Denton County Transportation Authority
Bid 1207-004
Solicitation 1207-004
DCTA Replacement Server
Denton County Transportation Authority
Jul 25, 2012 11:55:59 AM CDT
p. 1
Denton County Transportation Authority
Bid 1207-004
Bid 1207-004
DCTA Replacement Server
Bid Number
1207-004
Bid Title
DCTA Replacement Server
Bid Start Date
Jul 24, 2012 9:11:21 AM CDT
Bid End Date
Jul 30, 2012 12:00:00 PM CDT
Bid Contact
Athena Forrester
aforrester@dcta.net
Contract Duration
One Time Purchase
Contract Renewal
Not Applicable
Prices Good for
30 days
Bid Comments
Dell Power Edge R410 Server
Item Response Form
Item
1207-004--01-01 - Shipping Fees
Quantity
1 each
Unit Price
Delivery Location
Denton County Transportation Authority
Denton County Transportation Authority DCTA
1660 S. Stemmons
Suite 250
Lewisville TX 75067
Qty 1
Description
All associated shipping charges.
Item
1207-004--01-02 - PowerEdge R410 Rack Server
Quantity
1 each
Unit Price
Delivery Location
Denton County Transportation Authority
Denton County Transportation Authority DCTA
1660 S. Stemmons
Suite 250
Lewisville TX 75067
Qty 1
Description
PowerEdge R410 Chassis w/ up to 4 Hot-Plug Hard Drives,LCD diagnostics
Processor - Intel® Xeon® X5660, 2.8Ghz, 12M Cache,Turbo, HT, 1333MHz Max Mem
Additional Processor - Intel® Xeon® X5660, 2.8Ghz, 12M Cache,Turbo, HT, 1333MHz Max Mem
Memory - 32GB Memory (4x8GB), 1333MHz Dual Rank LV RDIMMs 2 Processors, Advanced ECC
Operating System - Microsoft® Small Business Server 2011, Standard Edition, Factory Installed
Enterprise Software Licensing - None
Optional Virtualization Offerings - None
Secondary OS - None
Jul 25, 2012 11:55:59 AM CDT
p. 2
Denton County Transportation Authority
Bid 1207-004
OS Media kits - Microsoft Small Business Server 2011, Standard Edition with Media
Enabled Virtualization - None
Internal Controller - PERC H700A INTG RAID CTL NVDIMM 1GB Cache, R410 Hot Plug Chassis
Hard Drive Configuration - RAID 5 for PERC6i/H700 Controllers
External Controller - None
Hard Drives - (3)2TB 7.2K RPM SATA 3.5in Hot-Plug Hard Drive
Power Supply - Power Supply, Redundant, 500W
OS Partitions - Maximum Microsoft OS Partition Override, GPT Enabled
Embedded Management - Baseboard Management Controller
Network Adapter - None
Host Bus Adapater/Converged Network Adapter - None
Microsoft SQL Server - None
OS and SW Client Access Licenses (5)5-Pack of Windows® Small Business Server 2011 USER CALs
Rails - ReadyRails™ Sliding Rails with Cable Management Arm
Bezel - Bezel
Internal Optical Drive - DVD-ROM Drive, Internal
Server Accessories - None
System Documentation - Electronic System Documentation and OpenManage DVD Kit
Optional Documentation - None
Dell Uninterruptible Power Supplies - None
Power Cords - 2x NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet (3m), Power Cord
Tape Backup Software - Backup Exec 2012 Small Business Edition 1 yr Maint
Systems Management Consoles and Licenses – None
Systems Management Upgrades - None
Uninterruptable Power Supplies and Accessories – None
Asset Tag on System Chassis (CFI) – None
Hardware Support Services – 3 year ProSupport 4HR 7x24 Onsite: Non Mission Critical
Proactive Systems Management – None
Installation Services – No Installation
Data Protection (Keep Your Hard Drive) – None
Open Manage Subscriptions – None
Certified Data Destruction Service – None
Dell Recycling – None
Jul 25, 2012 11:55:59 AM CDT
p. 3
Denton County Transportation Authority
Bid 1207-004
DENTON COUNTY TRANSPORTATION AUTHORITY
Invoices should be mailed to:
Denton County Transportation Authority
1660 S Stemmons , Suite 250
Lewisville TX 75067
972-221-4600
Questions concerning this PO:
Purchasing Manager
1660 S Stemmons, Suite 250
Lewisville TX 75070
972-221-4600
PURCHASE ORDER TERMS AND CONDITIONS
1. Acceptance. Your acknowledgment of this purchase order (PO), shipping, sending, delivering the articles, or performing the services there
in, shall constitute acceptance of all DCTA Terms and Conditions set out herein. Acceptance of this PO must be in strict accordance with its
terms, including these terms and conditions. No changes in, modifications of, or revisions to, this PO shall be valid unless in writing and signed
by the Purchasing Manager. Inspection and acceptance will be at the delivery point.
2. Delivery. Time and delivery and/or performance of the services therein, are of the essence. Seller's failure to deliver to DCTA at time and
rate specified shall be the basis for rejection and default termination by DCTA.
3. Packaging and Shipping. Articles shall be suitably packed for delivery to prevent damage in transit, to comply with carrier requirements and
to secure the lowest transportation and insurance rates. Each container must be marked with applicable PO number and be accompanied by a
packing slip. All materials and services shall be subject to DCTA approval.
4. Changes. No changes may be made to this PO without written authorization of the Purchasing Manager.
5. Commercial Warranty. The Seller shall warrant that all items/services shall conform to the proposed specifications and/or all warranties as
stated in the Uniform Commercial Code and be free from all defects in material, workmanship, and title.
6. Invoices and Payment. All invoices shall contain the following information: date; PO number; item number; PO description of supplies or
services; sizes/quantities; unit prices; and extended totals. Unless otherwise specified, payment will be made on partial deliveries accepted by
DCTA when the amount due on such deliveries so warrants. Invoices will be paid 30 days from receipt of the invoice or 30 days from receipt of
the goods/services, whichever is later.
7. Termination for Convenience. The Purchasing Manager may, by written notice, terminate this PO, in whole or in part, when it is in the best
interest of DCTA. In the event of such termination, DCTA shall be liable only for payment in accordance with the payment provisions of this
PO for supplies delivered prior to the effective date of DCTA’s termination and which are accepted by DCTA.
8. Default. In case of default of the seller, DCTA may procure the articles or services from other sources and charge the seller as liquidated
damages any excess cost or damages thereby.
9. Indemnification. Seller will defend, indemnify and hold harmless DCTA and the members of the Board of Directors, officers, employees and
agents from and against all liabilities, damages, losses, claims, fines and judgments, including all costs and expenses incidental thereto which
may be charged to or incurred by DCTA or any of the members of the Board of Directors, officers, employees or agents by reason of any loss,
damage or injury related in any way to this PO or arising out of or in connection with any goods, articles or services covered by this PO, unless
resulting solely from DCTA's gross negligence or willful misconduct.
10. Taxes. DCTA is exempt from Texas state and local sales and uses taxes, and any such taxes included on any invoice or voucher received by
DCTA shall be deducted from the amount of the invoice or voucher for purposes of payment.
11. Assignment. The Seller shall not sell, assign transfer or convey this order without the written consent of the Purchasing Manager.
12. Governing Law. The rights, obligations, and remedies of the parties shall be governed by the laws of the State of Texas. Venue for any
action shall lie in Denton County, Texas. The parties agree to submit to the personal and subject matter jurisdiction of said court. If any
provision of the PO is found to be invalid or unenforceable, the remaining provisions shall not be impaired.
13. Miscellaneous. Seller and DCTA agree that both parties have all rights, duties, and remedies available as stated in the Uniform Commercial
Code.
14. Interest of Public Officials. The Seller represents and warrants that no members of the Board of Directors, officers, employees or agents of
DCTA, nor any member of any of their immediate families, is or will be interested or benefited directly or indirectly in this Order. The Seller
further represents and warrants that it has not offered or given gratuities (in the form of entertainment, gifts, or otherwise) to Board of Directors
member, officer, employee, or agent with a view toward securing favorable treatment in the awarding, amending, or evaluating the performance
of this Order. For breach of any representation or warranty in this clause, DCTA, shall have the right to annul this Order without liability and/or
have recourse to any other remedy it may have at law.
Purchase order terms and conditions-Revised 10/11
1
Jul 25, 2012 11:55:59 AM CDT
p. 4
Denton County Transportation Authority
Bid 1207-004
DENTON COUNTY TRANSPORTATION AUTHORITY
1660 S. Stemmons Freeway, Suite 250
Lewisville, TX 75067
972.221.4600 Phone
972.221.4601 Fax
Web: www.dcta.net
New
c
d
e
f
g
Update
c
d
e
f
g
VENDOR REGISTRATION FORM
Company Name(as registered with IRS):
Date:
Federal ID # or Social Security # if
sole proprietor:
Contact Name:
Phone #:
Fax #
Email:
Physical Address:
City:
State:
Zip:
Web Address:
Remit To Address:
m
n
Purchase Order Address:
Accounts Payable Contact Information:
m
n
m
n
Business Structure:
c Corporation
d
e
f
g
g Limited Liability Company
c
d
e
f
c Sole Proprietorship
d
e
f
g
c Joint Venture
d
e
f
g
c Limited Liability
d
e
f
g
c Non-Profit
d
e
f
g
g General Partnership
c
d
e
f
Partnership
g Other
c
d
e
f
c Yes
d
e
f
g
*Is this company designated as a Small Business?
c No
d
e
f
g
*Texas Government Code Section 2006.001 identifies a "Small Business" as a legal entity, including a corporation, partnership, or sole proprietorship,
that: (A) is formed for the purpose of making a profit; (B) is independently owned and operated; and (C) has fewer than 100 employees or less than $1
million in annual gross receipts.
Certification Type (if applicable)
**
g DBE
c
d
e
f
g WBE
c
d
e
f
g MBE
c
d
e
f
g Other **
c
d
e
f
If other please specify:
Certification Agency:
Certification Number and Expiration Date:
Jul 25, 2012 11:55:59 AM CDT
p. 5
Denton County Transportation Authority
Jul 25, 2012 11:55:59 AM CDT
Bid 1207-004
p. 6
Denton County Transportation Authority
Jul 25, 2012 11:55:59 AM CDT
Bid 1207-004
p. 7
Denton County Transportation Authority
Jul 25, 2012 11:55:59 AM CDT
Bid 1207-004
p. 8
Denton County Transportation Authority
Jul 25, 2012 11:55:59 AM CDT
Bid 1207-004
p. 9
Denton County Transportation Authority
Jul 25, 2012 11:55:59 AM CDT
Bid 1207-004
p. 10
Denton County Transportation Authority
Jul 25, 2012 11:55:59 AM CDT
Bid 1207-004
p. 11
Denton County Transportation Authority
Jul 25, 2012 11:55:59 AM CDT
Bid 1207-004
p. 12
Denton County Transportation Authority
Jul 25, 2012 11:55:59 AM CDT
Bid 1207-004
p. 13
Denton County Transportation Authority
Jul 25, 2012 11:55:59 AM CDT
Bid 1207-004
p. 14
Denton County Transportation Authority
Jul 25, 2012 11:55:59 AM CDT
Bid 1207-004
p. 15
Denton County Transportation Authority
Bid 1207-004
Question and Answers for Bid #1207-004 - DCTA Replacement Server
OVERALL BID QUESTIONS
Question 1
Will the DCTA accept bids for a replacement server that meet or exceeds the form, fit and function of the name brand
DELL (Submitted: Jul 25, 2012 11:14:09 AM CDT)
Answer
- No, DCTA will only accept pricing on a Dell server. (Answered: Jul 25, 2012 11:15:14 AM CDT)
Question 2
Please tell me if this requirement is being funded by the federal government or does your agency fall under federal
government or state and local government. Dell puts state and local government under there commercial team because
your configuration does not offer the same choices under state and local. But I will see what I can do. (Submitted: Jul 25,
2012 11:42:09 AM CDT)
Answer
- No federal funds will be expended to purchase this equipment. DCTA does meet the requirements to utilize state
government pricing. (Answered: Jul 25, 2012 11:53:50 AM CDT)
Jul 25, 2012 11:55:59 AM CDT
p. 16