December 2015 SRTMC Ops Board Agenda
1300 14 December 2015, SRTMC Conference room
Call to Order
Roll Call/Record of Attendance

Consent Agenda
o 15 minutes -Barry
a) Approval of the November 16th, 2015 Board Meeting Minutes
b) Approval of SRTMC expenses to include grant and partner funds
c) Approval of SRTMC activity reports
Old Business
 ATMS Update
o 10 minutes-Ken
 Status of IT work
o 10 minutes -Wayne/Larry
 Status reporting on Website Enhancement and i2/Tactics Signal Upgrade and Annual
Maintenance.
o Website RFP
 10 minutes-Ken/Wayne/Larry
o TACTICS contract with Western
 10 minutes-Ken/Wayne/Larry
New Business
 Amendment number 2 progress update
o 15 minutes-Board Members
 2016 budget discussion/approval
o 15 minutes-Ken/Board Members
 SRTC move, phone/IT network update
o 20 minutes-Ken/Board Members
 SRTMC building lease update
o 5 minutes-Ken/Board Members
 SRTMC meeting policies and procedures discussion/approval
o 20 minutes-Ken/Board Members
Agency Updates
o 20 minutes - All
Future Agenda Items
Adjournment
SRTMC Board Meeting Notes
December 14, 2015
Meeting was called to order at 1304
In attendance: Barry Greene, Nate Thompson, Steve Blaska, Ken Heale, Andy Schenk, Larry Pool, Sean
Messner, Wayne Anderson, and Robert Blegen
Consent Agenda
a) Approval of the November 16, 2015 Board Meeting Minutes
b) Approval of SRTMC expenses to include grant and partner funds
c) Approval of SRTMC activity reports
A motion to approve was made by Andy Schenk, seconded by Sean Messner. No discussion unanimous
approval.
Old Business
a) ATMS Update - Ken had a conference call with Les Wednesday December 9th. Les has been in
contact with WSDOT procurement and talking thru the RFP and legal process. The boilerplate RFP
pieces are moving forward. Procurement options are done and due to Ken by the end of next week.
Ken will have a conference call with Les this Friday December 18th. PB is doing research on
comparable systems to ensure the mandatory and desirable options we are specifying are realistic.
Ken asked for feedback from the Board in an earlier e-mail to see if there are any comparable
systems we wanted PB to look at. Ken didn’t receive feedback from group on comparable systems
so he approved PB looking into INET system from Delcan (ITD is using this product), Transuite from
Transcorp, KITS by Kimley Horn, Concert from Siemens, Smart Mobility from Snyder Electric and
Streams from Australia. New Mexico DOT also has locally developed software that PB will look into.
Requirement have been sent in and they are consolidating and cleaning these up for the RFP
Les has met with Ergo Synch who is putting together the draft verification plan. The verification plan
(which lays out the system test processes) will be an addendum to the RFP.
The overall schedule is three to four weeks behind. The original schedule had an RFP release date of
February 9th. It is looking like it may be mid to end of March to get the RFP out. Ken and Les are still
hopeful that the ATMS can be procured and operational by the end of the year.
Andy asked about the WSDOT ATMS that was to be considered as part of the RFP? Direction given to
Ken by the Board was that if WSDOT wants to present the WSDOT version; WSDOT will need to have
another consultant prepare a competitive bid once the RFP was out. Ken did talk to FHWA (James
Colyer) to see if WSDOT NGTMS consideration was a requirement of the federal grant. The feedback
Ken received was that it was not mandatory that NGTMS be considered.
b) Status of IT work - Larry has been working on a network diagram and component refresh plan for
Ken. He has also been working on the UPS repair – several of the batteries seem to be causing the
issue. Mike and Larry have been working on the inventory, separating SRTMC from the SRTC and
reconciling records. The existing UPS could cost between $7,000 and $10,000 to troubleshoot and
fix. It is approximately 10 years old and is reaching its end of life. A new UPS will cost between
$20,000 and $28,000. Should we buy a new UPS or fix the existing? Larry will do more research and
get back to the Board with his findings and recommendation. Wayne is still working on TDA issues.
c) Status reporting on Website Enhancement and i2/Tactics Signal Upgrade and Annual
Maintenance.
 Website RFP - Website is coming along well. When you have different domains trying to share
information you need certain protocols for them to “trust” and share information. For testing
purposes we have had an issue with the cross origin relationship. Larry thinks that once we are
on the production server it will not be a problem. The cross origin issue manifests itself by
Chrome not displaying the images. When you bring up Chrome it is trying to pull the streams
from the Wowza server to the development environment to display in the browser. Larry thinks
the HTTP header is missing an element. Wowza staff is working with the web developer to
answer the question. At this time it is just a Chrome issue. It can be solved by using flash player
but we are trying to get away from flash.
Larry was able to move the snapshots over to a publicly accessible location manually but he
needs to write a chronological job in Linux for this to happen automatically. Larry opened up
some holes in the firewall to transfer the development environment over to the production
server.
You can use the same process to look at the site that was sent out by Ken a couple months ago.
It is live on the production server. Internally it will stream just fine. We should go live at the end
of the week internally for testing and then maybe go live public in a few more weeks.
For STA – have the link go the real time map and also a link to the STA. George Hanrahan is the
contact from STA to help Larry with this.

TACTICS contract with Western - COSV had success. Tactics works on their system. Not
connected yet, but TACTICS on the servers seems to be working. COSV is currently using Next
Phase. Once we get thru SEPAC training then COSV will start rolling out the conversion to SEPAC.
SRTMC had a fail. TACTICS didn’t work as designed with the 2070 controllers and NEXTPHASE
software. Western Systems spent two full days here troubleshooting and got nowhere. They
ended up going back to I2. Western is working with Siemens to regroup and figure it out.
Larry took down the COSV system to at the request of COSV IT so they could change the IP
addressing. This created problems for the website developers when the cameras were taken
down. This should be resolved sometime this week.
New Business
a) Amendment number 2 progress update - All entities have signed. Ken still needs signed documents
from STA and COSV.
b) 2016 budget discussion- Ken provided a presentation of the 2016 budget. Planning to give the
document out to the Execs with Operations Board approval. Some clarifying comments were
provided on defining some acronyms. Andy and Ken gave a short summary on what the WSDOT “Q”
funds pay for. Grants pay for a portion of Ken’s position, IT position, SRTMC Supervisor and 1
operator. The remaining 6 operators are paid for with WSDOT “Q” funds. Ken wanted to know how
the Board wanted to account for partner funds. How do we detail what those funds will be used
for? Grants over time have changed where they can cover most expenses so the partner funds can
be reserved for future match purposes, or for any unforeseen expenditure that could not be grant
funded. Steve stated that the budget paragraph needs to show the genesis and the change of
partner funds.
A motion to approve the draft budget with the stated changes for presentation to the Execs was
made by Robert Blegen, Sean Messner seconded. Motion passed unanimously
The Execs will get the budget, 2016 work plan and Ken suggested an update be given on the web
page and ATMS status. Ken will do a draft and send out to us.
c) SRTC move, phone/IT network update- Ken and IT staff have met to discuss breaking out into a DOT
network. Further discussions need to occur but there is a possibility that WSDOT would pay for all
hardware and put the computers on a replacement process. The Board did not have any opposition
to putting the desktops onto the WSDOT system. SRTC used to provide the services when they were
the administrator of the service, so WSDOT providing it now is logical. Andy and Sean brought up
that a machine should be put in that could work outside the WSDOT network. Ken will have a
proposal at the next meeting to discuss costs and solutions.
d) SRTMC building lease update – no update at this time. City police are moving in December 21st to
the precinct on the first floor.
e) SRTMC meeting policies and procedures discussion/approval – Ken will send out the most recent
copies at the end of the meeting. Send comments to Ken a week prior to the next meeting. Meeting
minutes to be out a minimum of a week before the meeting.
Agency Updates
WSDOT – Nothing
COS – Nothing
STA –During the windstorm, real time information worked pretty well. They were able to implement and
disseminate detours in real time fairly successfully. Power went out for radio and data communication
so it was in and out. Detours produced by the center may be useful for all agencies.
COUNTY – County Engineer and maintenance staff will tour TMC. TMC now has 24/7 numbers to County
Supervisors. During events the County Engineer wants to see if there is a benefit of supplying a County
Employee down at the TMC.
COSV – Tactic and SEPAC training Tuesday, Wednesday, Thursday. Sean sent out an email
SRTC – would like to stay connected to the network at the SRTMC.
Future Agenda Items
Adjournment
Andy moved and Sean seconded for adjournment at 2:50