Educational Technologies | Centre for Teaching Innovation and Excellence
How to Submit Final Grades to LORIS from
MyLearningSpace
Faculty may submit grades directly to the Registrar’s Office using MyLearningSpace. If you
do not currently use MyLearningSpace and would like to do so for grade submission
purposes, click on the following link to request set-up:
https://www.wlu.ca/forms_detail.php?grp_id=10042&frm_id=2477
Grades are submitted to LORIS from the Grades tool in MyLearningSpace. The Grades tool
is located in the tool bar along the top of the page. Only the individual listed as the course
instructor in Banner can submit grades. Your teaching assistant or administrative assistant
cannot submit grades from their MyLearningSpace account. Grades can only be submitted
from MyLearningSpace ONCE.
MyLearningSpace will convert numeric grades to alphanumeric grades using the following
legend (not all of these grades are valid for all courses: see page 4 of this document):
Please note: decimal numbers will be rounded up or down to the nearest whole number.
Numeric
Grade
90 – 100
85 – 89
80 – 84
Alpha
Grade
A+
A
A-
Numeric
Grade
77 – 79
73 – 76
70 – 72
Alpha
Grade
B+
B
B-
Numeric
Grade
67 – 69
63 – 66
60 – 62
Alpha
Grade
C+
C
C-
Numeric
Grade
57 – 59
53 – 56
50 – 52
0 – 49
Alpha
Grade
D+
D
DF
Notes
•
•
The following step-by-step instructions presume MyLearningSpace has been used
throughout the term to record grades, and that all grade book columns have the
correct weighting assigned. If you are using MyLearningSpace for the sole purpose
of submitting final grades, please import your grades by following the instructions in
the document found at this link:
http://www.wlu.ca/docsnpubs_detail.php?grp_id=10042&doc_id=44173. Continue
reading at step 4.
Timing: Grades are submitted in real time and are posted to LORIS periodically
throughout the day.
Educational Technologies | Centre for Teaching Innovation and Excellence
1. To have MyLearningSpace automatically calculate students’ final grades based on
the grades currently in your grade book, begin by clicking on the Assessments
menu and then clicking Grades.
Next, click on Grades Settings on the left-hand side of
the page.
Next, click on the Calculation Options tab along the top of the page.
Scroll to the bottom of the page, and
click the check box labeled, Auto
Update: Automatically keep final
grades updated.
Once the Auto Update check box is checked, click the Save button.
A pop-up window will open asking you to confirm that you wish to save the changes.
Click Yes. Once the changes have been saved, click the Close button to return to
the Grades area.
Click on the Enter Grades tab on the top of the page.
2. Once all your Final Calculated
Grades are present, click on the
downward pointing arrow to the right
of the Final Adjusted Grade header.
A menu will appear; select Grade All.
Educational Technologies | Centre for Teaching Innovation and Excellence | wlu.ca/edtech
Educational Technologies | Centre for Teaching Innovation and Excellence
3. In the top portion of the screen
to the right of the words “Final
Grades” you should see a
downward pointing arrow.
When clicked, a menu will
appear. Click the Transfer All
item to copy all your Final
Calculated Grades to the
Final Adjusted Grade column.
A pop-up window will appear, asking you to confirm the grades transfer. Click Yes.
4. Before your Final Adjusted Grades are submitted, please review them to ensure
all students have been assigned the appropriate grade. If any of these grades need
to be adjusted, simply type in the new final grade that the student should receive.
When finished, click Save.
If there are grades you do not want to
submit, erase the Final Adjusted Grade
numerator and denominator for that
student. The students’ Final Calculated
Grade will be preserved.
5. Once you have saved your final adjusted grades, click the Cancel button to return
to the Enter Grades screen. At the ensuing page, click the Submit Final Grades
to LORIS link at the top of the page.
Educational Technologies | Centre for Teaching Innovation and Excellence | wlu.ca/edtech
Educational Technologies | Centre for Teaching Innovation and Excellence
6. You should now see a list of your students, along with their Final Adjusted Grade,
and the current Status of their final grade, as it relates to grade submission.
NOTE: If there are any students for which you need to
assign an incomplete grade (e.g., XF, XC+), please
enter them into the Incomplete Grades column. To
do this, click the edit icon (which looks like a pencil)
for that student, enter the appropriate grade, and click Apply. If you have no
incomplete grades, skip this step.
7. When you are ready to submit your students’ final grades, click the Submit All
Grades button in the bottom, left-hand corner of the page.
8. A new page will display the steps involved in sending grades from MyLearningSpace
to LORIS as they happen. When the grade submission process is complete, click the
Continue button in the bottom, left corner of the page.
9. You should now see a list of your students, along with their Final Adjusted
Grades, and the results indicated in the Status column (e.g., “Accepted by SIS”).
Additionally, under the Details column, you should see the message “The grade
<X> was successfully submitted.”
Educational Technologies | Centre for Teaching Innovation and Excellence | wlu.ca/edtech
Educational Technologies | Centre for Teaching Innovation and Excellence
Please note: You cannot submit a student grade from MyLearningSpace more
than once. Any revision to successfully exported grades must be done through the
grade revision process as outlined by the Office of the Registrar. To submit revised
grades, complete the online grade revision form available from this link:
https://www.wlu.ca/records/graderevisions/index.php
Final grades are to be submitted by letter grade only. Where letter grades are derived
from percentages, the following conversion will be adopted unless the instructor announces
otherwise, in writing, at the outset of the course.
Numeric
Grade
90 – 100
85 – 89
80 – 84
77 – 79
73 – 76
70 – 72
67 – 69
63 – 66
60 – 62
57 – 59
53 – 56
50 – 52
0 – 49
0 – 49
Alpha Grade
A+
A
AB+
B
BC+
C
CD+
D
DF
XF*
Graduate/Undergraduate
GR
GR
GR
GR
GR
GR
GR
UG
UG
UG
UG
UG
UG
UG
Grade Points
UG
UG
UG
UG
UG
UG
UG
12
11
10
9
8
7
6
5
4
3
2
1
0
0
Notes for undergraduate grading only:
*XF - Final Exam not written, or use when instructor has no knowledge of student.
X[passing grade] eg. XC+, XD – Final exam not written, and the grade is based upon term
work.
The missing component should be counted as zero in the calculation.
Some courses require the final exam to be written in order to pass the course.
Educational Technologies | Centre for Teaching Innovation and Excellence | wlu.ca/edtech
Educational Technologies | Centre for Teaching Innovation and Excellence
Non-Alpha
CR/NCR
CPL
Graduate/Undergraduate
GR
GR
INC
P
GR
F
GR
Grade
n/a
n/a
UG*
n/a
n/a
GR
UG*
n/a
S
GR
UG*
n/a
U
GR
UG*
n/a
Definition
Credit / Non-Credit
Complete – Graduate
thesis only
Incomplete
Passed – allowed by
special grade mode
Failed – allowed by special
grade mode
Satisfactory – allowed by
special grade
Unsatisfactory – allowed
by special grade
*Undergraduate Faculty of Music Only.
INVALID GRADES – NOT TO BE SUBMITTED BY INSTRUCTOR
blank
AEG
AUD
DEF
DNW
NMR
INC
Blank is not a valid grade – see bullets below for instructions
Aegrotat – cases of illness – not a valid grade – refer to Faculty Petition
Committee
Audit grade automatically entered by Banner when student has approved
audit course status
Deferred exam normally granted by Petition Committee. DEF grade entered
by the Registrar’s Office.
Use XF – student did not write final exam – see alpha grade table
Use XF – student did not write the final exam – see alpha grade table
Not a valid undergraduate grade (see Graduate Studies Grade Submission
Notes below). Calculate final grade based on term work with missing
component counted zero – when missing work submitted, recalculate the
grade and submit grade revision form – secure web online form available at
https://www.wlu.ca/records/graderevisions/index.php
Educational Technologies | Centre for Teaching Innovation and Excellence | wlu.ca/edtech