Province V – The Province of the Midwest
October 20, 2014
Dear Brothers and Sisters in Christ,
The Province V Executive Board continues to be inspired and encouraged by the many wonderful
ministries happening in our provincial dioceses! The primary purpose of Province V is to support
relationships which facilitate dioceses’ ability to collaborate together in ministry, whether it is in
common projects or through the sharing of resources, assets, and experience. Collaborative
ministry is already happening throughout our Province, which is exciting and offers us new
opportunities to do ministry together.
In an effort to build and support these joint ventures within our province, the Province V
Executive Board annually offers grants to support ministry initiatives that involve local diocesan
ministries working together in a single common cause or mutually supporting one another in
ways that strengthen their ministry within their own diocese. Specifically, Province V will award
grants for collaborative ministries involving two or more dioceses (at least one of which is in
Province V). Grant requests must demonstrate how they address at least one of the five Marks of
Mission (drafted by the Anglican Consultative Council, 1990):
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To proclaim the Good News of the Kingdom
To teach, baptize, and nurture new believers
To respond to human need by loving service
To seek to transform unjust structures of society, to challenge violence of every kind and
to pursue peace and reconciliation
To strive to safeguard the integrity of creation and sustain and renew the life of the earth
While other ministry areas may be considered, the Executive Board is particularly interested in
funding collaborative ministries/initiatives in the following areas:
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Congregational development, where it involves re-developing existing congregations
Anti-racism, which is beyond basic training and engages institutional barriers
Latino ministries
Post-incarceration ministries, especially those focused on ministry with the children of
the incarcerated
Emerging faith communities
As a part of the process, applicants must submit a letter of endorsement from at least one bishop
from a diocese within Province V AND a second letter from a bishop or staff person from a
collaborating diocese.
Please see the Grant Application included with this letter, for more information about the granting
process. Completed applications must be received via email by January 16, 2015. Also, if you
have any questions regarding the grant process and/or the grant application, please visit the
Province V website at www.provincev.com or contact Jo Gantzer, the Province V Coordinator, at
jogantzer@gmail.com.
Peace,
The Province V Executive Board
The Province of the Midwest (V)
COLLABORATIVE MINISTRIES GRANT APPLICATION – 2015
Name of Agency/Ministry:
Address:
Telephone Number:
Director or contact person:
Fax Number:
Email Address:
Website.
Director/Contact phone and e-mail :
Application submitted on behalf of the Diocese of _____________________________ in
conjunction with the Diocese(s) of _________________________________________
Description of Agency or Program Area
501(c)(3) status.
No
Yes
(applicable numbers)
Amount of Grant requested for 2015: _____________
PLEASE
ANSWER THE FOLLOWING FOUR QUESTIONS IN NARRATIVE FORM, USING NO
MORE THAN TWO PAGES:
1. How does the work of your ministry/program support one of
the Five Marks of Mission as well as one of the particular
interests identified by Province V for the 2015 program year?
2. Please describe in detail how these grant monies will be spent
and the nature of your collaboration with another diocese(s) in
fulfilling this 2015 program/ministry objective.
3. Which populations of the church and/or the community are
served by your agency/ministry or program?
4. Please supply information regarding any other grant
opportunities for which you may qualify and/or have applied.
Attachments Required with Grant Submission:
1. Bishop’s Supporting Statement: Each grant application must
be accompanied by a letter from your bishop indicating how your
program supports the mission and ministry of your diocese.
Applications which include 2 dioceses, one of which may not be in
Province V, need be accompanied by a second letter of support
from the bishop or a staff member of the second diocese.
2. Program budget information: Please attach your 2015 budget in
detail with all revenues and income sources and a detailed list of
your expenses projected for 2015. Also, attach your most recently
published annual report or other printed materials about your
program or ministry (newsletter, brochure, etc.)
Grant Application Completed by:
Name ____________________________________________________
Signature:_________________________________________________
Date:_____________________________________________________
Email Address:_____________________________________________
Diocese:___________________________________________________
Submission:
Applications and supporting documents may be submitted by email
only in pdf format.
Please scan and return all requested materials no later than January 16, 2015 to:
Jo Gantzer, Province V Coordinator
jogantzer@gmail.com
Note: Funds for grant awards will be sent directly to the sponsoring diocesan office for
distribution to the program contact person. Alternatively, arrangements can be made to
reimburse program costs to the awardee after submission of receipts. You will be
contacted regarding distribution of funds after grant award decisions have been made.
The Province of the Midwest (V)
Grant Reception & Review Process for 2015-2016 Cycle
Date
October 13, 2014
Action
Distribute grant application packages to
diocesan leaders, to provincial ministry
leaders, and to other interested parties.
January 16, 2015
Final deadline for grant applications for
funding of events & ministries to take
place between April 1, 2015 and March
31, 2016.
February 10/11, 2015
At its regular meeting, the Province V
Executive Board will consider and act
upon all grant applications.
March 6, 2015
By this date, each grant applicant will
receive a letter from Provincial
Coordinator to communicate the
Executive Board’s decision regarding
their application.
April 1, 2015
Beginning on this date, grant checks will
be distributed, as needed, to successful
recipients.
Each successful grant recipient reports to
the Executive Board according to the
terms detailed in the
receipt/acknowledgement form.
The Province of the Midwest (V)
2015 COLLABORATIVE MINISTRIES GRANT ACCOUNTING FORM
Grant Awarded to the Diocese of ___________________________ for
Program:__________________________________________
Contact Person_____________________________
Address___________________________________
City/State/Zip_____________________________
Email ________________________
REVENUE
Amount of 2015 Province V Grant
$_________________
All Other Support
$_________________
Total Revenue
(1) $_________________
EXPENDITURES
(Please attached details (copy of contracts; invoices, receipts, etc.)
(2)
$_________________
Balance to be accounted for (if any) (1) – (2)
$__________________
Certification to the Executive Committee of Province V: We certify that the grant as
described above has been expended for the above purposes.
Date___________________ Signature________________________________
Title____________________ Print Name______________________________
Please return to Jo Gantzer, Province V Coordinator
jogantzer@gmail.com
The Province of the Midwest (V)
2015 COLLABORATIVE MINISTRIES GRANT
RECEIPT/ACKNOWLEDGEMENT FORM
Grant Recipient:
Amount of Check enclosed (payable to the Diocese of ______________):
I acknowledge that my organization has been awarded a Collaborative Ministries grant in
the above stated amount from Province V of the Midwest for 2015.
I understand that a written accounting to Province V is required in the following ways:
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Within 4 weeks of the event or program, I will submit a narrative report of the
event or program, including photographs and or video excerpts that can be used
by Province V for publicity and/or archival purposes
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Within 4 weeks of the final expenditure of the grant funds, I will submit a
complete financial report, using the supplied “2014 Collaborative Ministries
Grant Accounting Form” that has been provided.
Note: Expenses must directly support the program needs
as outlined in your grant application.
Date:________________
Print name______________________________
Title_________________
Signature_______________________________
Please return this acknowledgement form within one week of receipt of grant check to:
Jo Gantzer
Province V Coordinator
jogantzer@gmail.com
Please note:
Failure to submit the requested information in a timely manner may
impact you eligibility for future grant funds.