EMPLOYMENT OPPORTUNITIES Kansas Board of Healing Arts Senior Administrative Assistant Position #: K0227720 SUBMIT: Online State of Kansas Application form Letter of Interest Resume Three Professional References Kansas Tax Clearance Certificate Position Location: Administrative Area Requisition Number: 182341 Recruiter: Barbara Montgomery Phone: (785) 296‐8558 Posting Type: Unclassified, temporary with benefits Starting Salary: $13.61 per hour Applications Accepted Through: Monday, January 4, 2016 Position Summary: This position provides administrative support in the Administrative Division. Job Description: Customer Service/Front‐Desk:  Provides front desk coverage for the Kansas State Board of Healing Arts.  Answers multi‐line phone for the agency.  Responds to call‐in and walk‐in inquiries within scope of knowledge or will direct inquiry to appropriate staff person.  Acquires and maintains general knowledge regarding all areas of the agency so that callers can be referred to the proper person; and provides basic information to routine questions from callers, thus saving professional staff time.  Independently maintains written procedures and processes for the front‐desk. Responsible for training staff that will back‐up front desk duties.  Maintains visitor sign‐in log. Generates daily workload statistics report upon request.  Ensures that requests for information are responded to in accordance with the Agency’s Open Record’s Policy. EMPLOYMENT OPPORTUNITIES POSITION: Senior Administrative Assistant Page 2 Agency Mail:  Sorts all daily mail and provides a date stamp on all postal correspondence; and organizes bulk mailing including renewals, licensing acceptance letters, and wallet cards.  Stamps mailed checks with the “Deposit Only”.  Distributes correspondence to staff.  Provides signature for all items from FedEx, USPS, UPS, and Certified Mail; logs the receipt of the item in a log book; and then notifies the appropriate staff member by e‐mail of the delivery.  Contacts mailing companies for pick‐up of outgoing mail. Scanning and Administrative Support :  Scans licensure application and renewal documents in keeping with agency records management process. Uploads scanned information into the agency’s database, assigns file name, and ensures that the documents have been uploaded correctly.  Prepares and updates form letters, documents, routine correspondence, file folders, labels and envelopes from rough drafts, source documents or information provided. Examples include but are not limited to: routine orientation letters to committee and staff members; prepare hanging file folders; maintain correspondence files; various administrative and operational information files; and routine hiring and recruitment letters.  Other duties as assigned by the supervisor. Minimum Requirements: One year of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency. Minimum Competencies: Must be proficient in Microsoft Office, organized, enjoy working with the public, experience with licensing software helpful, and have excellent written and oral communication skills. Type at least 35 wpm, and detail orientated. Preferred Criteria: A familiarity with Kansas Statutes and Kansas Administrative Regulations as they relate to State Government. Performance Standards: To be successful, the expectation is that a candidate will be able to competently perform the routine tasks of the position with limited supervision within six months of their start date. EMPLOYMENT OPPORTUNITIES POSITION: Senior Administrative Assistant Page 3 How to Apply: The application process has 3 REQUIRED STEPS. STEP 1: Register by completing the online Personal Data Form (https://admin.ks.gov/services/state‐
employment‐center/sec‐home/state‐employment/register‐personal‐data) (Skip this step if you already have an Applicant ID number.) STEP 2: Complete the State of Kansas Application Form ( https://admin.ks.gov/services/state‐employment‐
center/sec‐home/state‐employment/apply ) and submit to the Kansas State Board of Healing Arts. STEP 3: Email these additional required documents to Barbara Montgomery at bmontgomery@ksbha.ks.gov. Include the job requisition number and your last name in the subject line.  Resume  Letter of Interest  Three Professional References  Kansas Tax Clearance Certificate KANSAS TAX CLEARANCE CERTIFICATE REQUIRED: Each applicant applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website at http://www.ksrevenue.org/taxclearance.html A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004‐03. If you need assistance with the tax clearance, please contact 785‐296‐3199. Recruiter Contact Information: Name: Barbara Montgomery Phone: 785‐296‐8558 FAX: 785‐368‐7102 Email: bmontgomery@ksbha.ks.gov TTY (Hearing Impaired): 711 Agency Information: Kansas State Board of Healing Arts 800 SW Jackson, Lower Level‐Suite A Topeka, KS 66612 EMPLOYMENT OPPORTUNITIES POSITION: Senior Administrative Assistant Page 4 How You Will Be Evaluated: Your application will be considered incomplete and you may be found ineligible if you fail to submit all required documentation. Your application will be reviewed to ensure you meet the minimum and any necessary special requirements. Next, your application will be evaluated and rated based on preferred selection criteria and competencies for the position. What To Expect Next: After your application is evaluated and ranked, you may be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome after the selection process is complete. You may call or email the recruiter contact listed to inquire about your application. A pre‐employment background and criminal history record check will be performed as part of the recruitment process. Individuals with disabilities are encouraged to contact the agency recruiter if reasonable accommodations are needed for any part of the application or hiring process. The Kansas Board of Healing Arts is an Equal Opportunity Employer.