:
Scott Owczarek, University of Wisconsin–Madison
6. promoting best practices, and
Shelby Stanfield, University of Texas at Austin
2. providing an in-depth discussion and application of
FERPA,
3. discussing the interplay of academic policies and
regulations on the work performed in the Registrar’s
office,
7. providing a forum for discussing common issues
and concerns of those relatively new to the
registrar’s profession.
Presenters:
Lara Medley, Colorado School of Mines
Kimra Schipporeit, University of Nebraska Kearney
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July 12–14, 2015 • JW Marriott Austin • Austin, Texas • www.aacrao.org
2015 AACRAO Technology & Transfer Conference
CONFE RE NC E SESSIONS
TECHNOLOGY CONFERENCE
SESSIONS
•A Collaborative Approach: Academia, Administration,
and IT Moving the University Towards Information
Literacy Through Data Governance
•A Retrospective on an Office of the Registrar’s First
Year in Social Media
•A Simple Solution: Merging Systems for Increased
Efficiency and Improved User Experience
•An Administrative Approach to Project Management
•Avoid the Penalty Box! Making the Athletics
Certification and APR Less Painful by Utilizing
Technology Properly
•Building Lessons: Survival Stories from Creating a
Custom Web Application
•California State University’s CourseMatch: The CrossCampus Enrollment Program that Marries Students
with the Course of their Dreams
•Case Studies: Electronic Data Lifecycle From
Application to Enrollment
•Clearing Out the Filing Cabinets: Getting Started with
Digitizing Archived Student Records
•College Scheduler Presentation
•CommIT: A Better Way to Get Students From There to
Here
•EDX: Electronic Exchange of Student
Records Roundtable
•ELearning 101: A Primer for Higher Education
•Grade Change Workflow Implementation
•How Carnegie Mellon University Manages the
Graduation Process
•How Did Peter Piper Pick His Projects and Prune His
Project Pipeline?
•How the CART Request for Service System
Enabled the Registrar to Serve the Campus with an
Organizational Structure
•Improving In-House Processes Using Available
Technology: The Case for Shadow Systems
•INTO USF’s Databridge Implementation Between
Banner and Salesforce.com
•Issuing Experiential Transcripts and Competency
Reports: A Registrar’s Perspective (Parts I & II)
•It Never Stops for the One-Stop
•Leepfrog Presentation
•Leveraging Systems, Servers, Vendors, and Standards
to Innovate, Automate, and Improve Student Services
•Lifetouch Special Events Presentation
Page 11
•Making it Easier to Build a Better Class Schedule at
Yale and Northwestern Universities
•Modifications to Your SIS: Why it’s Necessary!
•Onbase by Hyland Presentation
•Online Grade Replacement Opportunity
•Past, Present, and Future: The Evolution of
Technology, and its Impacts on the Academic
Evaluation Process
•PDF Transcript Recommendations, Best Practices, and
Tips for Optimization
•Peeling Back the Layers of Our Security Onion:
Winona State University’s Security Penetration Test
•Preferred Name and Preferred Pronoun at the
University of Vermont: How We Did it and What We’ve
Learned
•Providing Context for the Contextualized Transcript: A
Case Study
•Redesigning the Academic Record
•Space Re-Design for the Registrar: Providing
a Better Work Environment that Seamlessly
Incorporates Technology
•SPEEDE andf ExPRESS Long Term Success in Texas,
and What Made it Work
•Students Rethink the Office of the Registrar’s Space to
Enhance Collaboration, Creativity, and Engagement
•Technology and Marketing Convergence in a Shifting
and Changing Market
•The Certified Electronic Diploma has Arrived!!
•The Extended Transcript, Part I & II
•The New Age of Student Information Systems
•Time to Upgrade [Insert System Here]: Do we Build
or Buy?
•Tools to Successfully Implement Electronic
Transcript Exchange
•USAF Academy Office of the Registrar
Reporting Application
•Using a Technical Re-Design Project to Transform a
Registrar’s Office
•Using Technology Tools to Meet Outrageous Transfer
Articulation Service Agreements
•Western University’s Staffnet 2.0.
July 12–14, 2015 • JW Marriott Austin • Austin, Texas • www.aacrao.org
2015 AACRAO Technology & Transfer Conference
CONFE RE NC E SESSIONS
TRANSFER CONFERENCE SESSIONS
•A Behind-the-Scenes Look at Transfer Credit at the
University of Texas
•Articulation and Recruitment: The Benefits and
Challenges of the DePaul Admission Partnership
Program (DAPP)
•Calendaring System for Registrar and IT Operations
•Can a Statewide System Really Improve Transfer?
•Community College Transfer Students: A Program to
Help with the Quest to Belong
•Create a Transfer Visit Program for Under $100:
Warning, it Will Cost You Time!
•Developing a Reverse Transfer Program
•Don’t Stop Believing: The Non-Traditional Journey
to UNCW
•How Iowa State University Collaborates with Iowa
Community College Partners to Promote Transfer
Student Success
•How to Build an Effective Yield Communication Flow
•NCAA Transfer Standards and Best Practices
•Operation Degree Completion: Two Steps to the Cap
and Gown
•Reverse Transfer at Texas A&M University
Page 12
•Reverse Transfer: Increasing the Number of AA
Degrees Awarded to Students in Florida
•Reverse Transfer: Opportunities and Updates
•Serving Those Who Serve: Supporting Military and
Veteran Students through Policy and Procedure
•Speed to Degree: Creating a Transfer Friendly Culture
•Starting the Conversation: Strategies for Navigating
the “New Transfer Student”
•The Transfer Handbook: A Panel Discussion with
the Authors
•Transfer Admission Revamped: When University Goals
and Office Function Intersect
•Transfer Credit
•Transfer Credit Evaluation Best Practices
•Transfer Credit Evaluation is an Art, Not a Science
•Transfer Partnerships Roundtable
•Transfer Recruitment and Retention Roundtable
•Using Technology and Teamwork to Advise Adult
Transfers from a Distance
•What Can Higher Ed Learn from Motorola?
A Structured Approach to Assessing and
Improving Processes
•What Would Free Community College Mean for Your
Transfer Policies?
July 12–14, 2015 • JW Marriott Austin • Austin, Texas • www.aacrao.org
2015 AACRAO Technology & Transfer Conference
H OTE L & TR AVEL INFORMAT ION
CONFERENCE HOTEL
discourage you from making your room reservations
through such organizations. So please reserve your room
through the AACRAO room block to receive the best
rates and to ensure the security of your transaction.
JW Marriott Austin
110 East 2nd Street
Austin, TX 78701 USA
Phone: (512) 474-4777
The brand new JW Marriott Austin hotel is now open,
bringing an unparalleled upscale hotel to downtown
Austin. Situated in the heart of the city, this hotel is just
a 15-minute drive from Austin International Airport. Here,
you’ll experience the quiet luxury of a JW Marriott hotel
with 1,012 elegant, oversized guest rooms, countless
amenities, and a superior location near some of the
best attractions and entertainment options Austin has to
offer—including the Sixth Street Entertainment District,
University of Texas, and the Texas State Capitol. And
both business and leisure travelers alike will appreciate
the variety of on-site restaurants, extensive state-of-theart fitness center, outdoor pool and much more!
TRAVEL TO AUSTIN
Austin-Bergstrom International Airport–AUS
Hotel direction: 10 miles NW
Estimated taxi fare: $30 (one way)
For more details on the Marriott and traveling to
Austin, including information on hotel policies,
parking, AACRAO’s travel agency and travel
discounts, visit the meeting hotel and travel page.
Reservation Phone
Call (888) 236-2427 and mention that you are attending
the AACRAO Technology & Transfer Conference.
Online Reservations
Click Here to book your hotel room.
Conference Rate:
The special conference rate is $189 plus tax single/
double. Complimentary In-Room Internet access
is included for those booking within the AACRAO
Rooming Block.
Cut-off Date for Reservations:
Friday, June 19, 2015
This is a limited block of rooms and availability cannot be
guaranteed. Early reservations are recommended. Important Note About Hotel Reservations
We encourage you to reserve your room through
AACRAO’s housing block, which reduces housing
penalties for the association and helps us keep meeting
expenses low for you. In addition, we advise you to be
aware of any unsolicited e-mails from third-party agents
regarding hotel rooms. Please be aware that such
companies are NOT affiliated with AACRAO and that we
Page 13
July 12–14, 2015 • JW Marriott Austin • Austin, Texas • www.aacrao.org
2015 AACRAO Technology & Transfer Conference
R E GI STR ATI ON INFORMAT ION
Early Bird Deadline is June 12
Easy Ways to Register
Payment
To Pay by Credit Card You May: Registrations MUST be accompanied by check, money
order, or credit card charging authorization. Funds must
be in US dollars. Checks or money orders should be
made payable to AACRAO. (For accounting purposes, the
AACRAO Federal Tax ID number is 52-2274900). Forms
received without payment will not be processed.
1. Register Online
2. Complete the registration form and fax to: (301) 6945124 3. To Pay With a Check, You May:
Complete the registration form and mail to:
AACRAO – IV
PO Box 37500
Baltimore, MD 21297-3500
Substitutions, Cancellations, and Refunds
Substitutions and cancellations must be made in writing.
Fax to (301) 694-5124. Substitutions may be made without
penalty. No shows will not receive refunds of any fees paid.
On-site Registration
Registration will be available on-site for an additional
$50 fee, although attendees are encouraged to register
in advance. We cannot guarantee that registrations
received after July 3, 2015 will be processed prior to the
meeting. Registration Fees
To qualify for the member rate, the registrant must be
a paid member on an active AACRAO membership
roster (institutional, affiliate, corporate, organizational,
or individual). Presenters requesting discounted
registrations require preapproval from the Conference
Director and AACRAO Office. Preconference workshops
require an additional fee.
Your AACRAO Technology & Transfer Conference
registration fee includes:
•Three days of plenaries, breakout sessions, and small
group discussions
•Two continental breakfasts and one luncheon
•Session handouts
•Networking reception
“Guest” refers to a significant other or personal friend,
not a business associate, staff colleague, or fellow
student. Guest registration will not allow access to any
sessions or activities except the evening reception
on Sunday. Guest tickets are available for spouses,
companions, and children of registrants. A complimentary
guest registration fee is offered to children under 12.
Registered guests may attend the Networking Reception
on Sunday.
Early Bird Deadline
Early bird registration deadline is June 12. Registrations
must be faxed or postmarked by that date to qualify for
the early bird registration rate.
Page 14
Deadlines for refund of conference and workshop
registration fees:
•By June 12—$50 processing fee
•From June 13 to July 3—$150 processing fee
•After July 3—No refund
If a meeting is canceled, registrants will be notified in
advance. AACRAO is not responsible for any charges or
cancellation fees assessed by airlines, hotels, or travel
agents. These terms and conditions will apply even if
they are not printed on the registration form itself.
Confirmations
Confirmations will be sent via e-mail to registrants within
one week of receipt. If an e-mail address is not provided,
or if an e-mail sent to you is returned as undeliverable,
you will receive a confirmation via fax or regular mail
within 5-7 business days.
Special Needs
If you have special needs and require accommodation
to fully participate, please e-mail a description of your
requirements by July 3, 2015 to meetings@aacrao.
org. Should you require special hotel accommodations,
please notify the hotel when making your reservation.
Questions? Registration only: Call (800) 310-7554 or
email aacraotech@experient-inc.com
Please allow seven business days for processing of
form before calling to confirm receipt of form and/or
changes submitted.
General questions: Call (202) 293-9161 or
e-mail meetings@aacrao.org
July 12–14, 2015 • JW Marriott Austin • Austin, Texas • www.aacrao.org
2015 AACRAO
Technology & Transfer Conference
Registration Form
12-14 July 2015 · Austin, TX
Please print clearly.
Fax to: 301-694-5124
Mail to: AACRAO - IV
PO Box 37500
Baltimore, MD 21297-3500
Questions call:
800-310-7554/240-439-2554 or
Email: AACRAOTech@experient-inc.com
Key Code: ___________
First Name ______________________ Last Name _______________________________ Badge Name ______________________
Title ______________________________________________ E-mail ________________________________________________
Institution/Company_______________________________________________________ Telephone*________________________
Address________________________________________________________________ Fax*_____________________________
City________________________________ State/Province_________ ZIP/Postal Code__________ Country_________________
Emergency Contact Name ____________________________ Phone ____________________ Alternate Phone ________________
Guest Name (Additional Fee) ____________________________________Guest Badge Name ______________________________
*International registrants should list their country and city codes.
AACRAO considers anyone not affiliated with a college or university to fall into the
Corporate Participant category and will review registrations and reclassify if necessary.
Special Interests (check all that apply)
£ Presenter £ First Timer
£ Exhibitor £ Sponsor
Registration Fees:
Organization Type (check only one)
£ Educational Institution
£ Non-Profit Organization
£ Government Agency
£ Corporation/Consultant
FIRST Named Roster Member registrant
By
June 12
£ $650
After
June 12
£ $775
SECOND Named Roster Member registrant
£ $610
£ $735
£ $785
THIRD & each additional Named Roster Member registrant
£ $555
£ $680
£ $730
STUDENT Individual Member registrant
£ $325
£ $390
£ $415
FIRST NON-Roster registrant
£ $850
£ $975
£ $1025
SECOND NON-Roster registrant
£ $810
£ $935
£ $985
THIRD & each additional NON-Roster registrant
£ $755
£ $880
£ $930
Registration Category (Please indicate with an X)
CORPORATE MEMBER (not exhibiting, presenting or sponsoring)
£ $2140
CORPORATE NONMEMBER (not exhibiting, presenting or sponsoring)
£ $2590
PRESENTER (Session ID _____________)
£ $555
GUEST registration for Spouses, Partners, Children 12 and over
On Site
£ $825
£ $50
GUEST registration for Children under 12
£ Complimentary
Pre-conference Workshop (additional fee)
Workshop
Day
Start
Time
Conference
Registrant
Workshop
Only
Ticketed Events (Included in registration fee, for planning purposes, indicate your intention)
*Indicates events only available to full meeting participants.
Networking Reception
*Continental Breakfast
*Luncheon *Continental Breakfast
Sun 5:00 pm
Mon 7:15 am
Mon 12:30 pm
Tue 7:30 am
Payment Information (Please check one):
£ Check: #__________
£ Yes, I’d like to attend. £ No, thank you.
£ VISA
£ Yes, I’d like to attend. £ No, thank you.
£ Yes, I’d like to attend.
£ No, thank you.
£ Yes, I’d like to attend. £ No, thank you.
Federal Tax ID: 52-2274900
£ MasterCard
£ American Express
Cardholder’s Name:___________________________________________________________________
Credit Card Number:______________________________________________ Exp. Date ___________
Total Registration Fee $_______________________
Total Workshop Fee
$_______________________
Total Amount to be Charged $__________________
Office Use
Only
Date Received _____________ Check # _____________ Check Total ___________
Sheet Total ___________ Date Entered _______________ Entered by ___________
Institution Type (check only one)
£ 4-Year Public £ 4-Year Private £ 2-Year
£ Graduate or Professional £ International
£ For Profit £ Other ___________________
FTE Enrollment (check only one)
£ Under 1,000 £ 1,000-2,499
£ 2,500-4,999 £ 5,000-9,999
£ 10,000-19,999 £ 20,000 +
Carnegie Classification (check only one)
£ Doctoral/Research University
£ Baccalaureate/Associate’s College
£ Master’s College & University
£ Associate’s College
£ Baccalaureate College-Liberal Arts
£ Specialized Institution
£ Baccalaureate College-General
£ Tribal College and University
Area of Responsibility (check all that apply)
£ Records/Registration
£ Admissions
£ Information Technology
£ Financial Aid
£ Enrollment Management £ Bursar
£ Academic Advising
£ Student Affairs
£ Institutional Research
£ Other ______________________________
Title (check only one)
£ President/Chancellor
£ Chief Academic Officer
£ Chief Information Officer
£ Vice President
£ Associate/Assistant VP
£ Director/Registrar
£ Associate/Assistant Director
£ Other ______________________________
I’d like to learn more about joining an AACRAO
committee. £ Yes £ No
Meeting Attendance
Attended Tech/Transfer in ’14? £ Yes £ No
# of Tech/Transfer Conferences attended ___
Attended SEM in ’14?
£ Yes £ No
# of SEM Conferences attended ___________
Attended Annual Meeting in ’15? £ Yes £ No
# of Annual Meetings attended ____________
Special Meal Request
£ Vegetarian
£ Vegan
£ Food Allergy ________________________
Special Service
£ Attach a description of requirements if you
have special needs.
Register by the early bird deadline of June 12 and save $125 on your registration!
AACRAO Technology & Transfer Conference JULY 12–14 « JW MARRIOTT AUSTIN « AUSTIN, TX
Thank You to Our Technology and Transfer Conference Sponsors
AACRAO Technology Conference
AACRAO Transfer Conference
Totebags and Mobile Application
Hotel Keycards
Badge Holders and Executive Summaries
Evaluations
Research Partnerships
Conference Photography
Session Signs
American Association of Collegiate Registrars and Admissions Officers
One Dupont Circle, NW, Suite 520
Washington, D.C. 20036
www.aacrao.org