ASALI Board of Trustees Meeting
Monday, September 30, 2013—20h00 - Open Session
Château, Lycée International
Trustees:
Debbie Bloch
Andrew Shagrin
Craig Bradley
Ina De Witte
Director:
Middle School Principal:
Primary Principal:
Business Manager:
Development Director:
Admissions Director:
Note Taker:
Observer:
Kimberly Mock
Sonia Lee
Jonathan Marsh
John Mathieu
Kelly Herrity
Adrienne Covington
Barbara Moross
Alain Ginsbach
Margaret Jenkins
Mary Friel
Barbara Larran
Sami Dakhlia
Roman Bereza
Marc Fournier
Jonathan Hall
J. Hall Opening Remarks
Including New Director
Search Update
Consent Agenda
Open Session Minutes: June 24th meeting
Chefs de Sections Report
Primary School Report
Middle School Report
Upper School Report
Director’s Report
Development Report
HR Committee Objectives – 2013/14
Development Committee Objectives – 2013/14
Trustee Committee Objectives – 2013/14
Communication Committee Objectives – 2013/14
Finance Committee Objectives – 2013/14
J. Mathieu
K. Herrity
B. Moross
A. Covington
K. Herrity
K. Herrity
M. Jenkins
J. Hall
I. de Witte
D. Bloch
K. Mock
M. Fournier
B. Moross
Primary School Report
Outcome: Information only
School update
Middle School Report
Outcome: Information only
School update
Director’s Report
Outcome: Information only
update
Admissions Report
Outcome: Information only
update
Development Director Report
Outcome: Information only
Development update
A. Covington
K. Herrity
M. Friel
M. Jenkins
Action
Information
Information
Information
Information
Information
Information
Information
Information
Information
Information
Information
Information
Discussion
Information
Discussion
Information
Discussion
Information
Discussion
Information
Discussion
Committee Reports
Outcome: Information only
Status Report
Finance
Outcome: Information only
Update
All Committee Chairs or Vice-Chairs
M. Fournier
A. Ginsbach
Information
Discussion
Information
Discussion
20:00
20:05
21:10
20:10
20:20
20:30
20:40
20:50
21:00

ASALI Website Update
Outcome: Information only
Update
Tax Status Discussions
Outcome: Information only
Update
Executive Session
2013-2014 Board of Trustees Meetings:
Nov 18 th - AGM
December 9 th New Board Training
January 11 th - Board Retreat
Feb 3 th Regular Board Meeting
April 7 th Regular Board Meeting
June 16 th - Regular Board Meeting
K. Mock
J. Mathieu
J. Marsh
J. Hall
Information
Discussion
Information
Discussion
21:15
21:25
21:30

Present :
Kimberly Mock
Ina de Witte
Craig Bradley
Drew Shagrin
Roman Bereza
Jonathan Marsh
Jonathan Hall
Marc Fournier
Debbie Bloch
Kelly Herrity
Adrienne Covington
Mary Friel
Alain Ginsbach
Michelle Green
Amy Crist
Margaret Jenkins
The meeting started at 8.10pm. The last of the school year. Andrew Shagrin, parent observer welcomed. 3 absentees, Sonia Lee, John Mathieu and Marisa de Belloy
Jonathan Hall said the Director search was progressing well.
Debbie acted as Secretary for the meeting in the absence of John.
No comments on consent agenda, all were in favour.
Middle School. Adrienne: all well in the Middle School at the end of the year. Good productive year, looking forward to new school year and new colleague.
Debbie: did the French get involved in the cyberbullying incident? Adrienne: no.
Director Report. Kelly: update on curriculum mapping project. It is a web based platform.
Offers us the opportunity to look at the curriculum and see where we are going with it. Next step of mapping: very cumbersome but can now begin to use maps to look at curriculum.
Atlas Rubicon costs us 2800 dollars a year a year
Each teacher owns his/her own map. Maps are downloadable and editable. We own the content.
Mapping meet the requirements of certification
Primary. Barbara M: Nothing more than was in the report.
Admissions. Mary: not a lot to say. 690 is optimistic as maybe 12 students are on the cusp of leaving. First time ever we have 130 students leaving including Terminale; taking 115 students, i.e. 15 down. Hope to be able to make that up, but stuck on French side on all 3 campuses.
Jonathan Marsh: any news on expansion project? Nothing official, may start in 2015. Will be 10 years down the road before completion
Jonathan Hall: Nothing big is going to happen according to the Proviseur. New lycee international in the East of Paris.
Development. Margaret : annual giving statistics broken historical annual fund record. Two new things next year including a bowling night. Fac and staff giving reached 97.6%. Board
100%; families 49%. Jonathan Hall asked for final numbers for gala. €34,000 . Not a final number as cheques need to be cashed.
Communications. Margaret: OIB brochure going well, she is representing the American
Section. Hopefully will be done in September. May translate parts of it. 32 page brochure.

Can do something cheaply if didn’t want to print it, just put it on website. Working with
British section to do a Readathon. Hopefully extend to other sections. Alumni. Not done much with alumni, working with association to build database, invited alumni to update information. Haven’t solicited alumni for money, maybe 50 people. Got 2 donations after sending them the link the video. We don’t know everyone. Will email to invite alumni to sign up to the database.
College counselling: 6 students accepted early decision. 14 students going to States, same last year and possibly same as next year. A lot of French parents feel US too far and too expensive. Tuition fees going up, 65,000 dollars a year including room and board. UK: more applications than last year as tuition went up to £9000 a year and families hadn’t planned for that. One offer from Cambridge this year, 3 or 4 going to Netherlands, 3 or 4 to
McGill. Catherine will try to create a page on website dedicated to financial aid for US colleges.
Michelle G.: Human Rights Team going to its 9 th
year. 1 student at the beginning, now 30 students. This year could be 40.
Library and Tech. Amy: This is the first year of combined library and tech programs. Done a lot and been a successful year. Library: cut in hours to Library. Cut programs, important to support faculty and curriculum and reading program in Primary. Maintain an excellent collection so kids are excited to read. Continue to be committed to library program.
Technology program. Shift in culture in American Section in way that faculty and staff think about technology. How we can use technology to improve what we do in the classroom. In
September we adopted Google platform for education. With Charlotte they can give
Professional Development on demand to faculty on wikis, blogs, but there are other point people in upper school, middle school. In Primary, Doug is the point person working with teachers to develop online presence. Using smartboards. Purchased 34 chromebooks and expecting ipads for Primary school to be deployed in September.
Open session closed at 9.35pm.

Chefs de Section Report
Kelly Herrity
September 30, 2013
1.
Information
A.
Changes in the French Administration

Barbara Chappe-Robert is presently on maternity leave and will return on
November 4, 2013. Mme Beatrice Sens is covering the role of Proviseure
Adjointe du Lycée
.

The school nurse is on arrêt maladie
until the end of April. There should be a substitute nurse by October 1 st . Additionally, we now have a part-time
B.
Dutch Section nurse who is already on campus.

Christian Raynaud, the Intendant, is also on arrêt maladie
. His return date is unclear. The intendance, as a result, has modified its office hours.

Elisabeth Hopf is the new Directrice de l’école replacing Bruno Filippi.

There were no changes in administration on at either Roby or Schnapper.
The Dutch Director was notified on July 15, 2013 that the funding for the
Dutch Section at the Lycée International St.Germain-en-Laye would be terminated as of January 2014. After much back and forth, it was agreed to extend the funding through July 2014. A delegation of Dutch education personnel visited the Lycée on September 9 th
and 10 th
to discuss this issue with the Dutch Section Director as well as the Board of Trustees. There will be continued conversations with the hope of altering this decision.
The option of going private was discussed at the Chefs meeting. The German and Spanish Sections were vocal in their opposition of this solution. The
Proviseur also does not support this solution.
C.
OIB Brochure
The OIB brochure is in its final stage and should be ready for publication by
December. There is no budget for the printing of the brochures.

Primary School News Report
Barbara Moross
September 30, 2013
1. New Primary School Director at LI
Elizabeth Hopf has been named “Directrice” of the primary school at the Lycée
International. Mme Hopf arrived at the LI as a Grade 1 teacher over twenty years ago.
After a few years teaching Grade 1, she became the Grade 3 Français Special teacher and has worked hard to develop the program. Last year, when M. Filippi was out for an extended period of time, she was the interim head.
2. New Reading Program (discussion)

Whole School:
°The rentrée
has been successful and smooth.
°On September 23 rd , the Middle School will participate in a new initiative called “Room to Read”, where students will read during class time and raise money through sponsorships to help build a library in South Africa.
Sixième: °The annual class field trip will take place on the 4th of October with a cultural trip to Paris.
°There will be five faculty advisors this year. Advisory groups are currently being made.
Cinquième: °Preparations are underway for the trip to Amsterdam which will take place March 23 rd through 25 th .
Qu atrième: °The first “Your Body” advisory session of the year has taken place on September 18th.
Troisième: °The history program remains essentially unchanged from last year.
However, modifications to lighten up the course have been proposed at the ministerial level and confirmation of such wiil be announced shortly.
°Last year’s Troisième class had a 100 per cent success rate on the
Brevet with every candidate receiving a mention .

The Class of 2013 is divided, as in previous years, among France, the US, the UK, and
Quebec, with two students are taking gap years. We have a substantial cohort (7) headed to
Montreal with one to follow next year, and 3 students are pursuing medicine outside of
France(Ireland, Britain, Netherlands) which is a new and welcome development. We also currently have at least four students doing dual or triple law degrees within Europe, from various recently graduated classes.
Among the 14 students going to the US, I was also pleased to see students looking at a wider range of colleges in the United States, with one heading to Texas (Rice), two to California
(Berkeley and CMC), and three to women’s colleges (Wellesley, Smith, and Mount Holyoke).
Several students benefitted from generous financial aid, both need-based and merit-based. We had no students attend Duke or Tufts though these have been popular choices in the past.
With 11 students headed to the UK, that country seemed to recover its popularity after only 4 students went in 2012, after the tuition fees tripled. While five students did not make their offers (in part due to low physics-chemistry results on a question for which the teachers had not prepared them –apparently the new curricular reform was not similarly understood on all side) all were accepted and we thus have 1 student going to Cambridge and 1 to Imperial
(which is 2 more than last year) with 4 headed to UCL (one after a gap year). We also have our first student embarking on a liberal arts degree in the United Kingdom, at Kings College
London. Though Scotland still has no fees for EU students, only one student has opted to attend university there (2 turned down offers).
A handful of students continue to look beyond the usual countries for their degrees. Three students are attending Erasmus University Rotterdam, with 1 in a new communications and media degree program and 2 in management. Two students, one from a previous year, are at
Maastricht, and one student is at Trinity College Dublin. A student was accepted to Bard
College in Berlin, a US-style program adopted by Bard College, but is taking a gap year first.
Another is studying hospitality in Switzerland. And about 13 students have remained in
France, about half for prepas.
Smith College
Skidmore College
Mount Holyoke College
Wellesley College
Northeastern University
Northeastern University
Claremont McKenna College
Rice University
Dartmouth College
University of Pennsylvania
Northwestern University
Brown University
New York University
University of California – Berkeley
McGill School of Management
Prépas Fenelon then McGill School of Science (gap year)
McGill School of Arts
McGill School of Arts
McGill School of Science
McGill School of Engineering
Concordia School of Engineering
Concordia School of Arts
King’s College London (Liberal Arts)
University College London (civil engineering)

University College London (electrical engineering/computer science) gap year working in USA then University College London (material science)
University of Leeds (Management and Spanish)
University of Cambridge (Spanish and Russian)
Imperial College London (computing)
University College London (human sciences)
University of Dundee (biomedical science)
University of Bristol (biochemistry)
University of Bristol (medicine)
University of Essex /Nanterre (dual law degree)
Queens University Belfast (biology)
Trinity College Dublin (medicine)
University of Maastricht (medicine)
Erasmus School of Communication and Media (Rotterdam)
Erasmus School of Management (Rotterdam)
Erasmus School of Management (Rotterdam)
Ecole Hotelière de Lausanne gap year then Bard College in Berlin private architecture school in Paris
University of Paris Dauphine
IESEG School of Management prepas prepas prepas scientifique a Paris prepas scientifique a Versailles prepas litteraire in Versailles
5 unknowns but in France

OIB Results
Number of Students Number of Mentions Number of Mention Bien and Très Bien
46 57 57
PSAT results for our Première Students (Oct 2012)/Class of 2014
2012
Score
(percentile)
Number of
Students
% of Total
Exams
90-99
80-89
70-79
60-69
59 and below
27
16
2
3
2
54%
32%
4%
6%
4%
Total 50 100%
AP English Literature Exam Results for our Première Students (May 2013)
Score
Eng Lit
Comp
Total
Exams
% of
Total
Exams
5 1 1 6,7
4
3
2
1
Total
9
4
1
15
9
4
1
15
60,0
26,7
6,7
100,0

This year's admissions season has proved to be rather difficult, and the final result rather disappointing.
A record number of students left the Section in July - 144 in all. 87 departures across all grade levels, and 57 Terminales. 18 of these students had paid the 1000 euro deposit which generated 18 000 in forfeited tuition. The largest number of departures as at the Ecole
Schnapper where we lost 25% of the student body.
118 Students were accepted and have enrolled.
57 students were accepted, but did not take up their places :
- 7 choosing the Institut Notre Dame - mainly for financial reasons.
- 5 choosing the Ecole Active Bilingue because they preferred to live in Paris .
Most of the others did not enroll because the family plans changed, and the students were either remaining in their present schools in other countries, or families were transferred to other locations. Some of the latter may be re-applying for September 2014. A large number of these cancellations came very late, hence a disappointing drop in enrollment at the last minute.
At least two candidates did not enroll because of our high tuition.
I feel that we need to be very careful in the years ahead not to allow our tuition to increase too much. The American Section is now considerably more expensive than other comparable programs (see attachment 1).
81 students were refused - 20 of them because of lack of space, and the others because their level of English was insufficient, or their overall academic record was unacceptable.
Decisions regarding these candidates were collegial, in collaboration with our French colleagues.
Particularly disappointing for this year school year was the lack of space in the French classes in Terminale. However , while our Terminale classes are small, we have 62 students in
1ère, which bodes well for the 2014-2015 school year.
The largest drop in enrollment is in the primary school where we are 10 down at the Lycée on last year, and 11 down at the Ecole Schnapper.
Our final enrollment figure is 680 - see attachment 2.
Mary Friel

Fee comparison
American
Section
6
Britis h
Secti on
6 Hours per week/Primary
Hours per week/Collège
Hours per week/Lycée
Primary
6
8
6
8
Collège
Lycée
Application
Fee
Registration
Fee
Corporate
Rate
3740 276
0
3850 304
8
4940 397
2
200 160
-
250
1000 800
-
125
7395-
9765
0
510
7-
613
8
APESEB Sèvres Notre
Dame
5
6
6
2030 2110 609-
812
770
2030 2330 1505
2420
100
2710 1505
105
3380
-
4340
3-4
6
5-6
Our
School
2 1/2
L’Ermitage Open
Doors
EABJM
4395
4695
5355
275
300
3
1100 4947
5232
45-75
375

15/04/2020 19:10
Enrollment 2013-2014
Lycée International Primary
Classe Total
Mat.2
Mat. 3
11ème I
11ème +
10ème I
10ème +
9ème I
9ème +
8ème I
8ème +
7ème I
7ème II
TOTAL
Ecole Schnapper
12
16
18
9
16
14
20
15
20
16
20
18
194 220
Classe
11ème
10ème
9ème
8ème
7ème
11
14
17
16
18
Total 76
Lycée International Secondary
Classe
16
16
18
17
18
85
Total Capacity
For 2013-
2014
6ème
5ème
4ème
3ème
TOTAL
2nde A
2nde B
2nde C
1ère A
1ère B
1ère C
Terminale A
Terminale B
Terminale C
Terminale D
Total
18
18
21
18
75
21
20
21
21
20
21
12
13
12
14
Capacity
For
2013-2014
18
17
22
18
75
21
21
20
21
21
20
12
13
12
14
TOTAL
Collège Marcel Roby
175 175
Capacity
For 2013-
2014
20
18
20
18
20
18
16
16
18
18
20
18

Classe Total Capacity
For 2013-
2014
6ème
5ème
4ème
3ème
TOTAL
41
37
38
44
160
Overall total projected : 680
Amerikids : 8 (capacity 16)
42
40
38
43
163

September 30, 2013
Total funds raised in 2012/2013 were 105,083€.

Annual Fund - 44,112€ plus $25,750 - for a total 66,348€. This is up 16% from last year.
2,151€ of this was raised for the Senior Class gift.

The Gala raised 33,885€, including 7,950€ in corporate sponsoring. Last year the Gala raised
50,697€ including 18,550€ in sponsoring.

An additional 800€ was raised in sponsoring for the Cocktail.

Club International raised 3,793€ for the Section. (An additional 4,500€ was raised for the
Lycée).
Annual fund participation rates are extremely healthy.

100% for the Board of Trustees

96.67% for the faculty & staff

44.08% for current families. 42 more families, an increase of over 28%, donated to the
Annual Fund in comparison to last year.

The family participation rate increases to 50.12% when we include those who purchased items at the Gala but did not also contribute to the Annual Fund.

72% of Senior Class families participated in the Senior Class Gift

76.44% of those donating to the Annual Fund are repeat donors
Given the Annual Fund’s success in 2012-13, we plan on running the 2013-14 Annual Fund campaign much the same as it was run last year, with targeted solicitation letters asking for specific amounts. The Annual Fund mailing should be mailed out before the Toussaint holidays rather than in late November.

ASALI Board of Trustees HR Committee
Period: 2013/2014
Members:
Jonathan HALL – Chair
Debbie BLOCH – Vice Chair
Kelly HERRITY
Craig BRADLEY
Marc FOURNIER
+ ad-hoc members as required
Objectives:
1) Revamping of benefit entitlements, “usages” , allocation methods for
Professional Development funds and other specific funding – target date June 2014
2) Implementation of a faculty evaluation program – target dates:
March/April for proposal to Board, Sept 2014 for roll-out
V1.0 13/09/12

AGM Date
Lee-Pointeau
Marsh
Bloch
De Witte
Fournier
Hall
Bradley
Mathieu
Bereza
Mock
Chagrin
2002 2003
Trustee Demographics Rentrée 2013
ASALI Board Member History since 2002-elected Board
2004 2005 2006 2007 2008 2009 2010 2011
Current Board
2012 2013
P
2014
Seniority
Fall 2013
2
2
3
3
3
1
0
6
6
5
3
Representation of Trustees by school level and campus
Rentrée 2013
1
Mat/Primary FT Lycee Inter -
NONE !
Mat/Primary externé
4
3
Primary Schnapper
Middle School Lycee Inter
Middle School Marcel Roby
High School
2 2

Development Committee
2013-2014 Objectives

Maintain total fundraising objective of 110K€ (112K€ raised in 2011/12 and 105K€ in
2012/13) – to be confirmed with Finance Committee who set last year’s objective ;

Increase Annual Fund family participation rate to 50% (currently 44%, would need approximately 25 additional families);

Increase members of the Board of Trustees’ implication in the fundraising process;

Clarify corporate sponsoring objectives and procedures;

Commence alumni fundraising campaign by leveraging alumni contacts developed over the past few years, and

Transition Gala Committee to a Fundraising Committee role centered on fundraising and sponsorship, thus broadening our touch points with the community and sponsors.

 Identify and interact with potential new Board members, keeping in mind the strategic needs of the Board and the composition of the community.

Timing: ongoing

Encourage all Trustees to be on the lookout for new talent, and where appropriate to open their committees to include potential future Trustees.
 Timing: ongoing
 Track the composition of the Board in terms of representivity and longevity, and report this
Trustee Profile to the Board annually

Timing: ongoing, report to Board before and after AGM

Assure the transition of new Board members, providing training shortly after their elections.

Timing: Training will be held December 9, 2013

Follow-up with junior Board members to insure optimal integration, and provide further training/coaching as required.
 Timing: ongoing
 Organize a workshop in early January to work on governance or other issues as needed, in cooperation with the Executive Committee.

Timing: Retreat will be held January 11, 2014

Conduct, analyze and report to the Board on the 360° Annual Director Review. Conduct the
Director’s exit interview.
 Timing: 2nd trimester for Director review, year-end for exit interview
 Conduct, analyze and report to the Board on the annual Board evaluation.

Timing: early June 2014

Oversee as needed the work of the Policy/Bylaws subcommittee
 Timing: ongoing

24 Sep 2013
- Committee was expanded to include non-Board members with specific communication skills and/or responsibilities: o 3 Trustees o 3 Staff o 2 Parents o Section Director.
- Background information and proposals for going forward, e.g. survey wave 2, were outlined for benefit of all.
- Discussion of ongoing projects highlighted need to pull back and think strategically.
- Three sub-committees formed to work toward 2013-14 objectives o Audit – evaluate and optimize communication tools and needs (sender and receiver)
Diverse team of communications and marketing professionals. o Web – transition existing web site to a revised version which works within the confines of existing site but better responds to information people seek and where to find it
Chris Clark, a communications professional with extensive experience in web sites, will act as project manager for a team with committee and staff representation. o Identity
– examine the DNA (or personality) of the American Section to create a clear, concise and consistent view of who we are, what we do and how we project it
Pien Jager, a brand consultant, will lead a diverse team with faculty, staff and committee representation.
- Committee objectives were agreed.
Communication Committee
Objectives for 2013-14
- Determine What, When, and How is the most efficient and valued way to communicate with our community o Conduct communications audit o Refine tools, develop as necessary
- Complete Phase 2 of web site o Rework design and architecture of public area of web site o Align content & visuals to strategic plan (Mission, Vision, Goals)
- Determine future of Compass Magazine o Funding o Frequency o Format
-
Develop the American Section “brand” o Project our Mission, Vision & Goals in the tone and content of communication tools o Consistent look and feel in print & online materials
- Ensure effective communication of Director Search process/succession announcement/transition to concerned publics o Parents, students o Faculty, staff o Proviseur, LI Sections, Partner Schools
Communication Committee Members

2013-14
Trustees
Kimberly Mock (chair)
Sonia Lee (until AGM)
Debbie Bloch
John Mathieu
Faculty/Staff
Kelly Herrity
Margaret Jenkins
Amy Crist
Barbara Larran
Parents
Mr. Chris Clark
Ms. Pien Jager

Finance Committee
2013-2014 Objectives

Oversight of the Section’s Finances

Establish a procedure manual with regards o Signature authorization for contracts o Signature authorization for expenses

Establish a Dashboard for a full overview of the section