America’s Largest RV Show Thrives in Hershey with
Record Attendance and Sales in 2013
North American dealers, campground owners and consumers love Hershey.
If you liked attendance figures over 46,755 join us in 2014 as our international recognition grows for this hybrid show.
Hershey is THE destination...not just another location
With industry hours of 9 a.m. to 4 p.m. there is plenty of time to wine, dine and entertain hot new prospects or top performers…
and there are plenty of places from which to choose:
Wine & Dine
Hershey offers a variety of restaurants ranging from fine dining at the Hershey Hotel and Hershey Lodge to more casual dining such as
and Devon.
The Chocolate Avenue Grill, Houlihans
Entertain
•
•
•
Hershey Chocolate Factory
Hersheypark® Amusements
Championship Golf Courses
• Antique Auto Museum
• Hershey Outlet Center
• Hershey’s Chocolate Spa
• Troegs Brewing Company
• The Vineyard at Hershey
(winery and brewery)
Feeling Lucky?
Visit the HOLLYWOOD Casino, complete with an all-you-can-eat buffet, and Penn National Race Course – within 10 minutes of the Show.
Accommodations
Local hotels at $65 to $179 a night. Campgrounds starting at $30 a night. Want to stay as close to the show as possible? Check
out the $25 a night dry camping at the Giant Center. For a complete list of accommodations and info on dry camping, visit
www.largestRVshow.com
Want to plan a special event?
We’ll even help you with private pre-show and after hour events or product showings.
New for 2014…Increased marketing, improved layouts & education offerings
Marketing
Recognizing that continued marketing investment leads to faster recovery and increased market share, PRVCA held true to
industry commitments in ’09 through ’13 with yearly budget increases. In 2014, we’re back with 8 year-round billboards, a 24.36%
increase in market expansion dollars and advertising increase of 12.46%. Radio and television ads are placed as far west as
Pittsburgh, as far south as Roanoke, and as far north as Syracuse. It includes, but is not limited, to Johnstown; Harrisburg;
Hagerstown; Binghamton, NY, Allentown; Philadelphia; Baltimore; Washington D.C.; Fredericksburg, VA; Richmond, VA; plus 100s
more markets and nationwide online advertising.
NEW layout offers:
• Increased number of outdoor and indoor booth vendors
• New location for Park Model Drive.
• Expanded RV exhibit area and vendor space options as Campground Boulevard
retires
.
Education with Industry Credits
• Due to high demand, RV technician training has expanded to two full days with Lippert
Components, Gary Motley, Chuck Marzahn and more!
• Increased campground education!
Industry Party
Top it off with the Industry Party at Hersheypark®. From 4 to 6 p.m., network with dealers and
campground owners in a relaxed environment that allows plenty of time for reps to take out top
performers later! PRVCA sets the stage for an evening filled with thrilling Hersheypark® rides, PA’s
own Yuengling Lager or a sip or two from our new specialty PA wine selection, and a scrumptious selection of top notch hors d’
oeuvres and desserts.
Red Carpet Breakfast with Olympic Volleyball Champion Misty May-Treanor!
CUTOFF DATE FOR SHOW DRAWING DEPOSITS
Tuesday, April 1, 2014
SHOW DRAWING
- Wednesday, May 7, 2014 The Hershey Lodge and Convention Center
Phone 717/533-3311
325 University Drive, Hershey, PA 17033
9:00 AM
Registration
10:00 AM
Manufacturer Drawing
10:30 AM
Booth Vendor Drawing
11:15 AM
Proprietary Seminar Show Drawing
(not required in 2013)
11:30 AM
Luncheon for all Participants
12:00 PM
PRVCA Show Committee Meeting
Why Does America's Largest RV Show Outshine All Others?
U.S. and Canadian Dealers & Campground/RV Resort Owners Agree...
Quality time with manufacturer representatives enhances its appeal and generates trade attendance second only to Louisville.
Unique attractions like RV Park Model Drive, indisputably the largest display of RV Park Models anywhere and open to CSA units,
provides another solid reason to shop. Hershey’s premier of more than 1,200 new RVs is a great place to jump-start rolling stock
& accessory purchases.
The First Show in the Nation with 2015 Product...
A true test of the market at both the wholesale and retail level.
A Proven Gate Response...
Hershey is honored by the Trade Show News Network with a T-Award recognizing its growth in attendance as well as being in the
top 20 of the Largest Trade Show (all industries). Listed by the American Society of Association Executives in the Top 30
Association-sponsored shows nationally and accredited by Tradeshow Week as one of the Top 50 Fastest growing shows in the
United States and Canada, the event is also a Good Sam Club Award Winning RV Show. 2013 Trade attendance exceeded 2012
with a 5.5% increase, while retail attendance hit an all time high of over 43,506.
Great Entertainment Possibilities...
HERSHEYPARK®, the prestigious HOTEL HERSHEY®, nationally recognized Hershey Golf Club, Chocolate World, Antique Auto
Museum, Hershey Outlets, historic Gettysburg, Lancaster Amish Country, thoroughbred racing at Penn National, 415 slot
machines and table games at Hollywood Casino, the famous Reading / Lancaster Outlets and Harrisburg’s revitalized downtown
restaurant and club hub, are only a short drive.
A Centralized & Cost Efficient Location...
Hershey is an easy drive to New England and Mid-Atlantic routes. Fly into Harrisburg via Harrisburg International, Philadelphia, or
Baltimore / Washington International Airports. Train Service offers easy access from across the northeast corridor. The GIANT
CenterSM is located at 550 W. Hersheypark Drive in Hershey PA 17033.
Use America's Largest RV Show Avis Worldwide Discount number is J098381, when calling Avis 1/800-331-1600 to ensure your
best car rental rates. Click here to place your reservation. Extend your discount benefits 30% to 40% by using Avis Chauffeur
and security drivers for VIPs or group shuttles by calling Malcolm McNett at 1/800-272-5839 or going to
www.avischaufferurdrive.com.
Take advantage of RV Show discounted hotel rates at the Hershey Lodge - PRVCA Show Headquarters starting at $179 to include
free shuttle service to and from the show. Click here for reservations or call 888/437-7439 or other facilities via links at
www.largestRVshow.com
SHOW DRAWING DEPOSITS
1. Deposits due by Tuesday, April 1, 2014, for Show Drawing eligibility are non-transferable and non-refundable. In preparation
for the Show Drawing, the Plan Approval Subcommittee meets by April 3, to (a) group blocks into like categories from the
largest through smallest and (b) determine the block layouts according to space requests. The approved layout and the listing
for blocks available in each category are emailed, faxed or mailed to all qualifying exhibitors two weeks prior to drawing.
Exhibitors respond with a block preference. If agreement exists between exhibitors in a category, blocks are assigned prior to
the drawing. If agreement is not obtained, exhibitors draw for space on May 7, within their category.
2. Companies submitting deposits after April 1 are not guaranteed space in the show. Companies submitting deposits after April
1 are placed on a waiting list by the date of deposit received. If space is not assigned by August 1, companies on our waiting
list are refunded in full.
3. GIANT Center regulations prohibit food vendors competing with existing concession contracts.
4. INSURANCE VERIFICATION - With deposit, each exhibitor must provide PRVCA with a current certificate for Comprehensive
General Liability Coverage, with $1,000,000 minimum protection as provided by the statue. PRVCA must be listed as
additionally insured under general liability, in relation to show participation, on the certificate under “Description of
Operations/Locations/Vehicles/Exclusions added by Endorsement/Special Provision.”
With deposit, proof of Automobile Insurance is also required for any company or personal vehicle on the Hershey property. If a
rental vehicle is used, a statement to that fact will satisfy this requirement.
With deposit, proof of Workers Compensation Insurance, with limits of $100,000 each incident, $50,000 disease policy limit and
$100,000 disease each employee, must be provided. There are two exceptions to the Workers Compensation requirement:
1. Canadian exhibitors
2. Any vendor that is self employed with zero employees; this exhibitor must submit a dated signed letter stating, “I am
self employed with zero employees and therefore exempt for carrying Workers Compensation.”
Exhibitors retaining subcontractors must ensure that subcontractors submit certificates of insurance as outlined
for exhibitors. The exhibitor must submit the subcontractor’s certificate with their own certificate.
Within 30 days of the Show, all insurance certificates must have an expiration date on or later than the last day of the Show.
5. To protect PRVCA and the continuity of participating manufacturers, potential exhibitors in Chapter 11 Bankruptcy, or any type
of bankruptcy, must present a cashier’s check for the deposit and all space payments. Any exhibitor, whose initial deposit or
space payment check is returned, loses all rights to participate in the drawing or to selected space. PRVCA retains the right to
sell said space.
6. PRVCA is a PA Licensed Promoter, which saves each out-of-state vendor a $500 PA Dept. of Revenue transient vendor deposit.
Revenue requires us to maintain listings of vendors who sell taxable goods and those who display products or services. If
selling, we must collect PA Sales & Use Tax numbers and supply unregistered vendors a PA-100 application. Each exhibitor is
required to supply us with this information.
7. BOOTH VENDOR SPACE: (suppliers, chassis suppliers, distributors, transport companies, insurance providers, lenders,
campground/resort owners, after-market dealers and service companies)
A.
PRVCA MEMBERS - Must submit 20% deposit on the total show space balance, based on the total number of
booths requested.
B.
PRVCA NON-MEMBERS - Must submit first year dues and 20% on the total show space balance, based on the
total number of booths requested or elect to pay rates 150% times member rates. See Enclosed Membership
Application for Dues Rates.
C. Booth Vendors are not allowed to demonstrate or allow a consumer to operate any motorized rideable unit.
SHOW DRAWING DEPOSITS continued
8. RV MANUFACTURER BLOCK SPACE:
A. All RV manufacturer space is outside and is sold by the block.
B. PRVCA MEMBERS - Must submit a 20% deposit on the total show space balance, based on the total number of
square feet requested.
C. PRVCA NON-MEMBERS - Must submit membership dues and a 20% deposit on the total show space balance,
based on the number of square feet requested or elect to pay rates 150% times member rates. See Enclosed
Membership Application for Dues Rates.
D. EXHIBITOR will display merchandise only in the space provided by contract with the ASSOCIATION.
Unauthorized display of merchandise in the parking lot or other areas adjacent to the GIANT Center is expressly
prohibited. EXHIBITOR will display only vehicles that are model year 2015 or newer, except that an
EXHIBITOR displaying 2015 model year or new vehicles may allot up to 20% of the EXHIBITOR’S total display
area to display model year 2014 vehicles so long as the vehicle(s) are new and have not been titled. In the event that 20%
of an EXHIBITOR’s display would be less than one unit, the EXHIBITOR may display one 2014 unit. A copy of the Second
Stage Manufacturer Certificate of Origin for each motorized unit must be provided upon check-in.
E. PA Law requires that vehicle manufacturers and manufacturer representatives doing business in PA be licensed.
Call PRVCA at 888/303-2887 to assist with this relatively simple and inexpensive process. PA law permits PA
licensed manufacturers and manufacturer representatives to sell wholesale, but not retail. Manufacturers with out a
designated dealer from PA, NY, DE or WV may display only and post a sign referring consumers to their
authorized dealer locations.
F. Diesel Coaches on display must have an approved wheel chock design on a minimum of one axle.
G. Exhibitors are required to exhibit within their display space. Steps and awnings may not extend outside of their
contracted show space boundaries, with Park Model Drive exempt from this rule.
H. Each manufacturer designated dealer is allowed to change-out one RV for a fee of $500 during the show. The unit must be
taken out under PRVCA supervision on Friday morning during a PRVCA pre-approved time slot and replaced without
disturbing any other display. PRVCA will not provide any equipment for the change-out and the display must be ready by
8:30 a.m. on Friday morning before show opening.
I.
Manufacturers must draw for their own requested space and may not pool space with any other manufacturer.
Note: This rule is not intended to preclude a manufacturer from designating a dealer or other trusted individual
as their official show drawing representative or the practice of multiple divisions of the same company exhibiting
in the same block.
9. “SCRATCH AND WIN” GIFT – Industry Day Exhibitors (only) must submit a gift (one gift per display; $50 minimum; due with
final payment) for our “SCRATCH AND WIN” game. Dealers / campground owners attending Industry Days love to win, with
tickets we supply and you hand out. Gifts are displayed at the Information Booth with the sponsor’s name. Popular gifts
include: sports memorabilia & equipment, small appliances, power tools, leather goods, gift baskets (food, wine, coffee, tea),
gift certificates (L.L.Bean, Bass Pro, Orvis, Lowes, Applebee’s, etc.).
Don’t have time to shop? Send PRVCA $50, and we’ll shop for you. Generate fun and excitement in Hershey with your gift. Gift
certificates requiring winner to make a purchase to qualify for savings do not qualify as “Scratch and Win” gifts. Unclaimed
prizes are placed in a silent auction, with proceeds going to the PRV PAC. Exhibitors are invited to participate in the Silent
Auction. Items are displayed and bid sheets are available in the Show Office. Bidding closes at noon on Saturday.
SPACE RATES
MANUFACTURER SPACE RATES
Member cost is $2.45 per square foot. Nonmember rate is $3.67 per square foot.
NOTE: DEMO UNITS (MOTORIZED RVS FOR TEST DRIVES) Motorized RV Demo Units are permissible under specific guidelines
for road demonstration. Each dealership may purchase one demo per dues paying location regardless of the number of
manufacturers represented. Each manufacturer may secure four demos, plus one additional demo per each 10,000 sq. ft. of
contracted exhibit space. A chassis manufacturer may secure two demos. Dealers must be the authorized exhibiting dealer for the
product listed on the demo application. The cost per demo is $400.00. Demo units are permitted to be 2014 units.
Demo space remaining after the July 17 response deadline are placed into a manufacturer drawing whereby manufacturers may
commit to being placed into a drawing, one chance per unit commitment. Drawing notifications will arrive on July 21 (first
working day following deadline), with a drawing on August 1 (tenth day following offering).
MANUFACTURER ELECTRIC RATES
The cost per 30 amp (120 volt) hook-up is $296.80 or $355.10 per 50 amp (208 volt) hook-up. Manufacturers must submit a
diagram illustrating their display layout to Edlen Electrical Exhibition Services c/o kwindham@edlenelectrical.com or 407.854.9992
(fax), by July 22, 2014. Outside electric provided 1/2 hour before and after show hours.
NOTE: No adaption plugs permitted. 2014 Electrical Rates are subject to change in May 2014, due to fluctuating fuel prices.
BOOTH VENDOR SPACE RATES
Member Rates ($5.87 per sq. ft.)
Non-Member Rates ($8.80 per sq. ft.)
$469.60 per 10’ x 8’ (width x depth)
$704 per 10’ x 8’ (width x depth)
Examples:
Examples:
10’ x 8’ = $469.60
10’ x 8’ = $704.00
20’ x 8’ = $939.20
20’ x 8’ = $1,408.00
30’ x 8’ = $1,408.80
30’ x 8’ = $2,112.00
10’ x 10’ = $587.00
10’ x 10’ = $880.00
20’ x 10’ = $1,174.00
20’ x 10’ = $1,760.00
NOTE: Booth rates include side curtains and backdrops only. Rates do not include carpet and electric.
BOOTH VENDOR ELECTRIC RATES
Displays located inside the GIANT Center … $108.00 each per 110 Volt/15 amp outlet
Displays located outside the GIANT Center …see MANUFACTURER ELECTRIC RATES
NOTE: Outside electric provided during show hours only.
EXHIBIT SPACE PAYMENT SCHEDULE
April 1, 2014
• Show Deposit and Space Requirement Deadline
• 20% Deposit Due from Manufacturers and Booth Vendors
• PRVCA Non-members must submit first year dues with deposit or fall subject to rates 150% times
member rates.
June 6, 2014
(30 Days Following
Show Drawing)
• 50% of total show balance due (to include washings, electric, plus Show Drawing adjustments).
July 17, 2014
(45 Days Prior
to Move-In)
• Balances on show space, membership dues renewal, washings, electric request, manufacturer display
diagram and $50 “Scratch and Win” promotion gifts.
NOTE TO MANUFACTURERS AND SUPPLIERS REQUESTING SPACE AFTER MAY 7, 2014:
50% of total block or booth space is required as deposit to hold space after May 7 with 100% of show balance due by the July 17,
2014 deadline.
NOTE TO MANUFACTURERS AND SUPPLIERS REQUESTING SPACE AFTER JULY 17, 2014 :
50% of total block or booth space is required as deposit to hold space after July 17 with 100% of show balance due by August 25,
2014.
What is PRVCA?
OUR MISSION:
To enhance the recreation vehicle and
camping industry through education and
promotion by being a resource and partner
to all segments of the recreation vehicle and
camping industry.
OUR VISION:
To be the information leader for the
recreation vehicle and camping industry, to
link education, legislative, compliance and
other aspects for the good of the consumer
and the industry.
What makes PRVCA special?
The combination of the many programs and
services we offer to our members, including:
LEGISLATIVE & LEGAL:
Your legislative guardian and tracking
service l Government liaison - Department
of Revenue, Transportation, Licensing Board
and Department of Environmental
PUBLIC RELATIONS:
State and national market expansion program l
National RV and camping public relations and
industry development campaigns l Annual Spring
“Open House” RV and TV/radio campaign l Banner
internet ads l Eight year-round billboards
Protection l Retains outside legal counsel
through one of Pennsylvania’s finest law firms l
Provides manufacturer and dealer licensing kits
as well as fumigation kits
PUBLICATIONS & COMMUNICATIONS:
Monthly membership newsletter l Free listing
for members in annual Membership Directory/
Consumer Guide, Explore Pennsylvania, which is
distributed at more than 40 RV shows along the
East Coast, PA welcome centers, outdoor and
sporting goods stores, RV Hall of Fame & many
more l Timely legislative and informational
bulletins l Campground Planning Kit l
Legislative Directory l Web site at
www.prvca.org l Free listing for all members on
PRVCA web site l Fact Sheets l Buyers guides
and more!
PRVCA EDUCATION FOUNDATION:
Statewide technician apprenticeship program l
Technician and campground management
scholarships l Educational opportunities l
Nationwide RV Technician Distance Learning
Program - train online.
SHOW PRODUCTION & MANAGEMENT:
Annual Pennsylvania RV & Camping Show America’s Largest RV Show - held each September
in Hershey, Pa.
EDUCATION:
Special education programs for members and
employees on important issues and aspects of
the industry.
NOTE: Based on PRVCA’s longstanding relationship with PAA and
PMTA, PAA and PMTA generously extends their membership rates
to PRVCA members on publications and educational events.
Membership Application
Please note: Contributions to PRVCA are not tax deductible as charitable contributions on
your federal income tax, but they may be deductible under other provisions of the tax code.
Annual Dues - Please Check One
Dealer (select one choice below).......................... $250.00
Authorized Contact
Rolling stock
Company Name
Aftermarket (Svc., Parts & Acc. Only)
Address
Rental Only
City
State
County of Residence (PA only)
Zip code
Campground/Resort (select one choice below)
House & Senate District
1 to 50 sites......................................................$150.00
If you are unsure of your district, refer to the PA Legislative Directory.
Telephone
51 to 100 sites.................................................$200.00
Fax
101 + sites........................................................$250.00
Web address
Convoy/Transport.......................................................... $200.00
E-mail
Supplier/Distributor.......................................................$300.00
Would you like a Web site link on PRVCA's webpage?
Yes
Manufacturer....................................................................$375.00
No
To include a photo/logo with your listing, e-mail a 100 pixel (width) x 60 pixel (height) image to heather@prvca.org.
Save as a .gif file.
Insurance............................................................................$250.00
Membership Information
Service Provider...............................................................$200.00
Vehicle Dealers Number VD
Press
Vehicle Manufacturer Number VM
Campground Season
Association
Other
Division/sub-lot of Current PRVCA Member
(per additional location)...................................................$75.00
to
Payment Information
Number of Sites
Employees Full Time
Finance...............................................................................$250.00
Check (payable to PRVCA)
Seasonal
I would be interested in volunteering on a committee
Yes
Credit Card
No
Maybe
Membership recommended by
Print Form
VISA
Discover
Card #
Exp. Date
The form can be e-mailed to stephanie@prvca.org (save as a pdf and attach to an email) or
printed and faxed to 717/303.0297
MC
Card Holder
Signature
Sig. Panel Code#
SHOW DRAWING RULES
PROXY DRAWING
A. Exhibitors may authorize the PRVCA Show Committee to select space on their behalf by letter of proxy. Proxy selections will be
based on the date the deposit was received.
B. Proxy selection will follow the selection of those authorized drawing representatives present at the drawing. Proxy selections
are just as binding as direct selections.
MANUFACTURER SPACE DRAWING
A. Manufacturer space drawing will begin promptly at 10:00 a.m. on Wednesday, May 7.
B. Drawing will be conducted using a Lottery Bingo System with manufacturers indicating like block requirements drawing
against one another.
C. Prior to the drawing, blocks will be assigned in categories where agreement can be reached between qualifying exhibitors.
Manufacturers with assigned blocks need not be present at the drawing.
D. The RV Park Model Drive drawing will be held following the Village drawing.
E. Drawings will proceed in sequence from the largest block requirements to the smallest.
F. Exhibitors will be called in alphabetical (A-Z) order to select a number. The number chosen is the order in which space is
selected.
BOOTH SPACE DRAWING
A. Booth space drawing will begin at 10:30 a.m. on May 7. Three separate drawings will be held in the following sequence: (1)
booth exhibitors for both Industry and Public Days, (2) booth exhibitors for Industry Days only, (3) booth exhibitors for Public
Days only. Each drawing will proceed in sequence from the greatest number of booths to single booths.
B. All booth space vendors requesting four or more contiguous booths (across the aisle qualifies) will be treated as blocks. Block
selections are assigned before the drawing if agreement exists within size categories. Exhibitors with assigned blocks need not
be present at the drawing. An ongoing contractual relationship must exist to permit pooling of space in the show drawing.
C. Drawing will be conducted by a Lottery Bingo System. The number chosen is the order in which space will be selected.
Exhibitors will be called in alphabetical (A-Z) order by company name.
NO-SHOWS
PRVCA will not be responsible for placement that is later determined undesirable.
EXHIBITOR SPONSORED FUNCTIONS
In order to provide for a quality Show and to be certain that all Exhibitors are focused on the needs of the entire industry, the
Association must make and impose certain obligations upon all exhibitors. Exhibitor-sponsored functions within a fifty-mile
radius of the show, including but not limited to seminars, shows, exhibitions, off-premise sales, rallies and meetings (with or
without meals) are prohibited during all regularly scheduled hours of the show which include hours scheduled for staging, set up,
trade and retail sales and/or tear-down.
Exhibitor-sponsored functions are permitted during Industry Days Only, when such functions are scheduled to end no later than
the opening hour of the show and are approved in writing, in advance, by Show Management, in its sole discretion.
Exhibitors, who wish to hold functions at the show facility, must obtain prior approval from Show Management. When a function
held on-site requires additional registration, security or other show service or personnel, the cost for additional services will be
borne by the exhibitor.
Exhibitors agree not to sponsor said functions or conduct any activities that would cause RV dealers, parts and accessory store
owners, warehouse distributors, consumers and/or contractors to leave the show during regularly scheduled hours except as
provided herein.
Any breach of obligation under “EXHIBITOR SPONSORED FUNCTIONS” will result in suspension of show privileges for one year.
PROPRIETARY SEMINARS will be allowed according to the following criteria: (1) Predetermined one-hour time slot during show
hours, and (2) Fifty - maximum attendance. A lottery drawing will be held following the show drawing for those interested if
requests exceed slots. Exhibitors should attach notification of interest and a program outline to their Deposit Form. When
proprietary seminars require additional registration, security or other show service or personnel, the cost for these additional
services will be borne by the exhibitor.
REASONS TO PARTICIPATE IN TRADE SHOWS
1)
Not only do attendees perceive tremendous value in exhibition, their search for new products continues to be the primary
driver (80%).
Alder, M. (Dec. 2012) “Forecast: Attendance to Rise at Exhibitions”,
Successful Meetings. p.12
(2) Increased Contact with Hard-to-Reach Influencer.
(3) More Candid Comments from Customers. Away from the office, an attendee is more open.
(4) Buyers use trade shows to expedite the evaluation process and more purchasing selections are finalized at shows.
(5) By Not Participating at Trade Shows, Companies . . .
-Miss the 20% of new attendees who did not attend previous shows
-Send a signal that they are not active in the market
-Reduce the number of new contacts that they can sell to
INCOME Center for Research & Sales Training
MANUFACTURER SHOW DEPOSIT FORM
COMPLETE FORM AND RETURN WITH DEPOSIT FOR DRAWING ELIGIBILITY NO LATER THAN APRIL 1, 2014.
SEND TO PRVCA, 4000 TRINDLE RD, CAMP HILL, PA 17011 l PHONE 888.303.2887 l FAX 717.303.0297 l E-mail stephanie@prvca.org
Manufacturer:
Show Contact:
Contact's E-mail Address:
Shipping Address:
City:
State:
Zip Code:
Phone:
Cell:
Fax:
Authorized Show Drawing Representative (if different from above)
Product Line
Types of RVs on display in this block:
Class A
Class B
Class C
Travel Trailer
Expandable Travel Trailer
5th Wheel
Folding Camper Trailer
Toy Hauler/Sport Utility Veh.
Truck Camper
Park Model
Conversion Van
Tow Vehicle
Ice Fish House
RVs for Disabled
Horse Trailer
Other
Show Drawing Attendance (Check and/or complete items that apply):
Our authorized representative will attend the May 7 drawing
Special accommodations are required for our representative to fully participate:
We cannot attend the drawing and authorize the PRVCA Show Committee to act as our proxy.
Certificate of Insurance (refer to page 3 of the Show Drawing Kit):
Enclosed is our Certificate(s) of Insurance reflecting General Liability requirements, Automobile Liability & Workers Compensation.
Our Certificate(s) of Insurance will arrive by separate cover by April 1, 2014.
PA Sales Tax Declaration (Check and/or complete items that may apply):
We sell taxable goods. Our PA Sales & Use Tax Registration Number is
We sell taxable goods. We do not have a PA Sales Tax Registration Number and request a PA-100 application.
We do not sell taxable goods. We will display a product or service.
Membership Status (Check items that apply):
Current PRVCA Member
Nonmember requesting membership. Enclosed are first year dues and application (page 6)
We are a nonmember of PRVCA and elect to pay rates 150% times the member rates.
Block Location Selection:
All RV exhibit space is sold by the block outside. Space is requested by the number of square feet required to display your product including
aisles. Exhibitors must exhibit within their display space. Steps and awnings may not extend outside of contracted show space boundaries with
the exception of Park Model Drive. Park Model Drive is exempt from this rules, as it is designed and sold in individual 12'x40' or 14'x42' blocks or
larger to accommodate side porches or special landscaping.
Describe any special requirements here:
Deposit Formula (Complete):
Enclosed is our 20% non-refundable show deposit based on the formula below:
Square feet of space selected
= deposit due.
x $2.45 per sq. ft. x 20%
We are a Park Model Manufacturer - enclosed is our 20% show deposit based on the formula below:
Number of units to display
x 480 sq. ft. (12'x40') x $2.45 per sq. ft. x 20% =
deposit due.
OR
Number of CSA units to display
x 588 sq. ft. (14'x42') x $2.45 per sq. ft. x 20% =
Method of Payment (Check and / or complete all items that apply):
Check payable to PRVCA
Credit Card
Mastercard
Visa
Discover
Completion Required for all credit card payments
Card Number:
Expiration Date:
Cardholder Name:
Signature Panel (last 3 digits on back of card)
deposit due.
We do not accept
American Express
Billing Zip Code
All credit card payments - Signature required here
Please note: You are not guaranteed your choice selection, only the right to draw with exhibitors in the same size category.
The form can be e-mailed to stephanie@prvca.org (save as a pdf and attach to an email) or printed and faxed to 717/303.0297
Print Form
BOOTH VENDOR SHOW DEPOSIT FORM
COMPLETE FORM AND RETURN WITH DEPOSIT FOR DRAWING ELIGIBILITY NO LATER THAN APRIL 1, 2014.
SEND TO PRVCA, 4000 TRINDLE RD, CAMP HILL, PA 17011 l PHONE 888.303.2887 l FAX 717.303.0297 l E-mail stephanie@prvca.org
Company Name:
Show Contact:
Contact's E-mail Address:
Shipping Address:
City:
State:
Zip Code:
Phone:
Cell:
Fax:
Authorized Show Drawing Representative (if different from above)
Product Line
Show Drawing Attendance (Check and/or complete items that apply):
Our authorized representative will attend the May 7 drawing
8 ft.
Maximum Height
10 ft.
Above 10 ft.
Special accommodations are required for our representative to fully participate:
We cannot attend the drawing and authorize the PRVCA Show Committee to act as our proxy.
Certificate of Insurance (refer to page 3 of the Show Drawing Kit):
Enclosed is our Certificate(s) of Insurance reflecting General Liability requirements, Automobile Liability & Workers Compensation.
Our Certificate(s) of Insurance will arrive by separate cover by April 1, 2014.
PA Sales Tax Declaration (Check and/or complete items that may apply):
We sell taxable goods. Our PA Sales & Use Tax Registration Number is
We sell taxable goods. We do not have a PA Sales Tax Registration Number and request a PA-100 application.
We do not sell taxable goods. We will display a product or service.
Membership Status (Check items that apply):
Current PRVCA Member
Nonmember requesting membership. Enclosed are first year dues and application (page 6)
We are a nonmember of PRVCA and elect to pay rates 150% times the member rates.
Period of Exhibition:
Industry & Public Days: Monday, September 8 through Sunday, September 14, 2014
Industry Days Only: Sept. 8 and Sept. 9, 2014
Public Days Only: Sept. 10 through September 14, 2014
Location Preference:
Inside Concourse Level: 10' x 8' only
Inside Lower Level Rink: 10' x 10' and 10' x 8' available
Outside booth: 10' x 10' depth and larger
Space Size and Cost:
Only inside space includes side curtain and backdrop only. Electric, furniture & carpet are sold separately.
Member rates ($5.87 per sq. ft)
10' x 8' = $469.60
50' x 8' = $2,348.00
20' x 8' = $939.20
10' x 10' = $587.00
30' x 8' = $1,408.80
40' x 8' = $1,878.40
20' x 10' = $1,174.00
Other
NonMember rates ($8.80 per sq. ft.)
50' x 8' = $3,520.00
10' x 8' = $704.00
20' x 8' = $1,408.00
10' x 10' = $880.00
30' x 8' = $2,112.00
40' x 8' = $2,816.00
Deposit Formula (Complete):
Enclosed is our 20% non-refundable show deposit based on the formula below:
Cost of booth selected
20' x 10' = $1,760.00
Other
deposit due.
x 20% =
Method of Payment (Check and / or complete all items that apply):
Check payable to PRVCA
Credit Card
Mastercard
Visa
Discover
WE DO NOT ACCEPT
AMERICAN EXPRESS
PAYMENT OPTION: I (insert name here)
authorize PRVCA to process my deposit fee upon receipt; plus 50% payment the week of June 2, 2014 (due June 6, 2014); and my final
payment the week of July 14, 2014 (due July 17, 2014), on the credit card listed below.
Completion Required for all credit card payments
Card Number:
Expiration Date:
Cardholder Name:
Signature Panel (last 3 digits on back of card)
Billing Zip Code
All credit card payments - Signature required here
Please note: You are not guaranteed your choice selection, only the right to draw with exhibitors in the same size category.
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