JOB
DESCRIPTION
2000
Number
1 of 2
PAYROLL CLERK – CHIEF
(CLERICAL III)
TITLE: PAYROLL CLERK – CHIEF (CLERICAL III)
MINIMUM QUALIFICATIONS:
Graduation from high school or possession of a high school equivalency diploma, plus EITHER:
1) Three (3) years of full-time or its part-time equivalent paid experience involving posting and maintaining financial,
accounting or payroll records; OR
2) Graduation from a regionally accredited or New York State college or university with an Associate’s Degree in Accounting,
Business Administration with a major in Accounting or closely related field plus one (1) year of experience as described
above.
SALARY GRADE:
As per agreement. Clerical III.
NORMAL WORK DAY:
As per agreement.
PRIMARY RESPONSIBILITY:
Directly responsible to the Director of Business Administration for all payroll related functions of the District.
KEY FUNCTIONS:
1)
Receives time sheets from the various departments.
2)
Prepares the payroll.
3)
Calculates and processes all required and requested deductions, i.e. holdings to the government and medical insurance.
4)
Prepares and keeps all files of records generated by the payroll function.
5)
Capable of operating the following pieces of office equipment; computer, calculator and other such machines in office.
6)
Reviews time cards, checking hours worked and hours missed due to leave, vacation, illness, compensation and
tardiness.
7)
Enters information from time cards on to payroll sheets and submits for approval.
8)
Furnishes copies of payroll to parties concerned.
JOB
DESCRIPTION
9)
2000
Number
2 of 2
PAYROLL CLERK – CHIEF
(CLERICAL III)
Prepares time cards for the following pay period by attaching name stickers to cards, and noting days off, vacation,
holidays and compensatory time to be used.
10) Maintains attendance records for employees.
11) Notifies other department heads of any unusual personnel or payroll changes.
12) May distribute paychecks to employees on payday.
13) May perform other office duties as requested.
14) Handles retirement and insurance requests and explains provisions of the law; processes withholding statement and
requests for deductions.
15) Handles unemployment claims and acts as liaison to unemployment service.
16) Prepares statistical reports and surveys that pertain to salary and employee data.
17) Performs other duties as may be assigned by the Director of Business Administration.
18) Handles all tax sheltered annuity requests. Submits salary adjustment agreement sheets to Omni Flex Group for
approval. Acts as liaison to the Omni Flex Group.
19) Responsible for reporting personnel changes to St. Lawrence County Civil Service. Also responsible for preparing and
submitting payroll certifications to the St. Lawrence County Civil Service Department when requested.
20) Processes all payroll Trust and Agency payments on a bi-weekly basis.
21) Processes the yearly W-3 and W-2 forms.
22) Works closely with the Treasurer.
23) Deals with the auditors on payroll issues/questions.
24) Responsible for filling out EEOC-5 form for the Equal Employment Opportunities Commission – School Report
Committee.
25) Responsible for completing employment/wage verification forms.
26) Maintains the main computer system for Finance Manager. Acts as liaison with the Albany help desk.
27) Responsible for the rollover procedures from one school year to the next. Enters and checks any changes into Finance
Manager for the new school year – changes are salaries, voluntary deduction amounts, accrual of sick, vacation and
personal leave.