AKOZONE CENTRE
Reference Training – Music: Are you hitting the right note (Fast Track)
Objectives
1. To locate classical music items on the catalogue and website using search tools
2. To identify the type of materials required by different type of users
3. To familiarize with some of the resources available for music queries
Introduction
In this lesson, we will look at the scope and breadth of Central Library’s Music
collection, our range of clients and their needs, types of musical score and searching
tips for Music. We will be performing more effective searches and learn about
alternatives that you can use. We will also explore the Digital Library and discover our
Music online resources.
Instructions
1. Walkabout of Music Collection on the First Floor
2. Range of clients and their needs
There are different formats of music to fill different customer needs. When dealing
with customers it must be established exactly what it is that they are after. Some of
the formats have a different issue period to allow musicians to rehearse together.
3. Types of musical score
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The music for a symphony could come in a variety of different formats.
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a miniature score
a full score
a piano reduction for one or more pianos, or even a piano duet
an orchestral set
or for an opera
 a vocal score
 a full score
 a libretto
4. Music Searching
Here are some general tips for you to help you search for classical music and to give
you more confidence:
find out as much information from the customer as you can during the
reference interview. Sometimes you may need to ask the customer to help with
the spelling of the composers name or spelling of the title if it is in a foreign
language

 do they want CD or sheet music ?
 if it is sheet music, ask for what instrument(s) or format
 please be very specific about what you are after when making a basement
request.
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If they are after a particular piano sonata by a major composer such as
Mozart, Haydn or Beethoven, don’t bother to search on the catalogue. We hold
the complete sonatas of these composers in various volumes. Go straight to
the shelf and look under the composer. The contents of each volume are in the
front and are very clear to follow.

More and more scores are coming packaged with a compact disc in the back.
This can be a piano or orchestral/instrumental accompaniment for voice or
instrument. The CDs are free and the loan period is just the 4 weeks. We have
two main series:
 Jazz play along
 Cantolopera
 Musicpartner. this is CD only but customers can borrow the score
separately.
5. Tips for searching on Millennium

Call Number Search
Know thy Dewey numbers!
Using the Call number search is a very straightforward way to search for sheet
music by eliminating the need to sort or modify your search to printed music.
You will be searching for the specific instrument or rendition requested by the
customer.
782.1 Moz will bring up all the Mozart operas
786.4 Deb will bring up all the piano music of Debussy
787.1 Viv will bring up all the violin music by Vivaldi
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
Keyword Search
When searching using Keyword remember that they way Millennium prioritises
the results is by key words in the title first and then key words in the contents
field. If you are searching for a song, you will probably have to scroll down the
list a bit to find what you are looking for, as the song may not necessarily be in
the title of the album.
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Subject search
Subject search can be very useful particularly in the case where a customer is
wanting a specific combination of instruments:
 Trios for flute, violin, violoncello – search Trios then instrumentation
 Clarinet and flute music – search clarinet and flute
 music with a backing track - search Recorded accompaniments
 Songs from a particular era – search popular music and decade

Author Search
Sometimes you may have to look up by composer. If it is one of the prolific
composers such as Mozart you will need to limit your search by format, printed
music or music CD. This helps to reduce the volume of items to sort through.

Searching for Choral Sets and Orchestral Sets
Our holdings are all on Millennium except for the Royal Auckland Male Voice
Choir (a few odd ones are on as fast add entries).
If we do not have the required item, search on Cadence database.
http://cadence.natlib.govt.nz (or select from the databases through Te
Puna)
This has the complete holdings of orchestral and choral sets throughout the country.
If we do not hold the item, you will need to refer the customer on to the holding
library. Cadence will give the contact details.
These are not available through Interloan. The customer has to deal with the
organisation directly. National Library Music Hire is not done through Interloans
either.
However, we do supply our material to outside of Auckland customers through the
Interloan system.
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Alternative Searching
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Voyager
Te Puna
Cadence
Place a purchase request
 Placing an Interloan
 Suggest to purchase through Piano Traders Print Music shop (90 Mt
Eden Rd)
6. Searching the Digital Library
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Naxos
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Allmusic
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Grove Dictionary
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Rocks back pages
Examples/exercises
Task 1: Here is an explanation of the different types of musical score with their issue
period and item type. Fill in the gaps with the correct type of musical score, issue
period and item type.
……………………………..: (all located in the basement)
This is a set of music for a choir. There will usually be a large number of copies in the
set and each copy is individually barcoded. This enables the customer to choose the
number of copies they wish to borrow. Most are now catalogued but the full holdings
are also accessible via the Cadence database. These can be interloaned by non
members.
Issue period is ………….
Item type: ……………….
…………………………….:
This is a score for an opera or a musical. With the case of musicals they often only
publish a selection of songs rather then the complete work. A vocal score contains a
piano reduction with the vocal melody and words. In the case of opera vocal scores you
may find that the words are in more than one language, eg. English and Italian.
Issue period is ………..
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Item type: ……………..
……………………………:
This is the equivalent of a play script but for an opera or a musical. It will contain all of
the words to the music as well as any spoken dialogue. Some of the libretti are located
with the sheet music and some are located at 782.1 non fiction. The latter generally
includes much more information about the opera or musical.
Issue period is ………….
Item type: ……………….
……………………………:
This is music that has one or more separate parts. The score will usually be for the
piano and the part will be for the main instrument(s). This applies to music with up to 9
separate parts which is usually described as “chamber music”. It is very important that
when the music is issued and returned all parts are present. The music is useless with
parts missing.
Issue period is …………….
Item type: …………………..
…………………………: (all located in the basement)
This is music for an orchestra. It will include music for the conductor either in full
score or in piano arrangement, and multiple parts for all of the various instruments.
These are for hire at $20 per set. It is very important when the music is issued and
returned that all parts are present. The music is useless with parts missing. Our
holdings are also located on the Cadence database.
Issue period is ……………..
Item type: ……………………
……………………..:
This is available for most forms of music as well as the major symphonies and
orchestral works. It is often used for study and gives an overall view of what each
instrument is doing. It is described like this because it is rather small!
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Issue period is ……………..
Item type: …………………..
………………………:
This is what a conductor would use to conduct an orchestra. It is the same as a
miniature score but in a bigger format. In this section we have the complete works of
Bach, Beethoven and Mozart.
Issue period is ………………
Item type: ……………………
Task 2: Match up the item type on the right with the format of music on the left
Types of music
Orchestral Sets
Full Score
item types
44, Music, Sheet
45, Music, sheet with parts
Music with parts
46, Music, Sheet choral set
Vocal Score
47, Music, sheet orchestral set
Miniature Score
Libretto
Choral Set
NOTE: Issue periods: 4 weeks or 3 months
Task 3: Search Questions
1. Purcell’s trumpet tune and air arranged for string quartet music with parts
2. Wedding music for organ sheet music
3.
Faure fantasie for piano and orchestra orchestral set
4. Diamonds are a girl’s best friend sheet music
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5. Handel’s “Largo” for organ sheet music
6. Now is the hour on CD
7. “you’re the one that I want” from Grease sheet music
8. “non piu andrai” by Mozart from the Marriage of Figaro
9. “hill street blues” television tune sheet music
10. La Traviata full score
11. La Traviata vocal score
12. La Traviata libretto
13. Granados piano trio music with parts
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