Revised 12/1/06
BOOKS WITH ACCOMPANYING ITEMS
(CD, CD-ROM, DVD, VIDEO, ETC.) FOR MUSIC LIBRARY
Books or scores for the Music Library that have an accompanying CD, CD-ROM, DVD, diskette, video, etc. will generally be cataloged on the same bibliographic record with the accompanying item in subfield e (‡e) of the 300 field. (Formerly, accompanying items were always given a separate bibliographic record.) The current procedure does not require a separate bibliographic record but does require an additional mfhd and item record for the accompanying item. However, for items with a Music Library location, the accompanying items will always be physically separated from the book and shelved in the appropriate location for the format.
Follow general instructions for copy cataloging and processing, with these differences.
1.
Check the 300 to make sure a subfield ‡e is present for the accompanying item(s). If not, check with the
Cataloger. Subfield ‡e follows the dimensions of the book in subfield c (‡c) and a plus (+) sign.
Example (accompanying music CD):
300 ‡a 34 p. : ‡b ill. ; ‡c 22 cm. + ‡e 1 sound disc (24 min. : digital ; 14 in.)
2.
If ‡e is present, check for accuracy:
Is the format and quantity of the accompanying item(s) correct?
Add playing time (if available), digital/analog, and dimensions in parentheses.
Examples:
Music or other sound CD: ‡e 1 sound disc (60 min. : digital ; 4 ¾ in.)
LP: ‡e 1 sound disc (24 min. : analog, 33 1/3 rpm, mono. ; 14 in.)
CD-ROM: ‡e 1 CD-ROM (sd., col., ; 4 ¾ in.)
Diskette: ‡e 2 computer disks (3 ½ in.)
Audio cassette: ‡e 4 sound cassettes (12 min. : analog, stereo)
If you run across accompanying material in other formats and are not sure about the ‡e, show to the
Cataloger.
If you have multiple accompanying material formats, do not repeat ‡e; enter multiple statements in the same ‡e separated by the plus (+) sign, e.g. ‡e 1 CD-ROM (sd., col., 4 ¾ in.) + teacher’s manual.
3.
Check for an 007 field for the accompanying item. If no 007 is present, add one. In Connexion Client, click into Bib Formats & Standards (Shift F1) and select the 007 for the accompanying format you have.
Input the correct codes for each subfield for the item you have. To add the delimiter symbol (double dagger)in OCLC, hit Ctrl-d. You may find it easier to add the 007 after you have imported the record into
Voyager. (Voyager includes pull-down menus listing each available code in the 007 subfields.)
4.
If the accompanying item is a computer disk or CD-ROM (i.e. NOT a music CD), check for a 538 for the system requirements. If none is present, add one or consult the Cataloger.
Example:
538 System requirements of accompanying computer disk: PC; 486XX hard drive; with at least 4 MB
RAM.
5.
If the title on the accompanying item differs from the title of the book, add a 500 note and a 740 as follows:
500 Title from accompanying compact disc: Norton scores
740 0 ‡a Norton scores.

Revised 12/1/06
See bib #417652 for other examples of notes.
6.
If you are editing in Connexion Client, update and export when you have finished all edits. If you are editing in Voyager, click the “Save to DB” (ship icon) to save changes.
7.
Create a mfhd for the accompanying item. Click “New Hldgs.”
8.
In 852 ‡b input the appropriate location for the format of the accompanying material. Refer to the list of location codes if needed. Be sure you change the 1 st indicator to “8.”
9.
Refer to the list of accession numbers for that format to determine the appropriate accession number. In ‡h input the accession number. Hit the “Save to DB” (ship) icon to save changes.
Ex. 852:8 : ‡b ML-cd ‡h CD 1717
If there are multiple accompanying discs, add an 866 if they are in multiple containers.
Ex. 866: 0: Disc 1-Disc 2
10.
Create item record(s) for the accompanying item(s). Create one item record for each container. (If 2 CDs are in one container, they may go in one item record. Just change the “Pieces” to reflect the number of CDs in the case and the booklet, if applicable.) While in the mfhd for the accompanying item, click “New
Items.”
11.
Scan in a barcode for the accompanying item.
12.
Change the Permanent Location to the appropriate location for that format.
13.
Change the Item Type to “Music Media.”
14.
If the accompanying material is in more than one piece (2 CD-ROMs, 1 CD + booklet, etc.), change
“Pieces” to the total number of pieces represented on that item record (that is, do not count the book as it has its own item record).
15.
Hit the “Save to DB” (ship) icon to save changes.
16.
Make a sticker for the book reading: “Accompanied by [ insert title of accompanying item ONLY if different from book title ] [complete accession no., including prefix].” Affix sticker to the lower center of the cover.
Ex. Bartok and the piano (book and CD, both with same title)
“Accompanied by Music Library CD 925”
17.
Make a sticker for the accompanying item reading: “Accompanies [ insert book title only if different from accompanying item ] [complete call no. as it appears on the spine label].” Affix sticker to lower center of the front of the jewel case or other container.
Ex. Bartok and the piano (book and CD, both with same title)
“Accompanies Music Library ML410.B26 N65 2002”