University of Technology, Jamaica
Division of Human Resources and Administration
Staff Information Pack
2012
“Excellence through knowledge”
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University of Technology, Jamaica
Contents
PAGE
A. Vision and Mission ……………………………………………………………2
B. Introduction……………………………………………………………………. 3
C. Equal Opportunities Statement……………………………………………4
D. Customer Statement………………………………………………………... 4
E. History and location………………………………………………………… 5 - 6
F. The Organization and Structure of the University………………… 7 - 8
G. Faculties………………………………………………………………………. 9
H. Division of Human Resources and Administration……………….. 10 - 18
Recruitment
Employee Benefits - Statutory
Employee Benefits – Non-Statutory
I. University Tools & Equipment…………………………………….. 19 - 20
J.
Services and Facilities…………………………………………………… 21 - 24
K. Policies, Procedures and Guidelines…………………………………….. 24
L. University’s Core Values……………………………………………………. 25
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University of Technology, Jamaica
VISION AND MISSION
A. Mission Statement
The Mission of the University of Technology, Jamaica is:
To stimulate positive change in the Caribbean society
through the provision of high quality learning and research
opportunities and service to our communities.
VISION STATEMENT
In 2015, The University of Technology, Jamaica will:
 Provide innovative and expanded access to learning
 Offer innovative, transformational, profession-driven and leadingedge programmes
 Have in place high quality staff who are professionally competent,
innovative and leaders in their own field
 Operate with high quality, relevant resources and facilities
Resulting in:
 Recognition for its leadership in entrepreneurship, research,
technology innovation and exceptional customer care
 The well-known and respected UTech brand
 Globally competent, versatile, innovative entrepreneurial graduates
 A positive impact on society
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B.
Introduction
When you work for the University of Technology, Jamaica you can expect the University to do
its best to provide good total compensation and working conditions. You can look forward to the
prestige that comes from working for a widely recognized and highly respected institution.
You can take advantage of the numerous opportunities for exploring your own potential.
Training, educational and development opportunities are available to you. The success of the
University of Technology, Jamaica depends upon the growth and success of each employee.
We are striving to achieve the common goal of preparing today's students for an exciting future.
Working together, we can accomplish our goal.
This Information Pack contains a summary of the key issues that affect the daily operational
needs and objectives of the University and its staff members.
If you have any questions concerning the information provided in this Information Pack, please
call the Division of Human Resources and Administration.
DISCLAIMER
Information contained in this document is accurate at the time of
printing but is subject to change without notification.
Any statement contained in this document does not form part of any
contract entered into between The University of the Technology,
Jamaica and its appointees.
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C. Equal Opportunities
Equal Opportunities Statement
The University of Technology, Jamaica as an educational institution and as an employer, values
equality of opportunity, human dignity, and racial/ethnic and cultural diversity. The University
therefore prohibits and will not engage in discrimination or harassment on the basis of race,
color, religion, national origin, ancestry, sex, age, marital status, familial status, sexual
orientation, or disability. Further, the University will continue to take steps to support and
advance these values consistent with the University’s mission. This practice applies to
admissions, employment, and access to and treatment in University programmes and activities.
This is a commitment made by the University and is in accordance with local laws and
regulations.
Please see the Discrimination and Harassment Policy for more details.
D. University Customer Statement
Individually and collectively we foster the well-being of our Stakeholders and act with
Respect and Responsiveness to satisfy their needs.
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E. History and Location
The University of Technology, Jamaica (UTech) was established in 1958, originally as the
Jamaica Institute of Technology. In 1959 the name was changed to the College of Arts, Science
and Technology and the institution became incorporated in the College of Arts, Science and
Technology (CAST) Scheme of 1959. This was validated by an Act of Parliament in 1964. In
1986, the CAST Scheme was revised in order to make the College a degree-granting institution,
and legally empowered the College to conduct its affairs under the governing Council and the
Academic Board.
The Institution was formally accorded University status on September 1, 1995 under the name
the University of Technology, Jamaica. The Act, which makes permanent provisions for the
establishment of the University of Technology, Jamaica, was approved by Parliament on June
8, 1999 and signed into law by the Governor General on June 29, 1999.
The history of the institution is intimately connected with the social and economic development
of Jamaica. From just over 50 students and four programmes in 1958, UTech has grown to
become a major national institution with a student population of over 10,000. It now offers many
programmes at certificate, diploma and degree levels as well as postgraduate programmes.
Location
Main Campus
The University is located within the Greater Kingston Metropolitan Region in the parish of St.
Andrew and occupies approximately 18.2 hectares. It lies to the east of the Hope Botanical
Gardens within the Papine/Liguanea commercial centres. The campus is served by several
bus routes and is within walking distance from the Mona Campus of the regional University of
the West Indies and the University Hospital.
Slipe Pen Road Campus
UTech’s School of Public Health and Health Technology is located at 21 Slipe Pen Road,
Kingston 5, site of the former West Indies School of Public Health. The University assumed
responsibility for the facility from the Government of Jamaica/Ministry of Health in September
2000. Academic staff and administrative staff members, operate from Slipe Pen Road. The
B.Sc. degrees in Environmental Health and Community Health Nursing are offered at this
facility.
The Western Region Campus
The university currently has two locations in Montego Bay. Courses offered at these locations
include Nursing, Business, and Law. The contact information is as follows:
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Nursing
Business & Law
C/o Barnett Clinic
2 Cottage Close
Montego-Bay, P.O. Box #2
2 Kent Avenue
Montego-Bay
UTech Academy
The Academy, located initially on the premises of Muschette High School in Trelawny, was
established in 2009 and offers Pre-university programmes as well as short programmes and
courses in Personal and Professional developmental areas of study for which Statements and
Certificates are awarded.
UTech /JIM School of Advanced Management
This School was launched in February 2009 and represents a partnership between the
University and the Jamaican Institute of Management, the oldest management training
institution in Jamaica, for the benefit of the higher education sector. It is now a part of the
College of Business and Management and offers graduate business programmes as well as
professional services and Diploma and Certificate courses in business.
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F. The Organization and Structure of the University
Governance
Legal Instruments
The University of Technology, Jamaica Act 27 – 1999 was signed into law by the Governor
General on June 29, 1999 and gazetted on June 30 of the same year. The Act has two
Schedules; the first – The Charter, and the second – The Statutes. Ordinances, Regulations,
Policies and decisions of the Council are subsidiary rules supporting the main instruments.
The Objects of the University as stipulated in the First Schedule – the Charter, are as follows:
(a)
“to advance education and development of technology through a variety of patterns,
levels and modes of study and by a diversity of means by encouraging and developing
learning and creativity for sustainable development for the benefit of the people of
Jamaica, the Caribbean and elsewhere;
(b)
to preserve, advance and disseminate knowledge and culture through teaching,
scholarship and research;
(c)
to make available the results of such research and service to promote wisdom and
understanding by the example and influence of corporate life.”
The University operates under a bicameral system of governance comprising a governing body
– the University Council – and an academic arm – the Academic Board. Faculty Boards, which
report to the Academic Board, are provided for in the Charter and Statutes.
University Council
The Council is the supreme University body and has legal responsibility for all University
appointments and promotions, resources (financial, material and physical) and for the
maintenance of standards within the University.
The Chancellor is head of the University and chairs at least one meeting of Council annually. In
the absence of the Chancellor, the Council is chaired by the Pro-Chancellor. The membership
consists of representatives of a wide cross-section of the Jamaican society including commerce
and industry, the Alumni Association, local and regional educational institutions, staff unions and
the Students’ Union, professional societies and the Government. The Chancellor also has a
representative on the Council. Much of the Council’s work is carried out by committees. The
standing committees of the Council are Finance, Governance, Audit and the Student Appeals
Board.
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Academic Board
The Academic Board is the academic authority of the University. Subject to the powers of the
President and Council, it has responsibility for the academic affairs of the University including
policy, standards, instruction, research, admissions, examinations, curriculum development and
evaluation. The Board also has the responsibility of regulating and promoting the academic life
of the University.
The Board is chaired by the President. Its other members are: the Deputy President, Vice
Presidents, Associate Vice-President, Research and Graduate Studies, Associate VicePresident, Academic Management, Associate Vice-President, Continuing Education, Open and
Distance Learning, Deans, University Librarian, a student representative, and an elected
academic staff representative from each Faculty, President’s nominees and co-opted members.
The Academic Board carries out its mandate of academic excellence through the following
standing committees: the recently established Board of Undergraduate Studies and Board of
Graduate Studies, Research and Entrepreneurship.
Campus Management Team
The President, appointed by the Council, on the recommendation of the Pro- Chancellor, is the
“Chief Executive Officer”. He/She is responsible to the Pro-Chancellor for maintaining and
promoting efficiency and good management
The Deputy President, also appointed by the Council on the recommendation of the Pro Chancellor, performs some of the functions of the President as are delegated to him or her by
the President. The Deputy President at the Papine Campus, inter alia, has responsibility for
Academic Matters and Quality Assurance on the Campus.
The President is further assisted in discharging his/her responsibility by a team of managers, at
various levels of appointment and with varying spans of control. Among these are the Deans,
who are appointed in accordance with Ordinance 1999/16.
Other members of the University Management Team include:
Registrar
Vice Presidents
Senior Directors
Directors
Managers
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G. Faculties
The University is organized into Colleges and Faculties as listed below:
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College of Health Sciences
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College of Business & Management
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Faculty of the Built Environment
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Faculty of Education and Liberal Studies
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Faculty of Engineering & Computing
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Faculty of Law
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Faculty of Science & Sport
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Joint College of Medicine, Oral Health and Veterinary Science
Each College & Faculty is headed by a Dean who is responsible to the Senior VicePresident, Academic Affairs and the Academic Board for the administration and
academic affairs of the Faculty. The academic sub-divisions within each College
and Faculty include Schools, Departments and Divisions.
Each College and Faculty has a Board headed by a Dean.
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H. Division of Human Resources and Administration
Mission statement
To provide a high quality of service to all our clients and stakeholders and
leadership on Human Resource issues relevant to enhancing the University’s
pursuit of excellence.
The Division of Human Resources and Administration provides the following services:
Recruitment and Placement – This includes advertising, recruiting and hiring of personnel,
job evaluation, staff re-classification, performance appraisal, as well as, extensions and
confirmation of appointments.
Compensation and Benefits - This includes wage and salary administration, leave
administration, health plan administration, long service and incentive awards, and staff
welfare.
Industrial Relations - Employee relations, trade union management relations, grievance
handling, employee counselling and monitoring terms and conditions of service.
Staff Training and Development – Implementing Staff Training Programmes and study
leave.
Human Resource Information Systems – Data and information management, personnel
records, queries and reports.
Staff and Student Support Services – Medical Centre
Customer Service
Mail room, Transportation and Telephone Operations
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Recruitment
1. Introduction
The University operates in a global environment and has to compete for the best
available human resources in order to achieve its mandate.
The University
normally advertise job vacancies internally and externally and will always seek to
select the most suitable candidate. The Human Resource and Administration
Division maintain a skills bank as a source of potential candidates, internally and
externally, to fill posts. In this regard, employees are encouraged to upgrade their
skills and update their resumes on an ongoing basis.
2. Non-discriminatory policy
The Recruitment Policy of the University is guided by the laws of Jamaica. The
University is committed to recruiting persons whose academic qualifications, work
experience, and personal qualities will enhance the learning and working
environment. In carrying out this mandate the University does not discriminate
with respect to race, ethnic origin, age, gender., sexual orientation, religion, socioeconomic background, personal beliefs, political affiliation, physical appearance or
disabilities.
3. Job Applicant Requirements
All applicants are required to submit the following documents before employment:
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Academic Qualifications (Originals should be provided to be copied & certified).
Proof of Age (Birth Certificate or Passport).
Two (2) passport size photographs (recently taken).
One (1) Job Reference & One (1) Character Reference.
National Insurance Card (NIS).
Tax Registration Card (TRN).
P45 from your last employer (*for employees who have worked within the year).
Medical Report: To be done at the UTech Medical Centre & cost will be borne by the
prospective employee.
4. Personal Information
Whenever you change either your home or campus address or location, please complete a
change of address form. Many important communications may be misdirected if your address is
not current.
Changes in marital status or births or deaths in your immediate family should be reported to
your supervisor, Human Resource Services and the Payroll Office, particularly because of their
effect on your income tax deductions.
5. Orientation
All new staff are required to attend the first formal orientation session offered after they begin
their employment. To facilitate attendance, formal orientation sessions are scheduled quarterly.
Orientation session schedules may be obtained from the Division of Human Resources and
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Administration. The orientation programme will provide useful and necessary information
concerning staff responsibilities, benefits, educational opportunities, history, programmes,
facilities and major policies of the University. Supervisory personnel are responsible for
providing each new staff member with the necessary on-the-job orientation and facilitate their
integration in the section.
6. Probationary and Qualifying Periods
All new employees are required to serve a probationary period; this is normally three months for
non academic staff and one year for non-academic staff. This probationary period gives you
time to learn the duties of the job and decide whether the job is right for you. During the
probationary period, you must demonstrate your ability to satisfactorily perform the job for which
you were contracted.
During the probationary period, if you experience problems in performing the duties assigned to
you or you have concerns about your performance, you should discuss these with your
supervisor. Under unusual circumstances, the probationary period may be extended for a
further three months. If an employee’s work is judged to be unsatisfactory, he/she may be
dismissed at any time during the probationary period. No employee may remain on probation for
longer than nine months.
7. Attendance
Employees are normally expected to work a minimum of 40 hours per week. The programmes
and courses offered by the University are designed to facilitate the needs and requirements of
its students, an increasing number of whom are working persons. When this is combined with
technological advances, changes in course delivery modalities, and an array in the personal
demands in the lives of employees, it may become necessary for the work-week of some
employees to be organized in such a way as to reflect the University’s flexible time-table.
Attendance and punctuality are important to the University and every employee is expected to
work when scheduled and to arrive on time. In those instances when you cannot avoid being
late for work or are unable to work as scheduled, you are required to notify your supervisor
within the first hour of the workday, barring extenuating circumstances that make such
notification impossible or extremely difficult. Poor attendance and/or excessive lateness may
lead to disciplinary action, up to and including termination of employment.
8. Dress Code
It is expected that employees will use good judgment and common sense when selecting
clothing appropriate for use in an environment of learning and in a prestigious institution that is
widely recognized and highly respected. A neat and well-groomed appearance reflects
positively on an employee as well as the University.
Clothing/footwear considered inappropriate and unacceptable includes:
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Sneakers
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Items that are worn, ripped, frayed, torn or unkempt
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Items displaying obscene, profane, discriminatory or inflammatory words or pictures
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Items advertising alcoholic beverages, drugs, drug paraphernalia or tobacco products
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Sweatshirts, sweatpants, leggings
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See-through garments, halter tops, bare midriff/back tops, tank tops/muscle shirts, lowcut blouses and pants
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Flip-flops
9. Office Etiquette
The University encourages open communication between employees and managers and
recognizes the need for all staff to function in a harmonious work environment. An employee’s
personal qualities are therefore very important and can mean the difference between success
and failure. Conduct appropriate to the workplace includes displays of mutual respect and
politeness.
10. Payment of Salaries
To a great extent, pay scales are determined by the resources made available to the University
for that purpose through the Ministry of Education. Employees are compensated in accordance
with the University resources, personal qualifications, and market and internal equity
considerations. Salaries and wages are based upon position responsibilities. Minimum and
maximum rates have been established for most job classifications.
Academic, administrative and Technical staff is paid on a monthly basis on the twenty-fifth day
of each calendar month, except where this date falls on a holiday or weekend in which event it
will be paid on the working day immediately preceding this holiday or weekend. Ancillary staff is
paid on a weekly basis.
11. Release of Employee Information
The following information regarding your employment may be released in response to requests
received from outside the University:
A. Name
B. Verification of current or past university employment
C. Position or job title
D. Salary information
E. Campus telephone number
F. Campus mailing address
Other employee information is considered confidential and may be released to individuals
outside the university only upon authorization of the President, the Chancellor or his/her
designated representative.
Under normal circumstances, no employee information shall be released without the written
authorization of the employee concerned.
12. Identification Cards
Each campus provides University identification cards for employees and this should be in the
possession of the employee at all times whilst on the university campus. The issuance of
identification cards is the responsibility of The Human Resource Department. Lost or damaged
identification cards must be reported to the Division of Human Resources and Administration for
replacement at a cost to the employee. On termination of employment, employees are required
to return their identification cards to the Division of Human Resources and Administration.
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13. Performance Based Management System (PBMS)
The University has in place a Performance Based Management System for all staff which is
used as a performance planning, assessment and management tool for achieving
organizational results. It seeks to align the activities carried out with the mission, vision, values
and Strategic Plan of the University. The underlying principle of the PBMS calls for balanced
planning, managing and evaluation/assessment for achieving results and competency
development, which are critical and essential to enabling staff members to achieve the goals
and vision of the University.
14. Termination of Employment
The University retains the right to terminate the employment of any employee without notice in
the event of gross default, misconduct or neglect of duties for any reason which could normally
justify such recourse.
Employee Benefits- Statutory and Non-Statutory
The University offers the following benefits to eligible employees:
1. Vacation Leave
(Policies E3A: Non-Academic and E3B: Academic)
The University encourages staff to request vacation leave each year in order to renew their
physical and mental capabilities and to remain a fully productive employee.
Although Vacation Leave is an entitlement, it is the joint responsibility of the Department
Head/Unit Head and the employee to ensure the vacation leave is scheduled and taken at a
mutually agreeable time, subject to written approval. The University shall use its discretion
in scheduling vacation, based on the occurrence of peak workload periods and such other
factors relevant to the operation of the department and the personal circumstance of the
employee. All leave must be submitted to the relevant supervisor, utilizing the Leave
Management Information System (LIMS). This can be obtained via the UTech Intranet
located at: https://www.utech.edu.jm/lmis. No employee should proceed on leave before
receiving written notification of an approval.
Please note that individual contract provides detail of leave entitlements.
2. Sick Leave
Policy E4 - Payment during Illness/Sick Leave
All full-time/permanent employees are eligible for 14 calendar days or 10 working days sick
leave per year in keeping with the policy. Uncertified sick days are accumulated at the rate
of one working day per month during completed, continuous service. However, no sick leave
may be taken until it has been accrued. You may request sick leave for personal illness or
injury and, if necessary, for medical appointments.
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If your illness exceeds a total of three consecutive days, this must be supported by a
medical certificate indicating that you are unfit to work. The Medical Certificate must also
indicate when you are expected to return to work.
3. Maternity Leave (Policy E 5)
The University makes provision for the granting of maternity leave to eligible staff, in keeping
with the Maternity Leave with Pay Act.
4.
Pension Plan (Policy E10)
Effective April 1, 2008, permanent employees and full-time employees engaged on
contract for at least one (1) year on a continuous basis are required to enrol in the
University’s Pension Plan as a compulsory condition of employment as stipulated by
contract. All eligible employees hired prior to after August 31, 1995 are strongly
encouraged to join the Pension Plan.
Employees hired before September 1, 1995 may be eligible for a government pension
on a non-contributory basis, subject to government policy.
5.
National Holidays
The following are paid days when the University closes its doors fully which include ten
days paid National Holidays per year for employees:
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New Year's Day
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Ash Wednesday
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Good Friday
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Easter Monday
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Labour Day
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Emancipation Day
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Independence Day
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National Heroes Day
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Christmas Holidays - (inclusive of Christmas Day and Boxing Day)
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December 25 – 31 (CLOSED)
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½ Day Christmas Eve – December 24
NB. If you are on vacation during the time a holiday occurs, you should exclude
that day in calculating the number of vacation days taken.
6.
Departmental Leave
Permanent/Full-time employees are eligible for ten (10 paid working days Departmental
Leave days within each calendar year at the discretion of the University. Departmental
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Leave days are to be applied for normally in advance, subject to supervisory review and/or
approval. Departmental leave is prorated in the first (1 st) year of employment at a rate of
0.83 day per month. An employee who is engaged mid-year is therefore not entitled to the
full year’s allocation. Departmental leave may not normally be approved to run
consecutively with vacation leave, or vice-versa, except when such leave is granted on
medical grounds or for urgent private affairs.
7.
Health Insurance
Single or Family coverage, with 20% monthly premiums paid by the employee/80% by
employer
8.
Group Life Insurance (at no cost to employee)
9.
Uniform allowance (individual contracts will give details)
10.
Warm Clothing Allowance
For approved business trips to cold climates in keeping with government policy.
11.
Lunch allowance (individual contracts will give details)
12.
Study Leave, Financial Assistance & Tuition Assistance
The University assists eligible employees to upgrade their qualifications by providing
support for educational programmes in the form of study leave and/or financial assistance.
For the purpose of these policies and procedures, study leave is a period of paid or unpaid
leave granted to any eligible member of staff for the upgrade of their current level of
qualification relevant to their role in the University and development towards meeting both
personal and institutional goals and objectives. (For further details see HR Policy G-4)
The spouses and children/wards of permanent employees who have a minimum of 24
months continuous service and who meet other conditions prescribed will be granted a
waiver of 50% of tuition fees only for programmes offered by UTech at the undergraduate
degree/diploma level. (For further details see HR Policy G-4)
Other Staff Development
Financial Assistance is provided for staff in keeping with budgetary limits towards
training: Workshops, Conferences etc. This may be provided in the form of
assistance with travelling expenses, miscellaneous expenses to cover meals and
accommodation (per diem)
13. Secondment in keeping with Policy G6
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14. Sabbatical in keeping with Policy
15. Welfare Assistance (Policy E12)
The University encourages all employees to practice sound money management and to
save for family emergencies. However, it recognizes that from time to time emergencies
that warrant consideration on humanitarian grounds may occur. Such emergencies may
cause emotional distress and/or financial strain on employees. In keeping with the thrust for
organizational well being, the University at its discretion, may provide support for eligible
staff to assist with personal or family emergencies subject to the guidelines stipulated within
this policy. The support provided may include:
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funeral grants (level 1- 6 non-academic staff only)
welfare grants
compassionate leave with pay (5 days maximum)
transportation for staff to attend funeral service in keeping with policy
16. Travelling/Taxi Allowance and Subsistence Allowance - as applicable Policy D4
17. Supper/Refreshment Allowance – as applicable, Policy D4
For details of these and other benefits, please consult your supervisor or a representative from
the HR Division.
Medical Centre
The University Medical Centre is staffed with qualified health care professionals who provide
high quality primary health care in an efficient and caring manner, always ensuring that
confidentiality is maintained. The following services are available to staff and students:
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Medical care
Laboratory services (weekdays from 8.00 a.m. – 4.00 p.m.)
Educational support and counseling related to healthy lifestyles
Formal and informal health education sessions e.g. seminars, health fairs
Family planning services
Referrals
Ambulance service to deal with emergencies
Opening Hours
 Mondays – Fridays
 Saturdays
8:00 a.m. – 8:00 p.m.
9:00 a.m. – 2:00 p.m.
Health Insurance Card
Staffs are provided with a Health Insurance card. This card, along with the staff identification
card, is needed to access service at the Medical Centre as an electronic claims system will be
implemented beginning August 2012.
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Collaboration with the Foundation for International Self Help (F.I.S.H.)
Located at 19 Gordon Town Road, Kingston 6 and adjacent to the Jamaica National Building
Society, this clinic will provide various services to the UTech Community.
The following services are available at a discounted rate.
 Dental examination
 Medical examination
 Optical examinations / frames / lenses
 Pre / Post-Natal clinic
Cynthia Shako Early Childhood Education & Day Care Centre
The Centre operates under the provisions of the Early Childhood Commission and is managed
by the College of Health Sciences to facilitate the integration of the practicum component of the
College’s Degree Programme in Child & Adolescent Development into the operations of the
Centre.
The Centre provides care for children 3 months to 6 years of age for a small fee. The Centre is
open Monday to Friday, from 7:30 a.m to 6:00 p.m. daily and also provides the following
services:
 After Care Programme for children 3 – 8 years
 A Summer School during July and August for children 3 – 12 years
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I. University Tools and Equipment
Employees who are entrusted with the University’s tools and equipment are
expected to exercise care in the use and storage of such items and shall not
surrender them to any other than a properly authorized recipient. If any loss
occurs to the University as a result of the unauthorized surrender of these items by
an employee, such employee may face disciplinary action.
The loss of any of the University’s tools and equipment shall immediately be
reported to the Department Head and the Safety & Security Department, and the
Vice President, Division of Human Resources and Administration, notified.
1. University Keys
Employees who are entrusted with keys shall not surrender them to any other than
a properly authorized recipient. If any loss occurs to the University as a result of
the unauthorized surrender of keys by an employee, such employee may face
disciplinary action.
At the end of each work period Department Heads shall be responsible for the
security of their departments and the proper turning over of keys.
The loss of any keys shall immediately be reported to the Department Head and the
Safety & Security Department, and the Senior Director, Human Resource notified.
Immediate steps must be taken to change the locks for which keys were lost.
2.
Computer Utilization
The computers provided by the University for the University’s work are the property of the
University and have been provided for use in conducting the University’s business. All
communications and information transmitted by, received from, created or stored in its
Computer System (whether through word processing programmes, E-Mail, the Internet or
otherwise) are University records and the property of the University.
The University has the right, but not the duty, for any reason and without notice to or the
permission of any employee, to monitor and/or otherwise deal with any and all aspects of its
Computer system. Such action may include, without limitation, reviewing documents created
and stored on its Computer System, retrieving any items or deleting any matter stored in its
system, monitoring sites visited by employees on the Internet, monitoring chat and news
groups, reviewing material downloaded or uploaded by users from the Internet, and reviewing
E-Mail sent and received by users.
Unauthorized or excessive personal use of computers or equipment is prohibited if it
overburdens a network, results in substantial use of system capacity or otherwise subjects the
institution to increased costs or risks. Users of university computer resources have the
responsibility to respect intellectual property rights of authors, contributors and publishers in all
media and to protect user ID, password and system from unauthorized use. They must also
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adhere to the terms of software licenses and other contracts and to other university and data
access policies.
Employees are prohibited from using the University’s Computer System to send, receive, view,
download or print messages or files that are illegal, sexually explicit, abusive, defamatory,
offensive or profane.
Employees must be courteous to other users of the Computer system and always conduct
themselves in a professional manner.
3. Telephones
Staff are normally required to pay for personal calls made on the University’s
telephones. Employees who are required to make calls on the University’s behalf
are provided with personal codes and records must be kept of the calls made.
Private lines are provided for Senior Managers.
4. University Communication
Many important announcements are sent through e-mail or posted through the University
Broadcaster. To keep up to date, you should read the various notices on e-mail and/or the
Broadcaster.
The UTech Communicator, the university’s monthly Newsletter, is also a source of useful and
interesting information about the university community.
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J. Services and Facilities
1. Safety and Security
The Safety and Security Department is responsible for providing a safe and secure campus
environment for the University’s staff and students, as well as any bona fide visitors to or
residents on the University campus. The Department also has responsibility for Emergency
Management Disaster planning, and Occupational Health and Safety.
A safe and secure campus depends on the cooperation and assistance of every staff and
student to be aware of possible safety hazards and of the potential for crime on campus. Crime
prevention and prompt reporting of unsafe conditions should be the objectives of every member
of the UTech community.
UTech's policy is that students and employees must report safety hazards, crimes, loss of
property, illness, or injury.
2. Library Facilities
The University Library offers a wide range of information resources and services to faculty and
students to support the learning process. Facilities include three main reading rooms, a Faculty
room, a Caribbean Reading Room, a Seminar Room and a Multi-Purpose Room.
The Opening hours are:
Main Library
Monday – Friday: 8:30 a.m. -10:00 p.m.
Saturday: 12:30 p.m. - 8:00 p.m.
24 Hour Reading Room
Monday-Thursday: 10:30 a.m. - 8:00 p.m. and 10:00 p.m. - 8:30 a.m. next day
and 10:00 p.m. - 8:30 a.m. next day
Friday: 10:30 a.m. - 8:00 p.m. and 10:00 p.m. - 12:30 p.m. next day
Saturday: 8.00 p.m. and all day next day
Sunday – Open All Day – 8.30 a.m. next day
3. Parking Permit
Parking Permit is obtained through the Safety & Security Department. Applicants are required to
complete an application form at the Human Resources Department. New applicants are
required to provide original documents (insurance, fitness, registration, Driver’s Licence) where
these will be copied and certified by the HR representative.
4. Banking Facilities
Currently there are two main financial institutions located on the university’s main campus they
are:
 The Victoria Mutual Building Society
 The UWI/Mona Credit Union
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There is also a NCB ATM located near the Juici Patties Restaurant.
5. Post Office
The Postal Corporation of Jamaica provides the following services on campus:
 Postal Service (Monday – Friday, 8.00 a.m. – 5.00 p.m.)
 Through Paymaster payment services payments for School Fees, Visa Fees and utility bills
(Monday – Friday, 8.00 a.m. – 3.45 p.m.)
6. Book Store
Bryan’s Book Stores is the University’s campus bookstore and is located next to the Students’
Union Office. The bookstore caters to all Faculties of the University and provides a wide
variety of products and services, including textbooks and a comprehensive range of stationery
and school/office supplies.
7. Centre for the Arts
The Centre for the Arts was established in 1998 to link the Arts with Science & Technology. Its
focus is to help its clients (students and staff) fulfill their potential through involvement in the
Arts. Students also have the opportunity to do electives in Dance, Drama & Music and gain
three credits towards completing their degree programme.
8. The Caribbean Sculpture Park
The Caribbean Sculpture Park is the first of its kind in the English speaking Caribbean. It
showcases works by renowned local and international sculptors.
Besides the Sculpture Park, there are works of art represented in other strategic areas of the
campus, consistent with the Centre’s goal to integrate the arts in every facet of the University
experience. In 2006, the Centre also acquired and restored the prestigious A.D. Scott private
collection through the kind sponsorship of the JN Foundation
9. Alumni Association
The UTech Alumni Relations Office is located in the main Administration Building. As the official
link between the University and alumni, it provides support to the Alumni Ass and Chapters. A
vibrant Alumni Association is equally beneficial to alumni and their alma mater. Four chapters
are already established; Canada, New York, Florida and the United Kingdom.
Through the Alumni Association graduates are offered great avenues for networking, access to
UTech facilities, (sporting facilities and library) opportunities for personal development and the
scope to influence changes in UTech’s policies and effect other meaningful changes to life on
campus. The Association offers members a discount card which gives them a chance to reap
big savings on a wide variety of goods and services from over 100 merchants island-wide.
Annual membership Fee: $2,000.
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10.
Technology Innovation Centre
The Technology Innovation Centre (TIC) is a business incubator operating as a special unit
within the Joan Duncan School of Entrepreneurship, Ethics and Leadership (JDSEEL), of the
College of Business and Management (COBAM), University of Technology, Jamaica (UTech).
The TIC as a business incubator nurtures small businesses in many sectors, but focuses on
Information Technology type companies for the residential programme.
The TIC is the first business incubator within the English speaking Caribbean, which evolved out
of the Entrepreneurial Centre of UTech in 2002. It provides an environment which monitors,
mentors and guides entrepreneurs to sustainability and success, which is critical for the
provision of a safe haven for healthy businesses. At TIC our aim is to nurture businesses to
make an impact of the Jamaican economy by extension, the entire Caribbean.
11.
Pharmacy
The Pharmacy is managed and operated by registered pharmacists with the assistance of
Pharmacy students, and a Pharmacy Technician. It is a legally operated facility that is registered
by the Pharmacy Council of Jamaica.
The pharmacy now carries a wide range of prescription drugs, non-prescription drugs, toiletries,
first aid supplies, multivitamins and much more. Accepted health insurance schemes include
Medecus Health (Swipe Card). All major Credit Cards and Debit Cards are also accepted.
Opening Hours:
Mondays to Thursday:
Fridays:
12.
10:00 a.m. – 6:00 p.m.
9:00 a.m. – 5:00 p.m.
Eating Facilities
There are various food facilities located on the University campus providing quality service and
healthy meals and snacks.
 Lillian’s - Located in the Sculpture Park
 Island Grill is available behind TIC
 Submerge - Located behind Burger King
 Burger King – Located beside VMBS
 Pages - Located near the front field
 John’s Tuck Shop – Located beside the Victoria Mutual Building Society.
 Andrea’s Tuck Shop - Located behind the School of Hospitality & Tourism
Management.
In addition, the Student Activity Centre has a wide variety of private concessionaires.
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13.
Printery
The Printery which is located beside the Computer Lab is responsible for printing most of the University’s internal
publications such as books, teaching manuals and other educational and informational materials developed and
produced by faculty and other staff. It also provides other printing services for a fee.
14. Transportation
The University provides a morning only subsidized bus service for staff, for a fee, along the
following routes:
Spanish Town to UTech
Portmore to UTech
Three Miles to UTech
Red Hills/Duhaney Park (via Waltham Park Road) to UTech)
Details are available from the Division of Human Resources and Administration
Public transportation is within easy reach of the University. The bus routes are as follows:
Half-Way-Tree to August Town via Liguanea and Mona Road
Liguanea and Papine
Downtown Kingston to August Town via Cross Roads and Mona Road
K. Policies, Procedures and Guidelines
The University has a number of Policies, Procedures and Guidelines which are
designed to inform staff about various issues important to their employment.
Because policies and procedures undergo constant study and revision, these are
placed on the UTech Intranet and are updated from time to time.
For information on UTech’s Policies, Procedures and Guidelines, please visit the
UTech Intranet at: http://intrautech/ - Follow the link HR Policies and
Procedures. See below:
http://intrautech/administrative/human-resources/policies-and-procedures
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L. UTech’ Core Values
i.
RESPECT
We believe in the dignity and intrinsic worth of all people and endeavour to celebrate
individuals by fostering an appreciation of and respect for each other’s difference.
ii.
INTEGRITY
As a University community we value ethical behaviour in all our endeavours, whether
scholarly, cultural or intellectual and expect all conduct to be grounded in integrity,
mutual respect and civility.
iii.
EXCELLENCE
We value excellence in our instructional, administrative and managerial pursuits, and
are dedicated to the provision of academic courses of the highest quality in an
environment that encourages excellence in research and scholarly activity employing
the most effective tools, technologies and facilities for learning.
iv.
INNOVATION
Innovation is encouraged inside and outside the classroom. We foster intellectual
inquiry, exploration and discovery that transcend traditional boundaries in an
atmosphere that celebrates creativity.
v.
TEAM SPIRIT
We pledge to work together in a spirit of cooperation to enrich the cultural environment.
We will employ a decision-making style that stresses participation and consultation
amongst administrators, faculty and students.
vi.
ACCOUNTABILITY
In the spirit of efficiency and effectiveness, we will embrace ownership of all our
responsibilities and accept the principle that we are accountable for our actions.
vii.
SERVICE
We are committed to excellence and high quality service in all interactions with the
immediate and wider community, demonstrating that we see service as being
fundamental to our operations in all areas of university life.
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