SAMPLE RECRUITMENT LETTERS
These are sample letters that can be used to notify candidates about the status of their
application. These letters may be modified according to your own recruitment situation.
Acknowledgment Letter#1:
Thank you for sending your resume/application for the position on the campus of the University of the Virgin
Islands. We have received many applications for this position and the screening process is still in progress. The
search committee is reviewing your documentation and will notify you if you are selected for an interview.
Thank you for your patience and interest in the University of the Virgin Islands.
Acknowledgment Letter #2:
We have received your application materials for the position of .
Application materials will be reviewed over the next few weeks. We expect to contact candidates for interviews
during the week of .
Thank you for expressing an interest in the position.
Acknowledgment Letter #3:
I am writing to acknowledge receipt of your resume and letter of application for the position of on the campus of
the University of the Virgin Islands. Once the application deadline has passed, all completed applications will be
forwarded to the Selection Committee for review and ranking. The top candidates will be interviewed; off-island
candidates will be interviewed via tele-conference. Final interview(s) will be in person.
Thank you for your interest in the University of the Virgin Islands.
Missing document letter:
Thank you for sending your resume/application/letter of application for the position of on the campus of the
University of the Virgin Islands. After reviewing your application materials, we found that the following documents
are missing:
_____Letters of recommendation
_____Official transcripts
_____Other________________________________________
Please submit the missing documents as soon as possible, and no later than .
Thank you for your interest in the University of the Virgin Islands.
Applicants - Not Interviewed #1:
Thank you for giving us the opportunity to review your credentials for the position of on the campus of the
University of the Virgin Islands. However, after reviewing all of the application materials received for this position,
we have determined that other applicants have qualifications that more closely fit our department's needs.
Please accept our good wishes, and thank you for your interest in the University of the Virgin Islands.
OR for employee applicants
We wish you continued success in your career at the University of the Virgin Islands.
Applicants - not interviewed #2:
Thank you for your interest in employment with the University of the Virgin Islands.
The screening progress for the position of has been completed. We received many applications from candidates
with relevant experience and training. We carefully reviewed your application and resume and were impressed
with your credentials. However, we have identified candidates whose experience more closely match our
requirements. Your application materials will be sent to our Human Resources Department and kept on file for
six months.
Please accept our best wishes for success in your career.
Applicant - Interviewed #1:
Thank you for meeting with us to discuss your qualifications for the position of on the of the University of the Virgin
Islands.
We were fortunate to have many/several qualified candidates for our position and met with each of the top
candidates. However, we decided that the credentials of another candidate are more appropriate to our needs.
Please accept our best wishes and thank you for your interest in the University of the Virgin islands.
OR for employee candidates
We wish you continued success in your career at the University of the Virgin Islands.
Applicant - Interviewed #2:
Thank you for your interest in the position of on the of the University of the Virgin Islands.
After careful review of your application materials (i.e. relevant work experience, educational background, interviews,
and reference checks), we selected another candidate whose qualifications more closely fit the position.
Your application materials will be kept on file for six months,
I trust that the outcome f the process does not discourage you from seeking employment with University in the
future. Thank you for showing interest in working at UVI.