Welcome to
Smooth Move
Please Sign In - Spouses too!
Agencies give military PCS
information – may differ for
Civilians, Separatees, Retirees –
please ask!
Aviano Education Center
If you have any current enrollments or
outstanding debt, please visit the Education
Center before final outprocessing.
Area 1, Bldg 147
DSN 632-5440
Mon – Fri: 0730 - 1630
Out-processing Aviano Base
Library
• Return all checked out and overdue materials
to Library Building 218 in Area 2
• Bring valid ID
• Must replace materials due to damage or loss
Need to accomplish as soon as possible (up to 1
month in advance) or your account will be flagged
and 1st Shirt or Supervisor notified
• Call 632-5382 for questions about out-processing
the base library
Clearing the Dorm

Contact Dorm Mgmt 30-45 days prior to departure to schedule a
pre-inspection of your room. Cleaning Standards to be provided

All items issued must be in the room and in an acceptable
condition - charges will apply on missing or damaged furnishings

Schedule a Final inspection once you get a firm TMO date
 Final inspection will be the duty day prior to your departure
 If you depart on Saturday, Sunday or Monday your final
inspection will be scheduled on Friday

Residents may receive up to 3 days of outbound TLA
“Return with Honor”
4
31st Fighter Wing
Airman and Family
Readiness Center
31 FSS/FSFR
632-5407
www.31FSS.com/afrc.html
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5
Learn about New Base

www.militaryinstallations.dod.mil (DOD Relocation website )
 Directions, Check-In Instructions
 Housing – temporary, on-base and off-base
 Schools (Kindergarten – College), childcare
 Medical, Dental, EFMP
 Vehicles, Pets,
 Financial, Emergencies, Deployment
 Employment
 Contact info for Units, and base agencies and services
 Plan My Move – customizable calendar, to-do lists, more
 Links to community info – schools, crime, cost of living…
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Get a Sponsor

Member should contact new unit to request a Sponsor
 Obtain Unit info at militaryinstallations.dod.mil website
 Or contact A&FRC for help (Aviano or new base )

Keep your Sponsor updated on travel plans, delays, contact info

Let your Sponsor know your needs!

Ask if Key Spouse will contact your spouse

Ask if there is a Sponsor program for spouses

Ask if there is a Sponsor program for Youth – Youth Center
and/or schools
“Return with Honor”
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Financial Planning
 Collect on deposits
 Cancel insurance policies
 Utility bills arranged? Sky, Telecom, Gas/Electric
 Set aside funds for:
 Cleaning, hotels, eating out, pet fees…
 New housing and utility deposits
 Vehicle registration – may need to pay sales tax!
“Return with Honor”
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Financial Planning

Develop/modify your spending plan for new location:
 Benefits/entitlements will be different
 Expenses will change
 Cost of living
 Reduce debt: PowerPay – rapid debt-reduction program

Credit Reports – for major purchases, rentals, utilities,
employment; check for accuracy. www.annualcreditreport.com

Some expenses may be tax deductible – www.irs.gov

Reapply for WIC
“Return with Honor”
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Emergency En Route
Air Force Aid Society – worldwide emergency financial
Assistance – Get help at ANY military installation
Contact nearest American Red Cross, or call (877) 272-7337
Keep your supervisor and sponsor informed of delays
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PSCing Remote or OCONUS?
 Remote Assignment
 Families may have access to the same/similar resources as

during deployment
Check with family center at nearest installation
 Overseas Assignment:
 Contact Passport Office at 632-4593 to inquire about

passport and/or visa requirements
May be additional steps or different requirements for foreignborn spouses
“Return with Honor”
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Free Childcare

Childcare for PCS* - at most AF Bases, for AF families (AFAS)

Childcare for Volunteers - at most AF Bases, for AF families (AFAS)

(usually in base-affiliated Family Child Care Homes)
* PCS or Retirement only – not Separation
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Lighten the Load

http://www.aviano.af.mil/library/recycling.asp;
For information about off-base recycling, call 632-2511

Unofficial websites and Facebook to sell

Lemon Lot for vehicle sales

Bulletin Board at A&FRC (may also post home rentals here)

Thrift Shop – takes donations and items on consignment

Airman’s Attic – takes donations

Consider donating your Italy-specific items:
 Parking disks, vests, triangles
 Maps, travel books, 220v items…
“Return with Honor”
13
Moving Tips & Tricks
Have TMO QC phone numbers handy (losing & gaining bases)

Make arrangements for children and pets on moving day/s

Movers pack everything – secure what you don’t want packed!

Nuts/bolts - should be taped to furniture or put in “utility box”

What movers take apart here, they should put together there

Movers will put your furniture where you want it – once!

Movers should remove packing material/boxes, unless you waive
“Return with Honor”
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Family Center Services

Most family centers (gaining AND losing bases) offer:

Relocation Assistance/
 Loan Closet: ***Located at Outdoor Recreation on Aviano (kitchen
kits with copy of orders)
 School Liaison Office – for school/home-school related ??s
 Exceptional Family Member Program-Family Support

Employment Assistance/Volunteer Placement
 Financial Education/Counseling
 Air Force Aid Society

Deployment Resources
 Pre-Separation, Transition Assistance
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School

Hand-carry all records; original or photocopy

Bring course descriptions for high school/college classes

Coordinate w/teacher for tests, homework; schoolwork en route

Heed number of attendance days required for promotion

Find out when school year begins/ends

School ratings are available online – through state website or
www.militaryinstallations.dod.mil

Good resources at www.militarychild.org
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SCHOOL LIAISON OFFICE:
Notify the school as soon as you know you are leaving. *orders required
to pick up transcripts – pick up NLT late-June
For students who PCS prior to end of school year:
Clearance sheets must be filled out prior to last day
Clear student lunch accounts with AAFES /School Cafeteria
Turn in all books/resources (Don’t pack in household goods)
For Italian schools/ASILO – parent is required to submit notification of
departure & clear any outstanding bills
Contact the SLO for helpful hints & to locate the SLO at your new
location
Aviano.SLO@US.AF.MIL
DSN: 632-5261 COMM: 0434-30-5261
Free Counseling

Military and Family Life Counselor (MFLC) – free counseling for
many issues; individuals/couples. Moving can be stressful!

CYB-MFLC – free counseling for youth, parenting issues, etc
(through CDC and/or Youth Center)

MilitaryOneSource.com
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Airman & Family Readiness Center


Open:

Monday-Friday 0730-1630

Bldg 1431 (next to Post Office)

632-5407
A&FRC offers an array of services and assistance, including:

Computer lab/Wi-Fi/Courtesy Phones, FAX, etc.

Relocation Services

Employment Assistance

Exceptional Family Member Program

ASILO Information (Italian Pre-School)

Financial Planning/Budget Assistance/Vehicle Pre-Purchase appointments

Air Force Aid Society

Volunteer Assistance and Opportunities

Transition Assistance
“Return with Honor”
724 Air Mobility Squadron
Smooth Move
Any Challenge, Always Ready
EARLY-BIRD CHECK IN
• Day Prior to Flight
• Time: ** 1330 – 1830 **
• Requirements:
• Duty passengers and Categories I, II, III
(seat availability permitting)
• ID cards, Orders, Passports & other Documents
•
**No soggiorno needed**
• All Checked and Carry on Baggage
• Pet and Kennel, Rabies Vaccination and Health
Certificates. Money to pay for Pet (Cash/Check/CC)
Any Challenge, Always Ready
EARLY CHECK IN
• BENEFITS!
• Avoid long lines during Space-A check-in on the day
of the flight
• Report back for boarding time next day
• Better seat assignments
• Take one suitcase home
Any Challenge, Always Ready
ROTATOR SCHEDULE
• The Departure schedule will be as follows:
• Tuesday
•
Early Bird Check-In 1330-1830
• Wednesday
•
Departs to Ramstein & Baltimore
Any Challenge, Always Ready
CHECK IN
• Required documents
•
ID Cards (Dependents ages 10 & older must have ID
cards) **No soggiorno needed**
•
Orders
•
Passports, Visas, or Permanent Resident Cards
•
Rabies Vaccination and Health Certificates for pets.
Rabies vaccinations must be accomplished within 1 year
but no later than 30 days prior to departure
 3-year vaccinations are acceptable
 Have paperwork to verify
Any Challenge, Always Ready
BAGGAGE
• Carry on Baggage
•
•
•
Each passenger is permitted one hand-carried article
and one personal item (purse, briefcase, laptop etc.)
Hand-carried items will be no larger than 45 linear
inches (L+W+H) and must fit under the passenger’s seat
or in the overhead compartment.
Bring in hand-carried baggage for early check-in: This is
to get an accurate in-cabin weight for each passenger.
Any Challenge, Always Ready
BAGGAGE
• Checked Baggage
•
•
Each passenger is authorized 2 pieces of checked
baggage
Each piece of checked baggage cannot exceed 70 lbs or
62 linear inches (L+W+H)
• Note 1: Most airlines baggage weight limit is 50lbs.
If you have connecting flights, check with the
carrier for baggage limitations
• Note 2: Strollers/car seats do not count against this
allowance.
Any Challenge, Always Ready
BAGGAGE
• Important Tips
• Excess baggage will be charged $120 per piece
•
(US Currency/Check/Credit Card)
•
Items exceeding 100 lbs will not be accepted!
Any Challenge, Always Ready
PETS
•
•
•
•
Soft-Sided carriers dimensions are 20L x 16W x 8.5H – for
in-cabin pets only!
Pets must be able to stand up & turn around comfortably.
NO COLLAPSIBLE CAGES.
Pets will be accepted at the start of the gating process.
Pet Weight/Cost
0-70 lbs
$120
71-140 lbs
$240
141-150 lbs
$360
• The weight of the pet and kennel must not exceed
150lbs!
Any Challenge, Always Ready
TSA/AMS GUIDELINES FOR
SECURITY GATE PROCESS
Any Challenge, Always Ready
TSA/AMS GUIDLINES FOR
SECURITY GATE PROCESS
• Important Tips
• Remove all items from your pockets
•
Declare your liquids, creams, and gels in a 1 quart size
plastic bag **3-1-1**
•
Remove outer garments (belts, shoes, jackets, hats, etc.)
•
Place electronics larger than your boarding pass in a
separate bin
Any Challenge, Always Ready
GENERAL INFORMATION
• Patriot Express flying times
• Aviano AB to Ramstein AB
• Ground time at Ramstein AB
• Ramstein AB to Baltimore MD
 ETA in Baltimore-------------- 1800-1900 local time
Any Challenge, Always Ready
GENERAL INFORMATION
•
•
•
Child seats must be FAA approved for aircraft for use
in cabin during flight. Make sure it has “This restraint
is certified for use in motor vehicles and aircraft”
printed on it. Otherwise, you will be asked to check the
Child Restraint System as baggage. Your approved
child seat may also be prepositioned on the aircraft for
you.
Pets with kennels may be brought to the terminal at
any time prior to travel to ensure compliance with
regulations.
If you have question about passports, visas, resident
alien cards or any travel documentation, please feel
free to visit the Passenger Terminal. Questions asked
early could alleviate potential problems later.
Any Challenge, Always Ready
Car Seat Sticker Example
Any Challenge, Always Ready
Common Mistakes
•
Not bringing all baggage and pets for Early Bird
Check-In
•
Taking liquids more than 3 ounces through security
•
Taking Gerbers or other multi-tools through security
Any Challenge, Always Ready
Final Comments

Be proactive with your travel plans
•
•
•
Call the Terminal * 632-7680 *
Check “Aviano Passenger Terminal” Facebook page
Physically come into the Terminal
 Limited on giving flight information over phone, email, or
other forms of electronic communication
 Coming into the terminal allows more access to flight
information

Take care of any issues BEFORE the day of your flight
•
Talk to passenger service agents with any problems you
may have
Any Challenge, Always Ready
724th Air Mobility Squadron
DSN: 632-7680
COMM: 0434-30-7680
FAX: 632-7782
E-MAIL:
Spacea@aviano.af.mil
Facebook:
Aviano Passenger Terminal
*Times are subject to change
based on mission requirements*
Mon, Thu, Fri:
Tue:
Wed:
Sat & Sun:
Any Challenge, Always Ready
0730 -1630
1030 -1830
0630 -1500
CLOSED
SMOOTH MOVE BRIEFING
PASS AND REGISTRATION
CONTACT INFORMATION
• Location: Area F, Bldg. #1403
• Hours:
0730hrs – 1630hrs, Monday – Friday
• Phone:
632-4858
• E-mail:
31sfs.passandreg@us.af.mil
• Website: http://www.aviano.af.mil/library/pass&id.asp
OUTPROCCESSING
•
SHIP
SELL
SALVAGE
DRIVE TO NEXT DUTY STATION
NOTE: Road Tax must be current regardless for
SECONDARY vehicles/All copies on file
NOTE: Copy of Orders required for shipping or
salvaging any vehicle or motorcycle
POA’s MUST BE APPROVED BY THE NCOIC: For
members PCS’ing from Aviano AB.
POWER OF ATTORNEY
(POA)
• Used for EMERGENCY situations ONLY!
– (i.e. Short notice PCS, short notice
separation/discharge, early return for medical
reasons, etc.)
• Not an authorized form of routine vehicle
disposition IAW Aviano ABI 31-204 and
NAVSUPPACT NAPLES INST 11240.19G
• If Approved: MFR routed through chain of
command. Must be signed by Squadron CC if less
than 30 days notice or Squadron CC and MSG/CC
endorsement for more than 30 days notice
SHIPPING
• Make appointment with International Auto Logistics:
pcsmypov.com/tel.0434919625
• DAY PRIOR to your appointment return cover plates and bring
a copy of orders and registration.
• Obtain exportation document (“Police Check”)
• Return Cover Plates and obtain temp AFI plates for your vehicle
($5.00 for temp plates)
• Take vehicle to shipping company.
• Once vehicle is accepted by shipping company, RETURN to Pass
and Registration with ORIGINAL Shipping Document.
SELLING
• Must have Registration
• Vehicle must pass Safety Inspection within 60 days of transfer
• Road tax must be current for SECONDARY vehicles
• If selling to dealership obtain Comunico FIRST
• Appointments can be made at 1130, 1230, 1330, and 1430
SALVAGING
• Obtain Salvage Paperwork first
• Road tax must be current for SECONDARY vehicles
• Vehicles must be salvaged at the Serenissima in
Fontanafredda only
• Take these items to the salvage yard: vehicle, current
registration, 75 EURO and Road tax receipt (if applicable).
Towing is additional
DRIVING
Turn in Cover Plates
Get Exportation Docs (“Police Check”)
Get temp plates ($5.00 for plates)
Send copy of new registration via e-mail
to 31sfs.passandreg@aviano.af.mil
MOTORCYCLE DEREGISTRATION
• Turn in Cover Plate
Get Exportation Docs (“Police Check”)
• $3.00 for temp plate
• TMO packs up motorcycle
Return to Pass and Registration with:
- Copy of Orders
- Motorcycle Shipping documents
- Household listing with Motorcycle VIN #
RESTRICTED AREA BADGES
• Pick-up ORIGINAL AF FM 2586 from Security
Manager
• Bring the RAB and AF FM 2586 to Pass and
Registration
• If you lost your RAB, IMMEDIATELY report it to
your Security Manager so a lost report can be
generated
SOGGIORNOS
• Return Soggiorno Permits to the Soggiorno
office in BLDG 1413 seven days prior to final
out
• Lost Soggiorno Permits require a lost report
from Base Carabinieri
• Must have a hard copy of your out-processing
checklist to out-process the Soggiorno Office!
Reports and Analysis
• Building 1403, DSN: 632-7155
– SSgt Eisenbarth
– SrA Gamalinda
• Go to Reports and Analysis no LATER than 30 days prior
to final out with ID and a copy of orders
• Ensure citations, fines, bills, open cases, etc. are paid
and resolved prior to departure from Aviano, AB.
IACS
• Building 1403, DSN: 632-7158
– TSgt Wilson
• During your final out ensure you are deregistered from IACS and signed off on your
checklist
• A “deregistration” log is available at the Pass
and Registration counter/office
31st Comptroller Squadron
FINANCE
Hours
Mon-Fri: 0800-1630
Bldg. 1403
31cpts.fmf@us.af.mil
Out-Processing Procedure
Contact Finance with your orders to verify all
debts are cleared in order to out-process Finance.
Bldg 1403 or 31cpts.fmf@us.af.mil
PCS Entitlements
Temporary Lodging Allowance (TLA)
 Only authorized overseas
 TLA is not claimed on travel voucher
TLE, stateside entitlement, filed on the travel voucher at next base
 File AF Form 1357(TLA Form), receipts, and PCS Orders with
Housing
 TLA receipts MUST be turned in to Housing prior to PCS for
reimbursement into your paycheck.
 TLA departure 10 days max for off base economy
 3 days max for government housing or dorms
PCS Entitlements
Dislocation Allowance (DLA)
• Provided to off-set expenses related to PCS
• Based on rank and dependency status
• NOT authorized if you will be in the dorms at your next base
• Claimed on travel voucher (DD 1351-2) at next duty station
• Advance DLA can be claimed at Finance 10 days before departure
PCS Entitlements
Advances
 Up to 3 months of base pay minus deductions
 E3 and below requires CC approval
 Advances greater than 1 month’s pay, or beyond 12 months
payback require CC approval
 Max is 3 months’ pay and 24 month payback
Can request 30 days prior to departure or 60 days after
arrival at next base
 Claimed on AF Form 2560 & filed @ Finance with copy of
PCS orders
Debts
• Debt Types:
• Security deposit advance
• Miscellaneous (dorm/housing repairs,
home fuels closeout, etc.)
• Repayment Options:
• Deduct from pay
• Cashiers Cage
• Cashiers Cage Info:
• Cash, Check, or Money Order (No Card)
• Mon-Fri: 0900-1100
Government Travel Card
(GTC)
 For Official Travel Only!
 Can be used for TLA, but TLA cannot be split to card.
 Ensure you out-process with Unit GTC monitor (APC)
 Ensure account is open and activated
 Request placement in PCS/mission critical status
Consider gaining web access before departure to better manage
your account standing. Talk to your APC for account creation or
password reset.
 For balance inquiry/payment call 1-800 on back of the card or
visit the web.
Authorized Travel Days
 Block 6 on your orders is only an estimate; it is
not the final decision of travel days you get.
 Travel days authorized can vary depending on
your next assignment, whether you stay in lodging
at port, if you’re driving, and if you’re going TDY
en route.
 You cannot get travel days if you do not travel!
(Orders authorize 5 days, but you only take 2 days
of actual travel? Only 2 travel days authorized.)
Mandatory Items for
Voucher at next duty station
 PCS orders - front/back & amendments
 Copies of all lodging & airfare receipts, and all
items $75 or more for reimbursable expenses
 Copy of Vehicle Inspection & Shipping form (DD
788)
 GTCC balance (if applicable)
POC TRAVEL & EXPENSES
 Reimbursable expenses:
•
•
•
•
•
•
•
•
•
Airfare (including tickets to leave locations!)
Lodging incurred at the departure and/or arrival ports
Baggage carts
Passport/Visa fees
Taxis
Tolls
Excess Baggage if authorized on PCS orders
Mailing cost for boxes/HHG (filed through TMO to be reimbursed)
Rental Vehicles are generally not authorized
– Must be specifically authorized on orders with unit’s account
• PET FEES ARE NOT AUTHORIZED
• Receipts are required for any expenses claimed over $75 & for airfare
and lodging
Separating/Retiring?
 No DLA/TLE
 No GTC use
 Airfare to the US will be booked free of charge by
SATO
 All expenses/vouchers are filed through Aviano
 Finance will have a one-on-one with you for your
situation directly. Contact us when you receive
your orders.
Useful Websites
MyPay: http://mypay.dfas.mil
– Leave and earnings statements (LES), taxes, direct deposit
and address changes
Pay & Travel Rates: http://www.defensetravel.dod.mil/
– Per diem, COLA, BAH, OHA, DLA, Mileage
Air Force Portal (my.af.mil  Virtual Finance  Calculators)
– TLA calculator, PCS calculator, Retirement Pay Calculator
JTR Appendix G:
http://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf
– Details on authorized and unauthorized reimbursable
expenses
31st Fighter Wing
Aviano Post Office
SSgt Heather Turner
31 CS/NCOIC, FINANCE
“Return With Honor”
63
Out Processing
• STOP BY CUSTOMER SERVICE BETWEEN 1000-1800
MON-FRI IN UNIFORM WITH A COPY OF ORDERS!
• NO EARLIER THAN 15 DAYS PRIOR TO DEPARTURE
• MUST HAVE A COMPLETE FORWARDING ADDRESS
GENERAL DELIVERY AT GAINING UNIT OR
TEMPORARY ENROUTE ADDRESS IS AUTHORIZED
FORWARDING OF MAIL
FIRST CLASS/PRIORITY- WILL ONLY BE FORWARDED
FOR SIX MONTHS
MAGAZINES/PERIODICALS(NEWSPAPERS)WILL ONLY BE FORWARD FOR 2 MONTHS
IMPORTANT: CHANGE YOUR FORWARDING
ADDRESS ON USPS.COM ASAP TO PREVENT YOUR MAIL
FROM BEING SENT TO ITALY AND REROUTED BY US
Postage Reimbursement Guidelines
• ONLY MILITARY GEAR AND UNIFORMS CAN BE SENT “MPS” TO ANOTHER APO. ALL
OTHER ITEMS, TO INCLUDE HOUSEHOLD GOODS, MUST BE PAID FOR!
• YOU WILL ONLY BE REIMBURSED FOR STANDARD SHIPPING COSTS. IF SENDING
PRIORITY YOU HAVE TO PAY THE DIFFERENCE.
• CAN ONLY BE REIMBURSED IF UNDER MAX. WEIGHT LIMIT
ALLOWED FOR HOUSEHOLD GOODS
• INSURANCE FEES ARE NOT REIMBURSABLE
• ORIGINAL RECIEPTS RECEIVED AT SHIPMENT WILL BE REQUIRED FOR TRAVEL
VOUCHER!
(ALL REQUIRED INFORMATION WILL PRINT ON RECEIPTS)
SENDING WINE HOME?
**SENDING ALCOHOL OR ALCOHOL BASED PERFUME/COLOGNE THROUGH
USPS IS STRICTLY PROHIBITED!**
 ADD IT TO YOUR CHECKED LUGGAGE
 SEND IT THROUGH YOUR TMO HOUSEHOLD GOODS
 UPS – DHL – FEDEX AVAILABLE TO YOU AT SEVERALL
OFF BASE LOCATIONS
INDIVIUAL PROTECTIVE
EQUIPMENT
632-7229 Bldg 933 (Old PAX Terminal)








Return Gear No Earlier than 30 days from Final
Out
Walk in hours: Mon & Wed 1300-1530/Tues
0900-1200
• Appt available ONLY FOR EMERGENCIES
Members Must be in uniform
Provide 1 copy of PCS orders
Remove all tape from gear
Wash chem suit
Empty canteen
Remove personal items
TMO Passenger
Travel
LOCATED IN AREA F
BLDG 1413 ROOM 237
S S G T D A R W I N S . VA L E N C I A
N C O I C , PA S S E N G E R T R AV E L
Hours of operation
MON-WED, & FRI 0800-1500
THUR 0800-1400
S ATO : 0 8 0 0 - 1 6 0 0 ( M O N - F R I )
COMM #: 043-030-5646
DSN: 632-5646
WHAT DO I NEED?
MANDATORY
DEPARTURE DATE
MPS SIGN/STAMP
Order of Precedence
per AFI 24-101, Chap 2, Para 2.3
 First, AMC airlift must be used for official travel
unless…


A Mission Impact Statement is provided by the traveler and
approved by their commander or designee, justifying why you
can’t utilize AMC travel.
There is no AMC channel configured for passengers
 Then, Commercial Travel will be arranged through
Commercial Travel Office.
LEAVE IN ROUTE (LICWO)
per AFI 24-101, Chap 3, Para 3.3
 When taking Leave In Conjunction With Official
travel, the use of government airfares are strictly
prohibited TO AND FROM leave points. These are
your options…
•
Self-procure from BWI (AMC Travel) to your LEAVE point, then
from your LEAVE point to your new PDS. TMO will provide a
LICWO Letter for reimbursement up to the government
constructive cost from BWI directly to your new PDS
 Or…
•
Self-procure from BWI to your LEAVE point, then from your
LEAVE point back to BWI for continuous travel to new PDS.
Continue on government procured flight. No LICWO Letter.
CIRCUITOUS TRAVEL
per AFI 24-101, Chap 3, para 3.10
• ANY OTHER route of travel other than the one
prescribed by the Passenger Travel Section between
overseas places listed in the orders. The travel will be selfprocured, leisure through SATO, and reimbursement is
authorized up to the cost of the direct route to the next PDS.
• Military members and their command-sponsored
dependents may obtain approval for circuitous travel in
connection with PCS travel (including separations and
retirements) to, from, and between overseas areas only.
• Apply at least 120 days prior to MPS. It has to be stated
and approved in your orders.
CONSECUTIVE OVERSEAS TRAVEL (COT)
per AFI 24-101, Chap 3, para 3.11
• COT is a free airline ticket up to the gov’t constructive cost
to your HOR or cheaper location. For example… Aviano
AB to HOR (or equivalent) to new PDS.
• You are authorize COT if you are PCSing from an Overseas
location to another Overseas location, and it must be
stated in your orders.
• The sponsor and command-sponsored dependents are
authorized if PCSing from one overseas point to another
overseas point.
• You can defer your COT… However, it must be stated in
your orders.
PET SHIPMENTS
IAW AFI 24-101, Chap 3, para 3.15
 If pet spaces are unavailable or the pet exceeds weight
restrictions the member is solely responsible for
shipping the pet with a commercial airline carrier… it is
highly recommended to set AMC travel 90 days out.
•
Pet Travel on AMC flights…
•
•
•
Only TWO pets per military member.
The traveler is responsible for all expenses.
The combined weight of pet and kennel up to 150 pounds
TICKET PICK UP
 If you are PCSing - provide 5 copies of your orders 5
duty days prior to your departure, then you’ll receive a
brief of travel instructions, your travel ticket, and
will be signed of vMPF for outprocessing.
 For Separation/Retirees - Once you have received the
Ticket Release Letter from MPS, provide 5 copies of
your orders, you’ll receive a brief of travel instructions
and your travel ticket,
FAQ…
 Q: What if the rotator is delayed?

•
The TMO office will re-book the official travel tickets based on
priority.
 Example: Members who will miss a RNLTD
 To meet an official class start date
 To meeting a connecting rotator
Members can also call the airline directly to have official
commercial tickets change without any cost to the
member or the government.
• SATO after hour emergency number will assist only if
the Aviano Passenger office is closed.
FAQ…
 Q: What if the rotator is delayed and I have
purchased commercial airline tickets and hotel
reservations?

TMO cannot allow the member to fly commercially based on
leave plans. It is HIGHLY recommended to get trip insurance,
as a delayed rotator is not justification for re-booking members
for commercial travel.
PLEASE NOTE…
 MEMBERS SEPARATING:
 Please make sure you possess a VALID PASSPORT or MIL ID not
expiring the same day of travel.
 SELF-PROCUREMENT OF TRANSOCEANIC
TRAVEL

Not authorized unless specifically approved prior to travel.
 PCSing to TURKEY?:
 Effective 10 April 2014, the Visa CANNOT be obtained at the airport
upon arrival anymore. Visa has to be obtained prior to travel via
www.evisa.gov.tr.
FOR ANY QUESTIONS.
Please contact the TMO Passenger Travel at
632-5646/SATO Travel (Commercial) 632-5052,
or visit us at bldg 1413 room 237.
THANK YOU!
LOCATED IN AREA F
(Consolidated Support Center)
BLDG 1413 Room 237
(Upstairs from Passports & Sigiornos)
WALK-IN HOURS
Monday-Friday 0800-1500
Thursday 0800-1400
DSN: 632-1709/07
WITH DEPENDENTS
Civilian/ GS 18,000
0-6 (COL) 18,000
0-5 (LT COL) 17,500
0-4 (MAJ) 17,000
0-3 (CPT) 14,500
0-2 (1LT)13,500
0-1 (2LT) 12,000
E-9 (CMS) 15,000
E-8 (SMS 14,000
E-7 (MSGT) 13,000
E-6 (TSGT) 11,000
E-5 (SSGT) 9,000
E-4 (SRA) 8,000
E-3 TO E-1 (A1C-AB) 8,000
WITHOUT DEPENDENTS
Civilian/ GS 18,000
0-6 (COL) 18,000
0-5 (LT COL) 16,000
0-4 (MAJ) 14,000
0-3 (CPT) 13,000
0-2 (1LT) 12,500
0-1 (2LT) 10,000
E-9 (CMS) 13,000
E-8 (SMS) 12,000
E-7 (MSGT) 11,000
E-6 (TSGT) 8,000
E-5 (SSGT) 7,000
E-4 (SRA) 7,000
E-3 TO E-1 (A1C-AB) 5,000
• HHG
• Full JFTR allowance
• All furniture and other
household items
• Motorcycles
• Wine
• 60+ days for transit
• UB
• 500 lbs. (enlisted)
• 600 lbs. (officers)
• +350 lbs. (dep. over 12)
• +175 lbs. (dep. under 12)
• Small items
• Clothes
• Pots and pans
• Baby cribs
• TVs smaller than 32”
• 30+ days for transit
• DPS is the online program that allows you to set up your TMO
move to your next PCS location.
• To begin the process you must visit our SharePoint at:
http://tiny.cc/31TMOand following the How to Slides
*Every member needs to register or re-activate their DPS
account if there has been more than 30 days since you last
logged in.
• Once you have completed your shipment in DPS, print out all
the documentation from DPS in conjunction with the checklist
that is located in our SharePoint. After your done, bring
everything listed in checklist to our office
• If any questions please feel free to Contact the Personal
Property front desk@ DSN: 632-1709.
• OPTION 1- SELF PROCURE
• REIMBURSABLE UP TO 90% OF GOV’T COST.
• OPTION 2- IN YOUR HHG SHIPMENT
• DELIVERY MAY BE DELAYED
• No claims possible if wine spoils ,or damages your property
• No Prosecco/bubbly wine
• Wine declaration
• Inventory
• State authorization
• Customs POA
• ALL PAPERWORK MUST BE TURNED IN TO TMO AT
ONCE.
Personal wine collections are not considered by Customs
and Border Protection (CBP) to be either Household
Goods (HHG) or personal effects; consequently they
are not eligible for duty-free treatment on entry to the
United States. Since imports of wine/alcohol are subject
to state regulations, it is very important that you do
some homework before you ship your wine collection to
the U.S.
It is imperative you verify that the country/state you
are relocating to allows importation of alcohol
beverages
• Declare on DPS
• Police Check Release Form from Pass & Reg.
• Carriers need copy of title and registration
• Authorized to ship one POV per military
member
• Members that are in PCS status must ship POV
to the VPC closest to your new duty station
• Members that are separating must ship POV to
home of record
• Members that are retiring must ship POV to
home of selection
• You can ship POV to an alternate VPC with the
possibility of excess cost.
IAL
0800-1600
Monday-Friday 0800-1600
Closed on US Federal & Italian
Holidays
Tel: 0434-651106
Via Monte Tremol # 20
33081 Aviano, Italy
(Aviano industrial area)
Track the progress of your POV
www.pcsmypov.com
• All day appointment!!! No excuses
• Make sure house is clean and all items are clearly
marked.
• Make sure no important documents get packed!
• Cleaned and organized for pre-move survey
• 1st Sergeants / supervisors will be notified
• If still not acceptable by the movers, goods will not be
picked up, and you might be subject to attentive pick up
charges
• Minimum 10 days to reschedule
• Fees may apply
Retirement/ Separation entitlements
• Storage – HIGHLY RECOMMENDED
• Retirees – 1 year
• Seperatees – 6 months
• Authorized delivery locations
• Retirees – home of selection
• Seperatees – home of record (address shown on orders)
Summer peak season
• Get your move completed early!
• Short fuse shipments only for last minute orders
• POA
SharePoint
All documents and information on
our SharePoint, including these
slides!
http://tiny.cc/31_hhg_pax
31st Fighter Wing
Housing
Smooth Move Briefing
31 CES/CEIH
Bldg 1409
Mon-Fri 0830-1630
Wed 0830-1500
May 2015
“Return With Honor”
98
Clearing Community Housing

A minimum of 30 days written termination notice must be provided to
the Landlord by registered mail or hand-carried
 If hand-carried, be sure to get landlord’s signature indicating
date/time of receipt (keep a copy for yourself)


Arrange a pre-termination walk through with landlord immediately after
notification and not less then 15 days before termination to allow time to
resolve any discrepancies identified
 Do not use your deposit to pay your last months rent


Termination notice to landlord is provided in the “How to Clear
Housing” brochure
Contact the Housing Office for any questions or concerns
Contact FMO to schedule delivery/pickup of temporary loaner and long
term furnishings
 Temporary furniture will be provided for a min of 10 and up to 90 days
“Return with Honor”
99
Clearing Community Housing
(cont’d)

Prepare for the Final Inspection of your permanent economy lease

If you anticipate problems, contact the housing office right away so
we can assist in resolving any issues
 Tenant is required to pay lease termination fee of 67 Euro (Not a
reimbursable expense)
 Return all keys and remotes
 Housing will NOT sign any out-processing paperwork without a
landlord release letter

Damages or outstanding debt
 Failure to have debts paid on or before your final inspection
could result in a delay of your departure
 Landlord should return your security deposit + interest if req’d
 Keep your international account open until you receive deposit
“Return with Honor”
100
Trash Disposal

Trash Disposal – Plan Ahead
 At least 1 month in advance, contact Mrs. Giovanna Coppola at
632-2511 for instructions on trash removal
 Do NOT bring trash from the Economy and dump in base
dumpsters. Large fines could apply
 Recycling is required by Italian Law/Aviano Instruction
 www.aviano.af.mil/library/recycling.asp
“Return with Honor”
101
Utility Closures
Community Housing

Visit Home Fuels a minimum of 2 weeks prior to final inspection
to schedule utility closures

Home Fuels Phone is 632-5083
“Return with Honor”
102
Virtual MPF

The Housing Office will clear members from Virtual MPF upon
receipt of landlord release letter

FMO will clear members after all items have been accounted for
(turned in or transferred to new tenant)

Exceptions - members not in Virtual MPF must bring a processing
checklist to the Housing Office to be signed/stamped
“Return with Honor”
103
Temporary Lodging Allowance
(TLA)

As per JTR, USAEUR 37-4USAFE, and AFI 32-6001-USAFE Sup 1
Outbound TLA is authorized

The TLA period upon departure should not exceed the last 10 days
(3 days if residing in GRHP) before the day the member departs the
PDS in compliance with a PCS order.

EFFECTIVE DATE OF PCS ORDER:

For a member being separated/retired, the last day of active duty.

The date the member is required to begin travel from the old PDS
to arrive at the new PDS, home, on the date authorized by the
transportation mode authorized and/or used.
 Extensions due to military requirements, at no fault of the
member, may be considered on a case-by-case basis
 Extensions for more than 10 days must be approved by 31
FW/CC.
“Return with Honor”
104
TLA Filing a Claim

TLA claims must be filed prior to departure at the Housing Office
(CONUS installations do not process TLA claims)

Each claim must include the following
 AF Form 1357 (available on-line or at the Housing Office)
 1 copy of PAID hotel/Lodging receipt
 1 copy of orders
 Statement of Non-Availability from Lodging if staying off-base
(Military)
“Return with Honor”
105
Advance Application for Housing

Most Housing in the US is Privatized. To apply for this housing,
please apply through the Privatized Web sites.

Only if Government housing at your next duty location is available
 Complete DD Form 1746, Application for Housing
 Provide copy of PCS orders
 New Sex Offender policy/disclosure
 Members with an impending entitlement must provide
supporting documentation to be sent along with application

You may provide this information to us and we can forward to the
gaining location or send the information yourself

Effective date of advance application is the date member departs
Aviano
“Return with Honor”
106
PCSing with your Pets
All pets are required to be registered on base. 
Will you be taking your pet with
you?
Yes? Great!
If not, you
will need to
fill out a Pet
Transfer
form with
Aviano VTF.
Traveling By Air
Rotator vs. Commercial
Flying Rotator
 Make sure pet is up to date on vaccines.
 The pet must have a microchip.
 You will need a Health Certificate.
Flying Commercial
 Pet will need to be updated on vaccines
 The pet must be micro-chipped
 You will need a Pet Passport
 You will need an Export Document
 You will need a Health Certificate
Traveling By Car




Make sure your pet is up to date on rabies vaccine
Must have a microchip
You will need to obtain a Pet Passport
Must obtain a Health Certificate within 10 days of
departure
If you have any questions, feel to email us at our clinic email
aviano.vetclinic@us.af.mil or give us a call at DSN 632-8485.