At a meeting of the South Boston Town Council held on April 11, 2011 at 7:00
p.m. in the Council Chambers on Yancey Street, the following were present:
Mayor Carroll Thackston
Vice-Mayor Edward Owens
Council Member Morris L. Bryant
Council Member Mark J. Morris
Council Member W. R. Snead, Jr.
Council Member D. Coleman Speece
Council Member Connie S. Manning
Staff: Town Manager Ted Daniel; Police Captain B. K. Lovelace; Director of
Finance Erle Scott; Director of Public Works Alan Auld; Town Clerk Jane Jones
On motion of Mr. Owens, seconded by Mr. Snead, Council approved the minutes
of March 14 and March 28, 2011 as transmitted.
*AGREEMENT FOR DESIGN AND MANUFACTURE OF ENERGY EFFICIENT
HOUSING SYSTEMS
Mr. Daniel advised that on behalf of the Town, he had signed a partnership
agreement with the University of Virginia, Southern Virginia Higher Education Center,
Riverstone Energy Center, Southside Outreach, Inc., Cardinal Homes, and SIPS of
America to design and manufacture affordable, energy efficient housing systems. He
noted that each of the parties possess certain capabilities, resources, and expertise that
should result in the preparation of a strong proposal to the Tobacco Indemnification and
Community Revitalization Commission for grant funding for a housing project in South
Boston.
UVA will design and Southside Outreach will build one ecoMOD research
prototype multifamily building with two side-by-side townhomes separated by a common
wall. One of the townhomes will be constructed using energy-efficient stick framed
modular sections. The other will utilize SIPs [structured insulated panels] based modular
sections. This will allow for direct comparisons of energy and water usage and air
quality between the alternate designs.
Upon award of a grant from the Tobacco Commission, UVA will subcontract
$100,000 to Southside Outreach for materials for modules to support the project. The
Town will provide the land for the project and apply for a $200,000 VDHCD Innovation
grant to provide the site work, utilities, and foundations. Southside Outreach has agreed
to commit $150,000 to the project. Council concurred with the Agreement.
*CLOSED MEETING TO DISCUSS PERSONNEL MATTERS
On motion of Dr. Morris, seconded by Mr. Speece, Council voted unanimously to
go into a closed meeting to discuss candidates for appointment to various boards and
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commissions as allowed by the Code of Virginia §2.2-3711(A). Voting Aye: Bryant,
Morris, Owens, Snead, Speece, Manning. Nays: none. Absent and not voting: None.
On motion of Dr. Morris, seconded by Mr. Mr. Speece, Council voted
unanimously to return to open session. Voting Aye: Bryant, Morris, Owens, Snead,
Speece, Manning. Nays: none. Absent and not voting: none.
On motion of Dr. Morris, seconded by Mr. Bryant, Council unanimously certified
that to the best of each member’s knowledge (i) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act and (ii) only such public business matters as were identified in the motion by which
the closed meeting was convened were heard, discussed or considered in the meeting by
the town council. Voting Aye: Bryant, Morris, Owens, Snead, Speece, Manning.
Nays: none. Absent and not voting: none.
Council took no action after returning to open session.
There being no further business the meeting adjourned.
*FINANCE COMMITTEE MEETING TO DISCUSSED PROPOSED 2011-12
BUDGET
Chairman Speece convened a meeting of the Finance Committee to review the
Staff Proposed 2011-2012 Budget. All members of Council were present. Fire Chief
Phillips discussed needed repairs at the Fire Station. He estimated the most urgent
projects could be done for under $35,000. Police Captain Lovelace discussed the need to
replace eight vehicles in the Police Department fleet. Mr. Owens requested an itemized
list of the equipment and vehicles requested by the Public Works Department. After a
round table discussion on the proposed budget, Chairman Speece suggested the Finance
Committee meet on April 25th at 3:30 p.m. in the Town Hall Conference Room with staff
to discuss the budget in detail.
There being no further business the meeting adjourned.
__________________________
Carroll Thackston, Mayor
ATTEST:___________________________
Jane P. Jones, Town Clerk, CMC
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At a special joint meeting of the South Boston Town Council, the Halifax County
Board of Supervisors, and the Halifax Town Council, held on April 18, 2011 at 6:00 p.m.
in the Mary Bethune Office Complex in Halifax, Virginia the following were present.
Vice-Mayor Edward Owens, Presiding
Council Members: Morris Bryant, Mark Morris, Connie S. Manning
Absent: Mayor Carroll Thackston; Council Members Speece and Snead
Staff Present: Town Clerk Jane Jones
Members of the Halifax County Board of Supervisors and Staff
Members of the Halifax Town Council and Staff
*NATIONAL DAY OF PRAYER PROCLAIMED – MAY 5, 2011
On motion of Dr. Morris, seconded by Mrs. Manning, Council voted to proclaim
May 5, 2011 as National Day of Prayer in South Boston. The County Board of
Supervisors and Town of Halifax Council concurred with a like motion.
*DEPT. OF REHABILITATIVE SERVICES – EMPLOYER INCENTIVES
Ms. Cindy Roberts, Business Development Manager for the Virginia Department
of Rehabilitative Services gave a brief report on the incentives available for employers
who hire workers with disabilities.
*REDISTRICTING PLAN APPROVED BY COUNTY
The meeting having been duly advertised constituted a public hearing by the
Halifax County Board of Supervisors on the proposed redistricting plan. Andy Wells,
Southside Planning District Commission, briefly reviewed the new plan. [Copy on file in
Town Clerk’s Office]. The Board unanimously approved the Plan as presented.
There being no further business the joint meeting adjourned.
__________________________
Vice-Mayor Edward Owens
ATTEST: ________________________
Jane P. Jones, Town Clerk, CMC
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FINANCE COMMITTEE MEETING
The Finance Committee of the South Boston Town Council met on April 25, 2011
at 3:30 p.m. in the Conference Room of Town Hall to discuss the proposed budget for
2011-12. The following were present:
Coleman Speece, Chairman; Ed Owens and W. R. Snead; Mayor Thackston.
Staff Present: Ted Daniel, Town Manager; Jim Binner, Chief of Police; Steve
Phillips, Fire Chief; Finance Director Erle Scott; Alan Auld, Director of Public
Works; B. K. Lovelace, Police Captain; Jane Jones, Town Clerk.
The Finance Committee reviewed the proposed budget requests with department
heads. The Committee endorsed increasing the meals tax by 1%, which would increase
revenues by an estimated $250,000/annually. They also endorsed repairs to the Fire
Station at $34,325 and new carpet for the Library at $25,000. The budget included
increased expenditures for gas and oil at 75% over the previous year. The Committee
also endorsed a lease to own program for eight new police vehicles and twelve new
pieces of public works equipment/vehicles.
The Committee recessed to go to the Council work session meeting in Council
Chambers on Yancey Street.
______________________
Coleman Speece, Chairman
At a work session meeting of the South Boston Town Council held on April 25,
2011 at 5:45 p.m. in the Council Chambers on Yancey Street, the following were present:
Mayor Carroll Thackston
Vice-Mayor Edward Owens
Council Member Morris L. Bryant
Council Member Mark Morris
Council Member W. R. Snead, Jr.
Council Member D. Coleman Speece
Council Member Connie S. Manning
Staff Present: Town Manager Ted Daniel, Police Chief Jim Binner, Finance Director
Erle Scott, Director of Public Works Alan Auld, Police Captain B. K.
Lovelace, Town Clerk Jane Jones
Mayor Thackston called the meeting to order and turned it over to the Current
Issues Committee Chairman Morris Bryant.
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*ANNUAL POLICE DEPARTMENT REPORT – 2010
Chief Binner reviewed the 2010 Police Department Report with the Committee.
[Copy on file in Town Clerk’s Office]
*PLANNING COMMISSION RECOMMENDATIONS ON SPECIAL USE
PERMIT APPLICATIONS
Mr. Daniel reviewed the following four special use permit applications with the
Committee. He noted that the Planning Commission had held public hearings on each
application and made the following recommendations to Town Council.
۩ Special Use Permits #011811 and #012011 were requests to allow internet gaming
centers to operate at 3324 and 4003 Halifax Road. Both locations are zoned B-2 General
Business. Internet gaming centers are defined under amusement centers which are
allowed by special use permit in B-2 Zones. The Planning Commission held a public
hearing on these applications on February 9th and delayed action citing a desire to see
what legislation came out of the General Assembly regarding internet cafes.
In the 2011 Session of the General Assembly, legislation was adopted amending the
definition of "illegal gambling" to clarify that the purchase of a product, Internet access,
or other thing (i.e., phone card, movie rental vouchers), which purchase credits the
purchaser with free points or other measurable units that may be risked by the purchaser
for an opportunity to win money, is deemed consideration for the purposes of illegal
gambling. In light of the new legislation the Commission recommended Council deny
both applications.
۩ Special Use Permit # 031511 was a request to allow a dance hall at 2011 Seymour
Drive [Quality Inn Motel and Restaurant]. Dance Halls are allowed by special use permit
in B-2 Zones. The Commission recommended the permit be approved with seven
conditions:
1.
2.
3.
4.
5.
6.
7.
Council review the permit within 3 months
The facility cannot be sublet to anyone charging admission
A dance hall can only operated on week-ends
Two security officers required to be on duty when dance hall is operation
No one allowed in under age 25
Close no later than 1:00 a.m.
By Police Dept. recommendation the permit can be suspended until reviewed.
۩ Special Use Permit # 032411 was a request to allow a vehicle repair business at 1171
Green’s Folly Road. Auto and truck general repair establishments are allowed by special
use permit in B-2 Zones. The Commission recommended the permit be approved with
the condition that inoperable vehicles be stored at the rear of the property.
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The Committee directed public hearings be held by Town Council on the
applications at the May 9th meeting.
*BRIAN CHEEVER TO RESIGN FROM PLANNING COMMISSION AND BZA
Mrs. Jones advised the Brian Cheever had informed her that he was resigning
from the Planning Commission and the BZA. The Committee discussed various potential
candidates. No action was taken.
There being no further business the Current Issues Committee adjourned.
Chairman Speece called the Finance Committee reconvened.
*FINANCIAL STATEMENT FOR MONTH ENDING MARCH 30, 2011
Mr. Scott reviewed the monthly financial statement with the Committee and
answered.
*2011-2012 PROPOSED BUDGET DISCUSSIONS CONTINUED
The Committee reviewed its earlier discussions on the budget with other members
of Council. Mr. Owens requested the YMCA’s request for a one-time additional
appropriation of $5,000 be approved. The Committee recommended this issue be placed
on the May 9th Council Agenda.
*CLOSED MEETING TO DISCUSS PERSONNEL MATTERS
On motion of Dr. Morris, seconded by Mr. Bryant, Council voted unanimously to
go into a closed meeting to discuss personnel issues, specifically candidates for boards
and commissions and a specific employee’s performance, as allowed by the Code of
Virginia §2.2-3711(A). Voting Aye: Bryant, Morris, Owens, Snead, Speece, Manning.
Nays: none.
On motion of Dr. Morris, seconded by Mr. Owen, Council voted unanimously to
return to open session. Voting Aye: Bryant, Morris, Owens, Snead, Speece, Manning,
Nays: none.
On motion of Mr. Owen, seconded by Mr. Snead, Council unanimously certified
that to the best of each member’s knowledge (i) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act and (ii) only such public business matters as were identified in the motion by which
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the closed meeting was convened were heard, discussed or considered in the meeting by
the town council. Voting Aye: Bryant, Morris, Owens, Snead, Speece, Manning.
Nays: none.
No action was taken and the meeting adjourned.
_______________________________
Carroll Thackston, Mayor
ATTEST:___________________________
Jane P. Jones, Town Clerk, CMC
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