POSITION DESCRIPTION
Community Emergency Services Manager
POSITION TITLE:
Community Emergency Services Manager
LEVEL:
Negotiated Contract
DIVISION:
Chief Executive Officer
AWARD:
Local Government Industry Award 2010
MISSION:
To provide a self-sustaining, dynamic community by:
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Encouraging social and economic development that complements lifestyle, environment
and heritage.
Providing leadership in community matters to promote harmony, opportunity and a
positive community image.
Providing efficient, accountable and quality management of public and community assets,
resources and infrastructure.
Provide clear direction for physical, economic and social development.
POSITION OBJECTIVES
To develop, implement and coordinate the delivery of Community Emergency Services within the
Shire of Gingin.
Within Section:
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Supervise and coordinate the activities of the Emergency Services functions and
Volunteer Bush Fire Brigades (VBFB) within the Shire.
Within Organisation:
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Liaise with the public, public authorities, VBFB personnel and Shire Staff in relation to the
provision of emergency services.
Shire of Gingin
Community Emergency Services Manager – January 2015
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REQUIREMENTS OF THE POSITION:
Skills:
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High level project management skills.
Ability to take command and successfully manage fire and emergency operations.
Ability to interpret, enforce and administer relevant Acts, statutes, regulations and Local
Laws.
Well-developed specification, documentation and administration skills.
Well-developed analytical, numeracy and accuracy skills.
Good financial management skills.
Good written, verbal and report writing skills.
Well-developed liaison, conflict resolution, negotiation and problem solving skills.
Sound time management skills with the ability to work under pressure and be well
organised.
Sound interpersonal and customer service skills with the ability to work both
autonomously and in a team environment.
Good level of computer proficiency including the use of Microsoft Word, Excel, email and
internet applications.
Good sense of initiative with the ability to work autonomously or in a team environment
and accept accountability and responsibility for own actions.
Knowledge:
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Sound knowledge of core procedures in relation to community emergency services
activities.
Proven experience and knowledge of the fire and emergency services industry in the
context of Local Government and State Government responsibilities.
Sound working knowledge of administrative procedures.
Sound knowledge of relevant legislation, statutory requirements, Acts and Local Laws.
Good knowledge of relevant Local Government practices and procedures.
Experience:
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Proven experience in the application of the risk management standard as it applies to
community risk, particularly in relation to community vulnerability planning.
Experience in emergency management and/or fire-fighting procedures.
Experience in project management of significant complexity within a political environment
with varying stakeholders.
Demonstrated practical experience within a similar role or profession.
Qualification and/or Training:
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Relevant qualifications, training and experience gained within a similar profession.
Hold a current HR class driver’s licence.
Qualifications in Training and Assessment are desirable.
Provision of a current National Police Clearance not more than three months old is
required to support eligibility for this position.
Shire of Gingin
Community Emergency Services Manager – January 2015
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KEY DUTIES & RESPONSIBILITIES
Statement of Outcome – Issues relevant to emergency services are managed in-line with the
Shire’s Customer Focus Charter and in an efficient manner.
General:
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Undertake the role of Chief Bush Fire Control Officer.
Contribute to the strategic direction and management of volunteer operations services.
Facilitate the mitigation of fire and other hazards’ impact on the community by
coordinating a range of strategies in partnership with the community, local government,
DFES and volunteers.
Ensures the implementation and delivery of fire preparedness, prevention, response and
recovery services within designated Local Government.
Provides leadership and expert technical and professional advice to the emergency
volunteer groups.
Identify, supports and delivers quality training for emergency volunteer groups.
In partnership with Local Government, develops and maintains professional relationships
with stakeholders to ensure the delivery of services as specified in the Memorandum of
Understanding between DFES and the designated Local Government.
Consults with stakeholders to facilitate the development and review of fire and
emergency planning within designated Local Government.
In partnership with Local Government and the community continuously seeks to improve
the mitigation of risk to the community from fire and other hazards.
Manages and takes responsibility for the physical and financial resources of designated
emergency volunteer groups.
Recognises the community and volunteers as customers and facilitates their needs within
the corporate objectives of the organisation and local government.
Reports monthly on the Council Management Information System of progress on tasks
allocated to the position in accordance with the agreed Business Plan.
Assist with managing the budget requirements relevant to Fire and Emergency Services.
Provide monthly reports and annual budget submissions.
Develop and maintain Emergency Services programs and systems.
Liaise with contractors, consultants and service providers.
Manage systems compliance and ensure legislative requirements are adhered to.
Provide information and advice on matters pertaining to the role.
Represent Council at relevant government and industry forums or meetings.
Represent Council’s interests in a clear, concise and informative manner.
Assist with operational policy development as relevant. Work in accordance with the
Shire’s Occupational Health and Safety Policy and Procedures.
Adhere to the Shire’s Code of Conduct, Policies and Procedures as amended from time
to time.
Contribute to the attainment of the relevant departmental business goals, objective and
key performance indicators.
Ensure duties as directed by the Chief Executive Officer are fully undertaken.
Any other duties designated by Council subject to Award Provisions Local Government
Industry Award 2010.
Prevention:
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Provide a range of prevention services to increase community awareness of hazards and
involvement in minimising their impact.
Develop and implement mitigation plans for all Council vested reserves in regard to fire
prevention planning.
Shire of Gingin
Community Emergency Services Manager – January 2015
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Review and identify suitable awareness programs for the community, prepare a calendar
for the programs and evaluate the effectiveness of programs.
Coordinate relevant school program and engage VBFB to provide assistance in delivery
of programs.
Assist in determining the origin and cause of all fires.
Review and comment on subdivision plans in consultation with relevant stakeholders and
undertake site inspections as required.
Develop an unallocated crown land and unmanaged reserves program in relation to fire
and risk mitigation.
Preparedness:
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Develop and maintain appropriate and adequate infrastructure, equipment, skilled
personnel, plans and programs in preparation for emergencies.
Support the community in its own preparations for emergencies.
Assists in development of programs of appropriate courses for VBFB.
Develop and implement a Shire contact emergency service directory.
Liaise with key stakeholders regularly e.g. Police, DFES, SES, VBFBs.
Identify and maintain bush fire safe havens in the Shire.
Develop Bush Fire Ready Action Groups and program and attend meetings.
Attend and provide reports for Bush Fire Advisory Committee and VBFB meetings.
Assist in the management of Bush Fire Brigade administration.
Undertake Incident Report evaluations.
Inspect and maintain water supplies pre and post fire season.
Program and coordinate BFB vehicle fleet servicing schedules.
Ensure the development and maintenance of a list of all communications equipment and
maintenance records.
Review/Analyse the R2R (Resource to Risk) Model against the current resource
inventory.
Monitor Emergency Services Levy operating grants and capital grants expenditure for all
VBFBs and SES.
Response:
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Ensure rapid and comprehensive response to emergencies, to contain and minimise the
impact of hazards and perform rescues.
Support the community in its own response to emergencies.
Maintain and review mobilisation procedures and response plans for VBFBs.
Attend incidents within the Shire or neighbouring Shires as required (other metro
response may be required by DFES).
Recovery:
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Assist the community, employees and volunteers affected by major emergencies to
recover effectively and efficiently.
Liaise with counselling services and peer support groups for VBFBs.
Provide advice on the development of a recovery plan and monitor and review plan with
LEMC.
Hold the position of Executive Officer of the LEMC, attend LEMC meetings, provide
information on emergency management planning and coordinate LEMC involvement.
Special Projects:
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Assist the local government and DFES with special projects that may impact on the
community.
Shire of Gingin
Community Emergency Services Manager – January 2015
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Coordinate and manage projects for DFES and Local Government Emergency
Management Act 2005 (Emergency Management Plan preparation).
Organisational:
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Undertake further duties as directed and as relevant to the position.
Embrace and participate in change to better achieve the Shire’s goals and objectives.
Exercise discretion, initiative or seek judgment where practices and direction are not
clearly defined.
The ability to maintain strict confidentiality is an essential requirement of all employees.
Actively participate in the ongoing development, compliance and promotion of
professional customer service standards.
Comply with Council’s Code of Conduct ensuring probity and ethical behaviour in all
dealings.
Recommend changes or strategies which promote a ‘Continual Improvement’ and ‘Best
Practice’ approach to service delivery where relevant to your position or department.
Promote, maintain and improve the working environment and practices to ensure
compliance with Industrial Awards, Occupational Safety and Health, Equal Employment
Opportunity legislation and Council’s Policies and Procedures.
EXTENT OF AUTHORITY:
Operates under general direction of the Chief Executive Officer within established guidelines,
procedures and policies of Council, as well as statutory provisions of the various Acts and other
legislation.
ORGANISATIONAL RELATIONSHIPS:
Responsible to:
Chief Executive Officer
Supervision of:
Volunteer Bush Fire Brigades
Internal and External Liaison:
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Internal
Chief Executive Officer
Executive Manager Corporate and Community Services
Executive Manager Regulatory Services
Executive Manager Operations
Other Staff and employees
Elected Members
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External
Deputy Chief Bush Fire Control Officers (5)
Volunteer Bushfire Brigades
Fire and Rescue Service
Department of Fire and Emergency Services
Department of Parks and Wildlife
School Staff
General Public
Government Departments
Shire of Gingin
Community Emergency Services Manager – January 2015
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SELECTION CRITERIA:
Essential
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Excellent time management skills.
Developed verbal and written communication skills.
Developed public relations and interpersonal skills.
Developed negotiating skills.
Developed management and leadership skills.
Sound knowledge of emergency management planning and ability to develop and
implement plans.
Demonstrated ability to manage, coordinate and provide support at large scale incidents.
Hold a current HR class driver’s license.
Hold a Police Clearance.
Working knowledge of the Bush Fires Act 1954 and associated legislation.
Working knowledge of Council’s Local Laws.
Working knowledge of Court procedures.
Desirable
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Working knowledge of Council’s Organisational Structure and function.
Sound knowledge of the Shire district.
Developed record keeping skills.
Sound computer literacy.
POSITION ACKNOWLEDGEMENT AND ACCEPTANCE
The details contained in this document are an accurate statement of the position’s responsibilities
and requirements.
Signature:
EMPLOYEE
DATE
Signature:
Shire of Gingin
Community Emergency Services Manager – January 2015
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CHIEF EXECUTIVE OFFICER
Shire of Gingin
Community Emergency Services Manager – January 2015
DATE
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