Glenn Pearson, Interim Superintendent
Sally Butler, Business Manager
Susan Smith Jeremy McDaniel Marc Griffin
Elementary Principal Middle School Principal High School Principal
Agenda
Regular Board Meeting
Thursday, March 20, 2014 – 7:00 p.m. – Administration Building
I. Members Present:
Absent:
II. Invocation:
III. Pledge To The Flag:
IV. Mission Statement:
V. Visitors and Comments:
VI. Approval Of Minutes:
1.
Regular Board Meeting February 20, 2014
VII. Superintendent’s Report:
1. Art Demonstration
2. Enrollment
3. Amended School Calendar
4. School Board Spring Workshop
5. New Elementary School Construction
6. New Volleyball District

VIII. Superintendent’s Recommendations:
1.
Recommend approval of cancellation of School Board Trustee Election.
2.
Recommend approval of plans for renovation of Library Building.
3.
Recommend approval of student accident insurance.
4.
Recommend school vehicles.
5.
Recommend approval of new elementary school furniture.
6.
Recommend approval of student overnight trip requests.
7.
Recommend accepting resignations.
8.
Adjourn for Executive Session
Allowed by Gov. Code 551.072 and 551.074.
9.
Convene to Open Session (Continue Superintendent’s Recommendations).
10. Consider approval of Region V ESC Superintendent Search Service.
11. Recommend reemployment of personnel.
12. Recommend employing personnel.
IX. Statement of Operations:
X. Approval of Bills & Financial Report for the Month of
February 2014
XI. Approval of Budget Amendment # 5 for the 2013 – 2014
School Year
XII. Adjourn:
These closed sessions are authorized by the Texas Open Meeting Act, Texas Government Code
Section 551.072 and 551.074.
A. Personnel.
No action or vote may be taken in the closed meeting. An open meeting will be held to consider and take action, if any, on items discussed in closed session.
If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open
Meetings Act, Texas Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.
Section 551.071 – For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law.
Section 551.072 – For the purpose of discussing the purchase, exchange, lease or value of real property.
Section 551.073 – For the purpose of negotiating contracts for prospective gifts or donations.
Section 551.074 – For the purpose of considering the appointment, employment, evaluation, reassignment of duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
Section 551.076 – To consider the deployment, or specific occasions for implementation, of security personnel and devices.
Section 551.082 – For the purpose of considering discipline of a public school child or children.

Section 551.083 – For the purpose of considering the standard, guidelines, terms or conditions the
Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by Section 13.901 of the Texas Education Code.
Section 551.084 – For the purpose of excluding a witness or witnesses from a hearing during examination of another witness.
Should any final action, final decision or final vote be required in the opinion of the Board with regard to any matter considered in such closed meeting, then such final action, final decision or final vote shall be at either:
A. the open meeting covered by this notice upon the reconvening of this public meeting, or
B. at a subsequent public meeting of the Board upon notice thereof, as the Board shall determine.
This notice was posted in compliance with the Texas Open Meetings Act at 8:00 a.m.,
March 7, 2014 (date).
____________________________________________
Glenn Pearson, Interim Superintendent
Hemphill I.S.D.
For the Board of Trustees

Superintendent’s Report:
Due to this year’s Spring Break the March 20, 2014 Board report will be delivered on
Friday, March 7. After our March 20 meeting we will only have 10 weeks remaining in this school year.
I have asked Region V Superintendent Search Consultants to meet with the Board. Dr.
Danny Lovett and Marianne Kondo will be here to meet with the Board on March 20,
2014 to discuss their program. Provided there is a positive response to their program there will be an opportunity for the Board to vote in the Superintendent’s
Recommendations.
1. Art Demonstration
Mrs. Annette Yates, High School and Middle School Art Teacher will make a presentation concerning our school art program.
2. Enrollment
School 2011 – 2012 2012 – 2013 2013 – 2014
High School 257 266 273
Middle School 291 282 263
Elementary School 360 379 367
Total 908 927 903
Class Counts
EE - 4 - 51 10 – 69
PK – 55 5 - 72 11 - 60
K – 74 6 – 64 12 – 53
1 – 65 7 – 62 Total 903
2 – 56 8 – 65
3 – 66 9 – 91
3. Amended School Calendar
Our amended calendar with makeup days for bad weather on April 18 and April 21 has been put on our school web site and a copy of the calendar sent home with report cards on March 6, 2014.
Please see amended calendar in backup information No. 3.
4. School Board Spring Workshop
A reminder that Stephen F. Austin will be the meeting place for the annual Texas
Association of School Boards Spring Workshop on May 13, 2014.

5. New Elementary School Construction
The metal people are still working on the roof with the middle section of the building to go up the second or third week this month along with the east end of the building.
Plumbers, electricians, sprinkler system people and brick and block layers are all working. Block layers have already blocked the classrooms on the west end of the building and brick layers are laying brick on the outside wall on the west end. I will give an up to date report at the Board Meeting.
Please see backup information No. 5 for an updated time schedule of work. Langston has projected a move in date between July 1 and July 9.
I have also been working with ERI Consulting Inc. to remove asbestos in the Library
Building this summer and in the west wing of the Main Building in the summer of 2015.
The following is a list of projects and time table for completion of projects.
2014 Summer
Move 4 th
grade to Main Building
Move library books and furniture to Main Building
Remove asbestos
Move Pre K, K, 1 st
, 2 nd
, and 3 rd
to New Elementary
Begin renovation of Library Building
2014 Christmas Holidays (if renovation of Library Building is completed)
Move 4 th
grade back to Library Building
Move Clinic and Medically Fragile Class to Library Building
Move 4 computer labs from west wing of Main Building to central hall classrooms in
Main Building
2015 January
Architect prepare bids for demolishing west wing Main Building and closing the end of the west end of Main Building
2015 March
Bid demolishing and final construction of west end of building
2015 Summer
Remove asbestos from west wing Main Building
Move Technology Center to central hall in Main Building
Demolish west wing of Main Building
6. New Volleyball District
Our new volleyball district 22AAA will consist of Corrigan-Camden, Nacogdoches
Central Heights, Newton, Woodville, and Hemphill.

Superintendent’s Recommendations:
1. Recommend approval of cancellation of School Board Trustee Election.
School Board elections may be cancelled if all filing deadlines have passed and each candidate for an office listed on the ballot is unopposed. (Sec. 2.052). We have met the
March 3 deadline therefore I recommend our Board of Trustees election for May 10,
2014 be cancelled.
Please see backup information No. 1.
2. Recommend approval of plans for renovation of Library Building.
Renovation Areas:
Demolish 6 inside walls between classrooms
Insulate all outside walls and cover with sheetrock and paint
Tile 2 restroom floors and ½ way up walls. New sinks, commodes, and urinals.
Replace 14 A/C units with 8 new units
Replace ceiling tiles and install recessed lighting
Backpack storage (cubbies) 24 in each of 4 rooms
Classroom closets and shelves same as new building
Additional computer outlets and electrical plugs
Restrooms in Clinic and Medically Fragile rooms
Alternate Bids:
Epoxy flake flooring to match new building
Replace windows with double pane
Foam insulation on outside wall
Not included in Bid:
Remove asbestos
New furniture and Library shelving
3. Recommend approval of student accident insurance.
Recommend renewal of our student accident insurance with East Texas Insurance
Associates, Bryan, Texas including catastrophic coverage for a total premium of
$ 28,135. The premium did not increase.
Please see backup information No. 3.
4. Recommend school vehicles.
Recommend we purchase a 59 passenger school bus, a school van, and a band trailer.
5. Recommend approval of new elementary school furniture.
We had 8 companies bid on our request. Recommend we purchase furniture from the following companies:
Please see backup information No. 5 for breakdown of furniture.

6. Recommend approval of student overnight trip requests.
7. Recommend accepting resignations.
Recommend accepting a resignation from the following personnel:
Angie Lowe – Cafeteria
Please see backup information No. 7.
8. Adjourn for Executive Session
Allowed by Gov. Code 551.072 and 551.074.
9. Convene to Open Session (Continue Superintendent’s Recommendations).
10. Consider approval of Region V ESC Superintendent Search Service.
Please see backup information No. 10.
11. Recommend reemployment of personnel.
Recommend employment of the personnel listed in backup information No. 11 for the
2014 – 2015 school year.
12. Recommend employing personnel.
Recommend employing Teresa Kendrick - Cafeteria