Attachment 16
Surety/Security Requirements dated 01/26/11
1.0
Definitions:
A.
ADMIN AREA: All work areas outside of the PBCDF Restricted Area (Outside the double fence).
B.
INITIAL TRAINING: Hazard Awareness Level Training, Safety Training and any additional training
required by the specific task to be performed.
C.
OPERATIONAL SECURITY (OPSEC): OPSEC is a methodology that denies critical
information to an adversary. Unlike security programs that seek to protect classified
information, OPSEC measures identify, control, and protect generally unclassified evidence
that is associated with sensitive operations and activities.
D.
RESTRICTED AREA (RA): All areas inside the double fence, including the area between the double
fence, ECF Sally Port and ECF Mantrap.
E.
SUBCONTRACTOR: A person or business that contracts to provide a service, or material, to support
PBCDF.
F.
Technical Point of Contact (TPOC): Individual assigned to assist visitors, subcontractors and vendors
with PBA and PBCDF site access requirements.
G.
TPOC ESCORT: A person appointed to escort visitors who do not meet the safety and control
requirements for unescorted access to PBCDF.
H.
VENDOR: A representative from a company that sells supplies, materials or services to PBCDF.
I.
VISITOR: The use of the term visitor in this procedure applies to any person who is not assigned to
PBCDF as a regular employee, any government employee and system contractor at PBCDF.
2.0
OPSEC: All technical data provided in solicitation for bid or performance of work is covered under OPSEC
and will not be released to additional subcontractors or the general public without prior authorization.
Technical data includes but is not limited to technical drawings, pictures, blueprints, schematics etc…
3.0
Proof of U.S. Citizenship and Identification Requirements:
A.
First time visitors, vendors or subcontractors must provide proof of U.S. citizenship with one of the
following:
1. US Passport current or expired.
2. Original birth certificate with raised, impressed or multicolored seal or certified copy.
3. Naturalize citizen must show certificate of naturalization.
B.
In addition to the proof of U.S. citizenship visitors, vendors or subcontractors must also provide
positive picture identification with one of the following forms of identification:
1. State Drivers License
2. State Issued ID
3.
4.0
Military ID card
Badges:
4.1
4.2
Wearing of Badges
A. While on PBA/PBCDF, all PBA Installation Access Badge or Proximity Badge issued will
be visibly worn (pinned, clipped, or chained) above the waist on the front of the body at
all times unless safety or security considerations dictate otherwise. All persons will wear
badges while on duty (normal conditions).
Badge Requirements for the PBA Installation and PBCDF:
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Attachment 16
Surety/Security Requirements dated 01/26/11
A. There are two areas of consideration when it comes to PBCDF access, the PBA installation and the
RA(s) located within the installation. Access to the installation is controlled through arsenal
perimeter gates and permits access to most of the arsenal except for the RA(s). RA(s) are
separately fenced and have their own Entry Control Facility (ECF). The RA(s) employ individual
security systems and separate access requirements to include badge systems. Obtaining an
installation access badge does not automatically permit access to a RA.
4.3
3.3
4.4
Permanent PBA Installation Access Badges:
A.
Permanent PBA Installation Access Badges or Proximity Badge will be issued to personnel
who have a verifiable, “frequent and continuous” need to enter PBA for the purpose of
providing support to PBCDF operations.
B.
Temporary employees must submit VNFs requesting site access. PBA DLE&S Pass &
Registration will issue a visitor badge good for thirty (30) days.
Lost PBA Installation Access Badge Procedures:
A.
If an employee loses a PBA installation access badge or Proximity Badge, the procedure is as
follows:
B.
Immediately upon discovering the badge is missing, the individual will notify their TPOC and
Pass & ID
C.
The TPOC and Pass & ID will inform the individual that he/she has 5 days to find the badge
and initiate action for temporary access for the employee.
D.
If the badge is not found in 5 days, the individual must submit a statement to the PBA
D/LE&S stating what has been done to find the lost badge and request a new badge. The
statement must reflect that a detailed and thorough search has been conducted. Replacement
cost of the badge is $44.00
Installation Access/Visitor Badge Turn-In:
A.
Prior to permanent departure from the PBCDF/PBA, all personnel who posses a permanent
PBA Installation Access Badges will out process through the Security Department. PBA
access badges will be turned in to Security Department. All visitor badges will be returned to
PBA D/LE&S Pass & Registration Section. After duty hours on weekends and holidays visitor
badges will be turned in at the Plainview gate.
4.5
Badge Restrictions:
A.
PBA Installation Access Badges or Proximity Badge will not be worn off the Arsenal
or taken out of state or otherwise used for identification purposes outside the areas for
which they were issued. PBA access badges will not be duplicated, worn while being
photographed, copied (in whole or in part), changed or altered in any manner, nor have
items affixed which obscure any portion of the badge. The use of any other security
identification badge is prohibited. Only PBA Installation Access Badges will be used
for gaining access to the installation.
4.6
Lost Badge Procedures:
A.
If an employee loses a badge inside the PBCDF restricted area, the following procedure will
be followed:
1. Immediately upon discovering that a badge is missing,
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Attachment 16
Surety/Security Requirements dated 01/26/11
2. The individual will notify their TPOC, Control Room and the ECF immediately. The
individual who lost the badge will immediately obtain an escort and initiate a search for
the lost badge.
3. If the badge is not found, the search will be terminated only at the direction of the Project
Field Office Shift Representative. All follow-on actions will be IAW AR 190-13 5-4.
4. If the old badge is found, it must be turned in immediately to the Loss Prevention
Officer(s) at the ECF or PBA D/LE&S, who will notify the SC Security Department of the
badge’s recovery.
5.0
Vehicle/Decal Requirements and Parking Policy:
5.1
Vehicle Registration
5.2
5.3
A.
All privately owned vehicles are required to be registered with PBA Security.
B.
Authorized vehicles include Government-owned vehicles displaying U.S. Government license
plates, company or contractor owned vehicles, or privately owned vehicles belonging to
permanently badge employees that are equipped with a properly displayed PBA decal and
privately owned or rental vehicles belonging/rented by visitor badge personnel.
C.
Vehicle decals will be issued to the operators after current registration, proof of insurance and
a valid driver’s license is verified. The decal will be affixed to the lower left (driver’s side)
corner on the outside of the vehicle windshield. Decals will only be issued to vehicle operators
who have a frequent and continuous need to enter the Installation.
Temporary Vehicle Decals:
A.
Visitors who require temporary access to the installation will be issued a temporary vehicle
pass. Vehicle decals will not authorize personnel to enter the Installation without a PBA
Installation Access Badge.
B.
Vehicles used by visitor-badge personnel must have a temporary decal PBA Form 156
displayed in plain view on the dashboard of the vehicle on the driver’s side. Authorized
visitors who do not have a vehicle equipped with an authorized vehicle decal or U.S.
Government License Plate will be provided with a Form 156, Vehicle Pass, which will be
issued from the PBA D/LE&S Pass & Registration Section Building 17-130 during duty hours
and the Plainview Gate during non-duty hours.
PBA/PBCDF Prohibited Items:
A.
The following items are prohibited within the confines of PBA and PBCDF:
1. Alcoholic beverages.
2. Firearms/dangerous weapons, knives with blades in excess of 3½ inches (knives allowed
only if required for work and Leather man type tools allowed).
3. Any item containing explosives such as fireworks, caps, etc., or an item that simulates
being an explosive.
4. Illegal Drugs and any prescription medication not specifically prescribed to the person
possessing them. Other than those authorized by competent medical authority and reported
under CPRP reporting guidelines.
5. Cameras/camera equipment and binoculars (unless authorized in writing, by the PBA
D/LE&S and permitted through SC Surety/Security).
6.0
Searches and Inspections:
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Attachment 16
Surety/Security Requirements dated 01/26/11
A.
7.0
8.0
9.0
Individuals entering the Installation must abide by all established rules and regulations and submit to
authorize inspection of person and/or vehicle.
Vehicle Restrictions and Controls, Searches:
A.
All vehicles inside a restricted area will be properly secured by engaging manufacturer installed door
and ignition locking devices and the keys removed when left unattended. Forklifts, cranes and similar
material handling equipment are considered vehicles.
B.
All vehicles will be searched entering and exiting the sally port at the ECF. Vehicle operators must
dismount, and open the hood and all other compartments to facilitate the search by D/LE&S personnel.
C.
Subcontractor’s vehicles must be clearly marked with the company’s identification.
D.
Privately owned vehicles are prohibited within the PBCDF RA.
Access Denial and/or Removal:
A.
PBA D/LE&S/Loss Prevention Officers (LPO) will deny access to all personnel who do not have the
proper PBA Installation Access Badge and/or who, otherwise do not meet all access requirements.
B.
If, there is a violation of safety, security, environmental or any other procedure/regulation, and it
becomes necessary to remove an employee from the RA, the individual will be escorted to the ECF by
the supervisor. Security assistance may be requested if necessary. The individual’s access will be
suspended until reinstated by the Security Department.
Prohibited Property:
A.
The visitor’s TPOC will present all safety training/briefings for access to the PBCDF RA .The PBA
Pass and Registration Office will only present safety training for access to PBA not PBCDF.
B.
In addition to those items prohibited on the installation, the following is prohibited within the PBCDF
RA :
1. Portable sound recording devices (except those approved by SC Security)
2. Foodstuff outside of designated areas. (Foodstuff is allowed through the gates only to be
transported to and consumed in areas designated by Safety using only designated routes of travel
to such areas. Foodstuff includes seeds, candies, gum, beverages, etc.) See PB-SA-033, PBCDF
Food and Tobacco Consumption and Usage for further guidance.
3. Tobacco products outside of designated areas. (Tobacco products are allowed through the gates
only to be transported to and used in areas designated by Safety using only designated routes of
travel to such areas.). See PB-SA-033, PBCDF Food and Tobacco Consumption and Usage for
further guidance.
4. Flame producing devices of any kind.
5. Personal pagers and personal cell phones (including cell phones w/cameras) unless authorized by
SC Security.
6. Personal electronic games, personal computers, to include Personal Data Assistants (PDAs), Palm
Pilots, etc. with the capability of interfacing with government computers.
7. SC LPO(s) are responsible for material control entering and exiting PBCDF RA. Any individual
attempting to enter the PBCDF RA with what appears to be bulky items concealed in pockets or
clothing may be denied access until such items are removed and declared at the ECF.
8. Property Passes may be issued for certain prohibited items such as cell phones, cameras or sealed
containers IAW PB-SE-003, Property Pass Procedure.
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Attachment 16
Surety/Security Requirements dated 01/26/11
9. Property Passes must be signed by an individual authorized by the Site Project Manager or his
representative. Individuals are not authorized to sign their own Property Pass. An individual
signing a Property Pass for a package must have inspected the package contents.
10.0
Authorized Property:
A.
Items listed below are authorized routine entry into the CLA on a continuing basis and do not require a
property pass:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Medical shipments, First-aid equipment and medical supplies
Air bottles
Sub-contractor/Visitor tool box(s) and hand tools
Support vehicles
Protective clothing and equipment
Detection kits
Forklift ramps
Sub-contractor/Visitor Slings and lifting devices
Pallets
Blocking material
Banding material
Laboratory monitoring equipment
Waste drums/barrels
Roll-off waste dumpsters
B. The SC LPO(s) will question any package brought into or taken from the PBCDF RA. In the case of a
questionable or suspicious package, the Plant Shift Manager (PSM) and SC Security Department will be
notified. The SC Security Department or PSM must approve/disapprove the package for entry/exit into or out
of the PBCDF RA. The LPO will inspect packages by having the individual open the package/container, so
contents can be observed.
C. All authorized vehicles and property that is compatible and normally a part of the vehicle(s) and equipment
will be permitted entry/exit without a property pass. The LPO(s) will ensure that no unauthorized property is
present and any questionable property is accompanied by an authorized Property Pass Signed by authorized
personnel.
D. LCO(s) will notify the PSM and/or the SC Security Department concerning any questionable items or items of
suspicion. Access will be denied until disposition of questionable items has been determined by the PSM
and/or the SC Security Department. SC Security Department will be notified.
All visiting personnel’s hand carried items and vehicles will be searched entering and exiting through the ECF gates.
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