Improving Transition Outcome Project
ITOP Interagency Council
Strategic Planning Retreat Notes
07.21.06
New Attendees:
1. Margot Gibney (YTEC)
2. Denis Udall (WL Johnson Foundation)
In Attendance:
1. Laurie Ackerman (JVS)
2.
3.
4.
5.
6.
lackerman@jvs.org
daisyambia@yahoo.com
judy.bachman@sfdph.org
dbenitez@supportforfamilies.org
Cbixler@ccsf.edu
audreycrls@aol.com
jcohen@therarcsanfrancisco.org
Daisy Ambia (Youth)
Judy Bachman (CCS)
Debbie Benitez (SFCD/SNIP)
Camilla Bixler (Parent)
Audrey Carlson (Parent)
7. Jacy Cohen (ARC)
8. Denise Collins (CCS)
Denise.Collins@sfdph.org
9. Gaonzaga da Gama (SJSU)
10. Judy Doane (DOR)
11. Juno Duenas (SFCD)
12. Dale Dutton (Consultant)
13. Kyra Echols (Youth)
14. Karen Echols (Parent)
15. Joe Feldman (CASE)
16. Elia Fernandez (Parent)
17. Yesenia Fernandez (Youth)
18. Paul Gibson (Consultant)
19. Ammy Joseph (EDD/Youth)
20. Robin Lewis (SFUSD)
21. Tiffany Lacsado (YTEC)
22. Denzel McCollum (SFUSD)
23. Nichole Ng (Youth)
24. Ruth Nunez (Larkin)
25. Paul Olgivie (GGRC)
26. Sam Rubin (Youth)
27. Michael Smith (AHWG)
28. Diana Sherman
29. Allison Steward (SFCD)
30. Michael Wald (TYTF)
31. David Wax (SELPA)
32. John Weber (ITOP Coordinator)
33. Jack Wilde, PhD (CCSF)
34. Carolyn Verheyen
35. Martha Zamora (ILSP)
ITOP Strategic Planning Retreat
07-21-06
lauls@aol.com
dudall@ssjf.org
gonzaga@casa.sjsu.edu
jdoane@dor.ca.gov
jduenas@supportforfamilies.org
Duttoncube@aol.com
Kennedy.k@sbcgolable.net
Kennedy.k@sbcgolable.net
case_jfeldman@yahoo.com
elawyer@pacific.net
casper22_06@yahoo.com
pgibsonlcsw@aol.com
ammy_415@yahoo.com
rlewis2@poet.sfusd.edu
tiffanylacsado@yahoo.com
dmccoll@muse.sfusd.edu
nicoleng168@aol.com
rnunez@larkinstreetyouth.org
pogilivie@ggrc.org
sam_reach@yahoo.com
Michael@ahwg.net
dsherman@migcom.com
Asteward@supportforfamilies.org
tiffanylascado@yahoo.com
dwax@muse.sfusd.edu
jweber@supportforfamilies.org
jwilde@ccsf.edu
carolynV@migcom.com
Martha_Zamora@ci.sf.ca.us
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Final draft
8/25/06
Welcome & Overview
The ITOP Coordinator, John, welcomed ITOP members to the All-Day Strategic
Planning Retreat. He briefly requests members to introduce themselves and their
organization. Members introduced themselves. 35 members were present -youth,
parents and professionals. John reviewed agenda and the day’s activities with
the ITOP Council Members.
Process Update
The ITOP Coordinator provided members with a historical overview about the
ITOP Strategic Planning Process. He encouraged members to ask questions and
allowed for clarification and discussion among members, staff, youth and parents
and professionals
Strategy Development
Carolyn Verheyen, the MIG Consultant provided overall comments about the
Community input into the Strategic Planning Process. She then explained the
specific purpose, goal, outcomes for the retreat session. She also carefully
clarified each of the strategies and strategy categories listed in the ITOP Strategy
Document with the Council Members. In addition, Carolyn, offered specific
examples as to how Council Member can help shape and prioritize the strategies
and activities.
The 11 page Strategy Grid was enlarged to 36 x 48 and posted on the wall for
members to review throughout the day! The Mission, Goal and Vision statements
were also enlarged and posted for member to cross reference! Members asked
questions, discussion followed. Concerns were clarified and resolved.
Immediately following the discussion, Council Member used “post-its” to clarify
and revise individual strategies. Carolyn facilitated discussion with council
members about each modified strategy based on their “post it” notes. Council
members voted and formed consensus and agreement on their modified
strategies. Members paused and broke for lunch.
Human Service Co-Ops Dale Dutton, ITOP of D3 Associates provided a brief overview. He provides a 1
Page that described and outlined “What Are Human Services Cooperatives”.
Members asked questions. Dale clarified and responded to members inquiries.
Members were area asked to sign –up if they were interested in the HSC CoOps. Dale agree to contact, the interested council members and meet with the
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cohort group 1 hour prior to the August 9th, ITOP meeting. I suggested that the
ITOP Council and form a small Sub-committee or Workgroup to explore the
details and options of forming a HSC Co-Op(s).
Phasing and Prioritizing Activity
Members used color coded dots to vote, prioritize and gain consensus about
which strategies will initiated / begin in years 1, 2 or 3. Carolyn and the
consultant staff counted the dots determined the appropriate votes for the
strategy.
 The BLUE dot indicated the strategy will start in 1 to 2 years
 The GREEN dot indicated the strategy will start in year 3 to 4 years
 The YELLW dot indicated the strategy will start in year 5
Resources- Action Planning
Carolyn, the consultant facilitated Lead & Support Role activity. Council Members
offered suggestions and recommendations on lead and support roles for each
strategies. The recommended agencies were captured and charted in the Lead
and Support Roles Column of the ITOP Strategy hand-out.
Action Item- Follow up


Martha Zamora of ILSP has agreed to obtain the strategic plan for Foster
Care Community. She will review and compare these Foster Care
Strategic Plans to see how it correlates with the ITOP strategies.
John Paul and Laurie agreed to identify and locate other Strategic Plans
that relates to Transition Aged Youths. They agreed to and develop a
clear matrix of the Strategic Plans.
Next Steps


Develop September 13th, 2006 ITOP Agenda
Follow-up with Council Members recommendation for potential ITOP
Council members.
Feedback & Evaluation
Members offered (+) and () about the All- Day ITOP Treat. Please see
comments below.
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Final draft
8/25/06
(+) Challenges
() Positives
1. Great Attendance! (Diverse
reputation)
2. Lots of ideas and everyone had a
chance to talk.
3. Great ideas from youth.
4. Spirit of collaboration and
cooperation.
5. Consistent group with broad
knowledge base.
6. We got through it all!
7. Concrete projects- tangible.
8. Excellent interpretation of people’s
thoughts/ ideas.
9. Thank you John!
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1. Too much time on A-1, took
time to find the groove
2. Chairs too hard.
3. Room hot!
Final draft
8/25/06