crhe
PUNJAB PROVINCIAL
CO-OPERATIVE
BANK LTO.
Head Office, Bank Square, Shahrah-e-Quaid-e-Azam, Lahore.
Telephones: 9211432-36. Fax: 9211442 Telegrams: "PROVINCIAL",
Email: -
l!@~pcbLcom_pk
PPCBL
The Punjab Provincial Cooperative Bank LTD.
Date: 0 -04-20 13
J
BIDDING DOCUMENTS FOR
Human Resource Information System
~ __ .
(HRIS)
Information Technology Division
The Punjab Provincial Cooperative Bank LTD.
Head office
Lahore.
SVP/Head
rr
- -
Page I 01'7
rr'lie
PUNJAB PROVINCiAL CO-OPERATIVE BANK LTD.
Head Office, Bank Square, Shahrah-e-Quaid-e-Azam, Lahore.
Telephones: 9211432-36. Fax: 9211442 Telegrams: "PROVINCIAL".
Email:
& Conditions for Bids
Terms
1.
The Punjab Provincial Cooperative
supply of desired software
-.!!@.Im.cbl.com.pk
Bank LTD, (PPCBL) - Lahore, invites bids from bidders for the
solution
and bidders must have deployed
same HRIS solution
in
Banks.
2.
The PPCBLrequests Tender Bids in sealed envelopes for the solution mentioned
this document.
procedure.
in Schedule-A of
The bidding process will be as per PPRA rule 36(b) i.e., single stage two envelope
- Each bid shall comprise on single envelope containing
separately, sealed financial
proposal and technical proposal.
3.
The proposal should contain all the bid items, Technical details and must list support term and
conditions.
4.
All bids must be accompanied
amount
by a call deposit/
pay order of two percent (2%) of total bid
in favor of The Punjab Provincial Cooperative
must be delivered
Bank LTD. in the sealed envelope
to the office of the Head of Information
Technology
and
Division, The PPCBL,
Head Office, Bank Square, The Mall, Lahore till 15th April, 2013 by 10:30 AM.
5.
The PPCBL will not be responsible for any costs or expenses incurred by bidders in connection
with the preparation
6.
or delivery of bids.
Bidders shall submit bids, which comply with the Bidding Documents,
Alternative
bids will not
be considered.
7.
Delivery of all items must be made within (01-02) weeks of issuance of purchase order.
8.
Suppliers / vendors
Envelope
quoting
for each solution
for more than one solution,
mentioned
in Schedule-A
must quote
separately
of this document.
in Sealed
Each lot will
be
separately evaluated for the purchase.
9.
All prices quoted
must include
all Taxes applicable,
supply items at such prices would lead to cancellation
such as GST, Income tax, etc. Failure to
of order & forfeiture
of 2% call deposit/
pay order money.
10. The bidder should bid for each item in a solution.
Failure to meet this condition
will cause
disqualification.
11. Failure to supply items within
the stipulated
clause No.37. In addition to that, 2% call deposit/
12. Please make sure, the company seal/stamp
13. A bid not submitted
in conformity
time period will invoke penalty as specified
in
pay order (COR/PO) amount will be forfeited.
is with you at the time of bid opening.
with the specification
/ terms & conditions
shall not be
considered by the Bank.
14. The Bank reserves the right to modify the bidding document
for submission
own initiative,
of bids, on the request of the prospective
for any reason. This amendment
at any time prior to the deadline
bidders for any clarification
shall constitute
or at its
part of the Bidding Documents.
~I ~f7
In order to afford the prospective bidders a reasonable time to take the amendments into,
"count In preparing ;'S bid, the bank may
at its disc<etion extent the deadline.
Page 2 of7
SVP/~~ea~~ j
rr'he
PUNJAB PROVINCIAL CO-OPERATIVE
BANK LTO.
Head Office, Bank Square, Shahrah-e-Quaid-e-Azam, Lahore.
Telephones: 9211432-36. Fax: 9211442 Telegrams: "PROVINCIAL".
Email: -it@ppcbLcom.pk
15. The Bid shall comprise of the following.
i.
The bidder
shall complete
Schedule -A (Price Schedule) clearly for all the items in
accordance with the instructions
ii.
contained in this document.
The quoted price shall be inclusive of costs for delivery and installation
at the designate
sites in Pakistan.
iii.
The quoted price shall be valid for Ninety (90) days from the closing date of the bids.
iv.
Price shall be quoted in Pak Rupees.
v.
The bid security shall be denominated
deposit/
in Pak Rupees. It shall be in the form of Call
pay order Receipt (COR/PO) issued by a scheduled Bank operating
in Pakistan.
16. The bid not in accordance with the above will be rejected by the bank as disqualified.
17. The bid security may be forfeited:
I.
If the bidder withdraws
its bid during the period of bid validity.
ii.
If the bidder does not accept the correction of the Total Bid Price pursuant to Clause 23.
iii.
If the bidder fails to supply the solution within the stipulated time.
18. The bid shall contain no interlineations,
erasures or overwriting
errors made by the bidder, in which case such corrections
except as necessary to correct
shall be authenticated
by the person
or persons signing the bid.
19. The envelope shall:
i.
Be addressed to the following
address:
SVP/Head of I.T. Division
Information
Technology Division,
The Punjab Provincial Cooperative
Bank Ltd.,
Bank Square, Shahrah-e-Quaid-e-Azam,
The Mall,
Lahore.
Tel. 042-99212841
ii.
Bear the following
identification:
Bid for "Human Resource Information
20. Every Bid shall be scrutinized
Bidding Documents,
System"
by the Bank to see that it meets the criteria as laid down in the
Prior to the detailed evaluation of the same. A substantially
responsive bid
is one which:
i.
is accompanied
ii.
meets the major technical criteria specified in the schedule;
by the acceptable securities;
iii.
meets the delivery period;
iv.
offers clear Price i.e. the bid does not offer an escapable price quotation;
v.
is otherwise
VI.
complete and generally in order;
Conforms to all the terms, conditions and specifications of the bidding docume
Page 3 of7
1:he
PUNJAB PROVINCIAL CO-OPERATIVE
BANK LTO.
Head Office, Bank Square, Shahrah-e-Quaid-e-Azam, Lahore.
Telephones: 9211432··36. Fax: 9211442 Telegrams: "PROVINCIAL".
Email: -it@ppcbl.com.pk
21. The acceptability
without
of a Bid shall be determined
on the basis of the contents
of the bid itself,
needing recourse to any extrinsic evidence.
22. The bidder
shall not be provided
consonance with the requirements
23. A Bid found substantially
Bank for any arithmetic
any opportunity
with the Bidding Documents
errors. If any discrepancy
shall be checked by the
is found between the unit rate and the total
the unit rate by the quantity, the unit rate as quoted will prevail
and the total price shall stand corrected.
gross misplacement
the bid so as to bring it in
of the Bidding Documents.
in accordance
price resulting from multiplying
to correct
Unless in the opinion of the Bank, there is an obvious
of the decimal point in the unit rate, in such a case the total price as quoted
will prevail and the unit rate will be corrected,
and where there is a discrepancy
in the total
price quoted in the Price Schedule vis-a-vis addition of each item, the total of the itemized prices
will govern.
24. The Bid shall be evaluated on the basis of Solution referred to in the Price Schedule.
I.
It will be examined in detail whether
specifications
of the bidding documents.
Data submitted
ii.
the items offered by the Bidder comply with the
The specifications
will be compared
with the
in the technical bid.
It will be examined whether
the bidder has the capability to provide after sale services
properly.
iii.
Bank reserve its right to verify from own source or any other source for genuineness of
the solution.
In case solution is not genuine, Bank may forfeit
such equipment
without
any payment.
25. Any pressure
by a bidder to influence
the Bank in this decision
making shall result in the
rejection of its bid.
26. The bank reserves the right to accept or reject any of the bids and to annul the bidding process
at any time prior to award of Purchase Order, without
thereby
incurring
any liability
to the
bidder or any obligation to inform the bidder of the grounds for its action.
27. The Bank will determine to its satisfaction whether the bidder has offered prices consistent with
the current prevailing market prices.
28. The Bank reserves the right to increase or decrease the quantity
specifications,
without
of the items agreed in the
any change in the unit price or other terms and conditions.
29. The successful bidder shall ensure pre-delivery
inspection of the Equipment
at Bank's premises
so that all the items are supplied according to the agreed specifications.
30. The inspections and tests may also be conducted at the premises of the bidder and thereafter
at
the destination.
31. In case any discrepancy
is found during the inspections,
the Bank may reject the items. The
bidder shall be oblige and bound to replace the rejected items at own cost and expense.
site of installation shall in no way be limited or waived by reason of the goods having previou
Page 4 01'7
32. The Bank's right to inspect, test and, where necessary, reject the items after their arrival at t~ ..
SVP/Head iT
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----------------------------CYhe
PUNJAB PROVINC!AL CO-OPERATIVE BANK LTD.
Head Office, Bank Square, Shahrah-e-Quaid-e-Azam, Lahore.
Telephones: 9211432-36. Fax: 9211442 Telegrams: "PROVINCIAL".
Emai!: -it@ppcbl.com.pk
been inspected, tested and passed by the Bank or its representatives
prior to the delivery of the
same.
33. The bidder
shall be responsible
for the supply, delivery,
and installation
of requirements
/
Licensed Software at its own risk and cost at the sites to be specified by the bank.
34. The Bidder
shall furnish
the Operations
pertaining to the performance
Manuals,
Service manuals
and other
information
and working of the Goods.
35. The bid security will be refunded after successful installation
of product.
36. Payments by the Bank shall be made subject to withholding
tax and other Government
levies, in
accordance with law.
37. If the bidder fails to deliver any or all of solution t within the stipulated time specified, the Bank
may deduct from the Bid price a sum of money equal to the 0.25% of the Bid value for every day
or part of a day between the scheduled delivery date and the actual delivery date(s).
38. The equipment
may be installed in any of the Branch of The PPCBL. The Bidder shall provide
comprehensive
on-site maintenance
warranty
as per Schedule-A.
39. The bidder shall be paid after delivery of the solution by the bank according to the specifications
and terms of supply order. In case, any discrepancy
is found, the bank reserves the right to
accept or reject the whole supply or may accept a part of the supply and reject the other part.
40. It shall be Bidder's
Departments
responsibility
whatsoever
with
to seek clearance, permissions
regard
to
all matter
etc. from the Government
including
sales tax,
custom
I
duties,
surcharge(s) and any other tax, levy etc. as may be applicable for the time being.
41. It shall be the right of the Bank to split
quantities
I any supply
order amongst different
Bidders or different
in its sole and absolute discretion.
42. Payment will be made by the bank, after delivery of the solution,
Installation
and configuration
and receipt of 10% Bank Guarantee.
43. The PPCBL reserves the right to choose the best option
I benefits I technology
based on cost
combination.
Rh!hts reserved bv The Puniab Provincial
a)
If at any future
factually
Bank:
point of time, it is found that the bidder had made a statement
incorrect,
prospectively
Cooperative
The PPCBL reserves
the
right
to debar
the
bidder
from
which is
bidding
for a period to be decided by The PPCBL and take any other action as may be
deemed necessary.
b)
The PPCBL reserves the right to accept or reject any or all bids without
assigning any
reasons. Bids may be accepted or reject in total or in any part thereof.
c)
Further, The PPCBL shall have the right to cancel the tender process at any time without
assigning any reason, prior to finalization
of the biding process. Without
any liability
thesole
affected
bidder or
bidders.
The
PPCBL atto its
discretion.
Page
5 of 7 Reasons for cancellation
thereby
incurring
~determined?lbY
\J\!Y
will ,
:S:'~r-{h,'~:i' r;'
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PUNJAB PROVINCIAL CO-OPERATIVE
BANK LTO.
Head Office, Bank Square, Shahrah-e-Quaid-e-Azam, Lahore.
Telephones: 9211432-36. Fax: 9211442 Telegrams: "PROVINCIAL".
Email: -it@pPcbl.com.pl<
d)
The decision of The PPCBL in all matters will be final and binding on all bidders participating
in this bid.
Evaluation
a)
criteria
The PPCBL may call for
clarification
any additional
before the finalization
information
of this tender
/ document
by way
of seeking
process. It may also conduct visits at the
existing customer of the vendors to verify the information
or take any other such measure
to ascertain the capabilities of the bidder.
b)
The vendor should quote for every item in the bid document.
Where any vendor does not
quote for any of the item(s) of the vender's quote, to arrive at the final package quote for
the purpose of comparison of prices.
c)
In case any amount is quoted in words and figures and there is discrepancy in the amounts
quoted in words and figures, the amount quoted in words will be taken as final
Page 6 01'7
cy'fie
PUNJAB PROVINCIAL CO-OPERATIVE
BANK LTO.
Head Office, Bank Square, Shahrah-e-Quaid-e-Azam, Lahore.
Telephones: 9211432-36. Fax: 9211442 Telegrams: "PROVINCIAL".
Email: -it~ppcbl.com.pk
Schedule - A
(Key Rcquiremcnts)
Generalillstructions
Vendors are required to indicate compliance to the key requirements on the form provided below. The
"Reference" column has to be filled with reference to detailed information to be provided by the vendor
in the form of profiles or another form. The "Remarks" column has to be filled with an elaboration of the
manner how the proposed solution will answer the requirement, as well as any additional information
the vendor would like to provide. The vendor is required to specify the level and nature of compliance
according to the categories provided below:
II Customization
Standard (100% compliance)
C
U.evel I Nature Of Compliance
I yN
~
Feature not available (0% compliance)
Mandatory Requirements:
,-
..
14
4
23
715
5 20
18
10
19
16
6
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i
o.
Pension
Module
Advances
Customizable
User
Performance
[VjNjC]
Loans
I &Graphical
Human
Resource
development
(Training
&settlement
Development)
Electronic
document
control/
Scanning
management
Module
Miscellaneous
Relevant
Modules
(Ifmodule
Any)
system
or
any
technical
distinction
etc.
management
system
Criteria
based
independent
Bonus
processing
and posting
Module,
overview
management
offund
organization
of
employee
level
final
information
Module
Payroll
Management
Module
Complete
Comprehensive
Organizational
~equirements
Leave
&
Attendance
Provident
Setup·
Security
Management
Complete
Module
tracking
organization
Module
hierarchy
loan/Staff
employee
'(FAppraisal
?"
:in'
HRIS·
MIS
Reporting
P.ersonnel
Management
Module
<:ompliance
Iother
!
integrated
with
web
portal
Comprehensive
Technology
based Initiative(lf any), For Example Web based
~_
I Comprehensive
Module to manage power a attorney records
I CV Management Module, Complete CV tracking for hiring;
"
,
"
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Page 70f7
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Rerm1rks
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