PROCEDURE FOR APPLICATION MSF COURSE IN STEPS
1. If you are interested in a course, please send the following documents to the HRD Assistant:
a. Application form
b. Motivation letter
c. Recommendation letter from your coordinator or HOM
2. The deadline to send your application is two months before the start of a course.
In general the selection for a course is done two months before the start. This might differ per course
and is mentioned per course.
Applications that are received too late cannot be in the selection procedure and are unlikely to be
able to attend. Please be aware that in general there are a lot more applications then available
positions on the course.
3. Selection for a course is done by HRD in cooperation with the PA’s and the relevant department.
There are three options: you are accepted, you are on a waiting list or you are not accepted. The
HRD assistant will notify you of the result of the selection.
a. If you are not accepted, you will be informed about it. Please note that HRD and all involved
spend a considerable amount of time on the selection process in which all perspectives are
measured against each other. Reasons why are you not selected can be:
i. You might not fit the criteria for the course as yet.
ii. You might fit the criteria for the course, but because of a shortage of places on the
course you are not selected. In your mission there might already be a number of
expats with these qualifications while on the mission of other applicants this is
lacking. We also look very much at what the missions require.
In both cases you will be encouraged to apply again in the future.
After you have been informed we cannot start discussions. Please
accept the outcome.
b. To apply again for the same course in the future, you will have to
enter the procedure again from the start, as HRD does not know if you would still
be with MSF at the time of the new course and what the priorities are at that time.
HRD does not keep applications. If you are on a waiting list, you will be
Notified, and notified again as soon as a place is available for you.
4. If you are invited for a course, you will in time receive more information about the course. Always
confirm your participation! You will have to fill in some forms and return them as soon as possible.
5. In principle all MSF courses are residential and therefore boarding and lodging are taken care of
during the course period. You will receive a per diem if on a course the catering is not taken care of.
6. Travel - International travel and accommodation before and after the course will need to be arranged
by the project. The project is charged for accommodation and travel.
a. Your FinCo will arrange your travel and accommodation arrangements with Multatuli, email is
msf-travel@multatuli.nl
b. If you are in between missions you can arrange your journey directly with Multatuli. You are
responsible to have this arranged.
7. Per Diem - The project needs to supply per diem for the days before and after the course to the
participant. If you are in between missions, please contact HRD.
8. Visa - If you need a visa to attend the course, a completed Letter of Invitation (LOI) needs to be sent
by you to the HRD assistant as soon as possible after you are informed that you are selected. A visa
might take up to 4 weeks to arrange.
9. If you have any questions and you can’t find the answer in this brochure or in the information
provided, please do not hesitate to contact the HRD assistant.
GENERAL COURSE CONDITIONS
FOR TRAINING ORGANISED BY MSF HOLLAND
 Applications consist of three documents: an application form, a letter of motivation and a letter of
recommendation from a line manager (coordinator). Applications for all internal and external courses
mentioned in this brochure should be sent to the HRD assistant. (Unless the laboratory courses which
are sent to the laboratory specialist from the PHD). Where applicable (and under the condition that the
course application has been approved) the assistant will further process the course registration forms
to the external training institutes.
 MSF-OCA participants will be asked for a commitment with MSF - OCA after completing a course with
a minimum of 3 months (see brochure information specified per course) to commence after the
course.
 International travel expenses are paid for by the project country or by HRD if the participant is not on a
field contract, HRD Holland refunds national travel expenses in the country where the course is
executed.
 Boarding and lodging during the course are paid for by HRD. For travel days before and/or after a
course, the project is responsible and needs to arrange for both the lodging costs and per diem for the
participant. In case no meals are provided during the course, the participants will receive a per diem
(€17,- per day).
National Staff will receive an additional €5,- more. (This means they will receive €5,- per day when
catering is provided and €22,- when no catering is provided)
 Insurance during the course will be taken care of by MSF-Holland (health, luggage and liability). If you
have questions about your insurance please contact the HRD assistant, Amsterdam, telephone (31)
(20) 520 8970.
 A certificate of attendance will be issued after completion of a MSF Holland course.
 A selection committee will decide which candidates will be admitted and/or receive funding. The aim is
to inform the candidate two months before the beginning of the course.
APPLICATION FORM for ALL MSF HOLLAND COURSES
Please fill in each question completely. Otherwise we won’t be able process your application. Please
do not forget to enclose your letter of motivation and a letter of recommendation.
COURSE: ________________________________________
DATE of COURSE: _______________________________
Personal Data:
Surname:
______________________________First Name_____________________
Tel. Nr.
____________________________________________________________
Personal E-mail
____________________________________________________________
Work E-mail
____________________________________________________________
Nationality
______________________________Date of Birth____________________
Sex M/F
_____________________
Diet needs?
_____________________
Education
Diploma/Degree or other qualification
______________________________________________________________________________
______________________________________________________________________________
Have you attended courses or (field-) workshops that are relevant for this course?
If yes, which one? Also include PPD.
______________________________________________________________________________
Languages
_____________________________________________________________
MSF Experience
How many and what type of missions have you done and in which position?
From
Till
Type
Where
Position
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Months of experience in the field in total: ________________
Are you currently employed with MSF?
Please give dates of your contract and position:
______________________________________________________________________________
If you are not employed by MSF please state your availability.
______________________________________________________________________________
In what kinds of project are you (have you been) involved: please specify the different programs you
are (were) managing?
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
By which MSF (Partner) section were you recruited?
______________________________________________________________________________
For which MSF (Partner) section did you go to your last mission?
______________________________________________________________________________
The 5 questions below are only applicable when you are applying for a Study Grant:
1. Full name of the course:
2. Dates for the course:
3. Location of the course:
4. Amount you are applying for:
5. Please mention the curriculum of the course:
* Please give your motivation and expectations on a separate sheet of paper
* Please enclose a letter of recommendation from your Country Manager or relevant coordinators in
the field (see specific enrolment criteria).
Date _____________________________
To be returned to: hrdassistant@amsterdam.msf.org
Signature ____________________________