Department Of Public Services
851 South Eton, Birmingham, Michigan 48009
(248) 530-1700 / Fax (248) 530-1740
Sealed proposals endorsed "Concrete Saw, Tuesday, August 10, 2009" will be received at the
office of the Assistant Director of the Department of Public Services, 851 S. Eton Road,
Birmingham, Michigan, until 2:00 p.m., August 10, 2009", after which time no further bids will be
accepted, and at which time the bids received will be publicly opened and read.
The proposal will be for:
One (1) Flat Surface Concrete Saw.
Unit to be traded is:
1998 Target Concrete Saw.
Specifications for which bids are to be received may be obtained at http:\\www.mitn.info. Follow
the link for bid opportunities. See enclosed information regarding the new bidding procedures
for the City of Birmingham. Feel free to contact our office should you have questions 248-5301700. The unit to be offered in trade can be seen at the Department of Public Services, 851 S.
Eton Road, Birmingham, Michigan; Monday through Friday between 8:00 A.M. and 3:00 P.M.
The acceptance of any proposal made pursuant to this invitation shall not be binding upon the
City until a written purchase order has been delivered to the successful bidder. All proposals
shall specify terms and show delivery date. The City Commission reserves the right to reject
any or all proposals; waive any irregularity in the proposals received; and to accept any
proposal which it shall deem to be most favorable to the interest of the City.
Robert J. Fox
Assistant Director of Public Services
City of Birmingham
Submitted to MITN: July 29, 2009
D:\106759877.doc
INSTRUCTIONS TO BIDDERS
GENERAL:
In order that all proposals may be properly evaluated, it will be necessary that all bidders follow the same
procedure in preparing their bids. All proposals must be made on the Bid Form attached. All exceptions to
and deviations from specifications must also be noted.
The outside of the envelope should be clearly endorsed with "Concrete Saw, Tuesday, August 10,
2009".
The right is reserved to purchase with or without trade-in, whichever is deemed to be most favorable to the
interest of the City.
If proposal is mailed, it should be addressed to:
City of Birmingham
Department of Public Service
851 S. Eton
Birmingham, MI 48009
The unit to be traded is:
1998 Target Concrete Saw
It is required that the unit, as specified herein, shall be completely assembled and ready for operation.
Equipment must meet all applicable Federal & State DOT regulations, and MIOSHA safety regulations.
NO DEALER DECALS OR ADVERTISEMENTS ON TRUCK OR COMPONENTS.
Delivery FOB Department of Public Services, 851 S. Eton Road, Birmingham, MI 48009.
Vendors shall submit statement for full cost of "Equipment Package" at time of delivery. Payment to
vendors shall be made in approximately thirty (30) days after acceptance by City and approval by City
Commission.
INTENT:
It is the intent of these specifications to describe the minimum requirements for One (1) new and unused
flat surface concrete saw.
In comparing proposals, consideration will not be confined to price only. The successful bidder will be one
whose product is judged to best serve the interests of the City when standardization, price, product, safety,
quality and delivery are considered. The City of Birmingham reserves the right to reject any or all bids or
any part thereof, and to waive any minor technicalities. A contract will be awarded to the bidder submitting
the lowest responsible bid meeting the requirements of this specification.
Page 1
INSTRUCTIONS TO BIDDERS
The units bid shall meet the minimum specifications that follow. All bidders shall mark the bid sheet check
list that the units offered meets exactly, exceeds these specifications, or indicate any exceptions fully and
accurately.
The successful bidder shall furnish features, which are regularly furnished as standard with this unit. The
unit bid shall conform in strength, quality of material, and workmanship to that provided by the best
manufacturing and engineering practices of the industry.
The bidder shall represent by his/her bids that all components bid are new and unused.
EQUIVALENT PRODUCT
Bids will be accepted for consideration on any make or model that is equal or superior to the specifications
outlined. Decisions of equivalency will be at the sole interpretation of the City of Birmingham's Department
of Public Works. A blanket statement that equipment proposed will meet all requirements will not be
sufficient to establish equivalence. Original manufacturer's brochures of the proposed unit are to be
submitted with the proposal.
All modifications made to the standard production unit described in the manufacturer's brochures must be
certified by the manufacturer and submitted with the bid, or the bid will be deemed "non-responsive" and
rejected without further review. Bidder must be prepared to demonstrate a unit similar to the one proposed,
if requested.
INTERPRETATIONS
In order to be fair to all bidders, no oral interpretations will be given to any bidder as to the meaning of the
specification documents or any part thereof. Every request for such a consideration shall be made in writing
to the City Clerk. Based upon such inquiry, the City may choose to issue an Addendum.
CONFLICT OF INTEREST:
The City of Birmingham will not enter into a contract to furnish materials or services to the City from any
City official, his spouse, child or parent, or from any corporation, association or partnership in which any
City official, his spouse, child or parent, has any direct or indirect interest.
Ownership of less than one percent (1%) of the stock or other equity interest in a corporation of
unincorporated business shall not be deemed to be a disqualifying interest.
Every contract entered into by the City of Birmingham shall contain a provision to the effect that if
subsequent to entering into the contract a City official, his spouse, child or parent shall become directly or
indirectly interested in the contract, the City shall have the right to terminate the contract without further
liability if the disqualification has not been removed within thirty (30) days after the City has given
notification of the disqualifying interest.
GENERAL VEHICLE SPECIFICATIONS:
The concrete saw shall be of the latest design of each manufacturer and conform to the latest EPA
guidelines for exhaust emissions and noise abatement.
Page 2
INSTRUCTIONS TO BIDDERS
The concrete saw shall be the latest “production” design of each manufacturer. Experimental or unproven
designs and/ or features are expressly forbidden.
The specification herein states the minimum requirements of the City. All bids must be regular in every
respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection. The City of
Birmingham will consider as "irregular" or "non-responsive" any bid not prepared and submitted in
accordance with the bid document and specification, or any bid lacking sufficient technical literature to
enable the City to make a reasonable determination of compliance to the specification.
It shall be the bidder's responsibility to carefully examine each item of the specification. Failure to offer a
completed bid or failure to respond to each section of the technical specification (COMPLY: YES NO) will
cause the proposal to be rejected without review as "non-responsive". All variances, exceptions and/or
deviations shall be fully described in the appropriate section. Deceit in responding to the specification will
be cause for rejection.
Page 3
MACHINE SPECIFICATIONS
Meets Specifications?
A.
SPECIFICATIONS
Minimum depth of cut: 14-3/4"
Minimum blade shaft diameter: 1-3/4"
Arbor diameter: 1" with single drive pin
Blade shaft bearings: self-aligning double concave roller
Blade shaft drive: 10 belt
Blade mounting: right or left
Blade raise and lower: electro-hydraulic pump
Blade coolant: dual multi-spray tubes
Blade guard attachment: slip-on through 30", bolt-on 36"
Front wheel dimensions: 8" x 3" x 1"
Rear wheel dimensions: 10" x 3" x 1-1/4"
Handle bars: Tilt
Drive speed: 0-200 feet per minute
Air Filter: 4 stage
Fuel capacity: Minimum 9 gallons
Electric start: Standard
High temperature shut-off: gauge and warning light
Low oil alert: Warning light
Hour meter: Standard
Tachometer: Standard
Amp meter: Warning light
Cutting depth indicator: Standard
Quick disconnect blade flanges: Standard
Frame lift: Standard
Quick release rear wheels: Standard
B.
MANUALS
One (1) parts manual shall be provided.
One (1) operation manual shall be provided.
One (1) engine service manual shall be provided.
One (1) repair, service and troubleshooting manual shall be
provided.
C.
FILTERS
One extra set of filters for the entire unit will be provided at the
time of delivery.
D.
WARRANTY
Manufacturer's warranty shall be not less than one (1) year.
Bidders submitting literature stating warranties which do not fully
comply with warranty requirements of this specification must
submit a letter from the manufacturer certifying warranty
compliance as an integral part of their proposal. Failure to comply
may cause the proposal to be deemed "non-responsive" and
rejected without further review.
E.
SERVICE & TRAINING
Vendors shall have a full parts and service facility within a
reasonable distance from the City Garage.
Yes
A qualified technician shall provide complete training to City
personnel at the City Garage. Training shall include safety,
Page 1
Bid Check List
No
Explain Deviations
State location and distance.
MACHINE SPECIFICATIONS
Meets Specifications?
operation, maintenance and service.
F.
DELIVERY
Shall be delivered F.O.B. City of Birmingham in new operating
condition.
Acceptance shall be subject to the inspection and approval of the
City.
Bidder shall state delivery time after receipt of order:
G.
REFERENCES
Bidder shall state the length of time in service as an authorized
dealer for the product being proposed.
H.
QUALITY
Concrete saw shall be manufactured by a company with a
registered quality standard no less than ISO 9001.
Concrete saw may be required to be demonstrated prior to
purchase.
I.
OPTIONAL TRADE-IN
The City of Birmingham may choose, at its sole discretion, to
trade in the City's concrete saw, in "AS-IS" condition at the time of
bid opening. This equipment is available for inspection at the City
Garage. Bidder shall state the amount of allowance to be
deducted from the Bidder's Proposal, should this option be
selected.
Yes
Page 2
Bid Check List
No
Explain Deviations
MACHINE SPECIFICATIONS
Please supply the following information about your bid submittal:
1.) Year, Make and Model:___________________________________________________________
2.) Manufactured By: _______________________________________________________________
3.) Name of Nearest Warranty Servicing Dealer: __________________________________________
4.) Address of Above: _______________________________________________________________
5.) Does Your Dealership Provide Parts Delivery to the City of Birmingham?
( Yes or No )
6.) If Yes, How Often and What Days? __________________________________________________
7.) What are the Hours of Operation of Your Service Dept? __________________________________
8.) What are the Hours of Operation of Your Parts Dept? ____________________________________
Page 3
Bid Check List
Department Of Public Services
851 South Eton, Birmingham, Michigan 48009
(248) 530-1700 / Fax (248) 530-1740
BID FORM
"Concrete Saw, Tuesday, August 10, 2009"
Except where noted below under "Deviations or Exceptions" the following bid is in strict accordance with
the specifications contained in the sealed proposals requested endorsed "Concrete Saw, Tuesday, August
10, 2009" to be opened at 2 p.m. on Tuesday, August 10, 2009 at the office of the Director of Public
Services, 851 S. Eton Road, Birmingham, MI 48009.
Price of One (1) Concrete saw. Fully assembled and
ready for operation: ...............................................................................$____________________
Less allowance for 1998 Concrete saw: ................................................$____________________
Price with trade in: .................................................................................$____________________
Company Name:
• No • Yes (Noted on Bid checklist)
Deviations or Exceptions:
Attachments can be made if necessary.
(Include “Bid Check List” with your bid. Any bid submitted without a completed “Bid Check List” will not be
accepted.)
Manufacturer:
Model:
Warranty Period:
Delivery Date:
Price firm for:
Terms:
Page 4
Bid Form
Bid Submitted By:
Company Name:
Company Street Address:
City:
State:
Zip:
Phone Number:
FAX Number:
Email Address:
Authorized Signature of Bidder:
NOTE: If bid is mailed in, address is:
City of Birmingham
Department of Public Services
851 S. Eton
Birmingham, MI 48009
The envelope should be endorsed with "Concrete Saw, Tuesday, August 10, 2009" and received by
Tuesday, August 10, 2009", 2:00 P.M.
Page 5
Bid Form