MDOT ProjectWise
Improvements and
External Access
2015 MDOT – ACEC Partnering Workshop
Richard Chelotti | Bergmann Associates
Rachelle VanDeventer | Engineering Support
Greg Vanis | Engineering Support
Heather VerHage | Design Support
Overview
External ProjectWise
Process Improvements (Included)
CSD Consultant Invoicing
Boilerplate Update
ProjectWise Solution
Accessible
Electronic Document
Submission
Workflows
Secure
Storage
Digitally Encrypted
Electronic Signatures
Single Source of Truth
Transparent
ProjectWise & PI: External Access
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Three Design Pilots (Bay Region)
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Security checks Run Daily
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Approximately 650 External Users
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Folder Permissions Set per Business
Participation:
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176 Companies to Date
MDOT Employee
Consultant
FHWA
Contractor
ProjectWise & PI
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Folders
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Security & Sharing
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Business Processes
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Document Retention
Workflows
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Updated Existing & Added New
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Auto-generated & Fillable e-Mails
Documentation
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Naming Conventions
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Folder Template Map
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Workflow Instructions
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Web Page
Folder Template Map
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Folder Structure Breakdown
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Descriptions
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File Examples
ProjectWise & PI: Supporting Documents
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Files to Highlight:
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Form 0303
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Turn-in Milestone Checklist
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Plan Review Contact List
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Design Exception Workflow
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CA Form Workflow – UNDER DEVELOPMENT
ProjectWise & PI:
New & Combined Forms
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Updated and/or Improved Forms
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New Milestone Submission Form 0303
(Combined 6 Forms into 1)
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Milestone Checklist (Combined 3
Checklist into 1)
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Design Exceptions Form – Updated
Still Under Review for Improvements
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Certification & Acceptance Forms
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Scoping Forms 1960 & 1961
RID Review Folders
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RID Reviews
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Due With Applicable Milestones
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Reviewed During Review Time
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Comments Supplied by Due Date
Email:
MDOT-RIDSupport@michigan.gov
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MDOT Design Wiki:
http://mdotwiki.state.mi.us/design/index.php/Main_Page
ProjectWise & PI: Plan Set
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‘PlanSet’ Files
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Folders by Discipline
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Security at Folder Level
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DGN Plan Files & Power GEOPAK Files
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Ability to Add Sub-Folders
ProjectWise & PI: Pre-Construction
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Organized by Document Categories
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Business Area Permissions
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Folders to Highlight:
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Record Plan Set Review Comments
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Stakeholder Engagement
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Working Design
Naming Convention
Folder Permissions
ProjectWise & PI: Construction
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October 2014 all Trunkline Projects
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Shop Drawings Folder
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Every Day Counts 3 Initiative
http://www.fhwa.dot.gov/everydaycounts/edc-3/econstruction.cfm
ProjectWise & PI: Milestone Review Workflows
(Package Submittal)
Base Plan and OEC Workflows
Milestone
Folder
Submittal
Form
Sub-Folder
(Review)
•Pending Submittal
•Review
•Pending
•Ready for Review
•Review Complete
•PM Review Complete
•Design Team Response
•Review Completed
ProjectWise & PI:
Plan Review Process w/Digital Comments
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Comments: Digital Pen (Internal) or
Adobe Markup Tools
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15 Work Days for Review
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Due Date for Electronic Comments
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5 Work Days PM Review/Compile
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Comments Sent to All 5 Work Days
(minimum) Prior to Meeting
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Meeting Held
ProjectWise & PI:
Combined Construction & ROW Plans
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One Set, One Review
DGN Reference Files
• Parcel File – Real Estate
• ROW File – Design Project Team
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Base and Preliminary Plan reviews
will include ROW reviews
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Construction plans will be used to
supplement the ROW sketches and
other legal instruments during legal
negotiations.
Implementation
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Scope of Services
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E-sign Validation Form
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Access and Install
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No Cost
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MDOT Datasource
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Need Admin Rights to Install
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Sub-vendors
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Access Request
March 2015 Implementation
Training
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Website: www.Michigan.gov/MDOT/Doing Business/Vender Consultant
Services/Design Services/MDOT ProjectWise Training
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Face-to-Face Training - dates and request form on website
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Training Webinars - dates posted on website
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Tips/Tricks Webinars
ProjectWise:
CSD ProjectWise Consultant Invoice Workflow
Pending
Consultant
Submit
To
MDOT CSD
Project
Manager
Review
CSD Final
Review
Submit to
ASD for
processing
Payment
Processed
STATUS UPDATE
Boilerplate
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Saves Space and Paper (if printed)
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All Versions Stored in ProjectWise
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All SPs, Unique SPs, and Special
Details in One Spot in Proposal
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Pilot Letting(s) – May/June
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FY 2016 Implementation
Existing Proposal
Boilerplate Proposal
STATUS UPDATE
Boilerplate:
Checklist with Links
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SS/SP Checklist System
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Includes All Standard
Plans & Special Details
Generate Checklist for
Final Turn-In
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Checklist Contains Links
STATUS UPDATE
Boilerplate:
Proposal Table of Contents
Upcoming Initiatives
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ProjectWise Tips & Tricks Webinars
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External Access to Local Agencies
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PM Workshop – Coming Soon!
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ProjectWise & Process
Improvements
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Reference Information Documents
(RID) & 3D Model Requirements
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Others…
Electronic Sealing of Title Sheet
Summary
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External ProjectWise Submittals
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RID Reviews
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One Plan Set
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March Implementation
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Training
Questions?
Consultant process PW questions:
MDOT-ProjectWiseConsultant@michigan.gov
Construction process PW questions:
MDOT-ProjectWiseCONST@michigan.gov