THE MULTICULTURAL GREEK COUNCIL
AT THE UNIVERSITY OF GEORGIA
Table of Contents
Constitution:
Article I. Name……………………..………………..………………………….……………………………………………..……………………………………………………………………....………………2
Article II. Goals and Purposes……………………..………………………….………………………………………………………………………………………..………………………...………………2
Article III. Non-Discrimination Clause…...……………..…………………………………………………………………………………………………………………………………...……………….3
Article IV. Powers………………..…………………………………………………………………………………………………………………….……………..……………………………...……………….3
Article V. Council Structure…………..…………………………………………………………………………………………………………………………..…………………….………...………………4
Article VI. Associate and Inactive Membership Provisions…………………....…………………………………………………………………………………………………………….……..4
Article VII. Full Membership Provisions….………..…………………………………………………………………………………………………………………………………..…...………………8
Article VIII. Officers……………………..…………………………………………………………………………………………………………….……………..……………………………...………….….10
Article IX. Qualifications and Elections of Officers……..………………………………………………………………………………………………………….……………...…..………….…15
Article X. General Body and Committees………………………….………………..……………………………………………………………………………………………….…………….…….18
Article XI. Ad Hoc Committees……….………………….…………………………………………………………………………………………………………………….…………….……….…..…..21
Article XII. Regulations…….……………………………………………………………………………………………………………………….………………….……………………..….…………….….21
Article XIII. By Laws……….……………………………………………………………………………………………………………………….………………….………………….………………….………21
Article XIV. Amendments……….……………………………………………………………………………………………………………………….………………….………………….…….……….…21
Bylaws:
Article I. Committees……………..………….……………………………………………………………………………………………………………………………………………....………..…………23
Article II. Hazing Policy…………..……………….………..……………………………………………………………………………………………………………………………….......…….…………23
Article III. Alcohol and Other Drug Related Misconduct Policy………….……………………………………………………………………………………………………........…………24
Article IV. Events……..………………..……………………..…………………………………………………………………………………………………………………………………...…….…….……24
Article V. Judicial Procedures………..…….……………………………………………………………………………………………………………..…………………………….....……...…….……26
Article VI. Community Service…………….………………………………………………………………………………………………………………..……………………………...…………….……31
Article VII. Allocations……………………………………………………………………………………………………………………………………………….……………………………….……...….…31
Article VIII. Simple Majority…………….……………………………………………………………………………………………………………………….………………….…………………....…….33
Article IX. Grade Point Average……….….……………………………………………………………………………………………………………………….………………………….………….……33
Article X. Calendar Dates…..…….………………….…………………………………………………………………………………………………………….………………………….…………….……34
CONSTITUTION AND BY LAWS
Preamble
We, the members of the MGC at the University of Georgia, recognizing the need for solidarity
amongst organizations of the Multicultural Greek society, acknowledging their sovereignty,
individuality, and significance to the campus community, resolving to increase awareness and
promote a positive image of these organizations through the encouragement of philanthropic
endeavors, support for high academic standards, and the development of campus and community
leaders, hereby commit ourselves as individuals and organizations to establish, honor, and bind
ourselves to abide by the tenets of the following Constitution and Bylaws.
Constitution
Article I.
Name
Section A. The name of this organization shall be the Multicultural Greek Council at the
University of Georgia, hereinafter referred to as the “MGC.”
Section B. The founding members of the MGC are as follows:
1.
2.
3.
ΔΦΛ
ΛΦΕ
ΣΒΡ
Article II.
− Delta Phi Lambda Sorority, Inc.
− Lambda Phi Epsilon Fraternity, Inc.
− Sigma Beta Rho Fraternity, Inc.
Goals and Purposes
Section A. The primary purpose of the MGC is to unite its member organizations in order to
share ideas and resources, promote mutual respect and equality, provide a support
networks for involved students, and collectively accomplish the following goals:
1. To serve as the governing body of the organizations approved for membership
in the MGC at the University of Georgia.
2. To organize and implement activities and events that will build and support
member organizations and relations between them and the campus and local
community.
3. To serve as a forum for discussion and debate of issues and concerns
important to the general campus and the multicultural Greek community in
particular.
4. To promote scholarly excellence in the member organizations and provide
academic support to substantially improve the retention and graduation rate of
individual members.
5. To coordinate programs and services which promote and foster the
development of strong individual leadership, communication, and
interpersonal skills.
6. To serve as a mediator of disputes and conflict between MGC organizations
and external entities, only if it affects the MGC.
7. To establish a positive relationship and interact regularly with the InterFraternity Council, Pan-Hellenic Council, and National Pan-Hellenic Council
in an effort to cooperate on educational programming, multicultural awareness
opportunities, community service initiatives, and social activities, especially
with new associate organizations.
8. To serve as a liaison between the MGC member organizations, other Greek
organizations at the University of Georgia, all student organizations, the
student body, the university administration and faculty, and the local
community.
9. To promote higher education opportunities by supporting university efforts to
recruit and admit a diverse applicant pool.
Article III.
Membership and all privileges, including voting and officer positions, must be
extended to all students must be extended to all students without regard to age,
ethnicity, gender, disability, color, national origin, race, religion, sexual
orientation, or veteran status. However, religious student organizations will not be
denied registration solely because they limit membership or leadership positions
to students who share the same religious beliefs. Title IX of the Higher Education
Amendments Act of 1972 and Section 504 of the Rehabilitation Act of 1973
prohibit discrimination on the basis of sex or handicap in most Educational
programs and activities within the University.
Article IV.
Powers
Section A. The Constitution shall be the supreme governing agency of the MGC at the
University of Georgia and shall remain paramount to any conflicting bylaws.
Section B. The MGC shall have the power to levy and collect dues.
Section C. The MGC shall have such powers as are necessary to regulate the relations among
individual organizations and the Council itself, if and only if, it affects the
business of the council.
Section D. The MGC shall have the power to admit, at its own discretion, groups to
membership as either Established or Associate members.
Section E. The Executive Board of the MGC shall have powers and duties as are prescribed
in the Bylaws of the MGC.
Article V.
Council Structure
Section A. The MGC shall appoint advisors from the Greek Life office and/or university
faculty. The Council shall consist of an Executive Board, Committee Chairs, and
delegates of the member organizations.
Article VI.
Associate and Inactive Membership Provisions
Section A. The MGC at the University of Georgia shall be composed of all eligible
fraternities and sororities on campus.
Section B. There shall be three classes of membership, Established, Associate, and Inactive:
1. The Established membership of the MGC shall be composed of all eligible
Greek letter fraternity and sorority organizations in good standing at the
University of Georgia. Established membership will maintain full active
membership rights as stated under Article V, Section C).
2. Rights of Established Membership. The following are their rights:
a. The right to be involved in all MGC activities as specified in this
Constitution.
b. The right to vote.
c. The right to initiate amendments to the MGC Constitution and Bylaws.
d. The right to hold office on the MGC Executive Board.
3. The Associate membership of the MGC shall be composed of all
inter/national ethnically-based Greek letter fraternity and sorority newly
formed organizations in good standing at the University of Georgia. The
Associate membership will maintain limited rights, while at the same time
completing the criteria for active membership (see Article V, Section D).
4. Rights of Associate Membership. The following are their limited rights:
a. Associate member organizations and their delegates have the capability to
speak on issues in addition to half a vote per organization regarding MGC
affairs.
b. Associate member organizations and their delegates cannot initiate
amendments to the MGC Constitution or its bylaws.
c. Associate member organizations cannot hold office on the MGC executive
board.
5. The Inactive membership of the MGC shall be composed of all eligible Greek
letter fraternity and sorority organizations in good standing at the University of
Georgia. The Inactive membership will maintain no rights.
6. An MGC organization may apply for Inactive Membership under the following
conditions:
a. The MGC organization has a total chapter roster of two or less at the
University of Georgia.
7. An MGC organization that maintains the Inactive Membership is not obligated
to do the following:
a. Pay dues during the period of time that organization is considered Inactive.
b. Participate in mandatory MGC internal and external events.
c. Request MGC calendar dates unless notifying the Vice President of Internal
Affairs and the MGC Advisor.
Section C. Criteria for Membership
1. The member organizations must be international ethnic/cultural-based Greek
letter fraternity or sorority organizations oriented in community service and
social activities that are registered and in good standing with the appropriate
university office.
2. Member organizations must adhere to the rules and regulations contained in
the MGC Constitution.
3. Member organizations are responsible for two community service projects per
semester (total of four projects per academic year), with at least one project
being held in the Athens community.
4. Member organizations must actively participate in MGC-sponsored events.
5. Member organizations must regularly attend General Body meetings of the
MGC.
6. Member organizations must pay all fines and fees that they may procure as
members of the MGC.
7. Established member organizations must pay dues of $50 per semester and $7
per member. Associate member organizations must pay dues of $50 per
semester and $3.50 per member. All dues are paid per semester to the MGC to
support MGC plans, objectives, and sponsored events. Dues must be paid by
the second general meeting of each semester during the regular academic year.
New members must pay per member fees at the second general body meeting
of the first full semester they are members. For every General Body meeting
or Committee meeting that dues have not been paid, member organizations
must pay a late fee of $20.
8. Each member organization must maintain a combined cumulative grade
average of 2.65
9. At the final General Body meeting each semester, each member organization
shall present a follow-up report detailing the completion of the requirements
for good standing (i.e. academics and good standing). These reports will be
compiled for the MGC annual report.
10. Violation of any section of this constitution by any member organization shall
warrant judicial action by the MGC.
Section D. Criteria for admission into the MGC
1. Prior to beginning any recruitment efforts at the University or Georgia,
interested organizations shall contact the Multicultural Greek Council
executive board and/or advisor in order to ensure that any efforts to become
part of the MGC are not thwarted by actions not in line with University's
regulations.
2. Each MGC expansion period will last for 4 consecutive semesters excluding
summer semesters. During the first two semesters, the council is allotted 3
membership openings for interested organizations. There will be no new
presentations during the second 2 semesters of the expansion period.
3. The MGC Executive board shall accept applications for membership into the
council at the beginning of each expansion period on the first day of classes.
a. All parts of the application must be turned in to the MGC for an interested
organization to be scheduled for presentations.
b. Each organization applying for Associate membership must pay a nonrefundable application fee of ($75) seventy-five dollars; ($50) fifty dollars
to be counted as dues for the first active semester should the organization
receive Associate Membership status. If an interested organization has
already applied and was denied membership during a previous expansion
period, the organization is only required to pay the ($25) twenty-five
dollar application fee.
c. An organization may apply for associate membership status only after a
member organization of the same interest has completed at least 4
semesters of membership, or if the member organization has a current
roster of at least ten members. However, if the current roster of the
member organization is less than ten for 4 semesters excluding summer
semesters, then the non-member organization is not eligible to apply for
Associate Membership Status. It is the MGC Executive Board's
jurisdiction to determine if two organizations are of similar interest.
4. The organization seeking membership into the MGC shall make an
introductory presentation to the MGC Executive Board.
a. This presentation should include information about the organization's
history, programs/projects, (inter)national or regional (if applicable)
governing board, detailed outline and timeline for intake at UGA, a list of
potential interests, chapter advisor info, the organization's constitution and
by-laws, an official letter of endorsement from the (inter)national
organization as the charter granting organization, a copy of the group's
risk management policy, and any other info that the organization deems
will help their expansion effort.
b. The MGC Executive Board with vote to allow or deny the organization the
opportunity to present to the MGC General Body. If the applying
organization has fulfilled the expansion requirements and is denied the
initial vote by the MGC Executive Board to present to the MGC General
Body, the applying organization has the right request an appeal within the
week after being denied. This appeal shall result in a presentation to an Ad
Hoc committee at a date to be determined by MGC within the same
expansion period. The Ad Hoc committee shall be composed of all Greek
Life Office and Student Affairs administration at the University of
Georgia. An applying organization shall only be given one Ad Hoc
committee per expansion period. The applying organization must contact
the Parliamentarian and Advisor of the Multicultural Greek Council within
5 business days of denial to request an Ad Hoc committee.
c. If an associate member in the council misses more than one meeting, then
the semester that the current organizations are associate members will be
negated. This means that they will have to complete another semester of
associate membership before they are eligible to become full members.
i. First missed meeting: Chapter President is notified and is given a
warning.
ii. Second missed meeting: Associate membership will be negated for
the semester.
d. When presenting to the council to becoming a Full Member of the MGC,
the fraternity/sorority also has to show and present to the council the
things that they have done for the period of associate membership.
e. After presenting to the MGC council about what the fraternity/sorority
wants to do on this campus, the organization of interest has to submit two
letters of recommendation. Those two letters need to come from the
National Board of the organization and the Greek advisor. These letters
are required to attain associate membership.
5. If passed by the Executive Board or the Ad Hoc Committee, the organization
must then present to the MGC General Body.
a. After each presentation, the member organizations of MGC will turn in to
the MGC Executive Board a written evaluation of the applying
organization’s presentation.
b. If membership is extended, each new provisionary organization will be
required to meet with the Executive Board and MGC Advisor to receive
the necessary information on rules, regulations, and requirements to
receive full recognition from the Council.
c. If the organization presents to the General Body and are denied admission
into the MGC, the organization must wait to represent during the next
expansion period.
6. Each expansion organization will receive notification of the status of a vote no
later than two weeks after their presentation.
7. If the organization is granted membership, it must complete the following
requirements in addition to the requirements of Established members of the
MGC (see Article VII).
Article VII: Full Membership Provisions
Section A. Complete at least two semesters during the regular academic year of Associate
status.
Section B. During this period, the Associate member organization must not miss more than
one General Body meeting.
Section C. When presenting to the council to becoming a Full Member of the MGC, the
fraternity/sorority also has to show and present to the council the things that they
have done for the period of associate membership.
Section D. A chapter must submit, in writing, their national and/or local policies on hazing
and general codes of conduct to the Executive Board.
Section E. Associate members cannot initiate amendments to the MGC Constitution.
Section F.
During their Associate membership, organizations are granted a voice and half a
vote in the MGC.
1. Upon successful completion of the aforementioned requirements, completion
of any other requirements that the appropriate university office requires, the
General Body shall vote to admit the organization in question to Established
membership status. A group must be approved by two-thirds majority vote of
the Established group membership of the MGC at the University of Georgia.
2. Shall the interest group fail to comply with the policies stated in this section,
they will not be allowed to apply for Associate Membership until all the
founding members of the organization have graduated or withdrawn from the
University of Georgia.
Section G. Definition of Community Service
1. The following is a list of events that may be counted as community service
projects for the MGC:
a. A community service project is defined as a workshop, panel discussion,
or guest speaker which highlights specific problems or needs in the
community, suggested by the chapter’s cultural affiliation and represented
by the population of the city of Athens. (No more than one
workshop/panel per year can be counted toward the community service
requirements for member organizations).
b. A community service project may consist of volunteer time at a local
nonprofit organization or event (e.g. The American Red Cross, The Clarke
County Boys and Girls Club, Walk America, etc.). At least 2/3 of the
members in an organization must volunteer their time for the non-profit
organization or event in order for it to count as an official community
service project.
c. Fundraisers where all profits are donated to a non-profit organization or
event. (No more than one fundraising event per year can be counted
toward the community service requirements for member organizations).
d. Verification letters for all major community service and fundraising
activities must be submitted to the MGC in member organizations' end of
semester reports. Verification letters should contain the following:
i. Date, time, and place of the community service project.
ii. Organization under which the project was done.
iii. Signature from the head of the organization under which the project
was done.
2. If the project was solely sponsored by a MGC member organization, a flyer or
other published advertisement will be accepted as verification for community
service projects.
Section H. The MGC at the University of Georgia does not permit any action taken or
situation created intentionally, whereto on or off university premises, to produce
mental or physical discomfort, embarrassment, harassment, or ridicule. The
MGC’s Hazing Policy can be found in the Bylaws.
Section I.
This MGC at the University of Georgia hereby agrees to abide by all University
of Georgia rules and regulations and does not discriminate on the basis of race,
creed, color, national origin, disability, religion, or sexual orientation.
Section J.
Members of the organization are free to leave and disassociate without fear of
retribution or harassment.
Article VIII.
Officers
Section A. The officers of the MGC shall be President, Vice President Internal, Vice
President External, Parliamentarian, Treasurer, Secretary, and Historian.
Section B.
The officers shall be members of organizations holding Established membership
in the MGC at the University of Georgia. Members from fraternities and sororities
holding Associate membership shall not be eligible to hold office.
Section C. The officers shall serve a term of one year, from the first Tuesday in November
through the first November of the following year.
Section D. Any officer failing to perform his or her duties shall resign or be impeached (see
Bylaws).
Section E.
Council Officers and Duties
1. It shall be the duty of the President to:
a. Preside over all meetings and to enforce the Constitution of the MGC in
accordance to Robert’s Rules of Order.
b. Offer consideration of all motions consistent with Robert’s Rules of
Order.
c. Declare results of Council voting.
d. Call special/emergency meetings.
e. Serve as the official spokesperson for the MGC
f. Appoint all committee chairpersons not otherwise provided for in the
Constitution of the MGC with approval of the Executive Board.
g. Represent the MGC at civic and social functions, or when the council is
called upon by the member organizations for representation.
h. Chair the Executive Board.
i. Serve as the official representative of the MGC to the appropriate office of
the University of Georgia.
j. Co-sign with the Treasurer for all withdrawals and any other transactions
regarding the MGC's bank account.
k. Request the removal of any person from any council meeting with due
cause with approval of the Board.
i. Submit a written report upon completion of term of office to be filed in
the MGC's files and with the MGC Advisor.
2.
It shall be the duty of the Vice President of Internal Affairs to:
a. Represent and preside over all regular and special meetings and assume
the duties of the President.
b. In the event that the President resigns or is impeached, the Internal Vice
President shall assume the role of President until the Executive Board can
hold special elections.
c. Ensure compliance with all MGC policies and procedures.
d. Oversee appointed committees and chairs.
e. Provide and make readily available to the MGC organizations all policy
and procedures and provide training and education in policy and procedure
to new member organizations.
f. Serve as interpreter and be responsible in handling grievances or
complaints by member organizations of any procedural dispute.
g. Review annually the MGC Constitution and By-Laws with the council.
h. Maintain a complete and updated binder which will include relevant
information of all MGC organizations; updated grades, and contact
information for the Executive board and General Body; Judicial policy and
procedures; University of Georgia’s Code of Conduct; and any
documentation or correspondence produced as a result of judiciary
procedures.
i. The IVP will hold bi-weekly follow-ups with each organization’s delegate to
go over:
i. Future Dates
ii. Previous Dates
iii. Penalties
iv. Events
v. Type of event
vi. Name & Description
vii. How many organizations attended?
viii.How many people attended (approx)?
ix. Any Resources an Organization may need.
x. Organizational Social & Community Service forms must be submitted in
person or online to the IVP the General Body meeting following their
event otherwise the penalty system will be in place.
j. Organizational Social & Community Service forms will be done at this
meeting with the IVP.
k. It is the duty of the IVP to ensure each organization has completed these
forms at the end of each IVP Follow-Up.
l. The IVP has the authority to review each date and event for any organization
on a case-by-case basis.
m. If an organization plans not to use a date in the future that they hold, they
must contact the IVP 14 days in advance or will fall subject to the penalty
system.
3.
It shall be the duty of the Vice President of External Affairs to:
a. Serve as the Public Relations spokesperson to the MGC and be
responsible to disseminate favorable publicity about the MGC and its
member Fraternities and Sororities.
b. Oversee MGC-sponsored service projects, activities and events open to
other Greeks and the University.
c. Ensure and enforce compliance of Intake and Hazing policies.
d. Work with all Greek Councils and the University of Georgia
Administration in planning major Greek events for the year and any joint
recruitment efforts.
e. Maintain a complete and updated binder, which will include programming
resources, reports of previous programming, and contact information for
future programming; news media contacts and relevant press releases;
Risk Management policy and procedure.
4.
It shall be the duty of the Parliamentarian to:
a. Be well versed in Robert’s Rules of Order.
b. Be well versed in the Constitution of the MGC.
c. Serve as interpreter in the case of any procedural dispute.
d. Establish that a quorum is present at General Body meetings.
e. Supervise the election process.
f. Serve as the chair of all Judicial Committees if the incident is determined
by the committee under to be a group matter. In cases where his or her
own chapter is involved, the MGC’s Advisor will appoint a temporary
replacement, who must be a MGC Executive officer.
g. Review, and propose changes when necessary, the MGC Judicial
Procedure and the MGC Social Policy.
h. Serve as liaison to all police agencies in regards to judicial procedures.
i.
Educate social chairs on appropriate risk management issues.
j. Submit a written report upon completion of term of office to be filed in the
MGC's files and with the MGC Advisor.
5. It shall be the duty of the Vice President of Finance to:
a. Keep an accurate account of all monies received and paid by the MGC.
b. Provide receipts for all monetary transactions on behalf of the MGC.
c. Deposit all funds received into the council’s bank account.
d. Prepare a budget for each semester by the third General Body meeting of
the MGC of such semester.
e. Present a financial report to the General Body at each regular General
Body meeting.
f.
Collect dues and accounts receivable
g. Be responsible for the Council's fundraising and solicitation efforts.
h. Submit a written report upon completion of term of office to be filed in the
MGC's files and with the MGC Advisor.
i. Co-sign with President for all withdrawals and any other transactions
regarding the MGC's bank account.
6.
It shall be the duty of the Vice-President of Record to:
a. Maintain accurate minutes of all proceedings at General Body meetings,
emergency meetings, and Executive Board meetings.
b. Present the minutes of the previous meeting to the General Body for
approval prior to the start of the current meeting.
c. Reserve all meeting rooms.
d. Notify chapter delegates and executive officers of upcoming meeting
times and places.
e. Organize and maintain a filing system to include all records and
information of the MGC.
f. Maintain and distribute a phone list of all member organizations including
their chapter advisors, chapter presidents, voting representatives and
alternatives, and the judicial board representatives. Phone lists should
contain current local addresses, phone numbers, and e-mail addresses.
g. Maintain and distribute a phone list of the MGC executive officers. Phone
lists should contain current local addresses, phone numbers, and e-mail
addresses.
h. Assist the appropriate office in updating chapter membership rolls and
officer database rosters at the beginning of every semester.
i. Handle all correspondence (e.g., thank you notes) with the university and
Athens communities.
j. Submit a written report upon completion of term of office to be filed in the
MGC's files and with the MGC Advisor.
k. Collect all Officer reports and compile into one MGC annual report.
7. It shall be the duty of the Vice President of Public Relations to:
a. Document the activities of the MGC.
b. Maintain a scrapbook for the council, including pictures, important
documents, etc.
c. Publish an Annual Report for the council.
d. Work with the Public Relations Committee Chair to write and distribute
press releases for the council's activities.
e. Submit a written report upon completion of term of office to be filed in the
MGC's files and with the MGC Advisor.
Article IX.
Qualifications and Elections of Officers
Section A. General requirements for the officers of President, Vice President of Internal
Affairs, Vice President of External Affairs, Parliamentarian, Vice President of
Finance, Vice President of Records, and Vice President of Public Relations shall
be as follows:
1. The candidate must be an initiated member of a fraternity or sorority holding
Established membership status in the MGC at the University of Georgia and
must be seconded by a different full time status organization.
2. The candidate must be a full-time student and have a 2.75 cumulative GPA.
He or she must not be on any type of university scholastic or disciplinary
probation. Grades and conduct status must be verified by the appropriate
office.
3. Established member organizations can only have a maximum of 3 seats on the
Executive Board. In the event of a lack of candidates, then the
Parliamentarian and Greek Life Advisor can overrule this requirement.
Section B. Specific Requirements
1.
Individuals interested in the office of President must be active members of
their chapter for a minimum of one year to be considered for nomination. To
be considered active, an individual must be listed on his or her chapter's
membership rolls submitted to the appropriate office during the previous
semester (excluding summer). Individuals interested in the office of President
must also have served as a committee and/or delegate member previously.
a. In the case that no qualified persons is interested or an executive member
is running unopposed for the office of President, an unqualified individual
may run of office if he/she acquires at least two the following:
i. a letter of recommendation from their respective chapter President.
a. a chapter President may not write his/her own letter of
recommendation
ii. a letter of recommendation from a member on MGC Executive Board.
iii. a letter of recommendation from a Greek advisor.
2. Individuals interested in the offices of Vice President Internal, Vice President
External, Parliamentarian, Treasurer, Secretary, and Historian must be active
members of their chapter for a minimum of one semester to be considered for
nomination. To be considered active, an individual must be listed on his or her
chapter's membership rolls submitted to the appropriate office during the
previous semester (excluding summer).
Section C.
Application & Interview Process
1. Application and resume must be submitted to the Greek Life Advisor.
2. Application and resume must be submitted three weeks prior to election.
3.
Applicants will interview with Greek Life Advisor(s) prior to election
Section D. Presentations
1. The duties and responsibilities of each office are to be read to the candidates
by the presiding officer at the time of elections.
2. Each candidate shall be allowed to make a presentation no longer than five
minutes of his or her goals and platform.
3. Following his/her speech, the candidate will entertain questions relevant to the
office and his/her ability to discharge the duties and responsibilities of the
office. The question and answer session shall last no longer than five minutes
and shall be mediated by the presiding officer.
Section E. Elections
1. The Parliamentarian shall preside over elections, unless running for office. In
such a case, the President shall preside over the process.
2. Elections will be held on the first Tuesday of November.
3
Elections shall be conducted by secret ballot, adhering to the order of
succession.
4. A candidate must win by a simple majority.
5. In the event of a three-way tie, a run-off shall be held. In the case of a two-way
tie, the presiding MGC Executive Board shall decide on a winner. Current
members of the Executive Board who are running for a consecutive term in the
office for which the tie exists shall not participate in breaking the tie.
6. Each Established member organization has one vote.
7. Each Associate member organization has half a vote.
8. Each Organization has the right to abstain in the election process and choose
to not vote for any candidate.
9. Election results are to be tabulated immediately following each vote by the
presiding Parliamentarian and the MGC Advisor.
Section F.
Impeachment Procedures
1. Any member of the MGC shall be able to initiate impeachment procedures for
any officer of the MGC on the following grounds:
2. Dereliction of duty.
3. Mismanagement or misuse of MGC funds.
4. Failure to maintain the minimum required credit hours or 2.65 cumulative
GPA during the course of office.
5. Inappropriate conduct and/or behavior.
6. The impeachment procedures shall be as follows:
a. The alleged violations must be presented in writing to the Parliamentarian.
The allegations shall be presented to the General Body at the next
meeting.
b. Following the presentation of the allegations, the General Body may vote
to send the matter before the Judicial Committee. A simple majority is
required.
c. If the matter is sent before the Judicial Committee, a hearing must take
place within two weeks (except in the case of the offense occurring right
before or during a time when the university is not in session). The
accused, all chapter Presidents, and the Judicial Committee members will
be notified in writing of the alleged charges, the accused, and the date and
time of the hearing.
d. The Judicial Committee will convene and formally hear the accusations
and the rebuttal. The accused shall have the opportunity to defend the
issue.
7.
The decision of the Judicial Committee can include the following:
a.
Removal from office (2/3 vote required).
b.
Fines (amount to be determined by the Peer Judicial Review Board).
c.
Appropriate sanctions.
d. Combination of the above.
8. Appeals may be made in writing to the MGC advisor.
Section G.
Vacancies
1. Should the office of the President, Internal Vice President, External Vice
President, Parliamentarian, Treasurer, Secretary, and/or Historian become
vacant for any reason or is not filled at election, the procedure for filling the
office or offices shall be as follows:
a. The following business day where a vacancy exists, the Parliamentarian
shall:
i. Announce the vacancy to the Council.
ii. Ask for nominations. Nominations must be submitted prior to the
following General Body meeting.
b. An election shall occur at the next MGC meeting following the
announcement of the vacancy, except in the case where the announcement
falls on the last Council meeting of the semester and/or year. In this case,
the election will be held at the first meeting of the next semester.
c. Because of the nature of this election, the official voting delegate is
required to attend and the vote of substitutes will not be accepted.
d. All other regular election procedures shall be upheld.
2. Should vacancies develop during the summer, the office is appointed
temporarily by the MGC Executive Board.
Article X.
General Body And Committees
Section A. General Body
1. The General Body of the MGC shall be composed of the delegates from each
member organization.
2. The General Body has voting power on all matters.
3. The General Body has the power to elect and impeach Executive Board
officers.
4. The General Body shall have the power to deliver mandates to member
organizations and to the members of the Executive Board.
5. The General Body shall be provided with a copy of the agenda by the
executive board prior to the start of each general meeting.
Section B. General Body Meetings
1. General Body meetings shall be held bi-weekly on nights designated each
semester and shall not be held on the same night as committee meetings.
2. Special meetings of the MGC may be called by the MGC President 72 hours
in advance for the Executive Board when necessary and shall be called by him
or her upon the written request of any Established or Associate member
fraternity or sorority.
3. The General Body meetings will consist of the General Body, the Executive
Board officers, and the Advisors.
4. Two-thirds of the General Body members, which consist of the delegates of
each organization, and at least two-thirds of the council’s Executive Board
Officers must be in attendance for a quorum to be present and the meeting to
be official.
5. Quorum for voting on General Body issues consists of all General Body
members.
6. Unless otherwise specified, 50% + 1 shall be required to carry a motion.
7. All meetings shall follow parliamentary procedure according to Robert's Rules
of Order.
8. Delegates from member organizations are expected to attend General Body
meetings.
9. If an organization is not represented at any meeting during a given semester,
judicial action may result. A ($20) twenty dollar fine will be charged to the
organization for not being present at council meetings.
10. Being late to a General Body meeting shall count as 1/2 of an absence. A
chapter shall be considered tardy if their delegate or representatives arrive
after the meeting is called to order. Two tardies will result in one absence.
Section C. Chapter Delegates
1. Each Established member organization shall have one vote and Associate
member organization shall have half a vote in the General Body meeting to be
cast by an official delegate of the organization.
2. Each organization may only have an alternative delegate be present twice
during a given semester. If an organization uses an alternative delegate more
than twice, a $10 fine will be charged per meeting substituted.
3. Each member organization must declare their official delegate and an alternate
in writing to the MGC President no later than the first General Body meeting
of each semester.
4. In the event that neither the elected delegate nor the alternate is present, an
unspecified alternate may vote only if a written proxy signed by the President
of the respective organization is provided.
5. Delegates shall speak on behalf of and make decisions for their respective
organizations and should be able to do so without adjournment or consultation
with other chapter officers.
6. Organizations are responsible for the actions, conduct, and fulfillment of the
duties and responsibilities of their delegates.
7. MGC Executive Board officers cannot function as chapter delegates or vote
for their respective organizations unless done so through a proxy.
Section D. Committee Meetings
1. Committee Meetings shall be held bi-weekly on nights designated each
semester and shall not be held on the same night as General Body Meetings.
2. The representatives will be divided among the following committees:
a. public relations
b. fundraising/philanthropy
c. logistics/events
3. Special meetings of the MGC may be called by the MGC President 72 hours
in advance for the Executive Board when necessary and shall be called by him
or her upon the written request of any Established or Associate member
fraternity or sorority.
4. The Committee Meetings will consist of the Committee Members, the
Executive Board officers, and the Advisors.
5. Two-thirds of the Committee members, which consist of the representative of
each organization, and at least two-thirds of the council’s Executive Board
Officers must be in attendance for a quorum to be present and the meeting to
be official.
6. Representatives from member organizations are expected to attend Committee
Meetings.
7. Each organization may miss only two meetings per semester. If an organization
is not represented at two or more meetings during a given semester, judicial
action may result. A ($5) five dollar fine will be charged to the organization for
not being present at council meetings.
8. Being late to a Committee Meeting shall count as 1/2 of an absence. A chapter
shall be considered tardy if their representative arrives after the meeting is
called to order. Two tardies will result in one absence.
Section D. Committee Representatives
1. Each member organization must declare their official representative and
preferred committee(s) in writing to the MGC President no later than the first
General Body meeting of each semester.
2. Delegates shall speak on behalf of and make decisions for their respective
organizations and should be able to do so without adjournment or consultation
with other chapter officers.
3. Organizations are responsible for the actions, conduct, and fulfillment of the
duties and responsibilities of their delegates.
4. MGC Executive Board officers cannot function as chapter delegates or vote
for their respective organizations unless done so through a proxy.
Article XI.
Ad Hoc Committees
Section A. The Executive Board shall establish ad hoc committees and make such
appointments as may be required to carry out the business of the MGC.
Article XII. Regulations
Section A.
All member groups of the MGC shall be bound to this Constitution, the Bylaws, and
any of the MGC's established rules as well as the rules and regulations of the University of Georgia,
the State of Georgia, and the United States of America.
Section B. If any member fraternity or sorority violates any regulations of the Constitution,
Bylaws, or the University of Georgia, it shall be subject to the penalties of the
MGC.
Section C. Violations shall be judged by and penalties imposed by the MGC Judicial
Committee as provided for in the MGC Constitution.
Section D. The procedures for bringing violations before the Judicial Committee shall be set
forth in Article XI of the By Laws.
Article XIII. By Laws
Section A. The MGC at the University of Georgia may establish Bylaws to this Constitution
provided that such Bylaws do not conflict with the provisions herein, and further
provided that such Bylaws be introduced by a member of the MGC, read and
passed by a two-thirds vote at two meetings of the General Body of the MGC.
Article XIV. Amendments
Section A. This Constitution may be amended by a three-fourth vote of the voting delegates
of the MGC at the University of Georgia at two separate meetings (first meeting
proposed and second meeting voted).
Section B. Any amendments made to the MGC Constitution must be reviewed by the
General Body. Proposed amendments must be given to the General Body in
writing at the preceding meeting.
Section C. Amendments can only be initiated by organizations holding Established
membership in the MGC.
BY LAWS
Article I.
Committees
Section A. Appointment of Committee Chairs
1. Committee Chairs shall be appointed by a simple majority vote of the newly
appointed Executive Board before the first full General Body meeting
following the nominations.
2. Committee Chairs shall serve a one-year term of office. Their term shall end
when the new MGC Executive Board is elected.
Section B. Vacancies and Removal
1. In the event of a Committee Chair vacancy, all vacant chairs shall be
announced at the next Executive Board meeting. Qualified applicants will
have one (1) week to turn in a letter of interest.
2. The final decision on any appointment shall be made by MGC President with
the approval of the Executive Board.
3. All committee chairs are subject to removal by a two-thirds (2/3) vote of the
MGC Executive Board.
Article II.
Hazing Policy
Section A. The MGC and the University of Georgia does not condone hazing in any form.
Hazing is defined as any intentional, negligent or reckless action, activity or
situation that causes another pain, embarrassment, ridicule or harassment,
regardless of the individual’s willingness to participate. Such actions and
situations include, but are not limited to, the following:
1.
Forcing or requiring the drinking of alcohol or any other substance;
2. Forcing or requiring the consumption of food or any other substance;
3. Calisthenics (push-ups, sit-ups, jogging, runs, etc);
4. "Treeings";
5. Paddle swats;
6. Line-ups;
7. Theft of any property;
8. Road trips;
9. Scavenger hunts;
10. Causing fewer than six (6) continuous hours of sleep per night;
11. Conducting activities that do not allow adequate time for study;
12. Forcing or requiring nudity at any time;
13. Performing acts of personal servitude for members (driving them to class,
cleaning their individual rooms, serving meals, washing cars, shopping,
laundry, etc);
14. Forcing or requiring the violation of University policies, federal, state or local
law.
Article III.
Alcohol and Other Drug Related Misconduct Policy
Section A. The University of Georgia Greek Alcohol Policy represents an effort to take a
more responsible position on alcohol related events. The MGC and its member
organizations must abide by this policy as well as all local, state, and university
laws and policies concerning the serving and consumption of alcohol.
Section B. Georgia law prohibits possession or consumption of alcoholic beverages by those
under the legal drinking age and prohibits making alcoholic beverages available
to persons under the legal drinking age. The University of Georgia supports a
program of alcohol education and expects those who choose to use alcohol to do
so responsibly.
1. Use, possession, distribution, or sale of alcoholic beverages except as
permitted by law and University policy.
2. Providing or facilitating the use, possession or distribution of alcoholic
beverages except as permitted by law and University policy.
3. Disruptive or disorderly conduct caused by the influence of alcohol and/or
other drugs.
4. Use, possession, or distribution of narcotic or other controlled substances
except as permitted by law.
5. Providing or facilitating the use, possession, or distribution of narcotic or
other controlled substances except as permitted by law.
Article IV.
Events
Section A. Scheduling Policy
1. The MGC shall keep an official calendar of events highlighting all MGC Full
Member Organization events.
2. There are two types of events, and the deadline for turning in these events will
depend on the type of event that is being set up.
3. The first type of event is an academic or social event, including but not
limited to parties, mixers, brotherhood and sisterhood events, panel
discussions, and special seminars or speakers. The deadline to inform the
Internal Vice President of these events is two (2) weeks prior to the event.
4. The second type of event is a philanthropic or community service event,
which includes, but is not limited to, fundraisers, collections, and any
community service event. The deadline to inform the Internal Vice President
of these events is five (5) days prior the event.
5. The penalty for not turning in an event and proceeding with it or having an
event denied and still proceeding is a twenty-five dollar ($25) fine. The
penalty for turning in an event after the deadline has passed is an extra half
hour added to each members’ Boys and Girls Club mandatory hours.
6. To turn in an event, an organization must fill out the event form found on the
MGC website and e-mail it to the Internal Vice President by five (5:00)
o’clock PM on the day which it is due.
7. Established and Associate Members can designate one (1) week per year to
officially celebrate their national founding date or their founding at the
University of Georgia.
8. In the case that two or more organizations seek to have their week at the same
time, both organizations shall meet with the Internal Vice President and come
to an agreement.
9. Organizations may propose changes to the MGC calendar at any General
Body Meeting, subject to time-date availability.
10. For any MGC-sponsored event that is approved by all member organizations
and presented to the general board at least two weeks in advance, there is a
required attendance from all organizations of forty (40) percent of all active
members. The penalty for not meeting this requirement is a twenty five dollar
($25) fine.
Section B. Event Planning
1. No Established or Associate member organization shall be allowed to have an
event in the same time bracket of another Established member organization or
an MGC sponsored event without the expressed consent of the host
organization unless the event falls during the recruitment period.
2. No Established or Associate Member Organization shall be allowed to have
an event on the founding week of another Established or Associate Member.
3. No Established or Associate Member Organization shall be allowed to cosponsor any type of event, including but not limited to, academic, community
service, social, fundraising or philanthropic, with any unrecognized
organization as defined in Article VII.
4. All flyers for events sponsored or co-sponsored by the MGC must be
approved by the Secretary prior to approval from the Programs and
Organizations Office.
5. Any Established or Associate Member Organization violating the above
policy will be subject to judicial action.
Section C. MGC Week
1. There shall be one week determined by the MGC to celebrate the founding of
the MGC. 2. Every MGC Member shall sponsor or co-sponsor one event during MGC
week.
3. There shall be one philanthropic event/or community service held on the final
day of MGC week.
4. No Established or Associate Member founding weeks can take place during
MGC week.
Article V.
Judicial Procedures
Section A. The primary purpose of the MGC judicial process is to educate MGC chapters
about the rules and regulations that are designed to ensure the safety and wellbeing of members. The secondary purpose is to help chapters who do not adhere
to these rules through a fair and educational process that will make them more
responsible members of the Council.
Section B. Initial Procedures
1. Any act that is a violation of the University Student Conduct Code and/or the
MGC Constitution or Bylaws may result in sanctions by the MGC Judicial
Committee.
2. Upon receipt of an official complaint against a member group, the MGC
Parliamentarian will consult with the President of the accused chapter as well
as the Director of Student Judicial Affairs concerning the offense.
3. A Judicial Committee will be formed, composed of the MGC President, MGC
Parliamentarian (as chair), MGC Internal Vice President, MGC Advisor, and
the appropriate school official. The function of this committee will be to
determine whether an incident is a group matter involving the chapter or an
individual matter. This is done through an investigation carried out by the
Student Judiciary Board. A written report of the investigation is required to be
completed no later than seven working days after the investigation has begun.
Individual matters will be referred to the MGC Internal Vice President. This
does preclude an action from being judged to concern both the organization as
a whole and individual member.
Section C. Judicial Committee
1. The Judicial Committee has the right to make a determination of
responsibility and to levy sanctions, not including social probation or
suspension of chapter, based on the findings of the investigation.
a. The Judicial Committee, composed of the MGC President, MGC
Parliamentarian (as chair), MGC Internal Vice President, MGC Advisor,
and the appropriate school official, shall present the investigation report to
the accused chapter’s President or representative and Advisor during a
mediation meeting. If the chapter accepts responsibility for the incident,
the chapter can reach an agreement with the Judicial Committee on
sanctions. If such an agreement is reached, the judicial process ends.
b. If the chapter does not accept responsibility for the incident, the Judicial
Committee will excuse the chapter representatives after review of the
investigation report and the committee will determine responsibility and, if
necessary, impose sanctions.
c. If the Judicial Committee finds the incident too serious to be handled
through the aforementioned method or if responsibility cannot be readily
determined, a mandatory judicial hearing will be scheduled.
d. Following the Judicial Committee meeting, the chapter President will
receive a letter stating the following:
i. Date of the incident
ii. Specific alleged violation
iii. Findings (responsible/not responsible)
iv. Sanctions levied (if any)
v. Choice of judicial hearing or acceptance of sanctions
e. The chapter will have three business days upon receipt of the letter to
respond in writing of its decision to accept the findings or request a
hearing.
f. If the chapter refuses to accept the sanctions imposed by the Judicial
Committee, they may choose between an informal or formal hearing. If a
hearing is requested, the chapter President must state the chapter’s
selection of hearing format in the letter.
g. The judicial committee has the right to determine the type of hearing
format for the accused chapter.
Section D.
Hearing Formats
1. Informal Hearing
a. For an incident determined by the Judicial Committee under of this
Constitution to be a group matter, the MGC Judicial Committee may
execute an informal hearing. Under these circumstances, the MGC
President, MGC Parliamentarian (as chair), MGC Internal Vice President,
MGC Advisor, and the appropriate school official will serve as the
Judicial Hearing Board and will make a determination of responsibility
and recommend sanctions appropriate school official. The appropriate
school official shall take these recommendations under advisement and
impose official sanctions.
2.
Formal Hearing
a. For an incident determined by the Judicial Committee under of this
Constitution to be a group matter, the MGC Judicial Committee may
execute a formal hearing. A formal Judicial Hearing Board will be
appointed and will consist of:
i. The MGC Parliamentarian who shall chair the committee, except in
cases where his or her organization is involved. In such cases, the
MGC President shall appoint a temporary replacement, which must be
a MGC Executive Officer.
ii. One judicial representative from each of the MGC member
organizations. In no case shall a member of the Judicial Hearing Board
be a member of an organization involved in the incident. Each chapter
must assign one member to serve as the organization's judicial board
representative. An alternate representative must also be selected. Both
the representative and his or her alternate must go through training and
be willing and able to serve on the Judicial Hearing Board.
iii. One faculty advisor.
iv. The appropriate university official will be present at all formal hearings
to take notes.
v. The formal Judicial Hearing Board will make a determination of
responsibility and recommend sanctions (if appropriate) to the
appropriate university officer. The appropriate university officer shall
take these recommendations under advisement and impose official
sanctions.
Section E. Rights of the Accused Chapter
1. The rights of the accused chapter shall include the opportunity to:
a. Be notified of an investigation.
b. Have in writing the specifics of the offense and the rule(s) and/or
regulation(s) which has/have been alleged to have been violated.
c. Have a list of the names of all possible Judicial Committee and/or Judicial
Hearing Board members.
d. Have a list of names of witnesses called to testify.
e. Know the charges, members’ names, witnesses’ names, time, date, and
location of the hearing at least five days before the hearing.
f. Know that the hearing will be recorded.
g. Have a chapter representative testify on the chapter’s behalf.
h. Have an advisor and/or legal counsel present in an advisory capacity.
i. Call witnesses on the chapter’s behalf if such witnesses and other
attending members are presented in writing to the MGC Parliamentarian
and appropriate university official at least one day prior to the hearing.
j. Confront and question all witnesses who will testify.
k. Appeal the sanction and decision to the appropriate university official.
Section F.
Hearing Procedures
1. Opening by MGC Parliamentarian (as chair): sets guidelines for hearing and
describes process. (Witnesses present) (Begin taping)
2. Introduction of judicial board. (Witnesses leave)
3. Charges read by board chairperson.
4. Statements by witnesses, one at a time.
5. Questions by judicial board.
6. Questions by accused chapter.
7. Statements by accused chapter.
8. Questions by judicial board.
9. All witnesses and chapter representatives leave room. (End taping) Decision
of responsibility (responsible or not responsible) and determination of
sanction recommendation.
10. Recommendation of the hearing board is sent to the appropriate university
official by the MGC Parliamentarian.
11.The MGC Parliamentarian informs the chapter President of the
recommendation.
12. If the chapter President wishes to meet with the appropriate university official
prior to the appropriate university official’s decision, he or she must schedule
an appointment within two business days following the hearing.
Section G. Possible Sanctions
1. The following represent possible sanctions which can, alone or in
combination, be imposed by the Judicial Hearing Board:
a. Written reprimand
b. Fines
c. Community service
d. Educational programs
e. Suspension from MGC activities (including intramurals, committees, etc.)
f. Letter to inter/national fraternity or sorority officers
g. Conduct probation
h. Alcohol probation
i. Social probation
j. Deferred suspension (a definite period of observation and review during
which any further act of misconduct would merit suspension of all chapter
activity)
2.
Recommendation for revocation of active chapter status membership.
a. A two-thirds vote of the Judicial Hearing Board shall be necessary in order
to pass a recommendation for revocation of active chapter status.
b. All other decisions shall be based upon majority vote of the Judicial
Hearing Board.
Section H. Notification of Penalty
1. The MGC Parliamentarian shall write and deliver, within one week of the date it
was imposed, any penalty to the inter/national President of the organization
involved.
Section I.
Appeals Process
1. If a chapter President wants to appeal the decision made by either an informal
or formal Judicial Hearing Board, he or she must:
a. Submit a letter in writing to the appropriate university official citing the
reason(s) for believing the decision to be incorrect or improper within five
business days of the date of receipt notifying the chapter of the original
decision. Failure to appeal in writing and make an appointment within the
allotted time will render the original decision final.
b. The Vice President of Student Affairs has ten business days after the
appeal meeting to make a decision and notify the chapter President.
c. The decision of the Vice President of Student Affairs is final.
Article VI.
Section A.
Community Service
Boys and Girls Club
1. Every organization, full membership and associate membership, will be
required each semester to complete the equivalent of two (2) hours per
member at the local Boys and Girls Clubs of Athens.
2. The penalty for not completing these hours is a ten dollar ($10) fine for the
organization.
Article VII.
Section A.
Allocations
Allocations Process
1. The allocation process is for events that attract the entire UGA student body,
not only the MGC community.
2. If a Multicultural Greek Council organization requests an allocation of funds,
they must:
a. Not be hosting the event with another organization.
b. Be in good standing with the Greek Life Office and the Multicultural
Greek Council.
c. Exasperated all available options for other funding organizations.
Documentation needed.
d. Present to the E-Board the following at least 30 days prior to the event:
i. What the allocated money is going towards.
ii. Why the organization needs the allocation.
iii. A copy of the organization’s overall budget and the event’s budget.
iv. A copy of the organization’s bank account with account history.
v. Benefits for MGC.
vi. How the event will benefit the campus.
vii. How the event will promote the MGC mission.
3. If the Executive Board passes the vote by majority for the organization asking
for allocations, the organization will then present to the MGC General Body
with the same criteria that was presented to the Executive Board excluding
bank account statements.
4. 10% of the MGC Budget will be set aside for allocations
a. Within that 10% an organization can ask for a maximum of $150 for an
allocation each year.
b. Once the 10% has been allocated the allocation process will cease until the
next semester.
c. If there are funds remaining from the 10% they will not transfer over into
the next period but will be accounted for in the budget.
5. If the allocations are for an event that makes a profit, the organization must
ensure one of the following:
a. Donate all of the profit to a philanthropic cause.
b. Return the amount allocated from MGC back to MGC.
c. Give at least 30% of profits to a philanthropic cause.
i. The same percentage given to a philanthropic organization will also be
given back to MGC. Documentation needed.
ii. If more than 50% of the profit is donated to a philanthropic cause, then
any leftover profit will be returned to MGC.
d. If the money is to be donated, MGC should be acknowledged by the
organization donating the money.
6. If the MGC organization is allocated funds, they will need to present the
following after the event:
a. Receipts for everything the allocations were used for.
b. Feedback from the event
c. Documentation of any money that was made.
d. Documentation of what the money went towards.
7. In the event that the organization cancels the funded event, all money should
be returned to MGC.
Article VIII: Simple Majority
Section A: Definition of a simple majority:
1. Simple majority vote will be defined as the following; out of all possible
points available at the time, 2/3 of the total point is required to be regarded as
a simple majority.
Article IX:
Grade Point Average
Section A: GPA
1. The required GPA to be in good standing, as a chapter, in the Multicultural
Greek Council is a 2.65.
a. If either a Full Member or Associate Member fails to maintain the
required GPA mandated by the Multicultural Greek Council, they are
given a one-time warning and are given one academic semester to raise the
respective organization’s GPA before consequences will be enforced the
subsequent semester.
i. After the first warning, if a Full Member fails to maintain the required
GPA needed to be in good standing with the council, the power that
the chapter has in the council will be downgraded to that of an
Associate.
I. If an Associate status member, that was downgraded from a Full
Member status; continue to fail in consecutive semester, then their
powers will be nullified.
II. This does not mean that the Full Member does not pay the dues
that are set before the council, nor does this mean that the Full
Member's dues are lowered to that of an Associate.
ii. After the first warning, if an Associate Member fails to maintain the
required GPA needed to be in good standing with the council, all of
the powers of the Associate Member will be nullified.
I. This does not mean that the Associate member does not pay any
dues towards the council, this simply means that the Associate
member does not have power.
Article X:
Calendar Dates
Section A: Structure
1. Date Structure
a. Monday – Friday: 10am - 10pm
First Half: 10am – 3pm
Second Half: 6pm – 10pm
After 10pm: Free for all, except parties
Follows first come, first serve
b. Weekends:
i.
Organizational Annual Events take precedence over any other
weekend dates.
ii.
If a conflict arises an organization must be ready to provide proof.
iii.
Dates are on a first-come first-serve basis
iv.
Organizations that hold an event that falls into the same category
must follow the first-come, first-serve rule or penalties will be issued.
v.
Every organization is guaranteed a ONE week
(Founders/Philanthropy).
vi.
Every Full-Member Organization is entitled to Three Dates during
Presidents’ Meeting per semester.
vii.
Associate members will be able to send in their three dates at
midnight following the day of Presidents’ Meeting, along with the
rest of their dates.
viii.
Associate Member can mark three dates to take priority over
their other dates they submit.
2. Lottery
a. Dates are decided and given out during Presidents’ meeting
b. MGC holds the right to reserve any dates before Presidents’ meeting for
MGC sponsored events.
c. Organizations must verify their “week” with the IVP at least 14 days prior to
Presidents’ Meeting.
d. Organizations are allowed to choose three dates at Presidents’ Meeting
e. Organizations choose a number out of a “hat.” The organization with the
lowest number (e.g. #1) will go first and proceed in ascending order
f. If two organizations pick the same number, the previous semester’s GPA is
referenced to determine which organization will go first (e.g. 3a & 3b).
g. One date will be given per round (Fantasy-Draft style),
h. Each organization will choose their date in their specified order ascending
and once it reaches the last organization, date selection will go in descending
order (For example, there are 4 orgs: A, B, C and D. The picking order
would be: ABCDDCBAABCD).
i. Associate Members are not allowed to attend Presidents’ Meeting.
j. Presidents’ Meeting is a privilege of being a Full-Member Status
Organization.
k. After Midnight, date selection is first-come, first-serve.
l. Associate Members’ First Three Dates will take precedence over any Full
Member dates, regardless of time.
m. First-come, first-serve will resume after Three Dates are chosen by Associate
Members.
n. First-come, first-serve also applies to the three dates amongst all the
associate members.
o. During Presidents’ Meeting, it is recommended that an organization
categorize their events to the specified categories.
p. Organizations have until the end of recruitment of the next term to categorize
their dates or else that organization will lose their date.
3. Categories: Events will be split into categories. Only specific events will affect
date availability.
a. Educational – Will AFFECT Calendar Dates.
Seminars or educational event that gauges a specified audience including
Greek Audience
b. Social
i. Internal Social - Will NOT affect Calendar Dates
Organizational internal event
Social mixer between 2 organizations.
ii. External Social – Will AFFECT Calendar Dates
Social events involving 3 or more organizations.
c. Tabling
i. Fundraising Tabling – Will AFFECT Calendar Dates
Selling products or services to general UGA public and/or Greek
audiences.
ii. Promotional Tabling - Will NOT affect Calendar Dates.
Cake cutting, Flyering, Informational
d. Percentage Nights – Will NOT affect Calendar Dates.
i. Percentage nights must not conflict with another organization’s date and
time of category that affects the calendar.
ii. For Example: It is okay to hold a percentage night that is held from 3pm10pm. - because this is an all day event it will not be placed on the
calendar - .
iii. If there is another event during the time of 7pm-9pm a percentage night
may or may not be approved.
iv. IVP will judge these on a case by case basis
e. Philanthropy – Will AFFECT Calendar Dates
Community Service Events
Must involve three or more organizations
If not, will be treated as internal social.
f. Parties
Does NOT follow the Calendar Day
However, two organizations cannot throw a party on the same night.
Unless it is an annual event held by that specific organization
Must provide proof.
g. During date selection MGC Executive Board will categorize the dates with
the assistance of the President of each organization or Organizational
Representative.
h. If two or more organizations are trying to have a similar event, but not
enough dates are available, it is possible to co-sponsor with that organization
without getting penalized.
i. If an organization is hosting the same type of event at the same time such as
two percentage nights at the same time, the organization that registered their
event will get precedence and the other organization will get penalized.
j. After Midnight, Dates must include which Category an event falls under as
shown above, to ensure a variety of dates for the benefit of the council.
k. A category can be changed at a later time, however, must be changed 14
days before the date of the event.
l. If any member of the MGC Executive Board or Advisor finds a date was
used and specified in the wrong category with no effort on the part of the
organization to change it or inform any Executive Board member, that
organization will be held to the penalty system.
m. “Organizational Weeks” will follow the category system.
n. Founders weeks – Any events, whether they affect calendar dates or not,
during any organizations Founders/Philanthropy week must be approved by
the Vice President of Internal Affairs and the organization with the week.
4. Penalties
a. If an organization does not use a date that has been granted to them, they will
be penalized with the penalty system in place.
b. An organization must inform MGC Executive Board (IVP) if they will not be
using a granted date 14 days in advance, otherwise the penalty system will be
in play.
c. If two organizations hold an event that would be classified as a calendar date
space on the same day and time (First Half, Second Half), the organization
that did not have the date originally will be penalized.
d. If an organization desires to use a date that another organization has, they
must take it up with their organizational representative.
e. If an organization permits the use of their date to your organization a written
document must be submitted to MGC Executive Board (IVP) 14 days in
advance informing us that they have granted a specified date and time right
to a specific organization otherwise the date will not be granted to the other
organization and they will be subject to a penalty.
f. If any member of the MGC Executive Board or Advisor finds a date was
used and specified in the wrong category with no effort on the part of the
organization to change it or inform any Executive Board member, that
organization will be held to the penalty system.
g. If a date is not properly categorized by the end of recruitment, that
organization will lose their date.
h. Organizational Social & Community Service forms must be submitted in
person or online to the IVP the General Body meeting following their event
otherwise the penalty system will be in place.
i. Offenses:
i. 1st offense: $25 fine made to the Multicultural Greek Council
ii. 2nd offense: One activity date taken away from the organization at
fault.
I. An internal event cannot be chosen as the activity date that be
taken away.
iii. 3rd offense: One activity date taken away from the organization at
fault and $20 times the number of organization currently in the
Multicultural Greek Council.
I. An internal event cannot be chosen as the activity date that will be
taken away.
iv. 4th and subsequent offenses will have the repercussion of a 3rd
offense and additional consequences to the discretion of the Greek
Advisors and Executive Board.
Rubric for Article V, Section D, Item 7:
MGC organizations should assess the applying organization based on the outlined criteria. The following rubric
should be submitted anonymously at the time of voting to be reviewed by the Executive Board and advisor. The
rubric should serve as an aid in voting, but not necessarily the determining factor. The purpose of this rubric is to
gain an understanding for how current council organizations perceive potential organizations. The results can be
made public upon request.
General Body Presentation
Did the applying organization display professionalism? Were they adequately prepared?
Strongly Disagree
Strongly Agree
1
2
3
4
5
Interactions with MGC Organizations
Has the applying organization actively supported other MGC organizations by attending events and building
connections with MGC members?
Strongly Disagree
Strongly Agree
1
2
3
4
5
Involvement on University Campus
Has the applying organization been active on campus in terms of hosting events, fundraising, philanthropic work,
etc?
Strongly Disagree
Strongly Agree
1
2
3
4
5
Future Sustainability
Does the applying organization appear to have the ability to succeed on campus in terms of recruitment and
member retention?
Strongly Disagree
Strongly Agree
1
2
3
4
5
Assimilation into Council
Does the applying organization display the potential to become an integrated and active member organization and
overall benefit to the council?
Strongly Disagree
Strongly Agree
1
2
3
4
5