model aircraft association
Sport
Safety Management Plan
2015
1
Foreword – President of the RAF Model
Aircraft Association (RAFMAA)
The Royal Air Force has learned a very great deal over the years about flight safety. It has a rigorous
system in place to ensure that all its operations are conducted at a level of risk that is appropriate to
the situation. Had I applied those principles more effectively to my model aircraft activities during my
early years, I suspect many of the mishaps I suffered then would have been avoided.
In model flying, our National Governing Body (the British Model Flying Association) has a rigorous
system in place to examine the full spectrum of model flying disciplines, to constrain activities to a
level of risk that is acceptable and to incorporate any lessons learned from incidents that occur
despite best endeavour to avoid them. Quite rightly, RAFMAA is affiliated to the BMFA and our
members must comply with the code of conduct, rules and regulations set out in the BMFA
Handbook.
The following complementary document sets out RAFMAA's Sport Safety Management Plan. Not
unlike full size aviation, model flying is unforgiving of the ill prepared, ignorant or casual participant.
Make sure you read this document thoroughly and apply rigorously the principles set out in the BMFA
Handbook when you take part in RAFMAA activities - you owe that much to yourself, to other
RAFMAA members and, importantly, to bystanders who may be affected by your actions.
Bob McAlpine
Air Cdre (Retd)
President, RAFMAA
2
Contents
Chapter 1 – The RAFMAA Safety Policy
1.1
1.2
1.3
1.4
1.5
Scope
Chairman’s Safety Commitment
DRS Governance Arrangements
RAFMAA’s Structure and Business Processes
Safety Documentation
Chapter 2 - The RAF Model Aircraft Association
Safety Organization
2.1
2.2
Responsible Persons
Responsibilities and Organization - RAFMAA
Chapter 3 - Safety Management Activities
3.1
3.2
3.3
3.4
3.5
Governance and Assurance
Risk Management and Risk Registers
Management of Change
Reporting and Investigation of Occurrences
Communication
Chapter 4 - Safety Performance
4.1
4.2
4.3
4.4
Safety Targets
Retention of Data
Learning Lessons
Sport Safety Management Plan Review
3
Chapter 1
RAFMAA’s Safety Policy
1.1
Scope
This Sport Safety Management Plan (SSMP) covers RAFMAA organised events. It does
not cover normal club activities or Family Day displays, which are under the duty of care of
the respective Head of Establishment.
Chairman’s Safety Commitment
1.2
The Director RAF Sports (DRS) requires Chairman of RAF Sports Associations to be
accountable for the way in which they run and manage their respective Sports Association.
The Chairman of RAFMAA is required, on an annual basis, to account for his safety
performance, measured against JSP 815(Defence Health, Safety and Environmental
Protection) criteria which, as well as underpinning all our Safety activities such as meetings
and assurance visits, also form the basis for the RAFMAA’s safety commitment:
…to prevent fatalities and to minimise injury to people playing Sport in RAF
Model Aircraft Association organised events.
1.3
DRS Governance Arrangements
Overall policy and the conduct of RAF Sport Safety rests with 22 (Trg) Gp. On behalf of
AOC 22 (Trg) Gp, the DRS exercises executive responsibility for the control and conduct of
all recognised Sports undertaken under the aegis of the voluntary RAF Sports Associations.
Aeromodelling, as an Approved Sport, is managed by RAFMAA whose officials act in
accordance with BMFA and DRS governance arrangements.
1.4
RAFMAA’s Structure and Business
Processes
The objects for which RAFMAA is established are to promote the efficiency of Her Majesty’s
Armed Forces by increasing physical fitness, fostering the esprit de corps and raising morale
of members of the Royal Air Force and other Services, in particular (but not by way of
limitation), through the playing of, encouraging participation in and providing or assisting in
the provision of facilities for the Sport of Aeromodelling.
RAFMAA is to act as controlling authority for RAF Aeromodelling to:
a.
Encourage Aeromodelling as a Sport in the RAF.
b.
Promote and arrange the RAF Championships.
4
c.
Promote participation in events such as Public Flying Displays and Family’s
Days in furtherance of its charitable objects.
d.
Select and manage the teams to represent the RAF in the Inter-Service
Championships and other representative fixtures.
1.5
e.
Administer funding of the Association for the benefit of the Sport.
f.
Develop and provide Aeromodelling coaching at all levels.
Safety Documentation
RAFMAA activities will be undertaken at all times within the rules and regulations laid down
by the National Governing Body (The British Model Flying Association (BMFA)). As an
association, it will be managed iaw AOC 22 (Trg) Gp’s Total Safety Directive 15/02.
5
Chapter 2
The RAFMAA Safety Organization
2.1
Responsible Persons
Defence has created a safety construct of duty holders to focus on the ownership and
management of risk to life (RtL). Sport Safety has been defined along those lines but draws
on the terms “Responsible Person” as the accountable manager at the delivery level. A
Responsible Person is accountable for ensuring that RtL from activities within their AoR are
reduced to As Low As Reasonably Practicable (ALARP) and are tolerable to them. Within
Sport, the Responsible Persons are as follows:
RAF Sports Duty Holder. The RAF Sports Association’s Operational Duty Holder is
AOC 22 (Trg) Gp whom is specifically responsible for all safety within RAF Sports
activities.
RAFMAA Responsible Person. The Chairman of RAFMAA is the Responsible
Person responsible for all safety at RAFMAA organised events.
2.2
Responsibilities and Organization –
RAFMAA
RAFMAA will deliver its responsibilities through its Executive Committee (EC), who are
Trustees of the Association. Indemnity for committee members whilst undertaking all lawful
aeromodelling activities is provided by the BMFA. The BMFA also provides 3rd Party
Insurance for all BMFA members partaking in aeromodelling activities, including MOD
property. It is a requirement that all RAFMAA members are members of the BMFA.
The participation of retired Servicemen and civilian BMFA members is essential for the
successful running of the RAF Championships and Association. Whilst Servicemen are
protected under the Armed Forces Compensation Scheme whilst undertaking Duty events,
civilians are not and are to seek specialist advice regarding life assurance.
Specific role responsibilities are as follows:
Area Chief Examiner (ACE). RAFMAA has 2 ACEs (North and South) whom are
nominated by the EC and vetted and appointed by the BMFA. ACE details with contact
details are available on the RAFMAA website.
Examiners. Examiners are examined and appointed by the ACE. Examiner details with
contact details are available on the RAFMAA website.
Instructors. Instructors can be nominated by any club OIC or member of the EC if judged
SQEP to the BMFA. In addition to Club Instructors, RAFMAA keeps a list of ACE approved
RAFMAA Instructors on the RAFMAA website.
6
Event Organiser. The Event Organiser, usually the Competition Secretary (CompSec), is
responsible for planning and arranging of an event and assuring that the appropriate safety
measures are in place. He is to ensure that:







Any sporting venue meets the necessary BMFA guidelines in terms of separation
distances from crowd lines etc. Site risk assessments are to be undertaken prior
to the event to identify hazards and evaluate any risks above and beyond
RAFMAA’s generic risks, which are at Annex A.
Competition Directors are suitably experienced and briefed on their
responsibilities, emphasising any action to be take in the event of an emergency.
Checklists for Comp Directors are at Annex B and are to be issued prior to the
respective competition being undertaken. In the event of a template not being
available for the event, then a blank template is to be completed and utilised.
Any RAFMAA equipment used to support the event has been validated and signed
for by a suitably experienced individual, usually the Equipment Member, to ensure
that it is fit for purpose.
Pilots are briefed daily using the check sheet at Annex C.
Any safety incidents/near misses are brought to the attention of the Chairman
within 24 hours.
Any accidents are to be brought to the attention of the Chairman & the BMFA
immediately it is safe to do so.
Equipment Member. The Equipment member is to validate the serviceability of all
RAFMAA equipment required prior to it being used at an event. The exception to this is
equipment that has been formally loaned to an individually who is considered SQEP to
maintain it himself.
Competition Directors (CDs). CDs are appointed as required by the Event Organiser
based upon their experience and suitability. They are responsible for all activity relating to
the preparation or operation of their competition flight line, although they can enlist the
assistance of other personnel to assist in doing so. To guide them, the Event Organiser will
provide them with templates (at Annex B) citing minimum safety distances and other
recognised hazards along with PPE and other equipment to mitigate these risks. The need
for individual pilots to comply with CD directions will be mandated to all pilots at the daily
Pilots Brief. CDs act on behalf of the Chairman RAFMAA and are to cease an individual or
all flying activity if, in their judgement, they deem there to be an unacceptable or
unnecessary risk to safety. To assist RAFMAA in demonstrating its safety procedures CDs
are to:



Prior to the competition, complete the Competition Template provided by the Comp
Sec, photographing it and emailing the photo to compsec@rafmaa.co.uk
After the competition, completing the safety review on the rear of the Competition
Template, photographing it and emailing the photo to compsec@rafmaa.co.uk
Seek an RAF F7454 from the CompSec if an injury is likely to impact an individual’s
ability to undertake his normal line of work.
Individual Pilots. Individual Pilots are required by law to satisfy themselves that the flight
that they are about to undertake can be done so safely. Individual pilots have the
responsibility of judging whether their experience or model is up to the conditions on the day.
However, if the CD or CompSec judge that the flight cannot be undertaken safely for any
7
reason whatsoever then their judgement is binding and any dissenters will be escorted from
the event.
8
Chapter 3
RAFMAA Safety Management
Activities
3.1
Governance and Assurance
Governance and Assurance is done in several ways:
1. RAFMAA DH governance structure.
2. Assurance visits and audits of facilities where events are to be held, in particular the
review of event risk assessments.
3. Interaction across the DH levels, predominantly between Responsible Person
(Chairman) and the ODH (AOC 22 (Trg) Gp).
4. The completion RAFMAA Risk Assessments for RAFMAA organised events.
5. The review and analysis of RAFMAA safety, including incidents and accidents, at the
AGM.
3.2
Risk Management and Risk Registers
Chairman RAFMAA is responsible for identifying and mitigating risks to ALARP within the
Association. RAFMAA’s Generic Risk Assessment is at Annex A. Site Risk Assessments
will be carried out by Event Organisers prior to the event. Comp Directors will carry out
Dynamic Risk Assessments prior to their competition.
RAFMAA will use the following five steps to assess risks prevalent whilst conducting
authorised Aeromodelling activities:
1.
2.
3.
4.
5.
Identify the hazards.
Decide who might be harmed and how.
Evaluate the risks and decide whether existing control measures are adequate
or whether more should be done.
Record the findings.
Review the assessment and revise it if necessary.
There is 1 potential RtL for the RAFMAA which, when mitigations are applied, is deemed
tolerable and ALARP.
Risk
1. A participant or member of the public
Mitigation
Operating iaw BMFA guidelines
9
Risk
being hit by a fast moving model aircraft
3.3
Mitigation
Fostering a safety conscious environment.
Management of Change
New or amended regulations and policy will be promulgated by the DRS and BMFA to the
RP.
3.4
Reporting and Investigation of Occurrences
Reporting provides RAFMAA with a clear and accurate understanding of our safety
performance and our ability to deliver Sport in a safe manner. There is a strong expectation
of our personnel that they report all issues of Safety concern. This is undertaken in 2 ways:



3.5
Emailing of post event reports to the CompSec.
In the event of an incident, filling in an RAF Form 7454 (at Annex E) and sending it to
individuals HOE.
The BMFA is to be notified of any incident likely to result in a claim on 0116 244 0028
(answermachine out of hours) within 24 hours.
Communication
The RAFMAA Secretary is the primary focal point for all Sport communiqué, including safety
messages to RAFMAA members. RAFMAA uses its website to communicate Safety
matters.
10
Chapter 4
RAFMAA Safety Performance
4.1
Safety Targets
RAFMAA is committed to following the BMFA safety guidelines which when encompassed
within its SSMP is considered to reach a maturity assessment Level 4 award against the
required 11 safety management arrangements/systems1. This means that all RAFMAA
activities are as a minimum, compliant with safety governance arrangements.
4.2
Retention of Data
All safety related data is to be stored within RAFMAA’s Dropbox document Library under
Records/Reference Material/Safety.
4.3
Learning Lessons
Whilst the collection of data and its retention is clearly important, it is how we utilise that data
to help prevent recurrence of incidents that is of paramount importance. At all levels of
governance, trends should be identified and discussed, good practise identified and
promoted and risks identified and mitigated. The RAFMAA EC will evaluate accident and
incident data from across all RAFMAA events and will provide feedback through its website
and AGM.
4.4
Sport Safety Management Plan Review
Maintaining the RAF SSMP is the responsibility of the RAFMAA EC. In the spirit of
Continuous Improvement, this document will be reviewed formally on an annual basis and
also subsequent to any of the following:
1.
Major organizational changes within the RAFMAA.
2.
Changes in Defence regulation, specifically related to the DRS.
3.
Changes in civil safety legislation.
Users of this document are invited to make any recommendations for amendment direct to
the RAFMAA EC.
1
Iaw JSP 815 Leaflet 10
11
Annex A to
RAFMAA SMPP
MOD Risk Assessment Form
Establishment /Unit/Ship:
N/A
Section/Department:
RAF Model Aircraft
Association
Assessment
No:RAFMAA 01
Assessment
Date:
Assessment Type
27 Jul 15
Generic
Activity/Process:
All RAFMAA Events
Assessor
Name:
Rank/Grade:
M Matthias
Name:
Cpl
Rank/Grade:
Signature:
Hazards
(Include Hazard Survey
Number where applicable)
Line Manager Acceptance (See Note 2)
D M Hamilton
Sqn Ldr
Signature:
Who is
at
Risk?
Starting and adjusting model
engines
Model
owner
Transmitter frequency clashes
All
Personnel being struck by a
model.
All
Trip hazards, grassed areas
All
Control Measures
(Specific existing
Control Measures)
Use starter motors,
‘chicken’ sticks/gloves.
Restrain aircraft when
starting
Set up transmitter control
with frequency allocation
Adhere to safety
guidelines and distances
as published in BMFA
Handbook.
Take extra care when
transiting grassed areas
Risk Rating
(Likelihood X
Consequence)
(See Note 3)
L
C
RR
Additional Controls
(Each Control
Measure is to be
specific
and managed)
Residual
Risk
Rating
(See Note 4)
Owner
2
1
2
2
1
1
1
1
1
3
3
1
1
1
A-1
ALARP
Management Plan
3
1
Target
Date
Comp
Date
Sunburn
All
Inclement weather
All
due to rabbit holes etc.
Be aware of sunburn risk
and apply sun cream
No flying in wind speeds
in excess of 25 mph.
Take cover at
Thunderstorm risk 1.
1
2
1
2
1
1
1
1
Notes:
1 If using a ‘Generic’ risk assessment, Assessors and Line Managers are to satisfy themselves that the assessment is valid for the task and that
all significant hazards have been identified and assessed. If additional hazards are identified they are to be recorded and attached to the
Generic assessment.
2
Line Managers are to note that they are responsible for production of the risk assessment and that they are signing to indicate that the risk
assessment is suitable and sufficient and they consider the risks to be acceptable.
High
Medium
Low
Common, regular or frequent occurrence.
Occasional occurrence.
Rare or improbable occurrence.
Risk Matrix
Likelihood X Consequence
3
2
1
3 Med
2 Low
1 Low
1
Minor injury or illness.
Low
6 High
4 Med
1 Low
2
Serious injury or illness.
Medium
9 High
6 High
3 Med
3
Fatalities, major injury or illness.
High
When recording the Risk Rating ensure that both the Likelihood and Consequence scores are included.
High
Medium
Low
Improve control measures or consider stopping work. Conducting work at this level of risk is to be reported up the Line Management / Command chain.
Review control measures and improve if reasonably practicable to do so, consider alternative ways of working.
Maintain control measures and review if there are any changes.
4
Record the residual Risk Rating to demonstrate that the risk has been reduced to an acceptable level.
5





Risk Assessments are to be reviewed:
Annually.
If there is reason to doubt the effectiveness of the assessment.
Following an accident or near miss.
Following significant changes to the task, process, procedure or Line Management.
Following the introduction of more vulnerable personnel.

If “Generic” prior to use.
A-2
Annex B to
RAFMAA SMPP
The following Competition Templates have been compiled to assist CDs in operating their
competition in a safe manner. There use is mandatory as is their submission to the
compsec@rafmaa.co.uk by digital means as individually detailed.
Fun Fly – Appendix 1
Fixed Wing Aeros - Appendix 2
Open Pylon – Appendix 3
Scale – Appendix 4
Thermal Soaring – Appendix 5
Blank Template – Appendix 4
B-1
Appendix 1 to
Annex B to
RAFMAA SMPP
model aircraft association
Comp Director Template - Fun Fly
Pilot Brief
You may use any fixed wing model aircraft up to 5 kg maximum weight. The model must be
capable of taking-off and landing on its own undercarriage.
The event will involve five 'tasks' as follows: Loop, roll and Touch-and-Go; Touch and go; Limbo;
Pit Stop; Longest Glide
Scores from all tasks will count towards the overall score. The tasks may be performed in any
order as requested by the CD on the day. Although participants may be placed in the individual
tasks, placings will only be given in the overall event if all five tasks are completed. If weather
conditions prevent the erection of a suitably frangible limbo gate the CD may exclude the task from
the event.
Pilot's Rules for All Tasks
All models must R.O.G. in a safe manner into wind. Whilst airborne, the pilot must remain between
the model and spectators and other entrants at all times (i.e. spectators must be behind the pilot
and the model must be in front of the pilot).
The same model must be used for all tasks.
Pilots, assistants and marshals for all tasks except the ‘Longest Glide’ must wear protective
headgear.
Each competitor will be allowed to re-fly a single task of his choice (not all tasks!) at a time agreed
with the CD. On giving notice to exercise this option the individuals score already attained for the
task will be discarded and only the score from the re-fly will count towards the overall position.
Entrants will be expected to attempt all events. They may withdraw at any time but will only gain a
station point if, in the opinion of the Contest Director, their model becomes unfit to fly after they
have completed at least one event.
B-1-1
Intentionally Blank
B-1-2
Appendix 1 to
model aircraft association
Annex B to
RAFMAA SMPP
Comp Director Template - Fun Fly (Loop, Roll and Touch and Go)
Location:
Date:
Schematics with key distances
(amend as necessary)
8m
8m
Runway
>30m
Pilot
Judge
Pits
Estimated
Wind and
Weather
Hazards
specific to
event
(add as
req’d)
Pilot Brief
Hazard
High intensity flying in
proximity to judge and pilot
Mitigation
Hard hats for pilots assistants and marshals
Acceptable
Y
Pilots, assistants and marshals are to wear protective headgear.








Take off into wind, complete one upwind loop followed by one downwind loop.
Perform two touch and goes on a designated area.
Perform one upwind roll followed by one downwind roll.
Land in the designated area.
To qualify as a touch and go both main wheels must first touch within the square (they
may roll across the line after touching within the square) and then lift off.
Pilots may stand on their own selected spot.
Models must take off away from the square into wind.
All touch and go attempts must be made from a circular or figure 8 approach. Looping is
not permitted.
N.B. In the case of a tie, there will be a fly-off using a smaller square.
Other
It is my judgement that all risks have been identified and all reasonable precautions have
been taken to undertake the competition.
Name:
Signature:
B-1-3
Date:
Comp Director Template - Fun Fly (Loop, Roll and Touch and Go)
Location:
Date:
Near
misses,
incidents or
accidents
Suggestions
for
improvement
Name:
Signature:
B-1-4
Date:
Appendix 1 to
Annex B to
RAFMAA SMPP
model aircraft association
Comp Director Template - Fun Fly (Touch and Go)
Location:
Date:
Schematics with key distances
(amend as necessary)
8m
8m
Runway
>30m
Pilot
Judge
Pits
Estimated
Wind and
Weather
Hazards
specific to
event
(add as
req’d)
Pilot Brief
Hazard
High intensity flying in
proximity to judge and pilot
Mitigation
Hard hats for pilots assistants and marshals
Acceptable
Y
Pilots, assistants and marshals are to wear protective headgear.

The object of the task is to complete as many touch and goes in a designated area in 2
minutes, timed from the release of the model for take-off.

To qualify as a touch and go both main wheels must first touch within the square (they
may roll across the line after touching within the square) and then lift off.

Models must take off away from the square into wind.

All touch and go attempts must be made from a circular or figure 8 approach. Looping is
not permitted.
Other
It is my judgement that all risks have been identified and all reasonable precautions have
been taken to undertake the competition.
Name:
Signature:
B-1-5
Date:
Comp Director Template - Fun Fly (Touch and Go)
Location:
Date:
Near
misses,
incidents or
accidents
Suggestions
for
improvement
Name:
Signature:
B-1-6
Date:
Appendix 1 to
Annex B to
RAFMAA SMPP
model aircraft association
Comp Director Template - Fun Fly (Limbo)
Location:
Date:
Schematics with key distances
(amend as necessary)
5m
Runway
>30m
Pilot
Judge
Pits
Estimated
Wind and
Weather
Hazards
specific to
event
(add as
req’d)
Pilot Brief
Hazard
High intensity flying in
proximity to judge and pilot
Mitigation
Hard hats for pilots assistants and marshals
Acceptable
Y
Pilots, assistants and marshals are to wear protective headgear.







The object of this task is to complete as many clean passes through the limbo gate in 3
minutes, timed from the release of the model for take-off.
A clean pass will be scored if the model passes under and in between the strings carrying the
streamers. The ground must not be contacted and the strings must remain unbroken.
Whilst flying the entrant must remain within the area marked by the tapes on either side of the
gate for the full two minutes. If the entrant moves outside the marked area he will be
disqualified.
The model must take-off safely away from the gate into wind.
If the engine cuts out in flight, it may be restarted and the task continued, but the timing will not
be stopped after the first take-off. All subsequent take-offs must be made from the gate area.
Timing will commence when the model leaves the ground for the first time.
If the strings are cut, only the clean passes up to that point will count. The pass cutting the
string does not count.
Other
It is my judgement that all risks have been identified and all reasonable precautions have
been taken to undertake the competition.
Name:
Signature:
B-1-7
Date:
Comp Director Template - Fun Fly (Limbo)
Location:
Date:
Near
misses,
incidents or
accidents
Suggestions
for
improvement
Name:
Signature:
B-1-8
Date:
Appendix 1 to
Annex B to
RAFMAA SMPP
model aircraft association
Comp Director Template - Fun Fly (Pit Stop)
Location:
Date:
Schematics with key distances
(amend as necessary)
8m
8m
Runway
>30m
Pilot
Judge
Pits
Estimated
Wind and
Weather
Hazards
specific to
event
(add as
req’d)
Pilot Brief
Hazard
High intensity flying in
proximity to judge and pilot
Mitigation
Hard hats for pilots assistants and marshals
Acceptable
Y
Pilots, assistants and marshals are to wear protective headgear.





Take off into wind, fly for 30 seconds, cut engine and land on a designated area.
Start engine, take off into wind from the designated area, fly for 20 seconds, cut engine then
land on designated area.
On board glow batteries are not allowed. Engines may be started by hand or by electric
starter.
This event will be timed from the initial Take Off to the time when the wheels touch the ground
on the last landing. The fastest time wins.
Electric powered models attract a 20 second penalty.
Other
It is my judgement that all risks have been identified and all reasonable precautions have
been taken to undertake the competition.
Name:
Signature:
B-1-9
Date:
Comp Director Template - Fun Fly (Pit Stop)
Location:
Date:
Near
misses,
incidents or
accidents
Suggestions
for
improvement
Name:
Signature:
B - 1 - 10
Date:
Appendix 1 to
Annex B to
RAFMAA SMPP
model aircraft association
Comp Director Template - Fun Fly (Longest Glide)
Location:
Date:
Schematics with key distances
(amend as necessary)
8m
8m
Runway
>30m
Pilot
Judge
Pits
Estimated
Wind and
Weather
Hazards
specific to
event
(add as
req’d)
Pilot Brief
Hazard








Mitigation
Acceptable
The object of the task is to climb under power for a predetermined time and then, after the
engine has been cut, to stay airborne as long as possible.
The throttle on the engine must be set up so that the engine can be stopped when the marshal
gives the command.
The entrant will take-off from a given point and climb for 30 seconds (or less if weather
conditions dictate).
The entrant will then be instructed by the marshal to stop the engine and glide.
Five seconds after the instruction to stop the engine is given the throttle should be opened fully
and left open for five seconds to ensure that it has stopped (not for electric models).
The entrant with the longest glide time counted in minutes and seconds will be the winner.
There will be a 10% bonus for landing in the square.
In the event of a tie there will be a fly-off timed by two marshals in minutes and seconds with a
reduced engine run if necessary.
Other
It is my judgement that all risks have been identified and all reasonable precautions have
been taken to undertake the competition.
Name:
Signature:
B - 1 - 11
Date:
Comp Director Template - Fun Fly (Longest Glide)
Location:
Date:
Near
misses,
incidents or
accidents
Suggestions
for
improvement
Name:
Signature:
B - 1 - 12
Date:
Appendix 2 to
Annex B to
RAFMAA SMPP
model aircraft association
Comp Director Template - Fixed Wing Aerobatics
Location:
Date:
Schematics with key distances
(amend as necessary)
Estimated
Wind and
Weather
Hazards
specific to
event
(add as
req’d)
Pilot Brief
Hazard








Mitigation
Acceptable
Model specifications are as defined in BMFA Contest Rules Sections 5 and 6, ‘builder of the
model’ and ‘multiple entry’ rules are waived.
Engines are to be started in the designated areas.
The number of rounds to be flown in any competition will be determined by the CD having
taken into account the weather conditions and number of contestants. In the event of weather
deterioration during the competition the decision of the CD and judges as to placings will be
final.
All manoeuvres will start and finish in straight and level flight. Manoeuvres will start and finish
on the same heading. Unless noted, entry and exit will be at the same altitude.
All manoeuvres which have more than one loop or part of loops will have the loops or parts of
loops of the same diameter and in the case of consecutive loops, in the same place. Similarly
all manoeuvres which have more than one roll will have the same roll rate. All consecutive rolls
will be at the same altitude and heading.
All manoeuvres with rolls or part rolls will have lines of equal length before and after the rolls.
Any violation of the above will be reason for downgrading, in addition to the downgrades listed
in the manoeuvre descriptions. Note that these lists are not all inclusive.
Full rules are available in the RAFMAA Competition Rule Book, available on the website.
Other
It is my judgement that all risks have been identified and all reasonable precautions have
been taken to undertake the competition.
Name:
Signature:
B-2-1
Date:
Comp Director Template - Fixed Wing Aerobatics
Location:
Date:
Near
misses,
incidents or
accidents
Suggestions
for
improvement
Name:
Signature:
B-2-2
Date:
Appendix 3 to
Annex B to
RAFMAA SMPP
model aircraft association
Comp Director Template - Open Pylon
Location:
Date:
Schematics with key distances
(amend as necessary)
Estimated
Wind and
Weather
Hazards
specific to
event
(add as
req’d)
Pilot Brief
Hazard
High intensity flying in
proximity to judge and pilot
Mitigation
Hard hats for pilots assistants and marshals
Acceptable
Y


All pilots, flagmen and timekeepers are to wear protective helmets.
The maximum number of models in each heat will be 4.
Group
Class
Laps
1. Up to .28 cu in 2 stroke, up to .40 cu in 4
a. Low wing aerobatic or delta.
9
stroke. Up to 700 size electric
b. High wing monoplane.
8
c. Multi-wing models.
7
2. 29-.35 cu in 2 stroke, .41-.45 cu in 4 stroke.
a. Low wing aerobatic or delta.
10
Over 700 size electric or any brushless
b. High wing monoplane.
9
electric.
c. Multi-wing models.
8
3. .36-.46 cu in 2 stroke, .46-.60 cu in 4stroke
a. Low wing aerobatic or delta.
11
b. High wing monoplane.
10
c. Multi-wing models.
9
4. .47 and over in 2 stroke, .61 and over 4
a. Low wing aerobatic or delta.
12
stroke
b. High wing monoplane.
11
c. Multi-wing models.
10
5. 5 Any specialist pylon racing model or IC
N/A
18
model that has not flown in another event.
 One additional lap is to be flown by any model having an engine fitted with a tuned pipe
exhaust system or 'mini-pipe'.
 IC Powered aircraft must have been competitively flown in a RC power event at the Main
Championships that year. Concours d’Elegance will not count as a qualifying event.
Other
It is my judgement that all risks have been identified and all reasonable precautions have
been taken to undertake the competition.
Name:
Signature:
B-3-1
Date:
Comp Director Template - Open Pylon
Location:
Date:
Near
misses,
incidents or
accidents
Suggestions
for
improvement
Name:
Signature:
B-3-2
Date:
Appendix 4 to
Annex B to
RAFMAA SMPP
model aircraft association
Comp Director Template - Scale
Location:
Date:
Schematics with key distances
(amend as necessary)
Estimated
Wind and
Weather
Hazards
specific to
event
(add as
req’d)
Pilot Brief
Hazard





Mitigation
Acceptable
Maximum weight of the complete model in flying condition without fuel but including any
dummy pilot shall be 15kg. Models using electric motors for motive power shall be weighed
without the flight batteries.
The use of Rocket or pulse jet engines is forbidden
Non-aerobatic scale models are defined as models of those aircraft designed with limited
manoeuvrability where the original prototypes of which were restricted by the manufacturer or
licensing government agency. Any claim for non-aerobatic status must be entered on The
Competitors Declaration.
When instructed to start his flight, the official flight time will commence after two minutes or
when the competitor signals to the timekeeper that he is commencing to start his engine(s),
whichever is first.
If the model is not airborne within 7 minutes from when flight timing commences, plus one
additional minute for each extra engine, the official flight will be terminated and the total flight
score will be zero.
Other
It is my judgement that all risks have been identified and all reasonable precautions have
been taken to undertake the competition.
Name:
Signature:
B-4-1
Date:
Comp Director Template - Scale
Location:
Date:
Near
misses,
incidents or
accidents
Suggestions
for
improvement
Name:
Signature:
B-4-2
Date:
Appendix 5 to
Annex B to
RAFMAA SMPP
model aircraft association
Comp Director Template - Thermal Soaring (Duration)
Location:
Date:
Schematics with key distances
(amend as necessary)
1m
Estimated
Wind and
Weather
Hazards
specific to
event
(add as
req’d)
Pilot Brief
Hazard


15m
Bonus Points
< 1m = 100
< 2m = 95
< 3m = 90
< 4m = 85
< 5m = 80
.
.
.
<15 = 30
> 15m = 0
Mitigation
Acceptable
The aim of this event is to make 5 precision flights each of increasing duration and ending with
a spot landing. Flights may be made at any time during the Championships at the discretion of
the Glider CD. Full rules are in the RAFMAA Competition Handbook, available on the
RAFMAA website, but the following in particular should be noted:
o Models. Any non-powered glider may be used.
o Launching. Launching shall be by means of hand tow line, optional pulley system,
bungee, or power winch at the CD's discretion.
o Tow Lines. The length of lines or bungees shall be not more than 150 metres under a
2 Kg load.
o Flights. Each competitor must make 5 fights with the following target times: 2, 4, 6, 8,
10 minutes. Target flight time is to be declared by the pilot within 30 seconds of
release from the towline. Once declared this time may not be changed.
o Attempts. Only ONE attempt is allowed at each flight. An attempt is made when the
model leaves the launching hand under the pull of the launching apparatus.
Scoring. One point is awarded for each second flown up to the flight target limit. One point is
deducted from the score for every second flown beyond the target time. One hundred bonus
points are awarded for landing within ONE metre of a marked target spot reducing by 5 points
for each metre error to a minimum of 30 points at 15 METRES; beyond this ZERO bonus is
scored (see table). The distance is measured from the nose of the model when at rest. If the
target time is exceeded no bonus will be added to the competitor's score. The competitor's
final score is the total sum of the flying scores plus the landing bonuses. The maximum
possible score is 2,300 points.
Other
It is my judgement that all risks have been identified and all reasonable precautions have
been taken to undertake the competition.
Name:
Signature:
B-5-1
Date:
Comp Director Template - Thermal Soaring (Duration)
Location:
Date:
Near
misses,
incidents or
accidents
Suggestions
for
improvement
Name:
Signature:
B-5-2
Date:
Appendix 5 to
Annex B to
RAFMAA SMPP
model aircraft association
Comp Director Template - Thermal Soaring (Cross Country)
Location:
Date:
Sketch of Course
Estimated
Wind and
Weather
Hazards
specific to
event
(add as
req’d)
Pilot Brief
Hazard

Mitigation
Acceptable
The aim of the Thermal Cross Country event is to fly a glider round a course set by the Glider
CD in the shortest possible time whilst incurring the lowest number of penalty points. The pilot
must also round all the turning points. Flights may be made at any time during the
Championships at the discretion of the Glider CD except that if more than one round is flown
and the course is changed; each competitor must attempt each course to score for that round.
Full rules are in the RAFMAA Competition Handbook, available on the RAFMAA website, but
the following in particular should be noted:
o
Launching. Launching shall be by hand tow only. Line length shall not exceed 150
metres measured at a tension of 2 Kg.
o
Running. The pilot shall not run at any time whilst his model is in the air. Any
infringement noted by the time-keepers will attract a penalty of 5 times the duration of
the infringement in seconds.
o
Airborne or 'landing' models will have right of way at all times over models at relaunch. Flagrant disregard of right of way will attract disqualification.
o
Scoring. Each competitor's score will be his total time taken in seconds plus any
penalties incurred during the round. If more than one round is flown, the score will be
the aggregate of all rounds flown. The winner will be the competitor with the lowest
aggregate score. In the event of a tie on points then the competitor with the lower
number of re-launches will be deemed the winner.
Other
It is my judgement that all risks have been identified and all reasonable precautions have
been taken to undertake the competition.
Name:
Signature:
B-5-3
Date:
Comp Director Template - Thermal Soaring (Cross Country)
Location:
Date:
Near
misses,
incidents or
accidents
Suggestions
for
improvement
Name:
Signature:
B-5-4
Date:
Appendix 6 to
Annex B to
RAFMAA SMPP
model aircraft association
Name of event:
Location:
Date:
Sketch of competition with
safety distances shown
Estimated
Wind and
Weather
Hazards
specific to
event
(add as
req’d)
Pilot Brief
Hazard


Mitigation
Acceptable
Safety
Rules
Other
It is my judgement that all risks have been identified and all reasonable precautions have
been taken to undertake the competition.
Name:
Signature:
B-6-1
Date:
Name of event:
Location:
Date:
Near
misses,
incidents or
accidents
Suggestions
for
improvement
Name:
Signature:
B-6-2
Date:
OFFICIAL SENSITIVE WHEN COMPLETED
Amended Aug 14
Annex C to
model aircraft association
RAFMAA SMPP
Event Organiser Mandated Daily Pilots Brief for RAFMAA Events
Responsibilities
(first day only or
ask newcomers
to stay behind)
Hazards/Restric
tions as
applicable (i.e.
Access/No go
areas/Full size
movements)
Competitions
Notable timings
(i.e. full size
movements/lun
ch/cease flying)
Fire and First
Aid
RAFMAA have taken every care to find you a safe site to fly from and safe equipment to
facilitate the competition. Risk assessments and equipment serviceability sheets are
available to view upon request. Please assist us in continuing safely by heeding the
following:
 You are required to have BMFA insurance to fly at a RAFMAA event. If you have
not already done so then please produce your BMFA membership card to
____________ after this brief.
 It is your responsibility as individuals, in accordance with the Air Navigation Order,
to determine whether or not your flight can take place safely. Please don’t risk the
safety and enjoyment of others by taking risks.
 If you perceive there to be a risk that we’ve not noticed, then please let the
respective Comp Director in your area know immediately. Just because you got
away with it doesn’t mean that a lesser mortal will.
 Comp Directors act on behalf of Sqn Ldr Hamilton as the Responsible Person to
ensure the safe operation of this event. Please do as they ask. In the event of a
disagreement, then land and discuss it on the ground. The Chairman will fully
support any Comp Director that asks for an individual to be escorted from the comp
if he is not prepared to follow instructions.
Exercise common sense when using cameras as this is an operational unit.
The following Competitions are being run today:
Name
Location
Time
Comp Director
Remarks
There is a first aid box in the RAFMAA caravan, along with shade and refreshments should
they be required. In the event of anything more seriously, dial 999. As soon as possible
inform your respective CD so that he can facilitate access to the stn for any emergency
personnel and vehicles.
Weather
Forecast
Other
Next Pilots Brief
The next pilots brief will be at
hrs at
I certify that the above brief was given at
Name:
Signature:
hrs at
Date:
OFFICIAL SENSITIVE WHEN COMPLETED RAF FORM 7454
OFFICIAL SENSITIVE WHEN COMPLETED
Amended Aug 14
Intentionally Blank
OFFICIAL SENSITIVE WHEN COMPLETED
RAF FORM 7454
OFFICIAL SENSITIVE WHEN COMPLETED
Ref. No/Serial No:
Amended Aug 14
ACCIDENT/INCIDENT REPORT
Date of report
20
Event Type:
Time of report
Injury
Y
N
SECTION 1: ALL PARTS MUST BE COMPLETED
Date of accident/incident Time of accident/incident
20
Ill Health
Y
*Near Miss*Damage*Fire
N
Y
N
Event Location:
Unit/Estab
Man-Hours lost through Injury?
UIN – Event location
Dangerous Occ
*Delete as
applicable
Y
Dept
Env Inc/Enf Action
N
Y
N
Bldg no
Man-Hours lost through assistance?
DETAILS OF INCIDENT/INJURY/ILLNESS – Free Text:
Describe the incident and events leading up to incident including what happened and any injury/illness sustained
SECTION 2: DETAILS OF INCIDENT
IF FALL FROM HEIGHT ENTER HEIGHT IN METRES
DETAILS OF ACTION TAKEN TO REDUCE IMPACT OR SIGNIFICANCE OF INCIDENT Describe any first aid treatment rendered or
other actions taken e.g. turned off fuel supply and deployed spill kit, activated spill plan etc
SECTION 3: RISK ASSESSMENT DETAILS
What activity was the Injured Person doing?
Did a Risk Assessment exist for this activity?
Was Risk Assessment available in the
workplace?
Did the Assessment require control measures to
be
in place? TAKEN BY
ACTIONS
NAME
Does an Assessment require
YES
YES
NO
NO
Serial Number
YES
NO
Were they used
YES
when the incident
occurred?
DATE
NO
Reviewing?
Contact No
Raising?
YES
If Fall from Height (please enter heightOFFICIAL
in metres) SENSITIVE WHEN COMPLETED
RAF FORM 7454
NO
YES
NO
OFFICIAL SENSITIVE WHEN COMPLETED
Amended Aug 14
SECTION 4: DETAILS OF INJURED PERSON & PERSONNEL STATUS
Surname
Trade/Bran
ch
Address
First Name
Rank/Gra
de
Service/Staff/Pay No
Contact Tel No
Date of
Birth
Male / Female
Enter Home or Work Address Here (including Postcode)
At Work/On Duty
Not At Work/Off Duty
Contractor
Trainee/Recruit/Cadet/ATC
Bystander/Member of Public (Off Site)
Person on Business/Secondment
Trespasser on the MoD Estate
Person on MoD property or in MoD
Other: Unknown/Unspecified
Care
SECTION 5: REPORTING PERSONS DETAILS (only complete if you are making the entry on behalf of another person)
Surname
Address
Enter Home or Work Address Here
First Name
Staff / Service Number
Employer if Not MOD
Contact Phone No
Rank/Section/Dept
Signature
SECTION 6: LINE MANAGER’S COMMENTS
Enter details of action/investigation taken, or will be taken, to prevent a recurrence of the incident
include any system failure, human factors, environmental factors that contributed to the incident (JSP 375, Vol 2 Lft 14)
This form was passed to the Establishment Safety Adviser on:
LM Signature
Name
(LM/Supervisor)…………………………………Signature……………………………..Rank/Grade…………………Date…….………This
report must be passed to the Nominated Responsible Person (NRP)-Establishment Safety Adviser
SECTION 7: Establishment Safety Adviser use only
File Ref.
RIDDOR Regs 1995. The Establishment Safety Adviser
completes this section on behalf of the employer.
Is the event HSE reportable? Yes / No
If so, how was it reported?
Date entered onto CHASP:
Signature & Post Title:
Establishment Safety Adviser Comments:
SIGNATURE
Date
Note 1: In accordance with the Data Protection Act 1998, the MOD will collect, use, protect & retain the information on this form for the purposes of performing rights &
obligations in connection with employment legislation. The information will be disclosed to your line manager and person nominated to retain the record (NRP), to ensure they
are to comply with any legal obligation. If you have any concerns consult your line manager. Note 2: Completing and signing this form does not constitute an admission of
liability of any kind either by the person raising the report or any other person. Note 3: The NRP is to establish a system, either on paper or electronically, to store the
completed MOD Form 510 such that they can be retrieved if required for legal or investigation purposes. The records should be secured such that they cannot be accessed
without the consent of the person whose informationOFFICIAL
is held. Forms should,
SENSITIVE
however, beWHEN
made available
COMPLETED
for inspection by appointed safety representatives on request. Safety
Representatives and Safety Committees Regulations 1977 or the Health &RAF
Safety FORM
(Consultation
with Employees) Regulations 1996. The NRP must also ensure that where the
7454
event is reportable to the HSE such a report as necessary is made.
OFFICIAL SENSITIVE WHEN COMPLETED
RAF FORM 7454A CONTINUATION/WITNESS STATEMENT SHEET
Date of Accident/Incident
ACCIDENT / INCIDENT DETAILS
Time of Accident/Incident
Event Location
Surname
INJURED PERSONS DETAILS
First Name
Surname
Ref. No./Serial No.
Service /Staff/Pay No
WITNESS/REPORTING PERSON DETAILS
First Name
Service/Staff Pay No
Section
Contact No
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Signature
Date
OFFICIAL SENSITIVE WHEN COMPLETED RAF FORM 7454A