REQUES
ST FOR Q
QUOTE
Computer Equ
uipmentt –serve
er and de
esktop P
PCs
ISSUED
D May 19, 2
2014
RFQ No. 14-124
48
WorkNe
et Pinellas, Inc. d.b.a. CareerSo
ource Pinelllas is requ
uesting quo
otes to pro
ovide
compute
er equipme
ent –one (1
1) server and
a
156 d esktop perrsonal com
mputers. Pa
arties
intereste
ed in submiitting a quote shall rev
view this en tire docume
ent.
Requestt for Quote (RFQ) sho
ould be subm
mitted by 12:00 p.m. E
EDT on May 29, 2014 to:
CareerS
Source Pin ellas
Attention: Edward Peachey, President//CEO
138
805 58th St. North, S uite 2-140
Clearwater, FL 33
3670
The offic
cial opening
g will be he
eld at the Ca
areerSourcce Pinellas cconference
e room at 13
3805
58th St. North, Suite 2-140, Clearwater,
C
FL 33670 on May 30, 2014 at 12:00 p.m. E
EDT.
Submitte
ed RFQs will
w be rec
corded. Any RFQ or portion th
hereof, received afterr the
submitta
al deadline will not be considered
d and return
ned to the ssubmitting e
entity.
Question
ns may be submitted by email to
o rfq@care
eersourcepiinellas.com
m until 5:00 p.m.
EDT, Ma
ay 20, 2014
4. Please re
eference RFQ
R
No.14- 1248 in the
e subject lin
ne. Answerss will
be
posted
on
the
CareerSourcce
Pin
nellas
website
at
bids by 5:00
0 p.m. EDT
T, May 21, 2
2014.
http://careersourcepinellas.com/rfps_&_b
Action
Issu
ue RFQ
Que
estion and Answer
A
perriod
RFQ
Q Due
Offic
cial Openin
ng
Eva
aluation and
d Selection Begins
Awa
ard date*
Date
May 19, 2014
May 19, 2014 ‐ Mayy 20, 5 pm EDT
May 29, 2014, 12 p
pm EDT
May 30, 2014, 12 p
pm EDT
June 2, 2
2014
June 4, 2
2014
* Tentative date subject to the
e identificatiion of a qua
alified respo
ondent.
REQUEST FOR QUOTE
Computer Equipment –Server and Desktop PCs
ISSUED May 19, 2014
RFQ No. 14-1248
Table of Contents
I. BACKGROUND OF ORGANIZATION ................................................................. 3
II. PRODUCT SPECIFICATIONS ......................................................................... 4-5
III. RFQ TERMS & CONDITIONS ........................................................................ 5-7
IV. GENERAL CONDITIONS .............................................................................. 7-8
Appendix A – Respondent Information .................................................................... 9
Appendix B – Cost Quote ..................................................................................... 10
CareerSource Pinellas RFQ No. 14‐1248 Computer Equipment ‐ server and desktop PCs P a g e | 2 I. BACKGROUND OF ORGANIZATION
WorkNet Pinellas, Inc. d.b.a. CareerSource Pinellas is a 501(c)(3) non-profit
organization. The WorkNet Pinellas, Inc. Governing Board was appointed and
designated by the Pinellas County Board of County Commissioners to act as the
Pinellas County Workforce Development Board under provisions of the “Workforce
Innovation Act of 2000”. WorkNet Pinellas, Inc. has requested and received certification
as the Region 14 Workforce Development Board by Workforce Florida, Inc., the State of
Florida Workforce Development Board. This public-private partnership supports and
promotes economic growth through workforce development. WorkNet Pinellas, Inc. is
one (Region 14) of twenty-four regional workforce boards in Florida.
The Board of WorkNet Pinellas, Inc., comprised of representatives from businesses in
Pinellas County, local educational entities, labor organizations, community-based
organizations, economic development agencies, one-stop partners, and from other
individuals deemed appropriate, are appointed by the Pinellas County Board of County
Commissioners and certified by the Governor of the State of Florida once every two
years. Criteria for composition of the Board are set forth in Section 117, Chapter 2,
Subtitle B, Title I of the Workforce Investment Act of 1998. The Board of WorkNet
Pinellas, Inc. serves as the Administrative and Fiscal Agent for the region.
CareerSource Pinellas RFQ No. 14‐1248 Computer Equipment ‐ server and desktop PCs P a g e | 3 II. PRODUCT SPECIFICATIONS
A. Server - Quantity One (1)
Server
Chassis Configuration
Shipping
Processor:
Additional Processor
Memory DIMM Type and Speed
Memory Configuration Type
Memory Capacity
Operating System
OS Media Kit
OS Partitions
RAID Configuration
RAID Controller
Hard Drives
Hard Drives
Embedded Systems Management
Select Network Adapter
PCIe Riser:
Power Supply:
Power Cords:
Power Management BIOS Settings:
Rack Rails:
Bezel:
Microsoft Exchange Server 2013
Microsoft Exchange Server 2013
Standard Per User Client Access
Licenses
Internal Optical Drive:
Warranty & Service:
3.5" Chassis with up to 8 Hard Drives
Shipping
2.70GHz, 30M Cache, 8.0GT/s QPI, Turbo,
HT, 12C, 130W, Max Mem 1866MHz
2.70GHz, 30M Cache, 8.0GT/s QPI, Turbo,
HT, 12C, 130W
1600 MHz RDIMMS
Performance Optimized
16GB RDIMM, 1600MT/s, Low Volt, Dual
Rank, x4 Data Width
Windows Server 2008 R2 SP1, Standard
Edition,x64, Includes 5 CALS
Windows Server 2008 R2 SP1, Standard
Edition,x64, Media Kit
80GB Microsoft OS Partition Override
RAID 1+RAID 10 for H710P/H710/H310 (2 +
4-14 HDDs)
PERC H710P Integrated RAID Controller,
1GB NV Cache
(2) 500GB 7.2K RPM SATA 3Gbps 3.5in
Hot-plug Hard Drive
(4) 1TB 7.2K RPM SATA 3Gbps 3.5in Hotplug Hard Drive
iDRAC7 Express IDRAC7
Broadcom 5720 QP 1Gb Network Daughter
Card
Risers with up to 6, x8 PCIe Slots + 1, x16
PCIe Slot
Dual, Hot-plug, Redundant Power Supply
(1+1), 750W, Titanium, 200-240VAC
C13 to C14, PDU Style, 12 AMP, 6.5 Feet
(2m), Power Cord
Power Saving Active Power Controller
ReadyRails™ Sliding Rails With Cable
Management Arm RRCMA
Bezel BEZEL
Microsoft Exchange Server 2013 Standard
License
(150)
DVD ROM, SATA
3 Year ProSupport and NBD On-site Service
CareerSource Pinellas RFQ No. 14‐1248 Computer Equipment ‐ server and desktop PCs P a g e | 4 B. Desktop PCs – Quantity 156
Processor
Operating System
RAM Memory
Video Card
Hard Drive
CD ROM/DVD ROM
Monitor
Keyboard
Mouse
Speakers
Power Cord
Chassis Options
Thermal Cooling
Non-Microsoft Application Software
Intrusion Switch
Operating System Recovery Options
Hardware Support Services
Dual Core, 3MB Cache, 3.40 GHz,
w/HD4400 Graphics
Windows 7 Professional 64-bit
English/French (Includes Windows 8 Pro
license and media)
4GB (1x4G) 1600MHz DDR3 Memory
Integrated Graphics
500GB 3.5inch SATA (7.200 RPM) Hard
Drive
16X DVD+/-RW
22” monitor
US English (QWERTY)
USB Optical Mouse
Internal Speaker
English System Power Cord
Mini Tower for Standard Power Supply
Heatsink, Mainstream, Minitower
Windows 7 Downgrade
Chassis Intrusion Switch
Windows 8 Home and Professional, 64Bit
Media Kit (Multi-Language)
3 Year Basic Hardware Service with 3 Year
NBD Onsite Service after Remote Diagnosis
III. RFQ TERMS & CONDITIONS
A. RFQ Response
Each Respondent is required to submit their response to this RFQ no later than 12:00
noon EDT on May 29, 2014at 12:00 p.m. (due date and time). The delivery of the RFQ
is solely and strictly the responsibility of the Respondent. A RFQ received after the due
date and time will not be considered fully responsive and will be returned to the
responding party unopened.
Only a fully responsive RFQ will be considered. All conditions set forth in this section
must be followed to be considered fully responsive.
1. Content:
Include the following information in your response in the order presented below.
CareerSource Pinellas RFQ No. 14‐1248 Computer Equipment ‐ server and desktop PCs P a g e | 5 

Appendix A – Only forms that have been fully completed will be considered fully
responsive.
Appendix B - Cost Quote
2. Format:
Response should be typed, using a minimum of 12-point font size and submitted on 8
½” X 11” letter size.
3. Quantity:
 1 signed paper original. The original should be stamped marked “Original”.
 3 paper duplicates
4. Sealed package: No facsimile copies will be accepted.
The RFQ is to be submitted in a sealed package with RFQ No. 14-1248 prominently
displayed on the front and addressed to:
CareerSource Pinellas
Attention: Edward Peachey, President/CEO
3805 58th St. North, Suite 2-140
Clearwater, FL 33670.
All documents become the property of CareerSource Pinellas and will be a matter of
public record subject to the provisions of Chapter 119, Florida Statutes. Each
Respondent agrees that the preparation of all materials are at the Respondent’s sole
cost and expense, and CareerSource Pinellas shall not, under any circumstances, be
responsible for any costs or expenses incurred by a Respondent.
B. Question and Answer Period
All requests for clarification of
this
RFQ
should
be
emailed
to
rfq@careersourcepinellas.com by 5 p.m. EDT, May 20, 2014. Please reference RFQ
No. 14-1248 in the subject line. A good-faith effort will be made to provide a written
response to each question by 5 p.m. EDT, May 21, 2014. Any resultant response will be
posted
to
the
CareerSource
Pinellas
website:
http://careersourcepinellas.com/rfps_&bids
C. Evaluation and Selection
The evaluation and selection will be based on the criteria set forth below:
CareerSource Pinellas RFQ No. 14‐1248 Computer Equipment ‐ server and desktop PCs P a g e | 6 CRITERIA
Product Specification The Respondent is able to provide the
product as detailed in part II. Product Specifications.
Cost Reasonableness The Respondent’s cost quote reflect
reasonable costs for the product as detailed in part II. Product
Specifications.
WEIGHT
FACTOR
50 Points
50 Points
100 Points
TOTAL SCORE
A selection committee will review and score each RFQ, place the RFQ in rank order,
and present the results along with their recommendation to the President/CEO for final
review and approval.
D. Timeline
Action
Date
Issue RFQ
May 19, 2014
Question and Answer period
May 19, 2014 ‐ May 20, 2014, 5 pm EDT
RFQ Due
May 29, 2014, 12 pm EDT
Official Opening
May 30, 2014, 12 pm EDT
Evaluation and Selection Begins
June 2, 2014
Award date*
June 4, 2014
* Tentative date subject to the identification of a qualified respondent
IV. GENERAL CONDITIONS
A. Respondent
All private-for-profit corporations, not-for-profit corporations, local education agencies,
governmental units, or public agencies properly organized in accordance with State and
Federal law and in business for at least 3 years may submit a RFQ. Minority and
women-owned and operated businesses are encouraged to submit. RFQ will not be
reviewed if (1) the Respondent has been disbarred or suspended or otherwise
determined to be ineligible to receive federal funds by an action of any governmental
agency; (2) the Respondent's previous contract(s) with CareerSource Pinellas have
been terminated for cause; (3) the Respondent has not complied with an official order to
repay disallowed costs incurred during its conduct of programs or services; or (4) the
Respondent's name appears on the convicted vendor list.
B. Assignment of Contract
No third party contracts or subcontracts will be allowed, unless specifically approved, in
writing by CareerSource Pinellas.
CareerSource Pinellas RFQ No. 14‐1248 Computer Equipment ‐ server and desktop PCs P a g e | 7 C. Reserved Rights
The rights reserved by CareerSource Pinellas, which shall be exercised in its sole and
absolute discretion, and shall be at no fault, cost or liability whatsoever to CareerSource
Pinellas, include without limitation, the right to:
 Supplement, amend or otherwise modify or cancel any provisions set forth in his
solicitation at any time.
 To accept or reject any or all responses, to re-advertise this RFQ, to postpone or
cancel this process and to change or modify the project schedule at any time.
 Disqualify any respondent that submits an incomplete or inadequate response or is
not responsive to the requirements of this RFQ.
 Waive any defect, technicality or irregularity in any response received.
 Require additional information and/or oral presentation from one or more
respondents to supplement or to clarify the RFQ submitted.
 Determine whether the respondent’s written or oral representations are true,
accurate and complete or whether the respondent has adequately responded and
has the necessary experience, including seeking and evaluating independent
information on any respondent.
 Consider any information submitted that is not requested by CareerSource Pinellas
in a proposal response as supplemental information and not subject to evaluation
by the selection committee or President/CEO.
 Unless otherwise specifically proposed by the respondent, CareerSource Pinellas
reserves the right to hold such pricing as effective for the entire intended contract
term.
 End contract negotiations if acceptable progress, as determined by the
President/CEO, is not being made within a reasonable time frame.
 Change specifications and modify contracts as necessary to (a) facilitate
compliance with the legislation, regulations and policy directives, and (b) to manage
funding.
CareerSource Pinellas RFQ No. 14‐1248 Computer Equipment ‐ server and desktop PCs P a g e | 8 Appendix A Respondent Information
Computer Equipment – server and desktop PCs
RFQ No. 14-1248
Company Name:
Street/Mailing Address:
City:
ZIP:
County:
Company Contact Person:
Title:
Phone:
Ext.
Email Address:
Website Address:
Date of Inception:
Legal Structure of Business:
Years in Business:
Fax:
Total # Full-time Employees at this location:
Sole
Proprietor
Non-profit
Partnership
Corporation
Leased
Other(please indicate)
Employer’s Federal ID #:
Unemployment Comp ID #:
Dunn and Bradstreet. #:
Primary NAICS
Is your company current on all State of Florida tax obligations?
and or (SIC) Code:
YES
NO
Description of your business, product(s) and/or service(s):
Authorized Signature(1): ______________________________
(1) Signature by an individual who has the authority to bind the Company to the RFQ
CareerSource Pinellas RFQ No. 14‐1248 Computer Equipment ‐ server and desktop PCs P a g e | 9 Appendix B – Cost Quote
Computer Equipment – server and desktop PCs
RFQ No. 14-1248
Respondents may create this form. Quote must be for the total price to be charged for
the products specified in Part II. Product Specifications. Each product is to be priced
individually and in total. WorkNet Pinellas, Inc., d.b.a. CareerSource Pinellas is exempt
and does not pay sales tax.
Product
Total Cost
Quantity
Unit Cost
Total Cost
$
CareerSource Pinellas RFQ No. 14‐1248 Computer Equipment ‐ server and desktop PCs P a g e | 10