RESOLUTION
IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
1
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
iexecute for and on behalf of the City of Lubbock, Purchase Order No. 31009809 for the
purchase of light duty vehicles and SUV s as per ITB 1 I 060 1-CI, by and between the
'City of Lubbock and Scoggin-Dickey Chevrolet-Buick, and related documents. Said
!Purchase Order is attached hereto and incorporated in this resolution as if fully set forth
herein and shall be included in the minutes of the City Council.
!!Passed by the City Council on _ _ _ _ _ _ _ _ _ _ _ __
TOM MARTIN, MAYOR
Garza, City Secretary
!APPROVED AS TO CONTENT:
rwo , Assistant City Attorney
IChief Information Officer
Dickey-PurchaseOrd
Page
~·lubb&Ck
•
Order Number
31009809 000 OP
Branch/Plant
SHIP TO:
SCOGGIN-DICKEY CHEVY -BUICK
590 l SPUR 327
LUBBOCK Texas 79464 4910
3526
CITY OF LUBBOCK
FLEET SERVICES
206 MUNICIPAL DRIVE
LUBBOCK Texas 79403
I
CITV OF LUBBOCK
.\CCOUNTSPAVABU
P.O. BOX 2008
LUBBOCK. TX 79457
I:'IIVOICETO:
0 313012012
Date
PURCHASE ORDER
HUS
TO:
-
BV:
vB~ ill ~1/)L
I
Marta.:"Mvan:z. Dtm;tor of""Piichasimz & Contract Mana~~ement
v
0 rdered
03!27/2012
Freight
Requested
08/08/2012
Taken By
PER ITB 12-10601-CI
Delivery PER PORRAS_J REQ 38753
Description/Supplier Item
C ISAACS
Unit Cost
Ordered
UM
Extension
Request Date
1.000
32.350.0000 EA
32.350.00 08/08/2012
1.000
33,065.0000 EA
33,065.00 08/08/2012
].000
22,161.0000 EA
22,161.00 08/08/2012
1.000
25,024.0000 EA
25.024.00 08/08/2012
1.000
27,879.0000 EA
27,879.00 08/08/2012
1.000
26,444.0000 EA
26.44400 08/08/2012
2013 1/2 Ton Pickup
1.000
21 ,400. 0000 EA
21.400 00 08/0812012
2013 ) 4 Ton
1.000
23.040 0000 EA
23.040 00 08;08;20 12
2013 Full Size, 4x4, SUV
Spec 1624
2013 Full Size, 4x4, SUV
Spec 1624
2013 I 12 Ton Pickup
Spec 1521-P
2013 l/2 Ton Pickup
Spec 1525
2013 1!2 Ton Pickup
Spec 1525-PD
20!3 1
Ton Pickup
1525-PTR
e
t
~,lubb&Ck
'if
nus
TO:
PURCHASE ORDER
BY:
v
Ordered
03/27:2012
Freight
Requested
08/08/2012
Taken By
Spec
v
PER ITB 12-10601-CI
Unit Cost
Ordered
UM
Request Date
Extension
23,040.00 08/08/2012
1.000
23,040.0000 EA
2.000
22,880.0000 EA
45,760.00 08/08/2012
6.000
22,300.0000 EA
133,800.00 08/08/2012
1.000
23.969.0000 EA
23,969.00 08108/2012
1.000
23,767.0000
EA
23,767.00 08/0812012
1.000
23,300.0000 EA
23,300.00 08/0812012
1000
23.300 0000
EA
23,300.00 08108/2012
1.000
20,190 0000
EA
20.190.00 08082012
1536-VC
20 !3 3:4 Ton Cab and Chassis
Spec
ib:tor of ~ina & Contta4;t Manaaemenl
1535
2013 314 Ton Cab and Chassis
Spec
CITY OF LUBBOCK
FLEET SERVICES
206 MUNICIPAL DRIVE
LUBBOCK Texas 79403
1514
20 13 3/4 Ton Pickup
Spec
31009809 000 OP
1532-WTR
2013 3;4 Ton Pickup
Spec
03: 3012012
1532
2013 314 Ton Pickup
Spec
-
C ISAACS
Delivery PER PORRAS_J REQ 38753
2013 314 Ton Pickup
Date
~uJD J.ru. J\ /
Marta 1\lvarez.."l:l
DescriptioniSupplier Item
2
Order Number
SHIP TO:
CITY OF LUBBOCK
ACCOUNTS PAY ABLE
P.O. BOX Zoot
LUBBOCK. TX 79457
I
-
Branch· Plant
SCOGGIN-DICKEY CHEVY-BUICK
5901 SPUR 327
LUBBOCK Texas 79464 4910
INVOICE TO:
Page
!536-AP
2013 3:4 Ton Cab and Chassis
1516-WTR
20 I 3 34 Ton Cab and
Chas~is
3526
3
l
i
~lubbbCk
•
Date-
PURCHASE ORDER
Order Number
SHIP TO:
SCOGGIN-DICKEY CHEVY-BUICK
'5901 SPUR 327
LUBBOCK Texas 79464 4910
INVOICE TO:
31009809 000 OP
Branch1 Plant
T£US
TO:
03;302012
3'52b
CITY OF LUBBOCK
FLEET SERVICES
206 MUNICIPAL DRIVE
LUBBOCK Texas 79403
CITY OF LUBBOCK
ACCOUNTSPAVABU:
P.O. BOX loot
LUBBOCK. TX 79457
Ordered
03/27/2012
Freight
Requested
08/08/2012
Taken By
C ISAACS
PER ITB 12-10601-CI
Delivery PER PORRAS _J REQ 38753
Description!Suppl ier Item
2013 1 Ton Cab and Chassis
Ordered
2.000
Unit Cost
UM
Extension
Request Date
55.934.00 08/08/2012
27.967.0000 EA
Spec 1537-WTR
Total Order
Tenns
S84.42300
NET 30
This purchase order encumbers funds in the amount of$584,423.00, for the purchase of vehicles awarded on April tO, 2012 to
Scoggin-Dickey Chevrolet-Buick, of Lubbock, Texas in accordance with Scoggin-Dickey Chevrolet-Buick's response to ITB#
12-10601-CI. The following is incorporated into and made part of this purchase order by reference: Bid Submitted by your
firm in response to City of Lubbock JTB# 12- J 0601 -CI.
Resolution#_ _ _ _ _ __
CITY OF LUBBOCK
ATTEST:
Tom Martin.
Rebecca
Addendum No. I
ITI3 12-10601-CI
********************REVISED********************
City of Lubbock, Texas
Purchasing and Contract Management
BID FORM
In compliance with the Invitation to Bid 12-10601-CI, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the
material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at
the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be
rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items
specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or
irregularities of any kind. The Invitation to Bid 12-1 0601-CI is by reference incorporated in this contract. The Bid Fonn
must be completed in blue or black ink or by typewriter.
QTY
ITEM
I.
2.
(+/-)
Unit
of
Measure
DESCRIPTION
Mid-Size, Four-Door, Sport
Utility Vehicle, Rear Wheel
Drive 4x2
161
Option: Extended Warranty
2
Each
2
Each
2
Each
Full-Size, Four-Door, Sport
Utility Vehicle, 4x4
2
Each
Option: Dual Position, Mesh
Cargo Barrier
2
Each
Option: OEM Towing
Package
2
Each
Option: OEM Grille Guard
2
Each
Option : Extended Warranty
UNIT
PRICE* BID
$
7
J')D
$
$
Make and Model Number:
Cl\t~nk\
Each
Make and Model Number:
COST
$
1460
3.
EXTENDED
o® MJi ~ "''~ Me),.l·•.,
c(O
1? I .,
Delivery
(Days)
ARO**
One Set of
Mfr's
Repair,
Parts &
Service
Manuals
Addendum No. I
ITB 12-1060 1-CI
One Set of
ITEM
4.
QTY
(+/-)
Unit
of
Measure
Each
UNIT
PRICE* BID
DESCRIPTION
EXTENDED
COST
Delivery
\lfr's
(Days)
ARO**
$
1/2 - Ton Pickup, Extended
Cab, Long Bed, 4x2
ell, zq;?
1523
Each
Each
Option : OEM Towing
Package
Each
Option: Extended Warranty
,,
\j
5.
Each
1/2- Ton Pickup, Crew
Cab, Short Bed, 4x2
Each
Option: Aluminum,
Lockable, Retractable Bid
Cover
Option: OEM Heavy-Duty
Towing Package
1525
Each
$
-~ /
t7
~I
$
I
I Number:
tt rot§4?
6.
Each
Each
Each
Option: Aluminum,
Lockable, Retractable Bid
Cover
Option : OEM Heavy-Duty
Towing Package
Make and Model Number:
c~vrolti
7.
CL, ws~?
Each
112 - Ton Pickup, Crew
Cab, ShortBed,4x4
Each
Option: Aluminum,
Lockable, Retractable Bid
Cover
Option: Extended Warranty
15
Each
$
s
I
l,~}o
Number:
c.ll. 1054
s
), t
i ; ...
.,r
A\ldenuum No. I
ITB 12-10601-CI
QTY
ITEM
(+/-)
Unit
of
:\Ieasure
Each
8.
UNIT
PRICE* BID
DESCRIPTION
Delivery
(Days)
ARO**
EXTENDED
COST
One Set of
Mfr's
Repair,
Parts &
Service
Manuals
112- Ton Pickup, Extended
Cab, Short Bed, 4x2
Each
Each
Option : Extended Warranty
$ { ~tJS
og
S
/
7S)
Make and Model Number:
c
9.
2
Each
2
Each
2
Each
lA
~~ to15?
3/4 - Ton Pickup, Regular
Cab, Long Bed, 4x4
1532
Option: Bed Width Toolbox
with Butterfly Lids
s
$
$
$
?~~
?VJ
Option: Extended Warranty
~~~
</5;1~0
$
~cf(J
~~()
Make and Model Number:
C~nk:f
10.
2
2
Each
C.~lD1D7
3/4- Ton Pickup, Regular
Cab, Regular Bed, 4x4
I
Each
s
$
s
s
Z.,~<()S't;>
l~}o
~1vo
3tfttO
Make and Model Number:
ctuur-vl.tt
II.
6
Each
6
Each
e~ R>1o?J
3/4- Ton Pickup, Extended
Cab, Regular Bed, Single
Rear Wheel, 4x2
1534
$
s
}-')-;~ /J-~
s
t~5~
Make and Model Number:
e~~vtl.it
ee -zo~o;
sft7o
s
. . . :. m
·~
"I· •
-
........
. :..........
•
""
•
4 ....
.
-.
- ~ ~:
.
1"\Uut:nuum 1" 0 . 1
i
. I
ITB 12- 10601-q
ITEM
QTY
(+/-)
Unit
of
DESCRIPTION
Measure
UNIT
EXTENDED
PRICE* BID
COST
Delivery
(Days)
ARO**
One Set of
Mfr's
Repair,
Part~
&
Service
Manuals
12 .
Each
314 - Ton Pickup, Crew
Cab, Short Bed,4x2
1535
Each
Each
J-,,1tf7)
$
Option: Extended Warranty
$
$
$
;;vq
,,;5~
$
$
Number:
e.G Zo14~
13 .
s
Each
)-'?,~
Each
Each
14.
Each
$
Option: Extended Warranty
$
f/t1
l,~:?o
General Purpose Flatbed
$
J},7t!V
~1
$/,~~
$
$
(Spec NV-41-VC)
Make and Model Number:
:. :
.~.A a.\lti~\t ~~ at.fl.
15.
Each
3/4 -Ton Cab and Chassis,
Regular Cab, 4x4
1536
$ '1.~
c7 /(
.
s ... ·-:-.. ·: :.
'2...r-7,
/{J V
Each
Each
;,
$
Option: Extended Warranty
s
/, Y?-o
$
Make and Model Number:
Ciuunkt
t~ ft;1D
.~
. I
l
•
•
1
I
.i
I
Al!Oendum No . 1
ITB 12-10601-Cl
QTY
ITEM
16.
(+/-)
Unit
of
Measure
I
Each
I
Each
UNIT
PRICE* BID
DESCRIPTION
3/4 -Ton Cab and Chassis,
Regular Cab, 4x4
(Spec 1536-WTR)
Option : Extended Warranty
Delivery
(Days)
ARO**
EXTE:"'DED
COST
s
$
s t,~JD
$
'(P -tp; ,v.J,
tl'(3tm JJ, 7tfD
JI
~~
I ~ '~~<~
&"}D
Mee~af Ncmtr:2oqo 7
17.
2
Each
Utility Service Body
(Spec NY -41)
~b~
$
$
$
Make and Model Number:
~
18.
I
I
Each
Each
A\} a\~(
-hrv. &t
3/4 - Ton Cab and Chassis,
Regular Cab, 4x2
(Spec 1537)
Option: Extended Warranty
}1), t'lo
-----
;;o, rro
{, 355' /'3 s 5
tc 10 ;
$
$
Mee~~;\j Numcbe(
19.
I
Each
Utility Service Body
(Spec NV-41-F)
$
lLO
~~&
Each
J-7(500
"l~
$
$
Each
Option: Extended Warranty
$
Each
2
2
$
$
t/tt1
L~?v
9}{
s
2
Each
Utility Service Body with
Crane Package
(Spec NV-37-WTR)
$
1\0
bid
*PRICE: F.O.B. Destination, Freight Pre-Paid and Allowed
~·:
'·.
-
{
~
'~
L•
; .:;~.:.
Ii itil,~•r~
.
~...,-r,l;,'' •
''f
. :·
:A:~
.. .
·-~ ~·.r :...·;~.
! -
. .. .
:·: ;;:;
----
~
f;-/1C
.
.
.·
._; ,·
$
,~.
-i~t~
.,."
-------
·· ~
·-
. ·.,-~~~yy
s
:t•;~~N~~
If unit price and extended cost are at variance, the unit price shall prevail.
fd-(Jv
(;~
)~fto
Mce~~ ~\1t Nue! 1;o q53
21.
$
t~
~~-'i
_$.-.
$
I -Ton, Bed Delete,
Extended Cab, 4x4
(Spec 1537-WTR)
Option: Brush Guard
2
~
$
M;:t'~i:~~·1~ G.~
20.
One Set of
Mfr's
Repair,
Parts &
Service
ManualS
$
s
~
' · J( \
.
·-=
l\Lidcnuum No< 1
lTB 12-1060 1-CI
** ARO After Receipt of Order
Unless otherwise specified herein, the City may award the bid either item-by-item or on an ali-or-none basis for any
item or group of items shown on the bid.
PAYMENT TERMS AND DISCOUNTS- Bidder offers a prompt payment discount of
net _ _ calendar days<
Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the
successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichevl:!r event
occurs later< Discounts for prompt payment requiring payment by the City within a stipulated number of days will be
interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct
invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for
payment in less than ten days will not be considered.
MOST FA YOU RED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged <
anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include
an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like
quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract
period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products
of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell saine
product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the
State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements
as provided for by the lnterlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services,
at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below
if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other
governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions,
specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District,
Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School
District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas
Municipal Power Agency, Lynn County, and C~ofWolfforth.
YES
•
•
NO---'\~"''---If you (the bidder) checked YES, the following will apply:
Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will
be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another
governmental entity's debts. Each governmental entity will order their own materials/service as needed.
f\Ooenaum No. I
ITB 12-10601-CI
THIS BID IS SUBMITTED
f")..14~
BY~III.bf(lU, Ctt.v11«er ,"""((. corporation
organized under the laws of the State of
, or a partnership consisting of
------------------~of the
or individual trading as
City of _ _ _ _ _ _ _ _ _ _ _ _ __
Bidder acknowledges receipt of the following addenda:
Addenda
Addenda
Addenda
Addenda
No. _ _.__ Date
No. _ __
No. _ __
No.
;IfLrzc
---
Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufacQ.Jre$;
distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is
required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of
Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and
provide all applicable current valid licenses issued by the State of Texas:
Authoriz
Officer Name and Title: J9U'U .tWtA'utft
------~----~~------------------------------------------Please Print
Business Telephone
E-mail Address:
·~u""u... __1_~_~_-_tkJ_dO
____________
t\\I\O(.fki1s'11~ ..Ji~t~ . to~
FOR CITY USE ONLY
Bid Form Item Number(s} Awarded to Above Named Firm/Individual: _ _ _ _ _ _ _ _ _ _ _ _ _ __
Date of Award by City Council (for bids over $25,000): _ _ _ _ _ Date P.O./Contract
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND
TIME, AND YOUR COMPANY NAME AND ADDRESS.
City of Lubbock, TX
Fleet Services
Bid Tabulation
April 10, 2012
ITB 12-10601-CI
Light Duty Vehicles and SUVs
Item Qty
U/M Description/Vendor
I
I
EA Full-Size, Four-Door, SUV, Spec 1624
Scoggin-Dickey Chevrolet-Buick
Lubbock, TX
32,350
Full-Size, Four-Door, SUV, Spec 1624
Scoggin-Dickey Chevrolet-Buick
Lubbock, TX
33,065
33,065
1/2-Ton Pickup, Ext Cab, Long Bed. 4x2, Spec 1523-P
Scoggin-Dickey Chevrolet-Buick
Lubbock, TX
22,161
22,161
1/2-Ton Pickup, Crew Cab, Short Bed. 4x2. Spec 1525
Scoggin-Dickey Chevrolet-Buick
Lubbock, TX
25,024
25,024
1/2-Ton Pickup, Crew Cab. Short Bed, 4x2, Spec 1525-PD
Scoggin-Dickey Chevrolet-Buick
Lubbock, TX
27,879
27,879
1/2-Ton Pickup, Crew Cab, Short Bed, 4x4, Spec 1525-PTR
Scoggin-Dickey Chevrolet-Buick
Lubbock, TX
26,444
26,444
1/2-Ton Pickup, Ext Cab, Short Bed, 4x2, Spec 1526
Scoggin-Dickey Chevrolet-Buick
Lubbock, TX
21,400
21,400
3/4-Ton Pickup, Reg Cab, Long Bed. 4x4, Spec 1532
Scoggin-Dickey Chevrolet-Buick
Lubbock, TX
23,040
23,040
3/4-Ton Pickup, Reg Cab, Long Bed, 4x4, Spec 1532
Scoggin-Dickey Chevrolet-Buick
Lubbock, TX
23,040
23,040
3/4-Ton Pickup, Reg Cab, Reg Bed, 4x4, Spec 1532-WTR
Scoggin-Dickey Chevrolet-Buick
Lubbock, TX
22,880
45,760
3/4-Ton Pickup, Ext Cab. Reg Bed, Single Rear Wheel, 4x2, Spec 1534
Scoggin-Dickey Chevrolet-Buick
Lubbock, TX
22,300
133,800
2
EA
3
EA
4
EA
5
EA
6
EA
EA
7
EA
8
9
10
II
12
13
14
15
16
EA
2
6
EA
EA
EA
EA
EA
EA
EA
FINAL Tab Sbeet frB 12-10601-Cl
Location
3/4-Ton Pickup, Crew Cab, Short Bed, 4x2, Spec 1535
Scoggin-Dickey Chevrolet-Buick
Lubbock, TX
Unit Cost
Extended Cost
$
32,350
23,969
23,969
3/4-Ton Cab and Chassis. Reg Cab, Bed Delete. 4x4, Spec 1536-VC
23,767
Scoggin-Dickey Chevrolet-Buick
Lubbock, TX
23,767
General Purpose Flatbed, Spec NV-41-VC
Forman's Pickup Pals
Lubbock, TX
2,128
2,128
3/4-Ton Cab and Chassis, Reg Cab, Bed Delete, 4x4, Spec 1536-AP
Scoggin-Dickey Chevrolet-Buick
Lubbock, TX
23,300
23.300
3/4-Ton Cab and Chassis, Reg Cab, Bed Delete, 4x4, Spec 1536-WTR
Scoggin-Dickey Chevrolet-Buick
Lubbock, TX
23,300
23,300
City of Lubbock, TX
Fleet Services
Bid Tabulation
April tO, 2012
ITB 12-10601-CI
Light Duty Vehicles and SUVs
Item Qty
U&1 Description/Vendor
Location
Unit Cost
17
I
EA 3/4-Ton Cab and Chassis, Reg Cab, Bed Delete, 4x2, Spec 1537
Scoggin-Dickey Chevrolet-Buick
Lubbock, TX
20,190
18
19
2
2
EA
EA
20,190
3/4-Ton, Bed Delete, Ext Cab, 4x4, Spec 1537-WTR
Scoggin-Dickey Chevrolet-Buick
Lubbock, TX
27,967
55,934
Utility Service Body with Crane Package, Spec NV-37-WTR
Forman's Pickup Pals
Lubbock, TX
16,959
33,918
Overall Total
Scoggin-Dickey Chevrolet-Buick
Forman's Pickup Pals
FINAL Tab SheetiTB 12-10601-Cl
Extended Cost
Lubbock, TX
Lubbock, TX
$
584,423
36,046