Maple Valley Premier Soccer Club
Policies and Procedures
2/3/2010
INTRODUCTION
The intent of this document is to state the operating policies of Maple Valley Premier Soccer Club and
the procedures in which to enact the so stated policies. These policies and procedures reflect the vision
and mission statements of Maple Valley Premier (MVP). Within MVP, the girls will be referred to as
“Marauders” and the boys will be referred to as “Rapids.
Table of Contents
Page
Introduction
1
Vision Statement
4
Mission Statement
4
MVP Policies and Procedures
5
Section I: Executive Board
5
Section II: Club Logos and Names
5
Section III: Club Uniforms
5-6
Section IV: Appointed Positions
6
Section V: Director of Coaching
6-7
Assistant Director of Coaching
6-7
Director of Coaching Agreement
8
Assistant Director of Coaching Agreement
9-10
Section VI: Head Coach
11
Head Coach Agreement
12
Coach and Trainer, “Code of Conduct”
13
Section VII: Club Trainer
14
Club Trainer Agreement
15-16
Travel Expense Reimbursement Policy
17
Section VIII: Team Manager
18
Team Manager Documents
19-20
Player Information and Medical Release Form
21
Player Code of Conduct
22
Parent Code of Conduct
22
Internet Photo Permission
23
Section XII: Non-member Practice Participation
24
Section XIII: Guest Players
24
Section XIV: Player Movement Policy
24
Section: XV: Tryouts
25-28
“Play ups”
27
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Section XVI: Hardship Scholarships
28
MVP Hardship Request Form
29
Section XVII: College Scholarships
30
College Scholarship Request Form
31
Player Injury Form
32
Electronic Game Reporting Form
33
MVP Refund Policy
34
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VISION STATEMENT
The vision of Maple Valley Premier Soccer Club (MVP) is to be recognized by the Local, State, Regional and
National soccer communities as a well respected competitive youth soccer club. MVP prides itself in providing the
highest level of soccer through experienced and knowledgeable instruction teamed with quality leadership and
vision to create the ultimate soccer experience for our players. Our Club motto is “Loyalty, Excellence and
Pride”. This will be reflected in everything we achieve as a Club.
MISSION STATEMENT
To enrich the lives of all members of Maple Valley Premier Soccer Club (MVP) by providing appropriate age and
ability level soccer programs for boys and girls between the ages of 5 and 18. MVP will guide players through each
developmental stage based on age, ability, desire, and commitment by providing quality coaching for all players in
the Club regardless of capacity or economic circumstance. The MVP soccer environment will be purposeful and
fun. The objective is to help each player not only to realize their fullest potential as a soccer player and teammate,
but also gaining the valuable life lessons that comes with being a part of a successful organization. The goal is to
teach each player the value of personal fitness, perseverance, teamwork and sportsmanship.
Our training programs are designed to enhance each player’s personal growth. This will enable our players to
prepare for the many challenges that life has to offer. As a result, we aim to develop quality soccer players as well
as well-balanced, motivated individuals who are fully equipped to deal with the challenges of modern life.
We are a multi-cultural club with a diverse staff and player base. MVP is proud to represent the State of Washington
and is committed to achieving positive recognition for our region.
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MVP POLICIES AND PROCEDURES
Section I: Executive Board
Policy and Procedures: The Positions of the Executive Board will be an elected position for the period of two (2)
fiscal years.
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Nominations will be taken for Executive Board positions beginning 30 days prior to the Annual General
Meeting (AGM).
Nominations can be submitted to any existing Board member in good standing by written letter, email, phone,
or in person.
Nominations can also be taken from the floor on the day of the AGM
Nominees must be present at the AGM (or written acceptance must be available) to accept the Nomination
During the course of the AGM the President shall call to the floor, no less than three (3) times for any
nominations.
On the conclusion of the third call, the President will then close the floor to any new nominations
Once the nominations are closed, the President will then read the nominees to the AGM Attendees. Nominees
will then be asked if they accept or decline the nomination.
Nominees will then be asked to give a brief speech as to why he or she would like to be a part of the Executive
Board.
The Secretary will list all nominees and the positions on a voting ballot.
Ballots will be distributed to the voting membership present at the AGM.
Once voting has been concluded, the Secretary will then collect the ballots and count the votes for each
nominee. Another member will be present for the ballot count.
The Vice President will then verify the count.
The President will announce to the general assembly the results of the vote.
Section II: Club Logos and Names
Policy and Procedures: Use of Club Names and Logos for purposes other than normal team use
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Submit in writing to Board members for request to use Club Names or Logos.
State purpose of the event or document Club Names and Logos will be used for.
Executive Board will review request, if deemed appropriate person or persons will be notified by the next Club
meeting.
Executive Board will request the submitters to attend the next general meeting to make a verbal presentation of
the use of Club Names and Logos.
Presentation should include examples of how the Club Names and Logos will be used.
After reviewing the presentation and all documents, the Executive Board will give final approval or denial.
Each use of the Club Names and Logos must be for the specific use for which it was approved.
The same person or persons who had prior approval must submit a new request for any subsequent uses they
may have.
Section III: MVP Club Uniforms
Policy and Procedures: Selection Process of Team Uniforms Procedure
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Executive Board member (MVP Uniform Coordinator) will contact current vendor for sample uniforms.
Executive Board may put vendor on general meeting agenda for presentation.
Vendor may attend designated General Meeting, to present uniform samples and offer any pertinent information
regarding quality, availability, and options of uniforms and all costs.
Vendor should also be prepared to discuss any and all pertinent details regarding embroidery options to
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uniforms and associated costs.
Once all uniform options and costs have been reviewed by the Executive Board and the General Assembly in
attendance, a vote will be taken to approve new team uniforms.
The vote will be a majority vote and will be conducted by the President of the Club.
Should the President not be available at this time the Vice President shall conduct the vote.
Should the Vice President not be available (and a quorum still exists), the Secretary will conduct the vote.
The vote will be a show of hands for and against each uniform selection.
The uniform which receives the majority vote will be deemed the official team uniform for MVP.
This selection will remain the official team uniform until it is no longer available from the Vendor.
The team uniform kit will consist of:
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Team warm up consisting of a jacket and pants
Pair of shorts, to be the official Club color (Navy and/or white)
Jerseys one white the other to be the official Club color
Pairs of socks (one of white, optional), to be the official Club color (Navy)
The uniform selection process must be completed prior to the beginning of the current season of play.
Section IV: Appointed Positions:
Policy and Procedures: There will exist within the MVP Organization positions that will be non elected
positions known as appointed positions. Such positions will be appointed by the Executive Board.
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The Executive Board shall determine the need for any and all non elected positions.
The Executive Board will state the responsibilities and qualifications for each such position.
The Executive Board may solicit for volunteers for position by email, web site, general meetings, and any other
mode of communication.
Any person or persons who have an interest in said position will notify a board member via any acceptable form
of communication.
The Executive Board will review all interested person’s qualifications.
The Executive Board (by way of majority vote), will choose the most qualified candidate for the position.
Appointed Positions exist to help the Club perform at the highest level. These positions and persons may be
terminated at any time at the request of the Executive Board.
Section V: Director of Coaching (DOC) and/or Assistant DOC
Policy and Procedures: Director of Coaching (DOC) (and or an Assistant DOC) will exist within the MVP
organization as an appointed position. The DOC and or an Assistant DOC are paid positions.
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Executive Board will seek a candidate through normal communication methods to include but not limited to,
email, web site, telephone, personal contact and print media.
Interested candidates will submit their qualifications in writing to any Executive Board member.
Any interested DOC candidate must possess a minimum of a USSF “B” license coaching status (or equivalent),
as a mandatory qualification.
If needed, the Assistant DOC must possess a minimum of a USSF “C” license coaching status (or equivalent),
as a mandatory qualification for this position.
All candidates must possess a valid RMA # from the State Of Washington.
The Executive Board will review and discuss all candidates’ qualifications at a regular scheduled Board
meeting or at a special Board meeting called by the President.
Selection of a Director of Coaching will be made from the most qualified candidate by a majority vote by the
Executive Board.
If needed, the selection of an Assistant DOC may be made by recommendation from the DOC then with a
majority vote by the Executive Board.
Once the selection or selections have been completed, the President will contact the individual to notify him/her
that they have been appointed to their position.
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The DOC Salary will be determined by the candidate’s experience, knowledge, formal education, licensing and
taking into account the median salary for this position within the State of Washington. Same rules apply for the
Assistant DOC. If needed, a committee shall be formed to gather information to present to the Executive Board.
Director of Coaching (DOC), Job Description and Responsibilities
The responsibilities of the Director of Coaching include, but are not limited to, the following:
o Responsible for determining the developmental focus of each age group;
o Leads the development and maintenance of a Player Development Plan for Maple Valley Premier;
o Offers guidance on the development of players in Maple Valley Youth Soccer Association;
o Conducts training sessions for both player and coach developmental opportunities;
o Provides annual written evaluations of Club Coaches and Trainers at the end of their State Cup play.
o Serves as a resource to the Executive Board for technical training, coach, and player related matters;
o Ensures the competition, coaching, and training are of the highest level possible;
o Recommends, Recruits, and interviews coaches for the program;
o Reports directly to the Executive Board;
o Signs and adheres to the Maple Valley Premier Coach’s Code of Conduct;
o Any equipment provided by the Club to the Director of Coaching will be used only for MVP related events.
o Oversee the tryout process.
o May schedule, organize and chair all coaches meetings.
o Have available a summary of all training sessions conducted, including which teams were involved, at the
monthly Executive Board meeting.
o Attend all monthly Executive board meetings.
o Has direct contact with each team at least once every two weeks, (contact meaning): team training, match
observation or personal contact with the coach via phone, email or in person.
o Payment will be made monthly on or by the monthly MVP meeting or 3rd Sunday of each month.
Club Responsibilities to the Director of Coaching, (DOC)
The Club agrees to:
o Provide direction, materials, and equipment necessary for the Director of Coaching to carry out the terms of this
contract.
o Provide timely information to the Director of Coaching concerning Club policies, goals, and objectives.
o Support the Director of Coaching, in obtaining additional educational opportunities to enhance his/her soccer
coaching abilities.
o Evaluate the performance of the DOC annually (By Feb. 1st).
The Club reserves the right to terminate this contract for the following reasons:
o Dereliction of duties;
o Actions that would cause the Director of Coaching to lose his RMA clearance
o Refusal to follow reasonable requests from the Executive Board and/or behavior that is contrary to the Club’s
Coach’s Code of Conduct;
o Repeated behavior that is detrimental to a team or the Club as a whole.
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DIRECTOR OF COACHING AGREEMENT
This agreement between MVP (called the Club hereafter) and ____________________ _______________describes
the organizational and financial obligations and responsibilities of each party.
____________________________________ (called the Director of Coaching hereafter) may be the sole person
providing the services (referred to above) to the Club. This document serves as the contract between the two above
mentioned parties. This contract is effective from March 1 ____ through February 28, _______The contract year
begins March 1, _____ and ends February 28, ______. This contract can be rolled over each year. By mutual
agreement of both parties, this contract can be renegotiated each contract year. MVP Executive Board will review
the performance of the DOC by Feb. 1st (verbal or in writing), to provide feedback on the performance of the DOC.
Signing this agreement requires _____________________________ to follow the MVP Bylaws, MVP Coaches
Handbook, and the MVP Policies and Procedures.
Salary and Reimbursed Expenses:
The duties and responsibilities outlined above will be completed for a gross annual salary of $_____________. This
salary will be disbursed in 12 equal, monthly paychecks to be issued beginning on April 1, ________
In addition, the Director of Coaching can be reimbursed for travel expenses entailed during the conduct of his
coaching duties as described in the “Travel Expense Reimbursement Policy” under the Club’s policies and
procedures. A maximum total amount of $_____ has been allocated to the Director of Coaching for each contract
year.
Travel expenses which can be reimbursed are those expenses incurred traveling to team tournaments
(including LPTs and post-season), regular season games, and practice matches. Travel expenses include mileage on
a private vehicle (reimbursed at $_____ per mile), meal expenses, and room expenses for overnight travel. A
properly filled out travel expense form must be submitted to the Club with appropriate receipts in order to be
reimbursed for travel expenses. Requests for travel reimbursements in excess of the maximum amount allocated to
total travel expense above may not be reimbursed by the Club.
Signed on: _________________
Director of Coaching:
Club President:
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Assistant Director of Coaching, Job Description and Responsibilities:
The responsibilities of the Asst. DOC include, but are not limited to, the following:
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With guidance from the Director of Coaching, assist the DOC in any or all of the above listed DOC
responsibilities.
ASSISTANT DIRECTOR OF COACHING AGREEMENT
This agreement between MVP (called the Club hereafter) and ____________________ _______________describes
the organizational and financial obligations and responsibilities of each party.
____________________________________ (called the Assistant Director of Coaching hereafter) may be the sole
person providing the services (referred to above) to the Club. This document serves as the contract between the two
above mentioned parties. This contract is effective from March 1 ____ through February 28, _______. This
contract can be rolled over each year. By mutual agreement of both parties, this contract can be renegotiated each
contract year. MVP Executive Board and or the DOC will review the performance of the Asst. DOC each year
(verbal or in writing), to provide feedback on the performance of the Asst. DOC. Signing this agreement requires
_____________________________ to follow the MVP Bylaws and the MVP Policies and Procedures.
Signed on: _________________
Asst. Director of Coaching:
Club President:
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Asst. DOC cont.
Salary and Reimbursed Expenses:
The duties and responsibilities outlined above will be completed for a gross annual salary of $_____________. This
salary will be disbursed in 12 equal, monthly paychecks to be issued beginning on April 1, ________
In addition, the Asst. Director of Coaching can be reimbursed for travel expenses entailed during the conduct of his
coaching duties as described in the “Travel Expense Reimbursement Policy” under the Club’s policies and procedures.
A maximum total amount of $_____ has been allocated to the Asst. Director of Coaching for each contract year. Travel
expenses which can be reimbursed are those expenses incurred traveling to team tournaments (including LPTs and postseason), regular season games, and practice matches. Travel expenses include mileage on a private vehicle (reimbursed
at $_____ per mile), meal expenses, and room expenses for overnight travel. A properly filled out travel expense form must
be submitted to the Club with appropriate receipts in order to be reimbursed for travel expenses. Requests for travel
reimbursements in excess of the maximum amount allocated to total travel expense above may not be reimbursed by the
Club.
Signed on: _________________
Asst. Director of Coaching: __________________________________
Club President: ___________________________________________
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Section VI: MVP Head Coach
Policy and Procedures: There will be a designated Head Coach for every Club Team at all age groups:
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Executive Board will post a coaches application form on the Club’s Web site.
Interested parties will complete the application and submit to the Director of Coaching.
Director of Coaching will review each application and interview prospective candidates.
Director of Coaching will submit a list of recommended candidates to the Executive Board.
Director of Coaching may discuss qualifications of recommended candidates with Executive Board.
The Executive Board will approve or decline each recommended candidate.
The Director of Coaching will notify all selected candidates.
The Director of Coaching will also contact each candidate that was not selected.
All selected coaches must possess the State of Washington Risk Management card and may require a Coaching
License.
Each coach will sign the Head Coach Agreement and the “Code of Conduct”.
Head Coach, Job Description
The responsibilities of the Head Coach shall include, but not be limited to, the following:
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Train and prepare the team to compete at the highest level attainable.
Serve as primary coach at all matches (league and tournament) for this team.
Attend all scheduled training sessions and matches.
Provide a written evaluation to each player on the team twice per year, the first
evaluation to be completed by September 1st and the second evaluation at the end of the team’s season.
Participate in Club-sponsored events, such as coaching clinics, player clinics, or MpVSA Academy as
reasonably requested by the Director of Coaching.
Provide advice and guidance to team members to help them establish individual
development goals and to provide support and advice on how to achieve these goals.
Encourage and support fair play, a healthy lifestyle, athletic excellence, and academic
excellence among team members.
Communicate and report directly to the Director of Coaching regarding team, individual
player, and coach development.
Work under the direction of the Executive Board, Director of Coaching, and follow the
player and team developmental philosophies established by the Club.
Participate in the annual Club player tryout process.
Sign and adhere to the Club’s Coach’s Code of Conduct.
Only Club-approved Coach’s apparel will be worn at all Club training sessions and
matches. The Club will make available some form of coaching apparel for either purchase at a discounted rate,
or if possible provide MVP Club apparel through the Club’s apparel provider.
Follow the Vision, Mission and Coaching curriculum provided by Maple Valley Premier.
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HEAD COACH AGREEMENT
This agreement between Maple Valley Premier (called the Club hereafter) and
_____________________________________ (Team Coach hereafter) describes the organizational and financial
obligations and responsibilities of each party. This document serves as the contract between the two above mentioned
parties. This contract is effective from the time he or she is selected as a Head Coach of MVP, through to the end the
team’s involvement in any post season tournament and or a season ending team party.
Club Responsibilities
The Club agrees to:
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Provide the direction, materials, and equipment necessary for the Team Coach to carry out the terms of this
agreement.
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Provide timely information to the Team Coach concerning Club policies, goals, and objectives.
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Support the Team Coach in obtaining additional educational opportunities to enhance his/her soccer coaching
abilities.
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Provide a job performance evaluation at least once each contract year.
The Club reserves the right to terminate this contract for the following reasons:
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Actions that would cause the Coach to lose his RMA clearance
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Refusal to follow reasonable requests from the Director of Coaching, VP of Development, or Executive Board
and/or behavior that is contrary to the Club’s Code of Conduct;
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Repeated behavior that is detrimental to the Team, Club or Association as a whole.
Head Coach Responsibilities
The responsibilities of the Team Coach include, but are not limited to, the following:
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Train and prepare the teams to compete at the highest level attainable.
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Serve as primary coach at all matches (league and tournament) for this team.
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Attend all scheduled training sessions and matches. (See Addendum to this contract).
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Provide a written evaluation to each player on the team twice per year, the first evaluation to be completed in
August and the second evaluation in February.
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Participate in Club-sponsored events, such as coaching clinics, or player clinics, as reasonably requested by the
Director of Coaching.
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Provide advice and guidance to team members to help them establish individual development goals and to
provide support and advice on how to achieve these goals.
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Encourage and support fair play, a healthy lifestyle, athletic excellence, and academic excellence among team
members.
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Communicate and report directly to the Director of Coaching regarding team, individual player, and coach
development.
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Work under the direction of the Executive Board, Director of Coaching, and follow the player and team
developmental philosophies established by the Club.
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Participate in the annual Club player tryout process.
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Signing this document requires the Head Coach to follow and adhere to the Club’s Code of Conduct.
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Only Club-approved Coach’s apparel will be worn at all Club training sessions and matches (if provided).
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Follow the Vision, Mission and Coaching Curriculum provided by MVP.
Team Coach Signature:
_________________________________________ Date: __________________
Club President:
_________________________________________ Date: __________________
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COACH AND TRAINER
CODE OF CONDUCT
Coaches are the core of the Maple Valley Premier. Maple Valley Premier Coaches are not only expected to provide
high-level coaching and training to Maple Valley Premier players, but are also expected to provide positive examples
of behavior and sportsmanship for the players. Each coach must affirm the following Code of Conduct.
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A coach respects the rights, dignity, and worth of each and every person and treats each equally within the
context of the sport.
A coach places the well-being and safety of each player above all other considerations, including development
and performance.
A coach will develop an appropriate working relationship with each player based on mutual trust and respect.
A coach encourages and guides players to accept responsibility for their own behavior and performance.
Family, school, and religion have a priority in the Club’s program ahead of training.
A coach must adhere to all guidelines and rules as specified in the “Laws of the Game” by FIFA. A coach must
promote the positive aspects of the sport and never condone violations of the “Laws of the Game” or behavior
contrary to the spirit of the “Laws of the Game”.
A coach must respect the integrity and judgment of game officials.
A coach ensures that the activities they direct or advocate are appropriate for the age, maturity, experience, and
ability of the players.
A coach consistently displays high standards of behavior, sportsmanship, and appearance.
A coach or trainer understands by signing this document you have agreed to follow the “Code Of Conduct” and
represent the Maple Valley Premier Soccer Club in the highest of Standards referred to in this document.
Failure to do so, could cause termination with MVP.
Coach Signature:
_________________________________________ Date: __________________
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Section VII: Club and/or Team Trainer
Policy and Procedures: The position of Club and/or Team Trainer may exist within the Club’s organization as a
contracted position
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Director of Coaching may seek out qualified candidates for the position of Team or Club Trainer
Director of Coaching will interview all qualified candidates
Director of Coaching will submit list of recommended candidate or candidates
Executive Board will review candidates with Director of Coaching
Executive Board may approve or decline Director of Coaching’s recommendations
Director of Coaching will contact candidates on their selection
All selected candidates must possess a State of Washington Risk Management Card
All candidates must sign the Head Coach, Team and/or Club Trainer Agreement
Club Responsibilities:
The Club agrees to:
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Provide the direction, materials, and equipment necessary for the Trainer to carry out the terms of this contract.
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Provide timely information to the Trainer concerning Club policies, goals, and objectives.
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Provide a job performance evaluation at least once each contract year.
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The Club reserves the right to terminate this contract for the following reasons:
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Actions that would cause the Trainer to lose his/her RMA clearance
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Refusal to follow reasonable requests from the Director of Coaching, Coaching Staff Coordinator, or Executive
Board and/or behavior that is contrary to the Club’s Code of Conduct;
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Repeated behavior that is detrimental to the Team, Club or Association as a whole.
Trainer Responsibilities
The responsibilities of the Trainer include, but are not limited to, the following:
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Train and prepare the teams to compete at the highest level attainable.
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Serve as an advisor to the Head Coach at any matches (league or tournament) attended for this team.
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Attend all scheduled training sessions and selected matches. (Develop a Training Dates Calendar).
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Provide a written evaluation to each player on the team (including input from the Head Coach) twice per year,
the first evaluation to be completed before the team’s first league game and the second evaluation at the end of
post season play.
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Participate in Club-sponsored events, such as coaching and player clinics, or MpVSA Academy, as reasonably
requested by the Director of Coaching.
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Provide advice and guidance to team members to help them establish individual development goals and to
provide support and advice on how to achieve these goals.
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Encourage and support fair play, a healthy lifestyle, athletic excellence, and academic excellence among team
members.
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Communicate and report directly to the Director of Coaching regarding team, individual player, and coach
development.
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Work under the direction of the Executive Board and Director of Coaching to follow the player and team
developmental philosophies established by the Club.
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Participate in the annual Club player tryout process.
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Sign and adhere to the Club’s Code of Conduct.
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Only Club-approved Coach’s apparel will be worn at all Club training sessions and matches
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Follow the Vision, Mission and Club Coaching Curriculum provided by MVP.
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HEAD COACH, TEAM TRAINER and/or CLUB TRAINER
FINANCIAL AGREEMENT
This agreement between Maple Valley Premier for _________________________ team (called the team hereafter) and
_____________________________________ (Head Coach, Team Trainer and/or Club Trainer hereafter) describes the
organizational and financial obligations and responsibilities of each party. This position will be contracted on a session
by session basis at the amount of $_________ per training session (or at the discretion of the Executive Board and with
the advice from the DOC, may paid on a monthly basis). If paid on a monthly basis, the first month and last month will
be prorated depending on what date training starts and on what date training ends. The Head Coach, Team Trainer
and/or Club Trainer are required to submit monthly timesheets. The Head Coach, Team Trainer and/or Club Trainer will
perform a minimum of ______ training sessions by _________ date, unless otherwise directed by the Club or DOC. A
Team Trainer or Club Trainer is required to attend a minimum of one game per month. Or if directed by the DOC, to
observe the aforementioned team or teams the Trainer is working with, on a given date, if needed. The Head Coach is
required to attend all games and training sessions (unless otherwise agreed on by the Club). The signing of this
agreement requires _______________
___ to adhere to the terms within the MVP Bylaws, MVP Coaches
Handbook and MVP Policies and Procedures. This document serves as the contract between the two above mentioned
parties. This contract is effective the date of the Club’s first tryout each year, through to the end of the team’s last
official games or ______________ through ____________ (whichever is agreed upon). The dates may change due to
changes within WSYSA and/or US Club. This contract may be extended for post season play or additional league play.
All travel and game costs are negotiated with each team and not part of this contractual agreement. This contract is
conditional with regards there are enough players to fill the minimum number of players required for this team.
The requirements are established by the Club. Lastly, this is an “at will” employment/contractor arrangement
and as such, no cause is required by either party for termination hereof.
Team Training Sessions: All team training sessions shall be 75-120 minutes in length, except U10 where they shall be
no longer than 90 min. Weather and scheduling could affect the length of a few training sessions. A maximum of
______ sessions can be billed during each contract year. Additional sessions can be billed only with prior approval of
the MVP Executive Board.
Head Coach, Team Trainer and/or Club Trainer Signature:
_________________________________________ Date: ______________
Club President:_____________________________ Date:_______________
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Club Trainer Reimbursement Expenses:
Team Training Sessions: All team training sessions will be paid for at a rate of $______ per 90-120 minute training
session (weather and scheduling could affect the length of a few training sessions). A maximum of #_____ sessions
can be billed during each contract year. Additional sessions can be billed with prior approval of the Executive Board.
In addition, only a Club Trainer can be reimbursed for travel expenses entailed during the conduct of his or her training
duties as described in the “Travel Expense Reimbursement Policy” under the Club’s Policies and Procedures. A
maximum total amount of $_____ has been allocated for the contract year. Travel expenses which can be reimbursed
are those expenses incurred traveling to team tournaments (including LPTs and post-season), regular season games, and
practice matches. Travel expenses include mileage on a private vehicle (reimbursed at $____ per mile), meal expenses,
and room expenses for overnight travel. A properly filled out travel expense form must be submitted to the Club with
appropriate receipts in order to be reimbursed for travel expenses. Requests for travel reimbursements in excess of the
maximum amount allocated to total travel expense for the team specified above may not be reimbursed by the Club.
Club Trainer Signature:
Date: _____________________
Club President:
Date: __________________
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Section VIII: Travel Expense Reimbursement Policy
Policy: To establish guidelines regarding reimbursement for travel expenses associated with official Club Business.
Reimbursement for travel expenses is available to Executive Board members, Director of Coaching, and Club Trainer
for expenses encumbered during the conduct of their official duties. Expenses which can be reimbursed are those
expenses incurred traveling to team tournaments (including LPTs and post-season), regular season games, coaching
clinics, practice games and approved executive board meetings. A properly filled out travel expense form must be
submitted to the Club with appropriate receipts in order to be reimbursed for travel expenses.
Procedure:
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Submit a written request to the Treasurer for prior approval of expenses
Submit properly filled out expense report with receipts to Treasure for reimbursement
Breakfast and lunch will be reimbursed at a total of $15.00 per day. Only breakfast OR lunch can be claimed
on any single day.
The maximum dinner allowance will be $25.00 per day
All amounts above $10.00 require a receipt. Mileage which can be reimbursed must be incurred when their own
private vehicle is used for Club business.
Mileage will be reimbursed at a rate of $____ per mile
Mileage will be reimbursed for travel to a tournament (including LPTs and post-season), a regular season game,
a coaching clinic, practice game, official club meeting, and any WSYSA meetings.
Travel mileage to regular practices will not be reimbursed.
Lodging will be reimbursed up to a maximum of $100.00 per night.
Only lodging expenses will be reimbursed minus miscellaneous expenses (telephones, room service, movies,
etc.) are not covered.
Members are encouraged to room share when possible
Section IX: Team Manager
Policy:
Each Team will appoint a parent volunteer as the designated Team Manager. The purpose of this position will be to
have a single point of contact for all team activity to include but not limited to, attending monthly Club meeting,
communicating team and club information to team parents, and collection and organization of all player documents. The
direct Executive Board member contact is the respective Member at Large (either Marauders or Rapids). The Team
Manager (along with anyone else who is going to have direct contact with players other than their own) must be RMA
certified.
Procedure:
o
o
o
Head Coach to ask for parent volunteer at first team meeting after tryouts
Submit appointed Team Manager Contact information to Club Secretary.
Team Manager to attend first Club General Meeting after accepting position
o
o
o
General guidelines for Team Manager Position:
Primary Contact for all Club and Team information
Attend monthly Club General Meetings as team representative
17
o
Report on team activity during the previous month; such as tournaments involved in, league play, and any other
team activity that is of interest to the Club.
o
Bring comment, concerns and suggestions to the Club monthly meeting and or Member at Large.
o
Collect and Organize in a Team Binder all necessary player forms to include but not limited to:
- Medical Release Form (this should be notarized, especially if the team is planning to travel out of State)
- Media Release Form
- Copy of Original Birth Certificate
o
Copy of Medical Insurance Card
- Emergency Contact Information
o
Organize and appoint team volunteers to help with various team activities to include but not limited to: Travel
arraignment for out of town games and tournaments: Hotel and Meal arraignments for out of town games and
tournaments: Communication to opposing teams on dates, time, and location of game: Filing out of state travel
paperwork with WSYSA: Completing Team Roster for game day: Keeping track of Players Cards: Filing
necessary paperwork for State Playoff Tournament: Appoint caretaker of Team Medical Bag
o
Make sure player or players traveling with another adult are approved in writing. The document must be signed
by both parents allowing their son or daughter to travel with another adult out of State. This must be notarized.
The team manager should have a copy of this documentation.
Section X: Team Manager Documents
Policy:
To provide necessary documents for Team Managers to use as they see fit
Procedure:
Team Manager to review documents and use as necessary
Parent Volunteers:
In order for a team to function smoothly and to enable the coaches to concentrate their efforts and attention on the
players, the assistance of parent volunteers is essential. Positions to be filled include:
Team Manager:
o
o
o
o
o
o
o
Oversees administrative functions of the team
Works hand in hand with coaches
Organizes tournaments, meetings, and makes sure all paperwork is files in a timely manner
Provides and updates team calendar on practices, games, tournaments, and misc. activities.
Provides team roster
Reviews monthly treasures report
Maintains the teams ID cards and completes all necessary follow up paperwork (i.e. referee evaluation) from games
18
Treasurer
o
o
o
o
o
o
Establishes team budget, fees, and payments schedules
Collects all team funds
Pays all team bills
Provides accounting and statement to team members
Liaison to MVP Treasurer/Registrar
Provides monthly financial report to manager
Public Relations Coordinator
o
o
o
Provides information to local newspaper, MpVSA and MVP newsletter on games and any newsworthy team events
Works with coach and players in collecting information for preparing team and individual player resumes for MVP
Web site.
Works with MVP’s Web site coordinator to keep information updated
Statistician (optional)
o Records game statistics
o Tracks assists, shots on goal, and saves
o Records other statistics as requested by the coach
o Provides statistical information to public relations manager
Team Photographer/Videographer
o (Need 2 volunteers to alternate game tapings)
o Video tapes games
o Takes photos of team events
o Takes individual photos of players for players’ cards, Web page, etc.
o Responsible for providing team picture to Public relations manager for newspaper publications
Uniform Manager
o
o
o
Responsible for ordering all team uniforms
Responsible for sizes, prices and delivery dates of uniforms
Provided list to treasurer of dollars owed and from whom
Equipment and Field Maintenance Manager (optional)
o
o
o
o
Responsible for all team equipment
Responsible for equipment upkeep
Responsible for all new equipment requests to treasurer
Responsible to organize team parents for set up and tear down of fields, lining, set up corner flags and also report
any damage or maintenance required on goals, nets, corner flags, fields, storage sheds, etc.).
First Aid Coordinator
o
o
o
o
Responsible for bringing first aid kit to all games and tournaments
Responsible for maintaining first aid kit in good supply
Knows ins and outs of Band-Aids and ice bags
Responsible for bringing ice to games and tournaments
19
Travel Coordinator
o Makes all hotel reservation for games and tournaments requiring overnight stays
o Coordinates all aspects of team trips
Fundraising Coordinators (Optional)
o
o
o
o
Researches fundraising projects and ideas
Coordinates/manages fund raising events
Schedules players and parents as needed
Seeks out potential sponsors
Activities Coordinator
o
o
o
Plans and makes arrangements for the fun activities the team will do together i.e. picnics, pizza parties, and end of
season party
Arranges group activities during tournaments
Orders all team awards and trophies
Webmaster
o Develop and maintain team web site (if needed) and update and inform Association and Club webmasters to keep
any information regarding the team current.
20
PLAYER INFORMATION AND MEDICAL RELEASE FORM
Player’s First Name: ______________________________ Last Name: ____________________
Address: ______________________________________________________________________
City: ____________________________________ State: __________________
Zip: ________________________
EMERGENCY INFORMATION:
Father’s Name: ___________________________________ Home Phone: __________________ Work Phone:
______________________________Cell: __________________________ Mother’s Name:
__________________________________ Home Phone___________________ Work Phone:
_____________________________ Cell: ___________________________
In an emergency when parents cannot be reached, please contact:
Name: ______________________________________ Home Phone: __________________ Work Phone:
_____________________________ Cell: ______________ Allergies:
_______________________________________Other Medical Conditions:
_______________________________________Player’s Physician and Phone: _________________ Insurance
Company _________________________________________ Phone: _____________________________ Policy
Holder: _____________________________ Policy # _________________________________ Group Number:
________________________
PLEASE COPY BOTH SIDES OF YOUR MEDICAL INSURANCE CARD AND ATTACH TO THIS
FORM
Parents / Guardian’s Approval and Medical Release Athletic activities are inherently dangerous. Recognizing the
possibility of physical injury associated with soccer and/or the sudden illness at the event, and in consideration for the
Maple Valley Soccer Association accepting the registrant for its soccer programs and activities (the “Programs”), I
hereby release, discharge and/or otherwise indemnify and hold harmless the Maple Valley Soccer Association, its
coaches, volunteers and parents, any affiliate organizations and sponsors, their employees, and associated personnel,
including the owners of fields and facilities utilized for the Programs against any and all costs and claims resulting from
injury to the registrant as a result of the registrant’s participation in the programs and/or being transported to or from the
same, which transportation I hereby authorize. My child has received a physical examination within the last 12 month
by a physician and has been found physically capable of participating in the Programs. I hereby give my consent to have
an athletic trainer, emergency personnel, and/or doctor of medicine or dentistry provide my daughter with medical
assistance and/or treatment and agree to be responsible financially for all costs of such assistance and/or treatment.
Signature of Parent/Guardian Signature and Date: ______________________________________________
Players Signature and Date: _______________________________________________________________
Witness Signature “Print Name Below” Date: _________________________________________________
21
PLAYER CODE OF CONDUCT
The Club’s program exists for its players. We expect that our players not only try to perform at their highest athletic
level in training and competition, but that good behavior and sportsmanship are displayed in all situations. Each player
must affirm the following Code of Conduct.
o
o
o
o
o
o
o
o
A player must accept responsibility for his or her own behavior and performance.
A player respects the rights, dignity, and worth of each and every person and treats each equally within the context
of the sport.
A player must have mutual trust and respect for his or her teammates and coaches.
Family, school, and spiritual obligations have a priority in the Club’s program ahead of training.
A player must adhere to all guidelines and rules as specified in the “Laws of the Game” by FIFA and never
intentionally violate one of the “Laws of the Game” or exhibit behavior contrary to the spirit of the “Laws of the
Game”.
A player must respect the integrity and judgment of game officials.
The Club’s values the good health of its players and adherence to State and Federal laws. Players will not use or
possess tobacco, drugs, or alcohol. Consumption of these substances on public or private property will not be
tolerated under any circumstances. Violation of this rule will result in the immediate suspension of the player’s
game playing and practice privileges. A hearing before the Club’s Executive Board will be convened as soon as
possible to determine the consequences of the violation.
A player should display good sportsmanship in all practice and playing situations.
Player Signature _______________________________________________________ Date: _________
Parent Signature _______________________________________________________ Date: _________
PARENT CODE OF CONDUCT
Support by the parents of the players in the Club is critical to the success of the program. The Club has set high
standards of on-the-field behavior for its coaches and players. It is important that parents recognize the importance of
the Coaches and Players Codes of Conduct and support them. Parents must also set good examples for behavior and not
present situations which make the coach’s job more difficult. Each parent must affirm the following Code of Conduct.
o
o
o
o
o
o
o
o
Parents should support their team and coaching staff.
Parents should respect the rights, dignity, and worth of each and every person and treat each equally within the
context of the sport.
Parents should encourage players to play by the rules as specified in the “Laws of the Game” by FIFA.
Parents should applaud good play, both by your own team and the opponent.
Parents must show respect for game officials.
As a parent, support your player by meeting your commitments to the player, the team, and the Club.
A parent must allow the coach to coach. Offer encouragement, not coaching advice from the sideline.
A parent should display good sportsmanship at all times on the sidelines.
Parent Signature: ______________________________________________ Date: __________________
Parent Signature: _______________________________________________ Date: __________________
22
INTERNET PHOTO PERMISSION
The Club web pages have articles and photos on Club activities and events. However, before we can put photos on the
web site which could identify either your son/daughter, or yourself, we need to get your permission.
Articles on the website(s) will only identify individuals by their first name and sometimes their last initial (if there is
more than one person with the same first name on that team). No addresses or telephone numbers will be placed on the
Internet, as we have no way to control who may view the Web Site. Individuals wanting more information on the Club
or activity will be directed to an email address to contact the Head Coach or the team or DOC.
Please complete and sign the release form below to indicate if you wish to allow photos to be posted on the Web
Site.
Do give______ do not______ give permission for photos of me and or my son/daughter to be posted on the MVP
Website.
Date:_______________________________________
Player Name:_________________________________
Parent Signature:______________________________
23
Section XII: Non-member Practice Participation
Policy: Players who are not members of the Club may practice with club teams for a limited time, not to exceed two
weeks. This policy is to insure that new players have a fair chance to try-out for an open position on a team, but do not
negatively impact those players who are already are on a team and have financially committed to it. Non-members
wishing to practice with a Club team must have prior verbal approval of the team’s coach and the Director of Coaching.
Procedure:
o
Head Coach to contact Director of Coaching for a verbal approval of the non member participating in a practice
o
With Director of Coaching approval Head Coach to give verbal approval to interested player and the player’s
parents
o
Non Member may participate in no more than 4 consecutive practices
Section XIII: Guest Players
Policy: Club teams may use guest players in tournaments when they are unable to roster at least 15 players for a
tournament. Guest players should first come from other teams within the same age group or younger teams within the
Club’s organization. This policy is to insure that all players who have made the commitment in time and money to the
Club are treated fairly and do not have their playing time in tournaments negatively impacted by non Club members. If
no players within the Club are available or appropriate, players from outside the club may be invited with the prior
approval of the Director of Coaching.
Procedure:
o
Head Coach to contact Director of Coaching to notify him of intent to use a guest player
o
Head Coach to look to same age group player on other Club teams
o
If no available same age group player is available Head Coach may look to players outside of the Club
o
Once a player has been selected Head Coach may contact the DOC for verbal approval
Section XIV: Player Movement Policy
Policy: The Club strives to provide avenues for the development of soccer players throughout the Club. It is generally
not in the best interest of the sport for players to be recruited from one team at the detriment of another team. Efforts to
legislate against this activity have proven to be complex and problematic. Further, there are clearly circumstances in
which it is beneficial to a player’s development to move from one team to another within the Club.
Procedure:
o
The central principle is full and complete communication between the interested parties.
o
Any player movement shall be in the best interest of the player’s development.
o
The initial contact for any player movement discussions shall be through the Director of Coaching.
o
The player’s existing coach, coach of the potential team to which the player may be moved and the Director of
Coaching shall first evaluate the situation before any contact with the player or parents.
o
After a thorough evaluation of the request, the Director of Coaching will approve or disapprove the request.
o
Any appeals of the DOC decision shall be to the VP of Development of either the Rapids or Marauders.
o
Once a request is approved, the player and her/his parents shall first be contacted by the Head Coach of the team
the player is on. The Director of Coaching and any appropriate coaches will be involved with the parent and
player meeting.
o
The parents and player involved must realize that player movement is done with Player’s, Team and Club’s best
interest considered.
o
At no time shall a player be offered or receive an economic incentive for participation.
o
Player’s shall not be enticed by promises of playing time or starting positions.
o
At all times there shall be an expectation of courtesy, integrity, and professionalism that should apply in any
situation.
24
Section XV: Tryouts
Policy:
st
nd
Assuming there are sufficient players, the Club will attempt to form 3 teams (1 team “Navy”, 2 team “White”, 3
rd
st
team “Black”) in each age group, U11-U15. The 1 team will be selected before the 2nd team, which will be selected
rd
before the 3 team. MVP will strive to have at least two (2) teams at U16 - U18 (possibly U19), but the overriding
decision will be based solely on the level of play in each age group.
Procedure:
U10 Developmental-U12 teams shall compete in the appropriate WSYSA District 3 division, PDL (Premier
Developmental League) or US Club League (with approval from the DOC and E-Board). These teams should also enter
one of the three state cups at the conclusion of the fall league.
U13 teams may compete in the “Open” WSYL, PDL, US Club or appropriate District 3 division. These teams shall
enter the appropriate State Cup at the conclusion of the fall league.
U14-U19 teams shall compete in the highest division possible. This will include D1, D2, Classic or WSYDL. These
teams will enter the appropriate State Cup for their ability level.
Talent level is the determining factor for the number of teams in each age group and number of players per team. The
number of teams in each age group may change from year to year, depending on the talent level.
There is no definite number of players required for each MVP team. Guidelines are:
U-10(Dev)-U11:
U12 – U14:
U15 – U18:
12 – 14 players per team maximum
14 – 16 players per team maximum
15 – 18 players per team including 2 goalkeepers.
There shall be 3 Try-Out sessions for each age group. (A 4th try-out session may be scheduled if necessary.) Players
are required to attend a minimum of two sessions unless prior approval is granted from the Head Coach and or Director
of Coaching. This gives the players the best chance to impress the evaluators and allows the evaluators to make
comparisons and the best possible decisions.
All current players are required to attend and no existing or new players shall be offered a spot on any team prior to
tryouts. These try-outs are used mainly to evaluate new players and have a “final look” comparing current players.
Obviously, talent is the main criteria in player selection with the previous year’s performance far outweighing the three,
1.5 hour sessions. Other factors used in player selection are player/parent commitment, loyalty to the club as well as a
player’s attitude and attendance at training, games, tournaments etc.
Once an offer to play for MVP has been made, players/parents shall be given 24 hours to make a decision and accept.
After this time, their place may be given to another player. Once your commitment is made, the club expects your full
participation and support for the entire soccer season. Take into account that when you make your commitment, we
need to inform other potential players that they did not make the team. Please be sensitive to others and consider your
decision carefully.
Players will be evaluated on the following areas:
Mental Dimensions (character, leadership, attitude and discipline)
Physical Dimensions (endurance, strength, speed and quickness)
25
Technical Skill (passing, receiving and dribbling)
Tactical Awareness (movement off ball and ability to read the game)
Coaches will base their decisions on these four areas and are responsible to make decisions for the good of the players,
team and club.
Pre-Tryout Meeting
A pre-tryout meeting shall be held at least two weeks prior to the tryout dates. This meeting shall be coordinated
through MVP Director of Coaching. The purpose of this meeting is to review these tryout procedures, identify players
with the potential of moving up and identify players with the potential of being released.
Time and Place of Tryouts
Open tryouts will be held over two (2) weeks at the end of the each soccer year as deemed by WSYSA and any
affiliates.
Notice on the Maple Valley Premier web site and advertisement in local area papers and businesses shall be given
indicating the specific time and place of the open tryouts.
Player/Parent responsibility at Tryouts
Players/Parents must register and sign medical waiver forms before participation is allowed. Players
should arrive 30 minutes before the scheduled start time.
Players must wear the proper soccer attire before participation is allowed (shirts, socks, shin-guards, proper
shoes).
Players are required to attend a minimum of two (2) tryout days.
Note. An exception to the minimum tryout days shall be granted if a player is not available due to injury or any
approved absence. The Director of Coaching or age group coach may be notified in writing of any such condition.
Players shall not wear MVP attire during tryouts. No socks, jersey or warm ups.
Player Evaluations at Tryouts
Player performance will be evaluated by observing the player under the pressures of practices and games
during the regular season as well as the annual tryouts.
Each player shall be evaluated by at least 3 evaluators.
Each player shall be issued a unique number by age-group.
26
Play Ups
“Play ups” are not encouraged by MVP. If in certain cases, there is a player who could possibly “play up”, the
following criteria will be followed:
o
o
o
o
o
o
o
The player must have the approval of the DOC to “play up”.
The player must grade out in the top 7 of the upper age group at tryouts.
The player must be planned as a starter and have an impact on the upper level age group team.
There will be no “play ups” on the second “White” or third “Black” teams as long as there are enough players in the
age group tryout pool to fill the open spots on these teams.
If there are not enough players to fill the “White” or “Black” teams, the Head Coach of either of these teams can fill
out the team’s roster with “play ups” (with approval from the DOC) as long as the lower age group has had an
opportunity to try the player out, if needed.
Players trying out from another Club or Association must tryout at their own age group, unless there is prior
approval from the DOC or the player has “played up” on their previous Club’s “first” team.
No more than 2 players can “play up” on any Navy team without approval from the DOC.
Team Selection Process
The purpose of open tryouts is to place players of equal ability on the same team. The rosters shall be filled in the order
st
nd
rd
of 1 team “Navy”, 2 team “White”, 3 team “Black”. The following procedure shall apply to the player selection and
team formation process:
Open Tryouts are held first. Age-group coaches shall confer after each try-out session to discuss potential player
selection. At the end of the weekend the following conditions should be met: The “Navy” team roster is 90% filled.
These players are notified. The “White” team roster is 60% filled. These players are notified. The “Black” team roster
is 60% filled. These players are notified. Players being released from the previous year’s “Navy”, “White” or “Black”
team and NOT being picked up by any of the other teams shall be notified by the existing coach.
Players that have been identified with the possibility of moving up to a higher-level team shall be identified and
contacted by the higher level team coach. If requested to do so by the higher level team coach the Director of
Coaching will contact the player and parents to notify them. The players’ existing coach shall be notified prior to
contacting the player. The player/parent shall notify the coach/Director of Coaching of their decision to accept a spot on
the team within 24 hours.
rd
Open Tryouts may be held the 3 day or Saturday of the second week. Age-group coaches shall confer after each tryrd
out session to discuss potential player selection. At the end of the 3 day of tryouts the following conditions should be
met:
Final decisions are made about the potential players moving up.
Final decisions are made about players being released. The coaching staff shall notify these players.
The “Navy” team is 100% filled.
The “White” Team is 90%-100% filled.
The “Black” team is 90%-100% filled.
th
Tryouts may be held on for a 4 day if necessary. Age-group coaches shall confer after each try-out session to discuss
potential player selection.
27
Recommended – tryout format
Players should be evaluated under game type situations. Players will be given an equal opportunity to showcase their
talents in various small-sided games as well as 11V11. Players should be evaluated in the following areas.
(1) 1V1
(2) 4V4 scrimmage
(3) 8 V 8 scrimmage
(4) 11V11 scrimmage
Goal Keeper Evaluations: The goal keepers shall be evaluated separately during the 1V1 and 4V4 sessions. Goal
keepers shall be included and evaluated in the 8V8 and 11v11 sessions.
Team Identification after tryouts (Marauders or Rapids)
1st team: MVP (Marauders or Rapids) Year, Navy, (Example MVP Rapids ’99 Navy)
2nd team: MVP (Marauders or Rapids), Year, White
3rd team: MVP (Marauders or Rapids), Year, Black
Section XVI: Hardship Scholarships
Policy:
o The Club is dedicated to providing an excellent soccer experience to all eligible players. It is our hope that no
players opt out of soccer for financial reasons. Hardship Scholarships (financial assistance in the form of full or
partial payment of registration fees and/or partial or full payment of uniforms) will be made available to needy
player.
Procedure for a Hardship Scholarship:
o Parents of players requesting financial assistance should:
o Submit a completed registration and scholarship request to the team coach as soon as possible upon being
selected for the team.
o
Agree to become an active member of the Club through a reasonable amount of volunteer efforts to both
the team and Club.
Coaches of players requesting financial assistance should:
o Forward the player’s scholarship application to the registrar by posted deadline.
o Provide written or verbal support for the scholarship recipient at the following Club Executive Board Meeting
In order for scholarship applications to be considered by the Club’s Executive Board:
o Must be submitted to an Executive Board member within 30 days after selected to an MVP team.
o Include written or verbal support from the team coach.
o Demonstrate a reasonable need.
o Provide parent/ player commitment to volunteer support of team and the Club.
o May be asked to provide written proof to legitimize financial hardship.
o Partial scholarships may also be awarded.
o Scholarship funds are subject to availability per the annual Club budget.
28
MVP Hardship Scholarship Request Form
Please read the procedures for scholarships before submitting this request
Player Name__________________________________ Date of Birth____________________
Address_____________________________________________________________________ City,
State____________________________________ Zip Code_______________________ Home
Phone____________________Cell_________________Work____________________
Coach and
Team____ ___________Age_________ Club / Team Volunteer Position___________________
Reason for request
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Parent or Guardian Signature___________________________________________________ ___________
FOR OFFICIAL BOARD USE ONLY
Approved_______________ Denied____________________ Parent Notification_______________
Coach Notification__________________ Amount________________________
29
Section XVII: College Scholarships
Policy:
It is the intention of the Club to provide college scholarships to U18 players who meet the qualifications. The intent of
the college
scholarship is to reward players who have played for the Club for 4 consecutive years U14 – U18.
Procedure:
Player must have played for MVP Club teams for minimum of 4 years U13 – U18.
o
Player must be in good standing with the Club.
o
Complete College Scholarship request form.
o
Submit form to Executive Board by April 30 or 1 month prior to Annual General Meeting whichever comes
first.
o
On a separate document write a 2 paragraph essay describing why the player is qualified to receive this
scholarship.
o
Award of the scholarship will be based on years of play with the Club, written essay, and a letter of college
acceptance.
o
Executive Board will review all request and announce the recipients at the Annual General Meeting of the
General Membership. Amount of scholarship is subject to the Club’s annual budget.
th
30
College Scholarship Request Form
Please read the procedures for scholarships before submitting this request
Player Name__________________________________ Date of Birth____________________
Address_____________________________________________________________________
City, State____________________________________ Zip Code_______________________
Home Phone____________________Cell_________________Work____________________
Coach and Team__________________________________________________________
On a separate sheet of paper write a 2 paragraph essay describing why you are qualified to receive the
scholarship. Include years of play, Coaches played for, accomplishments on and off the field, and any
pertinent information regarding your college goals.
Player Signature_____________________________________________________________
Parent or Guardian Signature___________________________________________________
Coach Signature______________________________________________________________
FOR OFFICIAL BOARD USE ONLY
Approved_______________ Denied______________ _____ Parent Notification_______________
Coach Notification__________________ Amount_____________
31
MVP
PLAYER INJURY REPORT
Policy:
The head coach shall make a report on any serious injury incurred by any of the team’s players. A serious injury will be
defined as, but not limited to, any broken bones, concussion, torn cartilage or ligaments and any other injury the coach
wishes to report. In addition the coach shall inform the parents of the WSYSA supplemental insurance policy and help
them obtain and fill out the appropriate forms.
Procedure:
Submit the following details via email to the Club’s member at large
Player’s full name:
Team Name:
Date of Injury:
Nature of injury:
Place of injury:
Injury occurred during practice or game:
Brief description of how the injury occurred, on what type of surface and what condition it was in.:
Any other relevant information:
32
MVP
ELECTRONIC GAME REPORT
Policy:
The head coach is responsible to file an electronic game report with the Director of Coaching after each league or state
cup game.
Procedure:
Submit the following details via email to the Director of Coaching no later than 24 hours after completion of match
MVP Team:
Opponent:
Date:
Location:
Score:
Sideline Conduct:
Warm-up:
Controlling the ball:
Goal scoring chances:
Playing time: any players play less than half the game
Overall team performance:
Two main soccer problems:
33
MVP Refund Policy
Maple Valley Premier Soccer Club reserves the right to deny refunds on a case by case basis. Any
player who is released, by breaking team, Club, Association, or WSYSA Rules can be denied a MVP
Club fee refund. There is a $25 non-refundable fee to any player who leaves the Club for any reason.
The rest of the MVP Player Club fee shall be prorated over a 10 month period, starting from the date of
acceptance on a MVP team (after tryouts). This prorated portion shall be refunded back to the player or
legal guardian. No MVP Player shall have their Club or Training fees refunded 30 days prior to their
MVP team’s first league game.
34