COUNTY OF ALAMEDA
ADDENDUM No. 1
to
RFP No. 901196
for
Early Intervention Services
Specification Clarification/Modification and Recap of the Networking/Bidders Conferences
Held on May 22, 2014 and May 23, 2014
This County of Alameda, General Services Agency (GSA), RFP Addendum has been
electronically issued to potential bidders via e-mail. E-mail addresses used are those in the
County’s Small Local Emerging Business (SLEB) Vendor Database or from other sources. If
you have registered or are certified as a SLEB, please ensure that the complete and accurate
e-mail address is noted and kept updated in the SLEB Vendor Database. This RFP Addendum
will also be posted on the GSA Contracting Opportunities website located at
http://www.acgov.org/gsa/purchasing/bid_content/ContractOpportunities.jsp.
**REVISED BID DUE DATE AND BID FORM**
BID RESPONSES ARE NOW DUE ON July 8, 2014 by 2:00 PM
Alameda County is committed to reducing environmental impacts across our entire supply chain.
If printing this document, please print only what you need, print double-sided, and use recycledcontent paper.
1401 Lakeside Drive, Suite 907  Oakland, CA 94612
Phone: 510-208-9600  Website: http://www.acgov.org/gsa/departments/purchasing/
County of Alameda, General Services Agency – Procurement & Support Services
RFP No. 901196, Addendum No. 1
Page 13 of the RFP, Section II. CALENDAR OF EVENTS, is modified to read as follows:
II. CALENDAR OF EVENTS
EVENT
Request Issued
Written Questions Due
Networking/Bidders
Conference #1
Networking/Bidders
Conference #2
Addendum Issued
Response Due
Evaluation Period
Board Consideration Award
Date
Contract Start Date
DATE/LOCATION
May 8, 2014
by 5:00 p.m. on May 23, 2014
May 22, 2014 @
at: Public Works Agency
2:00PM
Conference Room
4825 Gleason Drive
Dublin, CA 94568
May 23, 2014 @
at: General Services Agency
10:00AM
Room 201 (2nd Floor)
1401 Lakeside Drive
Oakland, California
94612
OR remotely @
http://gsaalamedacount
y.adobeconnect.com/ad
min/show-event-catalog
June 12 June 18, 2014
June 27 July 8, 2014 by 2:00 p.m.
June 27 July 8 – July 30, 2014
October 28 September 9, 2014
November 1 October 1, 2014
Note: Award and start dates are approximate.
RFP No. 901196, Addendum No. 1
Page 2
County of Alameda, General Services Agency – Procurement & Support Services
RFP No. 901196, Addendum No. 1
The following Sections have been modified to read as shown below. Changes made to the original
RFP document are in bold print and highlighted, and deletions made have a strike through.
The following paragraph on Page 24, Q. Performance Requirements, Item 2a has been revised:
a. Provide HIV testing services to those at high risk for HIV: Benchmark 180 100 HIV test provided
per year (via 1 agency)
The following paragraph on Page 6, Exhibit A, Required Documentation and Submittals, Item 6 has
been revised:
Implementation Plan and Schedule: The bid response shall include an implementation plan describing
how the bidder will (1) prepare to provide services for twelve months beginning on or around June 1,
2014 November 1, 2014, (2) plan to inform HIV medical providers, case managers and clients on how
to access services, and (3) how services will be delivered. The plan should also include an assessment
of service, effectiveness and any areas for improvement on September 1 January 1, 2015.
The Bid Form has been revised according to the attached Exhibit A.
Responses to Written Questions
Q1)
A1)
Q2)
A2)
Q3)
A3)
Regarding the separation of each section of the proposal by tabs, what constitutes an
individual section? Is it each item listed under Required Documentation and Submittals?
Please refer to Page 6, Exhibit A, Required Documentation and Submittals, Item 1,
“Table of Contents: Bid responses shall include a table of contents listing the
individual sections of the proposal/quotation and their corresponding page numbers.
Tabs should separate each of the individual sections.”
If a bidder has long-term relationships with funders and has not terminated any major
contracts, may that bidder utilize those long-term funders as “former” clients?
Yes. A reference may be a current or former funder. The funder should be able to speak
to the quality of care/services provided.
Under Financial Statements, the RFP lists that a Dun and Bradstreet SQR report is required.
Is that in addition to, or in lieu of, audited financial statements?
A Dun and Bradstreet SQR report is required. However, audited financial statements are
not required in response to this RFP.
RFP No. 901196, Addendum No. 1
Page 3
County of Alameda, General Services Agency – Procurement & Support Services
RFP No. 901196, Addendum No. 1
Q4)
A4)
Page 24, item Q, Performance Requirements, Number 2 states:
“2. Early Intervention Services
a. Provide HIV testing services to those at high risk for HIV: Benchmark 100 HIV test
provided per year (via 1 agency)
b. Those clients newly diagnosed with HIV will be linked to HIV medical care:
Benchmark 85%.
c. Those clients aware of their HIV status and not in care will be re-linked to HIV care:
Benchmark 55%.”
If bidder is co-applying, can those unit of service (UOS) be split between co-applicants?
Yes. The bid form reflects UOS for the entire EIS program.
Q5)
A5)
Are there requirements for font, font size and margins?
No, there are no requirements for font, font size or margins.
Q6)
A6)
What is the County’s overall funding for this contract?
GSA Procurement & Support Services does not provide budget estimates for contracts.
We’re asking the bidder to give us the best price for the services described in this RFP.
Q7)
A7)
Does the County prefer prime sub-relationships or co-application? Does that matter?
Please refer to page 27, item T. Submittal of Bids, number 7, which states:
“Only one bid response will be accepted from any one person, partnership,
corporation, or other entity; however, several alternatives may be included in one
response. For purposes of this requirement, “partnership” shall mean, and is limited
to, a legal partnership formed under one or more of the provisions of the California or
other state’s Corporations Code or an equivalent statute.”
Each bid must contain only 1 primary Federal tax identification number.
Q8)
A8)
How will the use of the funds be justified when the County will be testing people with a
negative result?
The bidder may use Ryan White funds for testing for HIV. If an individual tests positive,
the contractor would refer and link to care services. If an individual tests negative, the
contractor is not obligated to provide services.
Q9)
A9)
Should a bidder submit an Implementation Plan for the full 12 months?
According to the RFP, it is for 12 months. Please see the revised paragraph above.
Q10) What is the County’s estimated start date for this contract?
A10) The estimated start date for this contract is October 1, 2014.
RFP No. 901196, Addendum No. 1
Page 4
County of Alameda, General Services Agency – Procurement & Support Services
RFP No. 901196, Addendum No. 1
The following participants attended the Bidders’ Conferences:
Company Name / Address
Representative
Contact Information
Phone: 510-628-0949
E-Mail: dale.gluth@aidshealth.org
AIDS Healthcare Foundation
Dale R. Gluth
Prime Contractor: Yes
Subcontractor:
Certified SLEB:
Phone: 510-663-7978
E-Mail: mgrim@apeb.org
AIDS Project of the East Bay
Michele Grim
Prime Contractor: Yes
Subcontractor:
Certified SLEB:
Phone: 510-663-7979
E-Mail: agreen@apeb.org
AIDS Project of the East Bay
Angela Green
Prime Contractor:
Subcontractor:
Certified SLEB:
Phone: 415-342-0200
E-Mail: gprice@ebcrp.org
East Bay Comm. Recovery Project
Genny Price
Prime Contractor: Yes
Subcontractor:
Certified SLEB:
Phone: 510-535-2902 xt. 2910
E-Mail: mbruno@laclinica.org
La Clinica de la Raza
Mary Ann Bruno
Prime Contractor: Yes
Subcontractor:
Certified SLEB:
Phone: 415-832-9083
E-Mail:
WORLD
Stephanie Cornwell
Prime Contractor: Yes
Subcontractor:
Certified SLEB:
RFP No. 901196, Addendum No. 1
Page 5
EXHIBIT C
VENDOR LIST
RFP No. 901196 – Early Intervention Services
Below is the Vendor Bid List for this project consisting of vendors who have been issued a copy of this RFP.
This RFP Addendum is being issued to all vendors on the Vendor Bid List; the following revised vendor list
includes contact information for each vendor attendee at the Networking/Bidders Conferences.
RFP No. 901196 - Early Intervention Services
Business Name
Contact Name
Contact
Phone
Address
City
ST
Email
AIDS Healthcare Foundation
Michael Weinstein
323-860-5300
400 30th St., Ste. 300
Oakland
CA
Michael.Weinstein@aidshealth.org
AIDS Healthcare Foundation
Dale R. Gluth
510-628-0949
401 30th St., Ste. 300
Oakland
CA
dale.glutth@aidshealth.org
AIDS Project East Bay
Pat Williams
510-457-4019
1320 Webster St.
Oakland
CA
pwilliams@apeb.org
AIDS Project East Bay
Alvan Quamina
510-457-4019
1320 Webster St.
Oakland
CA
aquamina@apeb.org
AIDS Project East Bay
Michele Grim
510-663-7978
1320 Webster St.
Oakland
CA
mgrim@apeb.org
AIDS Project East Bay
Angela Green
510-663-7979
1320 Webster St.
Oakland
CA
agreen@apeb.org
Alameda County Medical Center
(Highland Hospital)/Alameda
Health Systems
Substance Abuse Program
Gloria Jenkins
510-437-4112
1411 E.31st St.
Oakland
CA
gljenkins@acmedctr.org
Alameda County Medical
Center/Alameda Health Systems
Fairmont Hospital
Itta Aswad
510-895.4355
15400 Foothill Blvd., Bldg.
C
San
Leandro
CA
iaswad@acmedctr.org
Alameda Health Consortium
HIV Dental Care Program
Lois Lindsey
510-297-0233
101 Callan Ave., Ste. 300
San
Leandro
CA
loisl@alamedahealthconsortium.org
Alameda Health Consortium
HIV Dental Care Program
Ralph Silber
510-297-0230
101 Callan Ave., Ste. 300
San
Leandro
CA
ralphs@alamedahealthconsortium.org
Allen Temple Baptist Church
Gloria Crowell
510-544.8947
8501 International Blvd.
Oakland
CA
gcrowell@allen-temple.org
Allen Temple Baptist Church
Rev. Eunice Shaw
8501 International Blvd.
Oakland
CA
eshaw@allen-temple.org
Asian Health Care Services
Koji Sakakibara
818 Webster St.
Oakland
CA
ksakakibara@ahschc.org
Bay Area Consortium
Roz Picou
405 14th St., Ste. 300
Oakland
CA
rpicou@bacqhc.org
Bay Area Consortium
Gwen Rowe-Lee Sykes
405 14th St., Ste. 300
Oakland
CA
Growe-lee@bacqhc.org
CAL-PEP
Jamila Shipp
2811 Adeline St.
Oakland
CA
jshipp@calpep.org
CAL-PEP
Gloria Lockett
510-544-3939
510-986.6830
x371
510-652-3300
ext 811
510-652-7720
510-874.7850
ext. 215
510-874.7850
2811 Adeline St.
Oakland
CA
Glocktheone@aol.com
Cardea Services
April Pace
510-835-3700
614 Grand Ave., Ste. 400
Oakland
CA
april@cardeaservices.org
Cardea Services
Shailey Merchant
Klinedinst
510-835-3700
ext. 119
614 Grand Ave., Ste. 400
Oakland
CA
merchant@cardeaservices.org
Catholic Charities
Jack Alotto
510-768-3147
433 Jefferson St.
Oakland
CA
jalotto@cceb.org
Children’s Hospital Oakland
Ann Petru
510-428-3333
747 – 52nd St.
Oakland
CA
apetru@mail.cho.org
Children’s Hospital Oakland
Teresa Courville
510-428-3010
747 – 52nd St.
Oakland
CA
tcourville@mail.cho.org
Exhibit C – RFP No. 901196
Page 1
City of Berkeley, Public Health
Department
Barbara Rabo
510-981-5399
830 University Ave.
Berkeley
CA
brabpu@ci.berkeley.ca.us
Community Care, Inc.
Shanna Silva
510-923-9790
3317 Elm St.
Oakland
CA
bivings_communitycare@live.com
Community Care, Inc.
Community Health for Asian
Americans
East Bay AIDS Center
Theodora Marzouk
510-923-9599
3317 Elm St.
Oakland
CA
tmarzouk@aol.com
Sean Kirkpatrick
510-835-2777
268 Grand Ave.
Oakland
CA
sean.kirkpatrick@chaaweb.org
Hazel Wesson
510-655-4000
3100 Summit St., 2nd Flr.
Oakland
CA
wessonh@sutterhealth.org
East Bay Community Law Center
Sheila Hall
510-548-4040
2921 Adeline St.
Berkeley
CA
shall@ebclc.org
East Bay Community Law Center
East Bay Community Recovery
Project
East Bay Community Recovery
Project
East Bay Community Recovery
Project
East Oakland Community Project
Family Support Services of the
East Bay
Family Support Services of the
East Bay
Tirien Steinbach
510-548-4040
Berkeley
CA
tsteinbach@ebclc.org
Genny Price
415-342-0200
2921 Adeline St.
2551 San Pablo Ave. Ste.
222
2551 San Pablo Ave. Ste.
222
2551 San Pablo Ave. Ste.
222
7515 International Blvd
Oakland
CA
gprice@ebcrp.org
Oakland
CA
mrose@ebcrp.org
Oakland
CA
jzweben@ebcrp.org
Oakland
CA
kimp@eocp.net
401 Grand Ave., Ste. 500
Oakland
CA
scrayton@fssba-oak.org
Marta Rose
Joan Zweben
510-526-4442
Kim Parrish
510-532-3211
510-8342443x3015
Shelley Crayton
Lou Fox
510-834-2443
401 Grand Ave., Ste. 500
Oakland
CA
lfox@fssba-oak.org
HIV Education and Prevention
Project of Alameda County
Melissa Struzzo
510-434-0307
5323 Foothill Blvd.
Oakland
CA
mstruzzo@casasegura.org
HIV Education and Prevention
Project of Alameda County
Lori Mattox
510-434.0307
x309
5323 Foothill Blvd.
Oakland
CA
lmattox@casasegura.org
La Clinica de La Raza
Mary Anne Bruno
1515 Fruitvale Ave.
Oakland
CA
mbruno@laclinica.org
Lifelong
Andrew Alcantara
PO Box 11247
Berkeley
CA
aalcantara@lifelongmedical.org
Pacific Center
Aaron Testard
2712 Telegraph Ave.
Berkeley
CA
atestard@pacificcenter.org
Pacific Center
Leslie Ewing
2712 Telegraph Ave.
Berkeley
CA
lewing@pacificcenter.org
Project Open Hand
Michael Haritos
415-447-2426
730 Polk St.
CA
mharitos@openhand.org
Providence House
Cathy Hanville
510-643-3890
540 – 23rd St.
San
Francisco
Oakland
CA
Cathyhanville@att.net
Providence House
Barbara Cook
510-444-0839
540 – 23rd St.
Oakland
CA
Barbara.cook@providence.org
Tri-City Health Center
Gloria Preciado-Santana
510-713-6690
ext 6104
39184 State St.
Fremont
CA
gpreciado-santana@tri-cityhealth.org
Volunteers of America Bay Area
Jacqueline Kidd
510-473.0500
Alameda
CA
jkidd@voaba.org
Volunteers of America Bay Area
Phillipe Smith
510-533.5253
Alameda
CA
ppsmith@voaba.org
WORLD
Sylvia Young
510-986-0340
1601 Harbor Bay Pkwy,
#150
1601 Harbor Bay Pkwy,
#150
449 15th St., #303
CA
syoung@womenhiv.org
WORLD
Franzetta Houston
415-931-3046
1025 Howard St.
Oakland
San
Francisco
CA
fhouston@pacbell.net
510-535-2902
x2910
510-981-4124
510-548-8283
x240
510-548-8283
ext 213
Exhibit C – RFP No. 901196
Page 2
EXHIBIT A - REVISED
BID FORM
COST SHALL BE SUBMITTED ON EXHIBIT A AS IS. NO ALTERATIONS OR CHANGES OF ANY KIND ARE PERMITTED. Bid responses that do not
comply will be subject to rejection in total. The cost quoted below shall include all taxes and all other charges, including travel expenses, and is the
cost the County will pay for the one-year term of any contract that is a result of this bid.
Quantities listed herein are annual estimates based on past usage and are not to be construed as a commitment. No minimum or maximum is
guaranteed or implied.
Bidder hereby certifies to County that all representations, certifications, and statements made by Bidder, as set forth in this Bid Form and
attachments are true and correct and are made under penalty of perjury pursuant to the laws of California.
DESCRIPTION
Early Intervention Services: HIV testing
Providing HIV testing in traditional and nontradition settings
Early Intervention Services: Linkage to Care
Assisting those newly diagnosed with HIV to
HIV medical care
Estimated Number of Units
of Services Per Year (B)
Unit of
Measure
180 100
Tests
$
$
900
UOS*
$
$
600
UOS*
$
$
Early Intervention Services: Re-linkage to Care
Finding those who are HIV+ and no longer in
care and re-linking them to HIV medical care
Charge per Unit of
Service (A)
1 Year Total
(C) = A x B
1 YEAR TOTAL COST FOR SERVICES $
*A Unit of Service (UOS) is defined as fifteen (15) minutes of services.
Exhibit A – RFP No. 901196
Page 1