BOVARD SHOW RUNDOWN TEMPLATE
This is an example of a show rundown. Please use it as an example to model your own. A show rundown
needs to include lighting, audio, and stage movement cues. Anything not listed on this rundown or
questionnaire may not be able to be accommodated. This is a working draft document. Feel free to send
updates as you go along. If your performance is a dance show, please see the dance show addendum.
If your reservation includes rehearsal time, you must also provide a running order for that (see sample). Please
note, rehearsal time must be booked separately from the mandatory hour and a half of set-up and hour of tear
down, during which only the Bovard Auditorium staff is allowed onstage (you may be in the auditorium, but not
onstage). Also, Bovard staff is required by University policy to take a 30 minute break after every 5 hours.
Please include this in your timeline budget.
*Please note, Bovard crew will delegate set up and tear down time as they see fit. The minimum amount of set
up time required is 1.5 hours. During this time, you may be asked not to be onstage for safety purposes.
Deliveries may arrive during these 1.5 hours, but they must be arranged in advance. The minimum amount of
tear down time is 1 hour.
Notes:
1. If you have a rehearsal scheduled, these cues will be modified or created. If this is the case, please create
a document with blank spaces listed next to cues and print 3 copies so that our Stage Manager, Lighting
Technician, and Audio Technician may fill in the cues during rehearsal.
2. If there is stage movement cues indicated, please submit diagrams showing the various set ups.
3. Please include running times for all numbers (even if they are rough estimates).
4. Please include any microphones, instrument requirements, input lists, or audio equipment needed for
musical performances.
5. Also include whether you would like wired microphones, wireless handheld microphones, wireless
lavaliere microphones, or wireless headset microphones. Please note that Bovard Auditorium only
provides 6 wireless channels.
6. If performances are exchanging body or handheld microphones, please indicate these changeovers.
7. Bovard Auditorium does not have in house backline (amplifiers for instruments) or a piano.
8. Please include in your rehearsal/set up time line the arrival of any deliveries (these must be arranged
with the Bovard Production Managers.
9. If your total reservation time is longer than 8 hours, you must schedule in a meal break for crew. Each
crew member may not take that break at the same time, they can be rotated in shifts. So, for example, if
the lighting technician is on break, you cannot program lights during that time, but may choose to work
on audio cues.
Standard Abbreviations:
DS
Down stage
US
Up stage
CS
Center Stage
SR
Stage right
DSR/USR
Down stage right/Upstage right
SL
Stage left
DSL/USL
Down stage left/Upstage left
DSL
Down stage left
VO
Voice over
VOX
Vocals
Sample Set Up Order:
Time
1:30pm3pm
3:15pm
3:45pm
Time
4:00p
4:10p
4:45p
5:20p
5:30p
6:00p
6:30p
Act
Bovard Crew
Tech Requirements
Set Up Requirement
Instruments Arrive
Costumes Arrive
Backline set on stage
Dressing Rooms Unlocked
Sample Rehearsal Order:
Act
Tech Requirements
Everyone arrives.
Soundcheck Band#1 (30:00)
Guitar DI, guitar vox, 2 vox
Soundcheck Band#2 (30:00)
Piano mic, piano vox.
Dancers to rehearse “Just
Track 1.
Around the Riverbend” (15:00)
Dinner break (30:00)
Everyone backstage
Doors
Time
7:29p
VO:
Act
7:30p
Speaker
7:34p
Video
7:38p
Speaker
7:39p
Performance/
Band
7:44p
9:00p
Sample Show Order (an abridged version):
Description
Audio
Lighting
Bovard voice over plays VOG
to start the
show/introduce John
Smith (:15)
John Smith opening
Podium mic
Spot on
speech at podium (4:30)
podium
School of Law video
(4:15)
Pocahontas to introduce
next act (:30)
Podium mic
Grandmother Willow &
Chief Powhatan
performing “Colors of
the Wind” (5:00)
Piano and
guitar. Both
will also be
singing. Input
list #1
Etc….
Curtain Call
Performers Bow
CD playback
9:15p
Client Leaves
Building
Tear down begins
(60:00)
10:15p
Tear Down Ends
Reservation time ends
All lights
off
Spot on
podium
Light CS
area
Video
DVD
Stage
Preset w/
podium
DSL
Screen
down
(see
diagram
#1)