ACADEMY OF HEALTH SCIENCES, U.S. ARMY
DEPARTMENT OF NURSING SCIENCE
PRACTICAL NURSE BRANCH
Medical Equipment Accountability
COURSE PRESENTED TO:
PLACE:
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(3 periods)
081-6-8-C40(91C), AMEDD NCO Basic (NCOES).
Classroom.
REFERENCES:
ARTEP 8-705-MTP.
AR 611-201, Military Occupational Classification and
Structure, 1991.
AR 40-61, Medical Logistics Policies and Procedures, 30 Apr
86.
AR 710-2, Supply Policy Below the Wholesale Level, 13 Jan 88.
SB 700-20, Army Adopted/Other Items Selected for
Authorization/List
of Reportable Items, 1 Sep 88.
RELATED SOLDIER'S MANUAL/MQS TASK(S): Initiate property control
procedures in a medical unit organization (SL3), 91C-007-A.
STUDY ASSIGNMENT:
M 54WKNC-06/H.
STUDENT UNIFORM AND EQUIPMENT:
TOOLS, EQUIPMENT, AND MATERIALS:
Duty uniform.
PERSONNEL:
M 54WKNC-06/H
One 91C instructor for lecture.
INSTRUCTIONAL AIDS:
and DA Form 3161.
DA Form 3328, DA Form 2064, DA Form 2765-1,
TROOP REQUIREMENTS:
None.
TRANSPORTATION REQUIREMENTS:
METHOD OF INSTRUCTION:
None.
Conference.
I. INTRODUCTION (5 minutes)
A. Opening Statement: As you progress in your Army career,
you will find that there is always a valid requirement
in the day-to-day operations for medical supplies and
equipment. Closely associated with this requirement is
the mandatory function of controlling government
supplies and equipment. This function will become a
very important part of your duties as future 91C
Wardmasters. You will be required to determine
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everything from required quantities, items to be
requested, receipt and storage of items, and maintenance
of accountability records. Thus, you can see the
importance of accurate property control procedures in a
medical unit organization.
B. Objectives.
1. Terminal Learning Objective
Determine requirements to account for inventory and
replace mission-essential supplies and equipment IAW
AR 40-61.
2. Enabling Learning Objectives
a. Given a list of definitions, select the
definitions for medical equipment accountability
and responsibility IAW
AR 710-2 and AR 40-61.
b. Given a list of types of responsibility, select
the four types of responsibility related to
medical equipment accountability IAW AR 40-61.
c. Given a list of points, select the key points
which should be followed when conducting an
inventory IAW AR 40-61.
d. Given the necessary equipment, select the proper
procedure for accountability of medical items on
DA Form 3328 IAW
AR 710-2.
e. Given a list of storage periods and a list of
medical items, match each item to its storage
period IAW AR 40-61.
C. Class Procedure and Lesson Tie-in: As a Wardmaster, you
hold the keys to the success of your troops' mission in
your hands--supplies and equipment. Even General Patton
couldn't perform tasks at hand without proper materials.
This lecture will help you learn to use the medical
materiel system to obtain and maintain critical supplies
and equipment.
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II. EXPLANATION (125 minutes).
A. Definitions.
1. Accountability is the obligation of an individual
officially designated to maintain records of item
balances and/or dollar values as prescribed by
current regulations, showing authorized receipts,
issues, adjustments, and available balances on hand.
2. Responsibility is the obligation of an individual
with respect to the proper custody, care, and
safekeeping of government property entrusted to his
possession or supervision.
B. Types of Responsibility.
1. Command responsibility.
a. Command responsibility is the obligation of a
commander to ensure the proper care, custody, and
safekeeping of all government property within his
command.
NOTE:
Command responsibility is inherent in the command and
cannot be delegated.
b. Command responsibility includes:
(1) Ensuring the security of all unit property,
whether in use or storage.
(2) Observing subordinates to ensure that their
activities contribute to the proper custody,
care, use, and safekeeping of all unit
property.
(3) Enforcing all security, safety, and
accounting requirements.
(4) Taking administrative or disciplinary
measures when necessary to enforce supply
accountability or supply discipline.
2. Supervisory responsibility.
a. Supervisory responsibility is the obligation of a
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person for care and safekeeping of government
property issued to or used by his subordinates.
b.
It is inherent in all supervisory positions
and is not based upon signed receipts or
responsibility statements.
c. Supervisory responsibility includes:
(1) Providing proper guidance and direction.
(2) Enforcing all security, safety, and
accounting requirements.
(3) Maintaining an environment for the proper
care and use of government property.
QUESTION:
ANSWER:
What is the first responsibility of a supervisor?
To provide proper guidance and direction.
3. Direct responsibility.
a. Direct responsibility is the relationship between
a person and the property for which he/she has
been formally tasked to provide care and custody.
b. Direct responsibility results from acceptance of
property on a hand receipt.
4. Personal responsibility.
a. Personal responsibility is the responsibility of a
person for the property in his physical
possession.
b. Personal responsibility is a serious obligation.
C. Key Points Which Should Be Followed When Conducting an
Inventory.
1. Account for all property listed on the hand receipt.
2. Check all items to make sure the quantity on the hand
receipt agrees with the quantity physically on hand.
3. Visually check all items for serviceability using
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supply catalogs or other applicable publications and
note any deterioration.
4. Physically check the completeness of all end items,
sets, kits, and outfits (SKO). Use the appropriate
publications to identify the components which
comprise or complete the end item or SKO.
5. Report any damaged items to the unit supply so that
maintenance can be accomplished or turn-in credit can
be obtained.
6. Physically verify any serial numbers listed on the
hand receipts against those actually on your
equipment.
7. Ensure that all component shortages, other than
consumable items, are listed on a shortage annex or
component listing.
8. Make a list of any differences between the hand
receipt quantity and the quantity physically on hand.
D. Proper Procedure for Accountability of Medical Items
(Property Book).
1. There is a page for each nonexpendable item
authorized for the organization.
2. Shows identification and management information for
each item.
3. Shows date, document number, quantity gained or lost,
and the current balance on hand for each item.
4. Shows location and serial numbers, if applicable, of
the item within the organization.
NOTE:
Direct students through preparation of DA Form 3328 to
include pen and pencil entries.
5. Preparation of DA Form 3328.
a. Date posted--enter Julian date the page is
prepared (ink).
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b. Balance--enter "0" on balance from old page (ink).
c. UIC--enter unit identification code (ink).
d. Authority--enter authorization document (pencil).
e. Stock number--enter stock number of the item
(ink).
f. UI--enter unit of issue (pencil).
g. LIN--enter line item number as shown in SB 700-20;
if no LIN in SB 700-20, enter nonstandard LIN from
the authorized document in pencil.
h. ERC--enter equipment readiness code in pencil.
i. Required Allowance (Alw)--enter the quantity from
the required column of the modification table of
organization and equipment (MTOE), tables of
distribution and allowances (TDA), or joint table
of allowances (JTA) (pencil).
j. FICC--enter the reportable item control code from
SB 700-20 (pencil).
k. LCC--enter the logistics control code from SB 70020 (pencil).
l. ECC--enter the equipment category code (pencil).
m. Item description--enter item nomenclature
(pencil).
QUESTION:
number?
ANSWER:
What type of writing material is used to write a stock
Ink.
E. Storage Periods.
NOTE: Shelf life is used only when referring to expiration-dated
items.
1. Type I shelf-life items.
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a. Items of supply having a definite (nonextendable)
storage period.
b. Identified by "01."
c. For example, a controlled drug, Valium.
2. Type II shelf-life items.
a. Items of supply having a definite storage period,
but may be extended after a prescribed inspection.
b. Identified by "02."
3. Estimated storage-life items.
a. Items of supply with an estimated storage period
during which time the item is expected to retain
its serviceable qualities.
b. Identified by "03."
4. Minimum shelf-life items.
a. Items of supply with a minimum shelf life that is
acceptable for depot procurement.
b. Expiration date depends on the manufacturer.
F. Questions from Students.
III. SUMMARY (5 minutes).
A. Review of Main Points.
1. Definitions.
2. Types of responsibility.
3. Key points which should be followed when conducting
an inventory.
4. Proper procedure for accountability of medical items
property book.
5. Storage periods.
B. Closing Statement:
Any military unit, whether it is an
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intensive care unit (ICU) in a medical center or
surgical ward in a combat support hospital, is dependent
upon accurate property control. As you can now see,
property control can only be achieved through proper
maintenance of all property records. It will be up to
you, as a Wardmaster, to perform these duties in an
outstanding, conscientious manner.
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